ADDENDUM 5 DCBS Learning Management System for S-DASOBO-00012614_Final.pdf

Addendum No. 5

2/19/2026 Page 1 of 3

OREGONBUYS BID NUMBER: S-DASOBO-00012614

DCBS Learning Management System (“LMS”)

ADDENDUM 5

FEBRUARY 19, 2026

SECTION 1: PURPOSE

The purpose of this addendum is to release the State’s responses to questions submitted by the Q&A deadline in the Addendum 4.

The addendum includes the following:

1. State’s Responses to Questions

1. Release of State's Responses to Question.

QUESTIONS AND ANSWERS

Question #: Question: Agency Response:

1 “Proposers shall present virtually and through the named Key Persons who will staff the Project.” – We do not have Key Personas for implementation named until project execution. Is it acceptable to have a product SME conduct the demonstration?

The RFP requires that the Proposers designate Key Persons in their proposal. The Proposals will be evaluated in part due to the qualifications of the designated Key Persons.

Section 4.1 of the Sample Contract will require that the individuals identified in the RFP as Key Persons remain as Key Persons during the contract engagement, subject to a process to replace a Key Person set forth in the Contract.

Proposers will need to name Key Persons in their proposal, not at project execution. An SME may participate in the demonstration along with the Key Persons.

2 Is the State open to providing a list of expected attendees with their titles and anticipated role for the anticipated project?

There will be seven (7) evaluators and a few observers. The evaluators will interduce themselves to you during introductions the day of the demos and interviews you are scheduled for, and I can provide you with that list during or after the session.

3 Can you share a copy of any evaluation/scoring sheet that the evaluation committee will be leveraging?

No, not at this time. I can say the presentation and demonstration will be a mix of 2,500 points allowed for the Solution and all three (3) major topics as well as the fifteen (15) questions worth 600 points that are listed in the addendum.

Will they be cross referencing every item in Attachment H or focusing more on the general topics outlined in Addendum 4 #2?

They will not be cross-referencing all items on Attachment H but will be asking questions during the demonstration make sure they understand your solution and will want to see the three (3) major topics listed in Addendum 4 during the demonstration.

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Question #: Question: Agency Response:

5 Which areas within Customer Usage, Administration Processes, and Course Development carry the most weight for evaluators?

They all carry the same weight.

6 Is the State open to us taking questions throughout the presentation and leveraging the chat feature to capture/answer questions or is the preference to reserve all questions for the dedicated Q&A time at the end?

These demonstrations cannot be recorded, but capturing the questions and answers in the chat during the presentation is acceptable as long as a copy is provided to me after the session.

7 Do you have branding assets we should preload for the demo (colors, logos, state seals, fonts)?

I would suggest looking at the Department of Consumers and Business website to see colors, logos, and the State seal.

8 Will the State use the demo recording for scoring/ does the recording need to be shared upon conclusion?

The State will not be recording these demonstrations.

9 Is there a preferred format for providing our response to the interview questions?

Please send them to SPC in a word or PDF document and I will provide them to the evaluators the day of the presentation.

10 If questions are addressed during the core demonstration component, can we note this as such during our discussion to answer interview questions on the day of the demo?

Yes

11 Question #1: “Do they get bumped out on a waiting list?” – Can you please clarify this part to the question? Is it related to email triggers or is the State looking to clarify the waitlist functionality?

Looking to clarify the waitlist functions.

Specifically, if a class is full, will the system auto bump registrations to a waitlist.

12 Question #9: is “video editing” referring to content editing (leveraging something like a SCORM file) or a true video editing tool?

True video editing.

13 Additional Documentation – When do these documents need to be provided to the Sate by? And should they be distributed to the invite list or directly to the SPC?-

The day before your session is scheduled.

Send any additional documentation directly to the SPC.

14 Can supplemental materials include annotated screenshots or only text?

You may include annotated screenshots with text.

The Single Point-of-Contact (SPC) for the procurement remains:

Julie Curry State Procurement Analyst julie.a.curry@das.oregon.gov

(971) 446-8169 mailto:julie.a.curry@das.oregon.gov

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Prospective Proposers have until February 23, 2026 by 10:00 AM PT to submit written concerns or questions via email only to the SPC regarding the content in Addendum 5 to the RFP.

SECTION 1: PURPOSE