Addendum 3.pdf

Date Printed: Apr 28, 2025 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Proc Folder: 1666305 Reason for Modification:

Doc Description: Parkersburg Armory Boiler(s) Replacement Addendum No. 3

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2025-04-28 2025-05-06 13:30 CRFQ 0603 ADJ2500000034 4

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

David H Pauline 304-558-0067 david.h.pauline@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Apr 28, 2025 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum No. 3

1. To provide responses to additional Vendor Technical questions (see attached)

2. The bid opening date remains May 6, 2025, 1:30 pm., EST.

No other changes.

INVOICE TO SHIP TO

ADJUTANT GENERALS

OFFICE

PARKERSBURG NATIONAL

GUARD ARMORY

1707 COONSKIN DR 1500 BLIZZARD DR

CHARLESTON WV PARKERSBURG WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Parkersburg Armory Boilers Replacement

Comm Code Manufacturer Specification Model #

72151002

Extended Description:

Input Pricing on Exhibit "A" Form

Provide Labor, materials and all associated costs to remove and dispose of boilers, and to install two (2) new boilers per the attached specifications.

SCHEDULE OF EVENTS

Line Event Event Date 1 Mandatory Prebid Meeting At 10:00 am., est. 2025-04-17 2 Vendory Technical Questions Due By 11:00 am., est. 2025-04-22

SOLICITATION NUMBER: CRFQ ADJ2500000034

Addendum Number: 3

The purpose of this addendum is to modify the solicitation identified as (“ADJ2500000034”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

☐ Modify bid opening date and time.

☐ Modify specifications of product or service being sought.

☒ Attachment of vendor questions and responses.

☐ Attachment of pre-bid sign-in sheet.

☐ Correction of error.

☐ Other.

Description of Modification to Solicitation:

1. Provide responses to additional Vendor Technical questions (see attached)

2. The Bid Opening Date remains May 6, 2025, 1:30 pm., EST.

No Other Changes.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

DEPARTMENT OF THE ARMY

JOINT FORCES HEADQUARTERS WEST VIRGINIA

1707 COONSKIN DRIVE

CHARLESTON, WEST VIRGINIA 25311-1026

April 28, 2025

ADDENDUM NO. 3- CRFQ-ADJ2500000034

RE: Construction – Parkersburg Armory Boiler(s) Replacement West Virginia Army National Guard Parkersburg Armory, Parkersburg, WV

TO: Prospective Bidders

FROM: West Virginia Army National Guard

NOTE: This Addendum forms a part of the Contract Documents and modifies the original

Bidding Documents.

PART 1 – INFORMATION FOR BIDDERS

Bid opening date remains May 6, 2025 @ 1:30 pm EST

PART 2 – BIDDERS’ QUESTIONS AND RESPONSES

Question No. 1: In the Exhibit C scope of work section, it references a new floor mounted expansion tank, Does the new expansion tank need to have a housekeeping pad under it?

Response No. 1: Yes.

Question No. 2: In the Exhibit C scope of work section, it references a new floor mounted expansion tank, can you provide the size of the current Expansion Tanks?

Response No. 2: Yes, 125 gallons.

Question No. 3: Is Victaulic fittings acceptable? Or does all the larger piping need to be welded?

Response No. 3: Victaulic fittings are acceptable.

Question No. 4: Is a sheet metal patch acceptable where the existing flue penetrates the chimney? Or does it need to be bricked back?

Response No. 4: Sheet metal is fine as long as it is sealed properly so fumes do not get back into the building.

Question No. 5: Is the roof above the mechanical room still under warranty? If so, can you please provide information about the roofing manufacturer?

Response No. 5: Yes, it is still under warranty. Firestone is the manufacturer.

Question No. 6: During the pre-bid we were told the Air Compressor needs to be upgraded from its existing size. Can you provide information on what size Air Compressor is needed? And what voltage is required for the upgrade?

Response No. 6: 5HP, 80 gallons, contractor to verify voltage before ordering.

Question No. 7: In the Exhibit C scope of work section, it references a new Air dryer to be installed along with the new air compressor, Does the upgrade require a Refrigerant Air Dryer? If so, can you please provide more information?

Response No. 7: Yes, it does. Size to be determined by compressor manufacturer.

Question No. 8: Instead of patching the hole in the chimney from the existing boiler flue is it acceptable to run two- 8-inch round ducts to the existing hole in the chimney and use the chimney as the Air Intake for the boilers?

Response No. 8: No.

Question No. 9: Is the roof above the mechanical room still under warranty? If so, can you please provide information about the roofing manufacturer?

Response No. 9: *Duplicate question*. Yes, it is still under warranty. Firestone is the manufacturer.

Question No. 10: During the pre-bid we were told the Air Compressor needs to be upgraded from its existing size. Can you provide information on what size Air Compressor is needed? And what voltage is required for the upgrade?

Response No. 10: *Duplicate question*. 5HP, 80 gallons, contractor to verify voltage before ordering.

Question No. 11: In the Exhibit C scope of work section, it references a new Air dryer to be installed along with the new air compressor, Does the upgrade require a Refrigerant Air Dryer? If so, can you please provide more information?

Response No. 11: *Duplicate question*. Yes, it does. Size to be determined by compressor manufacturer.

Question No. 12: Instead of patching the hole in the chimney from the existing boiler flue is it acceptable to run two- 8-inch round ducts to the existing hole in the chimney and use the chimney as the Air Intake for the boilers?

Response No. 12: *Duplicate question*. No.

Question No. 13: Is the LOCHINVAR- FBN1501 Crest Boiler an acceptable boiler manufacturer that can be used for this project?

Response No. 13: No, boiler must be a water tube boiler design. Crest boiler is a fire tube boiler.

Question No. 14: In the Exhibit C scope of work section, it references a new floor mounted expansion tank, Does the new expansion tank need to have a housekeeping pad under it?

Response No. 14: Yes.

Question No. 15: In the Exhibit C scope of work section, it references a new floor mounted expansion tank, can you provide the size of the current Expansion Tanks?

Response No. 15: 125 gallons.

Question No. 16: Should a new air separator be included in the scope of work?

Response No. 16: Yes.

Question No. 17: Is Victaulic fittings acceptable? Or does all the larger piping need to be welded?

Response No. 17: *Duplicate question*. Victaulic fittings are acceptable.

Question No. 18: Is a sheet metal patch acceptable where the existing flue penetrates the chimney? Or does it need to be bricked back?

Response No. 18: *Duplicate question*. Sheet metal is fine as long as it is sealed properly so fumes do not get back into the building.

Question No. 19: Can you provide the size of the existing Air Compressor?

Response No. 19: 5HP, 80 gallon. Contractor to verify voltage before ordering.

END OF ADDENDUM

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: CRFQ ADJ2500000034

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

☒ Addendum No. 1 ☐ Addendum No. 6

☒ Addendum No. 2 ☐ Addendum No. 7

☒ Addendum No. 3 ☐ Addendum No. 8

☐ Addendum No. 4 ☐ Addendum No. 9

☐ Addendum No. 5 ☐ Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.