Addendum 2.pdf

Date Printed: Apr 24, 2025 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Proc Folder: 1666305 Reason for Modification:

Doc Description: Parkersburg Armory Boiler(s) Replacement Addendum No. 2

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2025-04-24 2025-05-06 13:30 CRFQ 0603 ADJ2500000034 3

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

David H Pauline 304-558-0067 david.h.pauline@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Apr 24, 2025 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum No. 2

1. Provide copies of the Pre-Bid meeting sign-in sheets (see attached)

2. Provide responses to Vendor Technical questions (see attached)

3. To move the bid opening date to May 6, 2025, 1:30 pm., EST.

No other changes.

INVOICE TO SHIP TO

ADJUTANT GENERALS

OFFICE

PARKERSBURG NATIONAL

GUARD ARMORY

1707 COONSKIN DR 1500 BLIZZARD DR

CHARLESTON WV PARKERSBURG WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Parkersburg Armory Boilers Replacement

Comm Code Manufacturer Specification Model #

72151002

Extended Description:

Input Pricing on Exhibit "A" Form

Provide Labor, materials and all associated costs to remove and dispose of boilers, and to install two (2) new boilers per the attached specifications.

SCHEDULE OF EVENTS

Line Event Event Date 1 Mandatory Prebid Meeting At 10:00 am., est. 2025-04-17 2 Vendory Technical Questions Due By 11:00 am., est. 2025-04-22

SOLICITATION NUMBER: CRFQ ADJ2500000034

Addendum Number: 2

The purpose of this addendum is to modify the solicitation identified as (“ADJ2500000034”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

☒ Modify bid opening date and time.

☐ Modify specifications of product or service being sought.

☒ Attachment of vendor questions and responses.

☒ Attachment of pre-bid sign-in sheet.

☐ Correction of error.

☐ Other.

Description of Modification to Solicitation:

1. Provide copies of the Pre-Bid meeting sign-in sheets (see attached)

2. Provide responses to Vendor Technical questions (see attached)

3. To move the bid opening date to May 6, 2025, 1:30 pm., EST.

No Other Changes.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Solicitation Number: ADJ2500000034 --------------

Pre-Bid Sign-In Sheet Date of Pre-Bid Meeting: April 17th, 2025 ------------ Location of Prebid Meeting: Parkersburg, WV

Please Note:

Vendors must sign-in on this sheet to verify attendance at the Pre-Bid meeting.

Failure to legibly sign in may be grounds for declaring a vendor ineligible to bid.

For further verification, please also provide a business card if possible.

Firm Represented:* Rep Name {Printed): Firm Address:

·q1p~ -- -- 4£> I j_ rtd,.. :3t:.r~e-t-lec~.~ \.J o hf"L J~n r 'Ac {

Cv.4o 1ec1,,.,r,,,1 e, ... ff C-v.t,,, 15 4 rJ leoY\ 5,,..//.'v,ti.

J.JtlV fLN ,1o L!tr. ,. t.Jc/

Telephone#: Fax#: Email:

~ 0 ~Vh j e.nn ,' n~~ -o ~S,2.__f)

I ~0 c.t, > e, ,- o5lf 11 cw,'b.,I\ l~k' ,..L-UD>,U1'Qil s--rn l l\t:~ 1,-ut:,~ m ~70JTI 1p.rm;e:CI;C\)\\U;ll\C0\91l«JY'

&~ 3~1/-8ft-oJi J

· ¼JO lfJ P~ 30~ 'Si3-~o3i f{ t~C<,J~+-.+ect .c0~

*One Vendor Per Representative - No one individual is permitted to represent more than one vendor at the pre-bid meeting. Any individual that does attempt to represent two or more vendors will be required to select one vendor to which the individual 's attendance will be attributed. The vendors not selected will be deemed to have not attended the pre-bid meeting unless another individual attended on their behalf.

Solicitation Number: ADJ2500000034 --------------

Pre-Bid Sign-In Sheet Date of Pre-Bid Meeting: April 17th, 2025 ------------ Location of Prebid Meeting: Parkersburg, WV

Please Note:

Vendors must sign-in on this sheet to verify attendance at the Pre-Bid meeting.

Failure to legibly sign in may be grounds for declaring a vendor ineligible to bid.

For further verification, please also provide a business card if possible.

Firm Re~resented:* Re~ Name (Printed}: Firm Address:

OS() f?r;,5 sis 7rvl Av (2 •

M-eclv,-,,'c~ I 1-f~rle>...S S'<J,;..{J, ctq_s. w v zs--30-3

, - c~ f.o. l~y._ S J /)Qe,-t-ed\ fY)}. /kJ;o WV U,61c1 p 6M 1 ~ ~;" f'[ <,_ c, tfr. ·c ->l'h- . } 4 b(J)C? >0 rA 5,r,~

Ch6rler-ro,. '1/() i,sJ~'I

J o t/f'l~t>N /:fot/£/Z 6°? 11'J;I-µ, F~~: fr 6/

£41 (///5r 8£11/ t(L)?D /))c) (/JOe)c?

~t>\k\\ 1(\( L.offl (\ A \\,V\ \10 'S\-f{0t,wf\ \<_ Qtf\t

\ rc-..-..,0 ~o.tt\\ ~~ ~~ \1,(\ ~\J CU,2,SO c:.. E:t..:;;- V fell ~c.,,:[_ Po 8oA. '-( I~

--r1.P11( t+-f 1 a,b!?t!J1v 1 ·~ \ii.

Tele~hone #: Fax#: Email:

J(J'1-7V'-/ - bl,et.,./eJS ~ 0SOJ#t,e.cA ~'179

,'~O'f CPS') q L/13 c-+,')kr@-\-ru.~k.h~v.c°""

1"'t-12s-- Jo 'IA 9 t.J" - er,·c S1-t.,':-f-'i@

664't '-/ 2 ~6 Jc,""1"f l'T'zCd. Co""'--

~'f ,)_~ ;J_X)7C, ,-r-~£,r~ f o fltV':DN

"3t>t./ cJ- ~).,~

1io l{ -, '2,\-']l,\C\l\ f Dwt \ \ i "(JJ~ yc-c ~OO,Co n,,, .5- AI~, ~ h ~ u, '11U>d}rl-lOIO i/2-6} ~ -:).t//J8 jct j11tr1t1't&:J -err

CC)W1

lJ!),ta ,_a,A-t..

*One Vendor Per Representative - No one individual is permitted to represent more than one vendor at the pre-bid meeting. Any individual that does attempt to represent two or more vendors will be required to select one vendor to which the individual 's attendance will be attributed. The vendors not selected will be deemed to have not attended the pre-bid meeting unless another individual attended on their behalf m

DEPARTMENT OF THE ARMY

JOINT FORCES HEADQUARTERS WEST VIRGINIA

1707 COONSKIN DRIVE

CHARLESTON, WEST VIRGINIA 25311-1026

April 24, 2025

ADDENDUM NO. 2- CRFQ-ADJ2500000034

RE:

TO:

FROM:

NOTE:

Construction - Parkersburg Armory Boiler(s) Replacement West Virginia Army National Guard Parkersburg Armory, Parkersburg, WV

Prospective Bidders

West Virginia Army National Guard

This Addendum forms a part of the Contract Documents and modifies the original Bidding Documents.

PART 1-INFORMATION FOR BIDDERS

Bid opening date is moved to May 6, 2025 @ 1 :30 pm EST

PART 2 - BIDDERS' QUESTIONS AND RESPONSES

Question No. 1: Please consider adding Lochinvar as an acceptable boiler manufacturer- for Parkersburg Armory?

Response No. 1: The Lochinvar boiler requested is not acceptable due to it being a fire tube boiler and not a water tube boiler.

Question No. 2: I have the following questions for Project ID 2025-00CA Parkersburg Boiler Project, are the tanks above the boilers being removed?

Response No. 2: Yes.

Question No. 3: Air compressors being removed or replaced, if so how many and get the specs?

Response No. 3: Air compressor is being replaced with one (1) air compressor large enough for continuous use.

Question No. 4: Pumps for the boiler being re-used?

Response No. 4: Pumps in the middle of the floor are to remain . Contractors need to refer to manufacturers' recommendations on any new pumps that may need to be installed.

Question No. 5: During the pre-bid there seems to be some confusion as to what controls the existing boiler and what will be needed for the control operations of the new boilers? Please advise.

Response No. 5: The new boilers shall have stand alone controls provided from the boiler manufacturer that operate off of a temperature sensor installed in a well on the supply piping and an outside air temperature sensor to provide an outdoor air reset. Successful bidder will be responsible for checking existing control valves in each area of building to verify proper functioning of equipment once the installation of new boilers is complete.

Question No. 6: Can we use a Lochnivar FBN1501 Crest Boiler?

Response No. 6: No, boiler must be a water tube boiler design. Crest boiler is a fire tube boiler.

Question No. 7: The number for an replacement air compressor is not a good number? How many gallon air compressor, HP? Voltage?

Response No. 7: 5HP, 80 gallon. Contractor to verify voltage before ordering any equipment.

Question No. 8: Confirming that you also want a wall hung replacement air dryer?

Response No. 8: Yes.

Question No. 9: Confirming that all the hydronic piping in the mechanical room gets insulated.?

Response No. 9: Yes, all existing and new piping is to be insulated.

Question No. 10: Who decides if an "equal" boiler meets specs? A State rep or the Boiler salesman that attends all the Prebids??

Response No. 10: All boilers submitted to be equal must meet all design specifications provided during bidding and are evaluated by the agency.

END OF ADDENDUM

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: CRFQ ADJ2500000034

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

☒ Addendum No. 1 ☐ Addendum No. 6

☒ Addendum No. 2 ☐ Addendum No. 7

☐ Addendum No. 3 ☐ Addendum No. 8

☐ Addendum No. 4 ☐ Addendum No. 9

☐ Addendum No. 5 ☐ Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.