ADDENDUM 4 DCBS Learning Management System for S-DASOBO-00012614 _Final .pdf

Addendum No. 4

2/6/2026 Page 1 of 4

OREGONBUYS BID NUMBER: S-DASOBO-00012614

DCBS Learning Management System (“LMS”)

ADDENDUM 4

FEBRUARY 6, 2026

SECTION 1: PURPOSE

The purpose of this addendum is to notify proposers who submitted their Round 2 - Security Compliance Verification Plan for the Pass/Fail review and successfully passed that they remain in the evaluation process for Round 3. This addendum also confirms the next steps in the evaluation process.

Round 3 - will consist of Oral Presentations and Demonstrations, including responses to Interview Questions. Proposers must select from the list of available calendar dates and times for Oral Presentations and Demonstrations provided below.

The addendum includes the following:

1. Oral Presentations and Demonstrations, Agenda Template & Time Blocks

2. Interview Questions

3. Round 3 - Points and Score Calculations

4. Additional Documentation

1. Competitive Range Determination:

The Evaluation Committee reviewed the Security Compliance Verification Plans submitted by the two

(2) highest-scoring proposers in accordance with the requirements outlined in Section 4.13 of the RFP, Round 2 – Security Compliance Verification Plan (Pass/Fail Review). Both proposers successfully met the Pass/Fail criteria and are therefore deemed eligible to advance to Round 3 – Oral Presentations and Demonstrations, including Interview Questions.

Please note: The Pass/Fail outcome does not reflect any ranking order between the proposers.

As set forth in Section 4.13.1 Competitive Range Determination, If DAS SPS, in its sole discretion, determines that one or more additional rounds of competition is necessary, DAS SPS will select a Competitive Range to indicate the Proposers that will be invited to participate in a subsequent round.

The Competitive Range has been determined, both top two (2) highest-scoring proposers from Round 1 will move on to Round 3.

2. Oral Presentation and Demonstrations:

Proposers will each be provided with a 4-hour opportunity to demonstrate how their solution meets the criteria laid out in the RFP and to respond to interview questions. Within the allotted time permitted, Proposers shall demonstrate their overall solution, ensuring coverage of all major topics and subtopics listed

Proposer Pass/Fail Score

The Educe Group Pass

Blackboard LLC Pass

2/6/2026 Page 2 of 4 below. Proposers shall present virtually and through the named Key Persons who will staff the Project.

Proposers must demonstrate scenarios in a production-like environment to reflect real-world functionality and performance. Address each subtopic as outlined in RFP Attachment H – Solution Requirements as part of the demonstration, offering a clear overview of how the solution meets the specified requirements. The demonstration should be structured to allow evaluators to assess both the technical capabilities and the practical application of the solution.

Customer usage (Student) Demonstrate how your product promotes user self-management, access and passwords (portals), updating personal information, accessing records, applying for courses, payment processes, class attendance, and examination processes.

Administration Processes The division currently uses multiple tools, Adobe Connect, MS Excel, Qualtrics, Scantron, state email, Zoom, and eGov delivery. Demonstrate how your product improves staff efficiencies through a single service point, data collection, student forms and reports, certificates, receipts, transcripts, student attendance monitoring for staff data, surveys, and test data and feedback to evaluate course performance, relevance, and difficulty.

Demonstrate how question banks across multiple disciplines can be used in conjunction with licensing examination functions, training course pre-requisite gating, coursework knowledge checks, and program final exams.

Course Development (Trainer) Demonstrate from a trainer perspective, course content building and design, classroom layout and setup, breakout room functions, classroom video configurations, instructor quiz building and delivery, instructor interactions tools, AI assistant functions.

A high-level agenda template for each Proposer’s session is provided:

Session Time Topic Description

1 8:00 – 8:15 a.m. State Kick Off /Introductions

State will communicate expectations and Evaluators, and Proposers will introduce themselves.

2 8:15 – 9:45 a.m. Project and Solution Overview (2,500 points)

Proposer will provide an overview of its Solution focused on Customer Usage (student), Administration Processes, Course Development (trainer perspective) and product value, responsiveness to business need, and solution architecture.

3 9:45 – 10:00 a.m. Break

4 10:00 – 10:30 a.m. Solution Overview (Continued)

Proposer will continue to provide an overview of the Solution.

5 10:30 – 11:30 a.m. Interview (500 points) Proposer will respond to Interview questions.

6 11:30 – 12:00 p.m. Questions Evaluators will pose any follow-up questions.

12:00 p.m. Adjourn

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Online Oral Presentation blocks are available as follows:

Demonstration 1: Tuesday – February 24, 2026 8:00 a.m. -12:00 p.m. PST

Demonstration 2: Wednesday – February 25, 2026 8:00 a.m. -12:00 p.m. PST

Each Proposer must reply by noon Pacific Time on February 12 , 2026, to the SPC via email with its list of Oral Presentation Days in order of most to least desirable. Effort will be made to avoid scheduling a Proposer on its least desired Demonstration Day; however, preference will be given in order of the date and time stamp of the Proposers’ emails.

Each Proposer is responsible for setting up, hosting, and conducting its respective Presentation Day Webinar. Webinar connection details must be submitted to the SPC via email at least three (3) Business Days in advance of the scheduled Webinar to test the connection. Each Proposer shall bear the cost of its scheduled Presentation Day Webinar.

3. Interview Questions:

Proposer must be prepared to answer the following questions during the demonstration day. The State may ask additional follow-up questions.

1. Do email triggers happen once a person registers for a course: payment, contract, etc., or if they don’t meet registration timelines? Do they get bumped out on a waiting list?

2. Are quizzes and exam scores sent automatically to students or do staff need to send them? Can email triggers be set up to send automatically once a student completes the task?

3. Can email triggers be set up to remind students they have not completed a quiz? Can quizzes be progressive – quiz 5 must be completed before accessing to quiz 6 in granted?

4. Demonstrate how fees can be waived, i.e. waving licensing fee on a certification. Is there a note section for users to provide notes or comments on fee waived if necessary?

5. Can the tests in the test bank be categorized into various banks/categories with each question given further subcategories?

If yes, how many subcategories can be assigned to each question and how many subcategories per level can be used?

6. Can the test be randomized and scored using more than one subcategory?

7. How can the test be administered? (online, in person, etc.)

8. What format can exams be given outside of the classroom?

9. What type of video editing tools are available within the software or are there other video editing tools compatible with your software?

10. Can the system import question banks. Please provide the file types that are supported?.

11. Can the system support adaptive release of content, check points along the way, next module/lesson, etc. is released based on previous work?

12. Does the system provide ability for custom branding of site; reflecting BCD/State logos, design, color theme etc.? Describe what branding is customizable.

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13. Does the system provide the ability for prerequisite and prior knowledge verification Including gate testing, core competency, proof of prior requirements before allowing enrollment?

14. What is the ability for system to record successful payment of fees received in student file including a printable receipt option for students?

15. Can the system provide reports for Live classroom session attendance with reporting by-the-minute of arrival and departure times? Does it include total classroom time?.

4. Additional Documentation:

Proposers must submit prior to Oral Presentation and Demonstration Day their written responses to the interview questions and any slide deck information.

Proposers may corroborate required demonstrations and interview responses, as reasonably appropriate, with written material electronically provided to the SPC. DAS SPS regards such submissions as “preliminary” Presentation Day Webinar submissions, and DAS SPS may require each Proposer to provide supplemental Presentation Day Webinar submissions to capture any additional matters presented during a Presentation Day Webinar.

5. Round 3 Points and Score Calculations:

Scores are the points assigned by each evaluator. The maximum points possible for each evaluation item are listed in the table below. The SPC will combine the average score for each Proposal to determine the scores for Round 3. As provided in Section 4.15 of the original RFP, the SPC will determine the cumulative score for Proposers advancing through all rounds of competition by adding the scores from each completed round. The Proposer with the highest cumulative score will receive the highest final ranking.

The Single Point-of-Contact (SPC) for the procurement remains:

Julie Curry State Procurement Analyst julie.a.curry@das.oregon.gov

(971) 446-8169

Prospective Proposers have until February 13, 2026, by 3:00 PM Pacific Standard Time to submit written concerns or questions via email only to the SPC regarding the content in Addendum to the RFP.

Round 3 Maximum Points Available

Oral Presentation and Demonstration 2,500

Interview Questions 600

Total Score Round 3 3,100 mailto:julie.a.curry@das.oregon.gov

SECTION 1: PURPOSE