Addendum__1_Q-25-03-COC.pdf
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- Solicitation number
- Q-25-03-COC
- Issued by
- Brevard County, Clewiston City, Florida
About this file
This document is Addendum 1 for the City of Cocoa, Florida's Invitation to Bid (ITB) No. Q-25-03-COC for Engineering Services for the Pineda Causeway Phase 2 Water Main Installation. The addendum addresses three key clarification questions from potential bidders, including a request for a sample contract, guidance on proposal binding requirements, and criteria for project experience submissions. Specifically, the City clarified that the contract proposal must be bound using a method like a three-ring binder that allows page extraction and reinsertion, and that project experience examples must be fully completed work to receive credit.
The addendum provides specific guidance that design work on active or future construction projects may be acceptable if the design is fully completed, but ongoing engineering services during construction will not be granted credit. Bidders are instructed to note the receipt of this addendum on the Receipt of Addendum(s) and Acknowledgement Form. Additional questions or clarifications can be directed to the Purchasing and Contracts Division via email at purchasing@cocoafl.gov. The addendum was issued by Brian Dale, Purchasing Manager for the City of Cocoa, and maintains that all other bidding and contract documents remain unchanged.
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Text version
December 18, 2024
Addendum 1 To the Contract Documents and Specifications:
ITB # Q-25-03-COC
Engineering Services for the Pineda Causeway Phase 2
Water Main Installation
To All Plan Holders:
The following addresses and provides clarification of the Bidding Documents and Specifications as fully and completely as if the same were fully set forth therein. Receipt of this addendum must be noted on the Receipt of Addendum(s) and Acknowledgement Form.
A. This addendum includes and addresses the following questions:
1. May the City please provide a sample contract for RFQ No. Q-25-03-COC?
Answer: Sample Contract for Engineering Services Agreement provided in a separate attachment to this Addendum.
2. Page 3 of the RFQ states “Each section will be separated using divider tabs and bound.”
However, page 19 states that “proposals should NOT be permanently bound.” May the City please clarify what type of binding is acceptable for our paper submissions?
Answer: The submittal must be bound, but not permanently. An example would be a three-ring binder. The intent is to allow the City to extract and reinsert pages as needed.
Finance Department/Purchasing Division 65 Stone Street • Cocoa, FL 32922
PHONE: (321) 433-8833
EMAIL: PURCHASING@COCOAFL.GOV
www.CocoaFL.gov
3. Regarding Section IV – Project Team Qualifications and Experience, do the projects listed in Form A and Form B have to be fully completed, or would the City accept ongoing projects?
Answer: For a work example to receive credit, the work must be fully completed. For example, design work credit on an active construction project (or a construction project that has not yet occurred) may be granted as long as the design work is fully completed.
Engineering services during construction for an unfinished construction project will not be granted credit.
B. All other Bidding/Contract Documents and Specifications remain unchanged.
Should there be additional questions or clarification needed please contact the Purchasing and Contracts Division at purchasing@cocoafl.gov.
Brian Dale Purchasing Manger
City of Cocoa mailto:purchasing@cocoafl.gov
File details come from the government source that posted it. Updated .