ADDENDUM NO 2 ARFQ DEP25-45 SULLIVAN REFUSE AND CLOGGED STREAM.pdf

AGENCY SOLICITATION NUMBER – ARFQ DEP2500000045

SULLIVAN REFUSE AND CLOGGED STREAM

Addendum Number: 2

The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[] Modify bid opening date and time

[] Modify specification of product or service being sought

[] Attachment of Pre-Bid vendor questions and responses

[] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[X] Other

Description of Modification to Solicitation:

This Addendum is issued to publish and distribute the attached documentation to the vendor community.

1. To publish vendor questions and answers

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

DEP2500000045

Sullivan Refuse and Clogged Stream

Addendum #2

QUESTIONS AND ANSWERS

Q12: Is limestone required for any of the project or can sandstone be used throughout the project?

A12: Limestone shall be required for the stream restoration items as per section 11.0 of the specifications. Sandstone can be used for other items if the sandstone meets the requirements as per the specifications.

Q13: Will the undercut of exposed refuse areas prior to soil covering be measured and paid for as unclassified excavation, and the soil cover be paid for in addition to that?

A13: Cubic yardage of excavation for the refuse pile will be calculated by pre and post survey.

Cubic yardage of soil cover will be calculated by pre and post survey of borrow area.

Q14: Do the Site Plan Earthwork Schedule and excavation quantities in the bid schedule account for the excavation volumes associated with refuse area undercut and soil covering?

A14: Site plan earthwork and quantities were calculated to finish grade.

Q15: Is the undercut of refuse areas accounted for in the unclassified excavation volumes in the plans and bid schedule?

A15: Unclassified excavation volumes calculated to finish grade.

Q16: Where is the 800 tons of Gravel Drive Rehabilitation stone intended to be used?

A16: The stone shall be used in areas as approved by WVDEP and as per section 4.0 of the specifications.

Q17: Can you provide any seasonal average flow rate information for the stream that is to be restored for pumping and piping size requirements for the pump around?

A17: Seasonal average flow rate is not available.

Q18: Can the clearing debris be windrowed or does it need to be burned?

A18: Windrowing of trees will be allowed.

Q19: How were the existing grades in the impoundment area surveyed?

A19: With probe measurements and survey equipment.

Q20: How was the volume of proposed mud excavation in the impoundment area determined?

A20: With probe measurements and survey equipment.

Q21: Is the saturated sediment that is to be excavated from the impoundment area and stockpiled suitable for reuse as soil cover or is it refuse?

A21: The saturated sediment is considered refuse and can be incorporated in the fill area once it is dried and meets specifications.

DEP2500000045

Sullivan Refuse and Clogged Stream

Addendum #2

Q22: Is the stream restoration area below the impoundment refuse or natural ground?

A22: Refer to grading plan and associated cross sections.

Q23: What type of seeding will be required for disturbed areas along the stream outside of the “Typical Vegetated Stream Bank Restoration Detail” in the plans?

A23: Permanent seed mixture as per the specifications – Section 6.0 Revegetation.

Q24: Given that there is a March 31st deadline for tree clearing, what are the anticipated Purchase Order and Notice to Proceed dates for this project?

A24: The purchase order and notice to proceed are anticipated to be issued prior to March 31, 2025.

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6 [ ] Addendum No. 2 [ ] Addendum No. 7 [ ] Addendum No. 3 [ ] Addendum No. 8 [ ] Addendum No. 4 [ ] Addendum No. 9 [ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.

I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

ARFQ DEP2500000045

SULLIVAN REFUSE AND CLOGGED STREAM