Addendum_2.pdf

This addendum document from the Orlando Utilities Commission (OUC) establishes mandatory compliance requirements for the Janitorial Services procurement solicitation, RFP 9185. The addendum specifies that only suppliers who completed the mandatory walkthrough scheduled for April 23, 2026 are eligible to submit proposals; the list of qualified vendors includes Padegenis BMS, Kings Service Solutions, CCMS, CleanSpace, Encompass Onsite, FCS Facility Services, Caravan F.M., Grosvenor Services, Sterling Building Solutions, American Janitorial, DA Building Services, and Green Facility Inc. The RFP seeks comprehensive janitorial services across multiple OUC facilities throughout Central Florida, encompassing routine and as-needed cleaning, restroom sanitation, floor care, waste removal, and specialized services at office buildings, water plants, electric substations, and recreational facilities. Questions must be submitted no later than 5:00 PM on April 30, 2026, and proposals are due by 2:00 PM on May 15, 2026, through Vendorlink upload. The contract term consists of a three-year base period with an optional two-year extension.

The RFP requires firm pricing for the initial three-year contract period and Years 4-5 extension pricing for evaluation purposes, with pricing submitted through a detailed Price Schedule template covering monthly and annual charges for each service location and category. Responding firms may offer early payment discounts of 1-2% depending on payment timing. Qualified proposers must be registered to do business in Florida, maintain an established local office within 50 miles of Reliable Plaza, and demonstrate a minimum of ten years of industry experience with 10-15 references from the past five years. The procurement emphasizes LEED green building compliance using environmentally preferable cleaning products certified by Green Seal GS-37, UL ECOLOGO 2792, or equivalent standards, and requires comprehensive insurance coverage including general liability ($2,000,000), automobile liability ($1,000,000), and workers' compensation. All employees must obtain security badges at approximately $75 per employee, and assigned shifts include five-hour evening shifts Monday through Friday plus variable day porter hours. The addendum emphasizes that no communication regarding the RFP may occur between suppliers and OUC staff other than the buyer of record, James Norris (jnorris@ouc.com).