Addendum_4_-_26-012-HG.pdf

DATE: March 6, 2026 TO: All Interested Bidders and Other Interested Parties FROM: Lissandra Kmoch, Buyer – Procurement

The City makes the following changes, additions, deletions, information, and/or clarifications and now considers the addendum a part of the IFB Document. Bidders must acknowledge receipt of this addendum by indicating receipt in the space provided on the Proposal Bid Form.

If the bidder has already submitted the Proposal Bid Form to the City’s Procurement Division, the Bidder should revise their electronic submission to include this addendum. In any case, the submission of a bid is an acknowledgment of receipt of the addendum. The City will construe all bids received as though the Bidder has received and acknowledged the addendum.

Below is the City’s reply to RFIs (Request for Information – a/k/a bid inquiries or questions) submitted by interested parties by the posted deadline to submit RFIs.

Q1. Section E of the Itemized Price Schedule has a section for Design. What designs are the contractor responsible for?

A1. Design was a general line item and the contractor is not responsible for any further design. Item 30 was removed. See revised Itemized Price Schedule – 3/3/2026.

Q2. Other than a demolition permit, are other permits required for the parking lot construction?

A2. Bidders are required to contact the City of Leesburg Building Department to verify permitting requirements for project.

Q3. Please elaborate on the lighting scope for the project. Is the contractor installing conduit, pull boxes and sonotube for the future light pole installation? Will the electric company relocate that electrical panels and transformers?

A3. The contractor will install the COL supplied conduits and pull boxes. Electric will relocate the transformer. The existing service that has be to removed will be the responsibility of Public works or their contractor.

Q4. Will a Schedule of Values with pay items be provided? I don't see it included in the bid package.

A4. See the attached Itemized Price Schedule – 3/3/2026.

Q5. Is the demolition of the existing building shown on C-005 included in this bid or will that be done under a separate contract?

A5. Demolition of the existing building is included in this bid.

IFB 26-012-HG

Leesburg 5th St. Parking Lot Expansion

Addendum No. 4

Q6. Is there any available details on the type of pole they required for the fixtures listed in the photometric sheet?

A6. Leesburg Electric supplies the light poles and lights for the parking lot.

Q7. Does this project have any line diagrams for amperage and wire/conduit sizes?

A7. Conduit for the lights will be 2”. No panels will be required for the lighting.

Q8. What is the Engineer’s Estimated Project Cost for this project?

A8. $619,784.17

Q9. Where is the electrical service located?

A9. What electric service?

Q10. Is there a proposed Phasing Plan or access plan?

A10. No, there is not a proposed phasing plan or access plan.

Q11. Will the site be closed to the public until the work is finalized or will there be interim parking required until all improvements are completed?

A11. The site will be closed as much as possible to expedite construction and minimize costs.

Q12. May we have the Engineer's Estimated project cost?

A12. See question 8.

Q13. Will the permit fees be waived? If so, do you still want us to include them in our bid pricing?

A13. Permit fees will not be waived.

Q14. Will dust control measures be required by the city during building demolition?

A14. Dust control measures will be required per BMP practices, the City will provide a water source.

Q15. If dust control measures will be required during demolition of building, will the city provide a water access point or provide water?

A15. City will provide a water source.

Q16. We have done several jobs like this one, with a similar size and scope, but none required a certified contractor. We're a specialty, Florida-licensed and insured contractor specializing in asphalt paving, striping, and parking lot expansion work. Will you please reconsider if a "certified" contractor will be required to bid on this project.

A16. See addendum No. 2.

Q17. The City of Leesburg answered a previous question about building contamination. The City does not think contamination is present. If the contractor finds contaminated material, will the contamination removal be considered for a change order? Currently, there is no way for the contractor to know if contamination exists in the building and can't figure the cost of contamination removal.

A17. Yes, a change order would be warranted for items discovered in the EA.

Q18. The bid form has only 2 light poles & fixtures, will the City supply the rest?

A18. COL Electric will supply poles and fixtures

Q19. Will electrical drawings be released for bidding/construction purposes?

A19. Conduit layout will be released.

Q20. What involvement with the City of Leesburg Electric Department have in the demo/relocation of the existing electric? Are the light poles/power poles property of the City of Leesburg?

A20. COL Electric will remove light poles, lights, transformer.

Q21. What involvement will the City of Leesburg Electric Department have in the proposed electric scope? Will the City provide the lights/poles or is the contractor to furnish?

A21. COL Electric will provide poles and lights, and do the installing of poles and lights.

Q22. The demo plan has a note in the building footprint noting construction fence with wind screen but the limits of the fence is not shown? Will a construction fence be required? If so, please confirm if the fence is to be installed just at the demo location of the building or the entire site.

A22. A construction fence will be required around the entire site and can be limited to only areas where work is being executed should the contractor select to phase the work.

Q23. If contractor is to perform an environmental assessment after being awarded the project, will any environmental/hazwaste items found in the assessment that need to be removed from the site be paid via a change order?

A23. Yes, a change order would be warranted for items discovered in the EA.

Q24. Is there an engineer's estimate for this project?

A24. See question 12.

Q25. On the itemized price schedule, line 30 says "design". What is this for?

A25. See revised itemized price schedule – 3/3/2026 (attached)

Q26. The landscape plans call out pine straw but the notes say 3" pine bark nuggets. Please confirm which one is to be used.

A26. Pine straw is to be used.

Q27. Additional detail is needed regarding the proposed electrical poles (location, specifications, and installation requirements).

A27. COL electric will provide pole and lights, and install them.

Q28. There is a pay item for Design under Indirect costs (#30). What Design is the Contractor responsible for?

A28. Item was removed. See revised itemized price schedule – 3/3/2026 (attached)

ACKNOWLEDGMENT - Addendum No. 4

Company Name

Signature of Officer

Type/Print Officer's Name & Title

BIDDER'S NAME: ________________________________________________

Item Description Quantity Unit Unit Price Amount 1 Site Demolition 0.54 AC 1 Earthwork 500 CY 2 Clearing and Grubbing 0.54 AC 3 Electrical Power Service, F&I Underground 1 LS 4 Light Pole and Fixture 2 EA 5 12” PVC Storm Sewer 200 LF 6 Storm Manhole 4’ Diameter 1 EA 7 Core and Connect to Existing Structure 1 EA 8 Type C Inlet 2 EA 9 Paving 12” Stabilized Subgrade 1,500 SY 10 Paving 8” Limerock Base 1,500 SY 11 Paving 2” SP-9.5 Asphalt 1,500 SY 12 Paving Thermoplastic Striping 1 LS 13 Regulatory Signage 1 LS 14 Concrete Sidewalk (4”) 100 SF 15 Concrete Curb 1,000 LF

Item Description Quantity Unit Unit Price Amount 16 Canopy Trees 6 EA 17 Shrubs 200 SF 18 Mulch 500 SF 19 Groundcover 500 SF 20 Sod 5,000 SF 21 Irrigation 1 LS

22 General Conditions; Mobilization, etc 1 LS 23 Maintenance of Traffic 30 LS/DA 24 Layouts: As Built 1 LS

25 SWPPP 1 LS

26 Supplemental Work 5% 1 LS 27 Escalation 0 28 Contingency 10% 1 LS

29 Project Management 1 LS 30 Permitting 1 LS 31 Project Services; Inspection 1 LS

(A through E) TOTAL BASE BID AMOUNT:

IFB 26-012-HG ATTACHMENT E - REVISED ITEMIZED PRICE SCHEDULE-3/3/2026

DATE: __________________________________________________________

PROJECT NAME: LEESBURG 5TH STREET PARKING LOT EXPANSION

TOTAL DIRECT CONSTRUCTION COSTS

E – Indirect Costs

TOTAL INDIRECT CONSTRUCTION COSTS

C – General Conditions

SUBTOTAL:

D – Allowance

SUBTOTAL:

A – Site Work

SUBTOTAL:

B – Landscaping

SUBTOTAL: