ADDENDUM NO 1 ARFQ DEP25-45 SULLIVAN REFUSE AND CLOGGED STREAM.pdf

AGENCY SOLICITATION NUMBER – ARFQ DEP2500000045

SULLIVAN REFUSE AND CLOGGED STREAM

Addendum Number: 1

The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[] Modify bid opening date and time

[X] Modify specification of product or service being sought

[] Attachment of Pre-Bid vendor questions and responses

[x] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[X] Other

Description of Modification to Solicitation:

This Addendum is issued to publish and distribute the attached documentation to the vendor community.

1. To publish vendor questions and answers

2. To publish pre-bid sign-in sheet

3. To publish dates for tree clearing and Driveway Repair will consist of two 36” HDPE pipes

4. Replace section 12.4 of the specifications with different language concerning how this section will be billed and paid for

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

DEP2500000045

Sullivan Refuse and Clogged Stream

Addendum #1

Item 1: Tree clearing shall be performed between November 15th, 2024, and March 31st, 2025.

Item 2: Item number 7.4, Driveway Repair, shall consist of two 36-inch HDPE pipes as per the plans and specifications.

Item 3: Replace section 12.4 of the specifications with the following, “The Contractor will not bid on utility work. The Contractor shall contact the utility providers within the project limits of disturbance. Any protection/relocation requirement requested from the utility company shall be submitted for review to the WVDEP. Upon approval of the protection/relocation requirement, the utility work shall be billed to and paid for by the

WVDEP.”

QUESTIONS AND ANSWERS

Q1: What is the stockpile area for?

A1: The top-soil stockpile area is for stockpiling topsoil and/or material storage.

Q2: Where does the soft material in the impoundment go?

A2: The saturated material in the impoundment may be dried and placed in the fill area. The material will be required to meet the specifications for fill material prior to placement.

Q3: Is there an engineer’s estimate?

A3: Yes, it is $610,891.00.

Q4: How much water is in portal #12?

A4: Water levels at the time of borings are included in the bore logs in section 13.0 of the specifications.

Q5: Do you know the water quality in portal #12?

A5: The water from portal #12 was field tested in April of 2019. The tests indicated the pH was 4.5, Fe 0.5 mg/l, and Sulphates 18 mg/l. It is anticipated that the water will need to be treated during dewatering activities as per section 9.0 of the specifications.

Q6: Is portal #12 up dip or down dip of the coal seam?

A6: The coal seam dip direction has not been confirmed at this location.

Q7: Is there a specification for piezometer abandonment?

A7: Yes, it is in section 9.0 of the specifications.

Q8: Do you have mine maps?

A8: No, mine maps were not readily available.

Q9: How is the soil cover paid.

A9: Soil cover shall be paid per cubic yard as per section 8.5.2 of the specifications.

DEP2500000045

Sullivan Refuse and Clogged Stream

Addendum #1

Q10: Does the access gate stay open/unlocked?

A10: Historically the access gate has always been unlocked. If you encounter access issues, please contact Adam Holcomb, AML Realty, at 304-993-9059.

Q11: Is there any lining in the stream?

A11: No, a liner is not required for the restoration.

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6 [ ] Addendum No. 2 [ ] Addendum No. 7 [ ] Addendum No. 3 [ ] Addendum No. 8 [ ] Addendum No. 4 [ ] Addendum No. 9 [ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.

I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.