Addendum 1.pdf

Date Printed: Apr 8, 2025 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Proc Folder: 1666305 Reason for Modification:

Doc Description: Parkersburg Armory Boiler(s) Replacement Addendum No. 1

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2025-04-08 2025-04-29 13:30 CRFQ 0603 ADJ2500000034 2

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

David H Pauline 304-558-0067 david.h.pauline@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Apr 8, 2025 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum No. 1

The original "Scope of Work" that was uploaded was incorrect and is to being replaced with the correct document. This addendum is being issued to remove and replace the Scope of Work. Vendors please discard the original scope of work. The Scope of Work being attached via this addendum will be the official one moving forward.

1) To remove the incorrect Scope of Work and to replace it with the correct Scope of Work.

2) Bid opening date and time remains 4/29/2025, at 1:30 pm,. est.

No other changes.

Mandatory Prebid Meeting Parkersburg National Guard Armory 1500 Blizzard Drive Parkersburg, WV 26101 April 17, 2025, at 10:00 am., est.

INVOICE TO SHIP TO

ADJUTANT GENERALS

OFFICE

PARKERSBURG NATIONAL

GUARD ARMORY

1707 COONSKIN DR 1500 BLIZZARD DR

CHARLESTON WV PARKERSBURG WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Parkersburg Armory Boilers Replacement

Comm Code Manufacturer Specification Model #

72151002

Extended Description:

Input Pricing on Exhibit "A" Form

Provide Labor, materials and all associated costs to remove and dispose of boilers, and to install two (2) new boilers per the attached specifications.

SCHEDULE OF EVENTS

Line Event Event Date 1 Mandatory Prebid Meeting At 10:00 am., est. 2025-04-17 2 Vendory Technical Questions Due By 11:00 am., est. 2025-04-22

SOLICITATION NUMBER: CRFQ ADJ2500000034

Addendum Number: 1

The purpose of this addendum is to modify the solicitation identified as (“ADJ2500000034”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

☐ Modify bid opening date and time.

☐ Modify specifications of product or service being sought.

☐ Attachment of vendor questions and responses.

☐ Attachment of pre-bid sign-in sheet.

☒ Correction of error.

☒ Other.

Description of Modification to Solicitation:

1) To remove the incorrect Scope of Work and to replace it with the correct Scope of Work.

2) Bid opening date and time remains 4/29/2025, at 1:30 pm,. est.

No Other Changes.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

EXHIBIT C-SCOPE OF WORK

WEST VIRGINIA ARMY NATIONAL GUARD

Parkersburg Armory

1500 Blizzard Drive, Parkersburg, West Virginia

Parkersburg Armory Boiler Replacement

April 2025

Division 1 - General Requirements

00200 Instructions to Bidders

• Any and all contractual documents, information and procedures distributed by, or by any other means conveyed, by WV State Purchasing or the office of; supersedes the language in this document.

01100 Summary

The scope of work for this project is to provide and replace (2) boilers for the Parkersburg Armory facility, located in Parkersburg, WV.

Work to be performed:

1. General: This project shall consist of demolishing complete, disposing of the old and replacing with two (2) new boilers.

2. Electrical Work: Reuse of existing electrical circuits including existing breakers is acceptable, providing these circuits are sized correctly. Contractor to change/add circuits as necessary to meet new boiler requirements. Field verify before disconnecting that all circuits match the new equipment manufacturer specifications. All electrical work shall conform to the current National Electrical Code. Extend electrical circuits to new equipment as needed.

3.Existing Boiler information: Peerless Super Section Boiler# 150-21-W

4. Existing demo: It is the contractor’s responsibility to remove boiler, existing incinerator, existing pneumatic compressor, boiler flue piping, and expansion tanks from the premises and discard according to all local laws.

5. Site piping requirements: All existing system piping to be reused as needed. Contractor shall tie supply and return piping together to form a primary loop. All piping necessary for a turnkey project shall be included. All loop piping both new and existing in boiler room shall be insulated.

6. Manufacturers piping requirements: Boilers shall be piped using a primary/secondary loop in accordance with manufactures recommendations.

7. Loop pumps: Existing loop pumps shall remain.

8. Secondary Loop and Boiler pumps: New secondary piping and boiler pumps shall be sized per manufactures recommendations to achieve proper flow.

9. Boiler flue piping: Flue piping shall be stainless steel (Metal Fab or equal). Contractor to run new flue through roof above boilers and terminate. Existing boiler flue, where attached to the chimney shall be patched.

10. Boiler basis of design: (2) Bryan FF-1500, or equal. See attached specifications.

11. Controls: Existing pneumatic controls to remain and be reused. Contractor shall use start/stop to existing boiler for new boilers and extend as necessary. New pneumatic controls compressor and drier shall be installed equal to the existing Honeywell 210-a-3kl.

12. Expansion tank: New floor mounted expansion tank shall be sized and piped per manufacturers recommendations.

13. Existing loop fluid: Loop fluid is water. Contractor is responsible to fill the system back with what is lost during installation.

14. Housekeeping pads: Pads (if applicable) to be extended as necessary to accommodate new boilers.

15. Startup: Boilers shall have a factory startup performed and documented.

Due to design, any contractor wishing to submit an equivalent of the boilers must do so during the question period for evaluation.

Project consists of Full site cleanup is required.

01300 Administrative Requirements

PROJECT COORDINATION

• Coordinate construction activities included in Contract Documents to assure efficient and orderly installation of each part of the Work.

• Where availability of space is limited, coordinate installation of different components to assure maximum accessibility for required maintenance, service, and repair.

• Where necessary prepare memoranda for distribution to each party involved outlining special procedures required for coordination. Include such items as required notices, reports, and attendance at meetings. Prepare similar memoranda for Owner and separate Contractors where coordination of their Work is required.

ADMINISTRATIVE PROCEDURES

• Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and ensure orderly progress of the Work. Such administrative activities include, but are not limited to:

o Preparing of schedules.

o Delivering and processing submittals.

o Progress meetings.

o Project Close-out activities.

CONSERVATION

• Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

PROGRESS MEETINGS

• Contractor will conduct progress meetings at site agreed upon by the Owner/Owner’s Representative at regularly scheduled intervals, generally bi-weekly.

• Progress meeting minutes are to be provided by the contractor within 3 business day of conclusion of the meeting. The meeting minutes shall be approved at the next meeting.

• The progress agenda shall include:

o Review and correct or approve minutes of previous progress meeting.

o Review and discuss old business o Review and discuss new business o Review and discuss contractor’s issues and concerns o Review and discuss owner’s issues and concerns o Review and discuss progress since last meeting.

o Review where each activity is in relation to Contractor's Construction Schedule, whether on time or ahead or behind schedule, will be determined.

o Contractor to present a new updated schedule at each progress meeting; to include a two week look ahead.

• Contractor shall provide meeting minutes of each progress meeting within three days after each progress meeting date. Contractor will distribute copies of minutes of meeting to the Owner.

GENERAL RESPONSIBILITIES

• The successful contractor is responsible for providing all parts, labor, equipment, and materials required to provide a finished fully functional product as described in the objectives.

• The contractor is responsible for the cost, and obtaining of all required permits.

• The contactor is responsible to ensure all work is in compliance with all Federal, State, Local

Municipalities, State Fire Marshall and ATFP requirements.

• Contractor is responsible for all permits; the contractor shall obtain all required permits prior to initiation of any work. The contractor shall be responsible for the associated costs or permitting.

• Contractor is responsible for field verifying all distances and quantities of materials and components necessary for completion.

• The contractor is responsible for cleaning up the work site and repairing the site to original conditions once work is completed.

• Contractor responsible for keeping the work site clean daily, free from excess debris and safety hazards.

• Contractor responsible for providing waste disposal for the project; contractor is responsible for removing all construction waste debris off site at the contractor’s expense.

• All materials shall be submitted and approved by the WVARNG prior to installation.

• The West Virginia Army National Guard reserves the right to claim removed equipment from the project. A list of equipment to be retained will be provided to the contractor prior to beginning work. Contractor to make every effort to remove these items without damage.

• The contractor will provide a schedule of values broken down per line item with material and labor.

• Owner has 7 business days to review and respond to Requests For Information (RFI)’s.

• Owner has 14 business days to review and respond to contract submittals.

• Owner has 14 business days to review and respond to review drawings.

SITE ACCESS REQUIREMENTS

• Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements.

• Contractor is responsible for coordinating with the Owner/Owner’s Representative, for access and deliveries. The Owner requires two (2) business days’ notice to approve access to the facility.

01400 Quality Requirements

• The successful contractor will be required to provide a one year warranty on all parts, labor and materials on the entire project.

01500 Temporary Facilities and Controls

• The successful contractor will be required to provide their own temporary facilities. The West Virginia Army National Guard will provide an area for the contractor to have a lay down area, and a place for a job trailer.

• The West Virginia Army National Guard will make every effort to provide electric and water for the contractor’s lay down and job trailer site; however it is not guaranteed.

01700 Execution Requirements

• Within 30 days of the government Final Acceptance of the project; the contractor shall be responsible to provide any and all field notes, as-built drawings, or any other associated records to the Owner.

Division 2 - Site Construction

02073 PARTIAL DEMOLITION FOR REMODELING

GENERAL DEMOLITION

• Review, confirm and coordinate all demolition work and full extent of Owner's requirements prior to starting demolition work.

• Deliver salvageable materials requested by Owner.

• Perform all demolition in a manner acceptable to the Owner and regulatory agencies.

• Protect and maintain conduits, drains, sewers, pipes, and wires that are to remain on the property.

• Protect existing construction indicated to remain.

• Where existing construction is damaged by demolition operations, make repairs equal to or better than condition prior to start of demolition work.

CLEANING

• Promptly remove materials, rubbish, and debris from building and from property.

SALVAGEABLE MATERIALS

• Review with Owner at Preconstruction meeting about salvaged materials the Owner wishes to retain from building renovation project.

• Remove with care materials to be retained by Owner and store on site where directed for pickup by owner.

HANDLING

• Deliver materials and other components so they will not be damaged or deformed

• Exercise care in unloading, storing, and erecting materials to prevent bending, warping, twisting, and surface damage.

• Stack materials on platforms/pallets, covered with suitable weathertight ventilated covering.

WARRANTY

• Furnish manufacturer's written warranty covering materials installed. This warranty shall be in addition to and not a limitation of other rights the Owner may have against the Contractor under the Contract Documents.

PRODUCTS

• Will be in accordance with attached specifications

INSTALLATION

• General: Comply with manufacturers' instructions and recommendations for installation, as applicable to project.

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: CRFQ ADJ2500000034

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

☒ Addendum No. 1 ☐ Addendum No. 6

☐ Addendum No. 2 ☐ Addendum No. 7

☐ Addendum No. 3 ☐ Addendum No. 8

☐ Addendum No. 4 ☐ Addendum No. 9

☐ Addendum No. 5 ☐ Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.