Addendum 4 Q and A ITB FM 23-183 Petroleum Fuels Final.pdf
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- Attached to
- Petroleum Fuels
- Solicitation number
- FM-23-183
- Issued by
- California
About this file
This is Addendum No. 4 to a Notice to Bidders issued by the City of Long Beach Department of Financial Management Purchasing Division for Bid No. ITB FM 23-183 regarding petroleum fuels procurement. The addendum clarifies bidding requirements and procedures for fuel supply services across multiple City locations. Bidders are required to acknowledge receipt of this addendum by signing and submitting it with their bid, with failure to do so potentially resulting in disqualification. The estimated contract award date is January/February 2023. All locations must be included in bids, though not all products are required to be bid. Delivery splits across multiple sites and products are permitted at vendor discretion provided Low Product Threshold requirements are met. No performance bonds or surety bonds are required for this contract.
Pricing must be submitted as the OPIS reference price from 8/31/22 at 10:00 AM plus or minus a differential. Freight charges must be entered only in the Unit Cost box under Freight Line Items 8-14 and should not appear in line items 1-7 or the alternate description field. Wet hosing services should be priced as a fee per delivery event with fuel prices reflecting product pricing from items 1-7. Emergency pumping equipment pricing is to be submitted on line item #19. The current incumbents for the contract are Merrimac Energy Group and Falcon Fuels. The City declined a request for extended delivery timelines (48 hours versus 24 hours) and declined to offer MBE/WBE preferences. The City clarified that the discount percentage column should be disregarded and that nothing should be entered on the General Page of the bidding portal.
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Text version
City of Long Beach
Department of Financial Management Purchasing Division 411 W Ocean Blvd. 6th floor, Long Beach, California 90802 p 562.570.6200
November 16, 2022
NOTICE TO BIDDERS
ADDENDUM NO. 4
BID No. ITB FM 23-183
PETROLEUM FUELS
This addendum changes and supersedes the language in the original Bid. Please acknowledge receipt of this addendum by signing and submitting with your bid. Any bidder who fails to submit this addendum may be disqualified.
1. Q: If a split occurs, how many sites are allowed to be split per delivery?
A: Delivery splits will be vendor discretion as long as our Low Product Threshold requirements are met.
2. Q: If a split occurs, how many products are allowed to be split per delivery?
A: Delivery splits will be vendor discretion as long as our Low Product Threshold requirements are met.
3. Q: How often are deliveries split between multiple locations?
A: See attachments tab for “Delivery Logs”
4. Q: How often are deliveries split with multiple products?
5. Q: Who is the current incumbent for the contract?
A: Merrimac Energy Group, Falcon Fuels.
6. Q: May I please get a bid tabulation from the last award of this contract?
A: See attachments tab for Merrimac Energy Group and Falcon Fuels contracts
7. Q: May I please get a copy of the most recent fuel invoice and supporting Bill of Lading for each location?
A: See attachments tab for “Invoices”
8. Q: Please provide average delivery size per by site and size.
9. Q: Are bidders required to submit pricing for all items contained within the bid?
A: Not all items are required to be bid.
10. Q: When is the expected award date for this contract?
A: Estimated January/February 2023.
11. Q: Are performance bonds required for this bid?
A: No bonds required.
12. Q: Is there any bonding required for this bid?
A: No bonds required.
13. Q: On Appendix A, there are some locations with high tank volumes (i.e., Long Beach Gas & Oil
DSL Tank at 20,000-gallon volume) that are indicated as tank wagon delivery. Will there ever be instances over the duration of the contract that Full-Transport Loads will be used as form of delivery?
A: Full transport loads are acceptable as long as our Low Product Thresholds (LPT) are met.
14. Q: Can you please advise if there is a tutorial on how to submit your bid step by step?
A: Links below have videos and directions.
https://longbeachbuys.buyspeed.com/bso/view/login/login.xhtml https://www.longbeach.gov/globalassets/finance/media-library/documents/long-beach-buys/long_beach_buys_bid_solicitation_guide
15. Q: On the General page on the portal, do we need to submit information there. Please advise.
A: Nothing is to be entered on the General Page.
16. Q: Can you please confirm we need to enter the OPIS pricing plus or minus on the line items tabs. Referencing from 08/31/2022, line item 1.0
A: 8/31/22 10:00am OPIS +/- the differential.
17. Q: Can you give clarification on what line item to input freight?
A: Freight Charges should be filled in on the Unit Cost box under the Freight Line Items.
18. Q: You have line item for fuel cost and freight cost on the same line item, 1.0. Then you also list unit cost and freight again on 8.0. Please advise are we to enter unit cost and freight twice on these various line items?
A: Freight Charges should be filled in on the Unit Cost box under the Freight Line Items 8-14.
19. Q: Please see line item 1.0. You’re asking for fuel cost and the freight rate cost. Please advise do we need to enter freight online item 1.0 or line item 8.0.
A: Freight Charges should be filled in on the Unit Cost box under the Freight Line Items. Not on 1.0 just 8-14.
20. Q: On the portal item 14.0 you’re asking for freight again on premium. Can you please give clarification.
A: Freight Charges should be filled in on the Unit Cost box under the Freight Line Items 8-14.
21. Q: On the wet hosing can you confirm we need to enter the plus/minus over OPIS and separate line item for freight. Please advise.
A: Please provide the cost per wet hose fueling event; fuel prices should reflect line items 1 -7.
22. Q: Can you please give clarification on how to add subcontractors on that tab.
A: See links in #14 above.
23. Q: Can you please advise deadline to submit signatures pages? With the wet signatures?
A: Please see page 5 number 16 in the bid documents.
24. Q: Can you confirm if we must mail in the signature’s pages before the bid deadline?
A: Please see page 5 number 16 in the bid documents.
25. Q: Will any surety bonds be need for this contract?
A: No Bond Required.
26. Q: Why is this opportunity out for rebid when it was awarded late June 2022?
A: Bid was canceled due to specification upgrade.
27. Q: Is there a percentage (%) preference for MBE/WBE?
A: No preference for MBE/WBE.
28. Q: Due to the national driver shortage and loading rack allocations causing major delays, would the City please consider allowing a 48-hour turn for deliveries from order placement over 24 hours?
A: No.
29. Q: Are we required to bid all products and all locations in order to be considered for award?
A: All locations should be included however not all products are required to be bid on.
30. Q: How are we to provide pricing for the potential wet hosing requirement on page 19?
A: Fee per delivery event. The fuel prices should reflect product pricing in items 1-7.
31. Q: How are we to provide pricing for the potential emergency need of pump-equipped supply tankers with operators referenced on page 20?
A: Pricing for emergency pumping equipment is to be filled in on the emergency pumping equipment line item #19 was added with this amendment.
32. Q: If this field “Alternate Description” is used for additional freight charges or comments will a bidder be considered non-responsive?
A: Freight charges should be entered on the FREIGHT line items only 8-14. Bidder should not enter freight pricing in the freight field box or the alternate description box.
33. Q: What should be entered in the Unit Price column items 1 through 13? The +/- differential or the 8/31/22 10:00am OPIS +/- the differential?
A: 8/31/22 10:00am OPIS +/- the differential.
34. Q: What is the discount% column for items 1 through 13?
A: This is to be disregarded.
35. Q: Should anything be entered in the freight column item 1 through 7?
A: Freight Charges should be filled in on the Unit Cost box under the Freight Line Item 8-14.
PREPARED BY: Michelle King, Buyer II
ACKNOWLEDGED BY: __________________________________________________
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