Addendum 1 Assessment.pdf.crdownload

TOWN OF PLAINFIELD

8 Community Avenue Plainfield, CT 06374

Kevin M. Cunningham

FIRST SELECTMAN

(860)-230-3001 FAX (860)-230-3033

ADDENDUM #1

TO: ALL VENDORS

FROM: TOWN OF PLAINFIELD

RE: Bid No:37630 Comprehensive Assessment of Town of Plainfield Owned Buildings

DATE: July 16, 2026

Please Note: This addendum is to give bidders the previous assessment for the ECC Building (651 Norwich Rd)

All other terms and conditions of this bid will remain the same. Please contact us with any questions regarding these changes.

Early Childhood Center 651 Norwich Road Plainfield, Connecticut 06374

FACILITY CONDITION ASSESSMENT

prepared for

Plainfield Public Schools 651 Norwich Road Plainfield, Connecticut 06374 John Richards

PREPARED BY:

Bureau Veritas 6021 University Boulevard, Suite 200 Ellicott City, Maryland 21043 800.733.0660 www.us.bureauveritas.com

BV CONTACT:

Mary Venable Program Manager

800.733.0660 x7292719 Mary.Venable@bureauveritas.com

BV PROJECT #:

163022.23R000-001.379

DATE OF REPORT:

October 31, 2023

ON SITE DATE:

September 25, 2023

Bureau Veritas

6021 University Boulevard, Suite 200 | Ellicott City, Maryland 21043 | www.us.bureauveritas.com | p 800.733.0660

EARLY CHILDHOOD CENTER BUREAU VERITAS PROJECT: 163022.23R000-001.379

www.us.bureauveritas.com | p 800.733.0660

TABLE OF CONTENTS

1. Executive Summary

Property Overview and Assessment Details Significant/Systemic Findings and Deficiencies Facility Condition Index (FCI) Immediate Needs Key Findings Plan Types

2. Building and Site Information

3. Property Space Use and Observed Areas

4. ADA Accessibility

5. Energy and Sustainability

6. Purpose and Scope

7. Opinions of Probable Costs

Methodology Definitions

8. Certification

9. Appendices

EARLY CHILDHOOD CENTER BUREAU VERITAS PROJECT: 163022.23R000-001.379

www.us.bureauveritas.com | p 800.733.0660

1 . E x e c u t i v e S u m m a r y

Property Overview and Assessment Details

General Information

Property Type School

Main Address 651 Norwich Road, Plainfield, Connecticut 06374

Site Developed 1913

Renovated 2000

Site Area 3.0 acres (estimated)

Parking Spaces 46 total spaces all in open lots; 4 of which are accessible

Building Area 26,280 SF

Number of Stories 2 above grade with 1 below-grade basement levels

Outside Occupants/Leased Spaces None

Date(s) of Visit September 25, 2023

Management Point of Contact Plainfield Public Schools, John Richards, Finance Director

860.567.6459 richardsj@plainfieldschool.org

On-site Point of Contact (POC) Paul Kudelsky

Assessment and Report Prepared By Ethan Abeles

Reviewed By Mary Venable

Program Manager

Kaustubh.Chabukswar@bureauveritas.com

800.733.0660 x7292719

AssetCalc Link Full dataset for this assessment can be found at:

https://www.assetcalc.net/

EARLY CHILDHOOD CENTER BUREAU VERITAS PROJECT: 163022.23R000-001.379

Signif icant/Systemic Findings and Deficiencies

Historical Summary

The building was constructed in 1913 to serve as an elementary school for the surrounding Plainfield community. In 2000 the facility underwent a wholesale renovation, and the building was converted into the Early Childhood Center which provides pre-K educational services. The building also houses the school district’s central offices on the second floor.

Architectural

The building envelope consists of durable brick that has been maintained well and repaired as necessary. The aluminum windows and glazed metal doors were updated during the renovation and show little wear at this time. The main roof consists of asphalt shingles. There are small areas of EPDM and metal roofing at lower points of the building. No leaks or other issues were reported. The school interiors show evidence of a rigorous and proactive maintenance program, and are generally in good condition. In general, typical lifecycle-based interior and exterior finish replacements are budgeted and anticipated.

Mechanical, Electrical, Plumbing and Fire (MEPF)

Most of the MEPF components and infrastructure date from the 2000 renovation with the exception of the lighting system which has been updated to LED and the security/surveillance system. An aging gas-fired boiler and split-system heat pumps feed the terminal units throughout the building to provide heating and cooling. The heat pumps have exceeded their estimated useful life and are forecast to require near-term replacement. Ventilation is supplied by a series of exhaust fans.

The plumbing fixtures remain in serviceable condition and the commercial gas-fired water heater has no reported issues or reliability concerns despite its age. The electrical system was fully upgraded during the renovation and is sized adequately for the facility. The interior lighting system and most of the exterior lighting have been upgraded to LED fixtures. The fully addressable fire alarm system is up to date on inspections and functions well. The sprinkler system covers the entire building and is also current with regard to inspections. The elevator functions well and has only required routine maintenance since its installation.

Site

The school is situated along Route 12 in the heart of Plainfield town center. The site contains an asphalt parking lot that is overbuilt and only partially used. Downsizing the asphalt parking area in the future may be prudent. There is an asphalt play area and playgrounds at the front of the school and a grassy open space area to the rear. There are site furnishings throughout including benches, picnic tables, and trash cans. Ancillary buildings include storage sheds utilized primarily by the maintenance staff, and a picnic shelter. Chain link fencing can be found at the play area perimeter and as mechanical enclosures. Additionally, there is vinyl fencing encompassing a raised grass field behind the building. Site lighting furnished by building-mounted fixtures that have been updated to LED is reportedly sufficient for the facility’s needs.

Recommended Additional Studies

No additional studies recommended at this time.

EARLY CHILDHOOD CENTER BUREAU VERITAS PROJECT: 163022.23R000-001.379

Facil i ty Condit ion Index (FCI)

One of the major goals of the FCA is to calculate each building’s Facility Condition Index (FCI), which provides a theoretical objective indication of a building’s overall condition. By definition, the FCI is defined as the ratio of the cost of current needs divided by current replacement value (CRV) of the facility. The chart below presents the industry standard ranges and cut-off points.

FCI Ranges and Description

0 – 5% In new or well-maintained condition, with little or no visual evidence of wear or deficiencies.

5 – 10% Subjected to wear but is still in a serviceable and functioning condition.

10 – 30% Subjected to hard or long-term wear. Nearing the end of its useful or serviceable life.

30% and above Has reached the end of its useful or serviceable life. Renewal is now necessary.

The deficiencies and lifecycle needs identified in this assessment provide the basis for a portfolio-wide capital improvement funding strategy. In addition to the current FCI, extended FCI’s have been developed to provide owners the intelligence needed to plan and budget for the “keep-up costs” for their facilities. As such the 3-year, 5-year, and 10-year FCI’s are calculated by dividing the anticipated needs of those respective time periods by current replacement value. As a final point, the FCI’s ultimately provide more value when used to relatively compare facilities across a portfolio instead of being over-analyzed and scrutinized as stand-alone values. The table below summarizes the individual findings for this FCA:

EARLY CHILDHOOD CENTER BUREAU VERITAS PROJECT: 163022.23R000-001.379

The vertical bars below represent the year-by-year needs identified for the site. The orange line in the graph below forecasts what would happen to the FCI (left Y axis) over time, assuming zero capital expenditures over the next ten years. The dollar amounts allocated for each year (blue bars) are associated with the values along the right Y axis.

Needs by Year with Unaddressed FCI Over Time

Immediate Needs

No immediate needs were indentified.

Key Findings

Supplemental Components in Poor condition.

Air Separator, HVAC Early Childhood Center Boiler room

Uniformat Code: D3050 Recommendation: Replace in 2024

Priority Score: 85.8

Plan Type:

Performance/Integrity

Cost Estimate: $2,100

The air separator is excessively aged and recommended for an upgrade. - AssetCALC ID: 6978174

EARLY CHILDHOOD CENTER BUREAU VERITAS PROJECT: 163022.23R000-001.379

Split System in Poor condition.

Condensing Unit/Heat Pump Early Childhood Center Building exterior

Uniformat Code: D3030 Recommendation: Replace in 2024

Priority Score: 81.8

Plan Type:

Cost Estimate: $18,100

The split system component is excessively aged and recommended for an upgrade. - AssetCALC ID:

6978152

Early Childhood Center Building exterior

Uniformat Code: D3030 Recommendation: Replace in 2024

Priority Score: 81.8

Plan Type:

Cost Estimate: $22,300

6978200

Early Childhood Center Building exterior

Uniformat Code: D3030 Recommendation: Replace in 2024

Priority Score: 81.8

Plan Type:

Cost Estimate: $47,300

6978176

EARLY CHILDHOOD CENTER BUREAU VERITAS PROJECT: 163022.23R000-001.379

Plan Types

Each line item in the cost database is assigned a Plan Type, which is the primary reason or rationale for the recommended replacement, repair, or other corrective action. This is the “why” part of the equation. A cost or line item may commonly have more than one applicable Plan Type; however, only one Plan Type will be assigned based on the “best” fit, typically the one with the greatest significance.

Plan Type Descriptions

Safety An observed or reported unsafe condition that if left unaddressed could result in injury; a system or component that presents potential liability risk.

Performance/Integrity Component or system has failed, is almost failing, performs unreliably, does not perform as intended, and/or poses risk to overall system stability.

Accessibility Does not meet ADA, UFAS, and/or other accessibility requirements.

Environmental Improvements to air or water quality, including removal of hazardous materials from the building or site.

Retrofit/Adaptation Components, systems, or spaces recommended for upgrades in in order to meet current standards, facility usage, or client/occupant needs.

Lifecycle/Renewal Any component or system that is not currently deficient or problematic but for which future replacement or repair is anticipated and budgeted.

Plan Type Distribution (by Cost)

EARLY CHILDHOOD CENTER BUREAU VERITAS PROJECT: 163022.23R000-001.379

2 . B u i l d i n g a n d S i t e I n f o r m a t i o n

Systems Summary

System Description Condition

Structure

Masonry bearing walls with wood roof deck supported by wood joists and concrete strip/wall footing foundation system

Good

Façade

Primary Wall Finish: Brick

Secondary Wall Finish: None

Windows: Aluminum

Fair

Roof

Primary: Hip and Pyramid constructions with asphalt shingles

Secondary: Flat construction with single-ply EPDM membrane

Tertiary: Gable construction over walkway with metal finish

Interiors

Walls: Painted gypsum board and CMU

Floors: VCT

Ceilings: Suspended ACT

Elevators

Passenger: One hydraulic car serving all 3 floors

Plumbing

Distribution: Copper supply and cast iron waste and venting

Hot Water: Commercial gas water heater with integral tank

Fixtures: Toilets and sinks in all restrooms; Additional sinks throughout facility

HVAC

Central System: Boiler, split-system heat pumps, and air handlers feeding fan coil units, hydronic baseboard radiators and cabinet terminal units

Fire Suppression

Wet-pipe sprinkler system and fire extinguishers Fair

EARLY CHILDHOOD CENTER BUREAU VERITAS PROJECT: 163022.23R000-001.379

Systems Summary

Electrical

Source & Distribution: Main switchboard with copper wiring

Interior Lighting: LED

Emergency Power: None

Fire Alarm

Alarm panel with smoke detectors, heat detectors, alarms, strobes, pull stations, back-up emergency lights, and exit signs

Equipment/Special

None --

Site Pavement

Asphalt lots with adjacent concrete sidewalks, ramps, and stairs Fair

Site Development

Property identification signage; Chain link and vinyl fencing; Chain-link fence mechanical enclosures

Outdoor play area includes playgrounds and asphalt play area

Furnished with park benches, picnic tables, trash receptacles

Landscaping and Topography

Limited landscaping features including lawns, trees, bushes, and planters

Irrigation not present

CMU and concrete retaining walls

Low to moderate site slopes throughout

Utilities

Municipal water and sewer

Local utility-provided electric and natural gas

Site Lighting

Pole-mounted: None

Building-mounted: LED

Ancillary Structures Storage sheds, shade structure Fair

Accessibility

Presently it does not appear an accessibility study is needed for this property. See Appendix D.

Key Issues and Findings

Some antiquated HVAC components

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EARLY CHILDHOOD CENTER BUREAU VERITAS PROJECT: 163022.23R000-001.379

3 . P r o p e r t y S p a c e U s e a n d O b s e r v e d A r e a s

Areas Observed

The interior spaces were observed in order to gain a clear understanding of the property’s overall condition. Other areas accessed included the site within the property boundaries, the exterior of the property, and the roof.

Key Spaces Not Observed

All key areas of the property were accessible and observed.

EARLY CHILDHOOD CENTER BUREAU VERITAS PROJECT: 163022.23R000-001.379

4 . A D A A c c e s s i b i l i t y

Generally, Title II of the Americans with Disabilities Act (ADA) prohibits discrimination by entities to access and use of “areas of public accommodations” and “public facilities” on the basis of disability. Regardless of their age, these areas and facilities must be maintained and operated to comply with the Americans with Disabilities Act Accessibility Guidelines (ADAAG).

A public entity (i.e. city governments) shall operate each service, program, or activity so that the service, program, or activity, when viewed in its entirety, is readily accessible to and usable by individuals with disabilities.

However, this does not:

1. Necessarily require a public entity to make each of its existing facilities accessible to and usable by individuals with disabilities;

2. Require a public entity to take any action that would threaten or destroy the historic significance of an historic property;

or

3. Require a public entity to take any action that it can demonstrate would result in a fundamental alteration in the nature of a service, program, or activity or in undue financial and administrative burdens. In those circumstances where personnel of the public entity believe that the proposed action would fundamentally alter the service, program, or activity or would result in undue financial and administrative burdens, a public entity has the burden of proving that compliance with 35.150(a) of this part would result in such alteration or burdens. The decision that compliance would result in such alteration or burdens must be made by the head of a public entity or his or her designee after considering all resources available for use in the funding and operation of the service, program, or activity, and must be accompanied by a written statement of the reasons for reaching that conclusion. If an action would result in such an alteration or such burdens, a public entity shall take any other action that would not result in such an alteration or such burdens but would nevertheless ensure that individuals with disabilities receive the benefits or services provided by the public entity.

Removal of barriers to accessibility should be addressed from a liability standpoint in order to comply with federal law, but the barriers may or may not be building code violations. The Americans with Disabilities Act Accessibility Guidelines are part of the ADA federal civil rights law pertaining to the disabled and are not a construction code. State and local jurisdictions have adopted the ADA Guidelines or have adopted other standards for accessibility as part of their construction codes.

During the FCA, Bureau Veritas performed a limited high-level accessibility review of the facility non-specific to any local regulations or codes. The scope of the visual observation was limited to the same areas observed while performing the FCA and the categories set forth in the checklists that are included in the appendix. It is understood by the Client that the limited observations described herein do not comprise a full ADA Compliance Survey, and that such a survey is beyond the scope of this particular assessment. A full measured ADA survey would be required to identify any and all specific potential accessibility issues. Additional clarifications of this limited survey:

This survey was visual in nature and actual measurements were not taken to verify compliance Only a representative sample of areas was observed Two overview photos were taken for each subsection regardless of perceived compliance or non-compliance Itemized costs for individual non-compliant items are not included in the dataset For any “none” boxes checked or reference to “no issues” identified, that alone does not guarantee full compliance

The facility was originally constructed in 1913. The facility was substantially renovated in 2000 and widespread accessibility improvements appear to have been implemented at that time.

During the interview process with the client representatives, no complaints or pending litigation associated with potential accessibility issues were reported.

No detailed follow-up accessibility study is currently recommended since no major or moderate issues were identified at the subject site. Reference the appendix for specific data, photos, and tables or checklists associated with this limited accessibility survey.

EARLY CHILDHOOD CENTER BUREAU VERITAS PROJECT: 163022.23R000-001.379

5 . E n e r g y a n d S u s t a i n a b i l i t y

Bureau Veritas has reviewed the building assets of the subject property to identify potential upgrades that will contribute to the school’s energy efficiency goals. This analysis identifies building components and equipment that no longer meet current energy efficiency standards and can be considered for upgrades to reduce energy usage, water usage or environmental impact.

The potential energy and sustainability upgrades listed in the following table were evaluated. For each item, we have determined whether the item is (1) not applicable to the subject building, (2) already implemented, or (3) a possible viable upgrade that should be considered for implementation.

EARLY CHILDHOOD CENTER BUREAU VERITAS PROJECT: 163022.23R000-001.379

Energy and Water Conservation Measures

Category ECM Description NA In

Place Evaluate

Envelope Add Reflective Coating To Exterior Windows

Envelope Upgrade Exterior Windows

Envelope Upgrade Wall Insulation

Envelope Upgrade Attic Insulation

Envelope Air seal Bldg. Control External Air Leakage

Envelope Install Rapid Closing Overhead Doors -Warehouse/loading dock

Envelope Install Reflective Insulation Between Radiators And External Wall

Pump/Fan Motors High Efficiency Motors - Circulation Pumps Pump/Fan Motors VFD on AHU and Pump Motors Pump/Fan Motors High Efficiency Motors - Cooling Towers

Controls Install Building Energy Management System

Controls Upgrade Pneumatic to DDC for Building Controls

Controls Install Self Learning Programmable Thermostats

Controls Upgrade Older Building Energy Management Systems

Controls Install Thermostatic Radiator Valve (TRV) controls for Steam Radiators

Controls Timers on Building Exhaust Fans

Controls Re-Commission The Building and Its Control Systems

Motors High Efficiency Motors - AHU/RTU

Air Handling Outside Air Control Through Co2 Sensors in AHU

Air Handling Steam Clean AHU Fan Coils

Air Handling Replace Rooftop Package Unit

Air Handling Insulate Air Ducts

Air Handling Install Energy Recovery Wheels

Cooling Install SEER 16+ Split Air Conditioning Systems Cooling Install SEER 18+ Ductless Split Air Conditioning System

Cooling Install EER 10+ Through the Window AC Units

Cooling Install Chilled Water Reset Control

Cooling Upgrade Chillers/Cooling Systems Cooling Insulate Refrigerant Lines

Heating Install High Efficiency Boilers Heating Install Condensing Furnaces

Heating Install Radiant Heat in Warehouse

EARLY CHILDHOOD CENTER BUREAU VERITAS PROJECT: 163022.23R000-001.379

Energy and Water Conservation Measures

Heating Replace Defective Steam Traps

Heating Repair/Install Hot Water Pipe Insulation

Heating Repair/Install Insulation on Hot Surfaces And Tanks

Heating Replace Unit Electric Heaters with Natural Gas Fired Unit Heaters

Heating Upgrade Electric Heating System To Heat Pumps

DWH Upgrade Domestic Water heaters DWH Setback loop on Circulation Pump

DWH Lower DWH Setpoint to 122F

Lighting Upgrade Incandescent/CFL to LED

Lighting Upgrade Linear Fluorescent to LED

Lighting Install Automatic Lighting Controls

Lighting EXIT Signs to LED

Lighting Bilevel in Hallways and Stairwell

Lighting Exterior Lights to LED

Appliances/Vending Energy Star Refrigerators in Breakrooms/Community Rooms Appliances/Vending Replace Existing Freezers With High Efficiency Freezers

Appliances/Vending Install Front Load Commercial/Residential Washers

Appliances/Vending Install Energy Savers on Vending, Snack Machines

Plumbing Install 1.5GPM Low Flow Shower Heads

Plumbing Install 0.5 Low Flow Faucet Aerators in Restrooms

Plumbing Install 1.5GPM Aerator in Kitchen/Break Room Faucets

Plumbing Install 1.0GPM Low Flow Flush Tank Toilets

Plumbing Install 0.125GPF Urinals

Plumbing Retrofit Commercial Toilets to Dual Flush

Utility Metering Install Sub-meters For Electric/Water

Utility Metering Disconnect and Reconcile Multiple Utility Meters

Irrigation Install Smart Irrigation System

Key NA Measure not applicable for the given facility

In Place Measure has already been implemented at the given facility

Evaluate Measure is applicable and should be evaluated for financial feasibility for the given facility

EARLY CHILDHOOD CENTER BUREAU VERITAS PROJECT: 163022.23R000-001.379

Building Recommended Operation and Maintenance Plan

The quality of the maintenance and the operation of the facility’s energy systems have a direct effect on its overall energy efficiency. Energy-efficiency needs to be a consideration when implementing facility modifications, equipment replacements, and general corrective actions. The following is a list of building maintenance activities typical for commercial facilities that should be considered and their applicability to this facility.

Building Envelope

Ensure that the building envelope has proper caulking and weather stripping.

Patch holes in the building envelope with foam insulation and fire rated caulk around combustion vents

Inspect building vents semiannually for bird infestation

Inspect windows monthly for damaged panes and failed thermal seals

Repair and adjust automatic door closing mechanisms as needed.

Heating and Cooling

Pilot lights on furnaces and boilers be turned off in summer

All preventive maintenance should be performed on all furnaces and boilers, which would include cleaning of burners and heat exchanger tubes.

Ensure that the combustion vents exhaust outside the conditioned space and the vent dampers are functional

Ensure that the control valves are functioning properly before start of every season

Ensure steam traps are functional before start of each heating season

Ensure use of chemical treatment for boiler make up water

Ensure boiler outside temperature re-set is set to 55F

Ensure use of chemical treatment for cooling tower water to prevent corrosion

Ensure the duct work in unconditioned space is un-compromised and well insulated

Duct cleaning is recommended every 10 years. This should include sealing of ducts using products similar to ‘aero-seal’

Ensure use of economizer mode is functional and used

Ensure that the outside air dampers actuators are operating correctly

Ensure air coils in the AHU and FCA's are pressure washed annually

Return vents should remain un-obstructed and be located centrally

Temperature settings reduced in unoccupied areas and set points seasonally adjusted.

Evaporator coils and condenser coils should be regularly cleaned to improve heat transfer

Refrigerant pipes should be insulated with a minimum of ¾” thick Elastomeric Rubber Pipe Insulation

Ensure refrigerant pressure is maintained in the condensers

Change air filters on return vents seasonally. Use only filters with ‘Minimum Efficiency Rating Value’(MERV) of 8

Central Domestic Hot Water Heater

Never place gas fired water heaters adjacent to return vents so as to prevent flame roll outs

Ensure the circulation system is on timer to reduce the losses through re-circulation

Ensure all hot water pipes are insulated with fiberglass insulation at all times

Replacement water heater should have Energy Factor (EF)>0.9

Tank-type water heaters flushed annually

EARLY CHILDHOOD CENTER BUREAU VERITAS PROJECT: 163022.23R000-001.379

Lighting Improvements

Utilize bi-level lighting controls in stairwells and hallways.

Use LED replacement lamps

Clean lighting fixture reflective surfaces and translucent covers.

Ensure that timers and/or photocells are operating correctly on exterior lighting

Use occupancy sensors for offices and other rooms with infrequent occupancy

Existing Equipment and Replacements

Ensure that refrigerator and freezer doors close and seal correctly

Ensure kitchen and bathroom exhaust outside the building and the internal damper operates properly

Ensure that bathroom vents exhaust out

Office/computer equipment either in the “sleep” or “off” mode when not used

Key Maintenance Measure is Not Applicable For the Given Facility

Maintenance Measure is Applicable For the Given Facility

EARLY CHILDHOOD CENTER BUREAU VERITAS PROJECT: 163022.23R000-001.379

6 . P u r p o s e a n d S c o p e

Purpose

Bureau Veritas was retained by the client to render an opinion as to the Property’s current general physical condition on the day of the site visit.

Based on the observations, interviews and document review outlined below, this report identifies significant deferred maintenance issues, existing deficiencies, and material code violations of record, which affect the Property’s use. Opinions are rendered as to its structural integrity, building system condition and the Property’s overall condition. The report also notes building systems or components that have realized or exceeded their typical expected useful lives.

The physical condition of building systems and related components are typically defined as being in one of five condition ratings. For the purposes of this report, the following definitions are used:

Condition Ratings

Excellent New or very close to new; component or system typically has been installed within the past year, sound and performing its function. Eventual repair or replacement will be required when the component or system either reaches the end of its useful life or fails in service.

Good Satisfactory as-is. Component or system is sound and performing its function, typically within the first third of its lifecycle. However, it may show minor signs of normal wear and tear. Repair or replacement will be required when the component or system either reaches the end of its useful life or fails in service.

Fair Showing signs of wear and use but still satisfactory as-is, typically near the median of its estimated useful life. Component or system is performing adequately at this time but may exhibit some signs of wear, deferred maintenance, or evidence of previous repairs. Repair or replacement will be required due to the component or system’s condition and/or its estimated remaining useful life.

Poor Component or system is significantly aged, flawed, functioning intermittently or unreliably;

displays obvious signs of deferred maintenance; shows evidence of previous repair or workmanship not in compliance with commonly accepted standards; has become obsolete;

or exhibits an inherent deficiency. The present condition could contribute to or cause the deterioration of contiguous elements or systems. Either full component replacement is needed or repairs are required to restore to good condition, prevent premature failure, and/or prolong useful life.

Failed Component or system has ceased functioning or performing as intended. Replacement, repair, or other significant corrective action is recommended or required.

Not Applicable Assigning a condition does not apply or make logical sense, most commonly due to the item in question not being present.

EARLY CHILDHOOD CENTER BUREAU VERITAS PROJECT: 163022.23R000-001.379

Scope The standard scope of the Facility Condition Assessment includes the following:

Visit the Property to evaluate the general condition of the building and site improvements, review available construction documents in order to familiarize ourselves with, and be able to comment on, the in-place construction systems, life safety, mechanical, electrical, and plumbing systems, and the general built environment.

Identify those components that are exhibiting deferred maintenance issues and provide cost estimates for Immediate Costs and Replacement Reserves based on observed conditions, maintenance history and industry standard useful life estimates. This will include the review of documented capital improvements completed within the last five-year period and work currently contracted for, if applicable.

Provide a full description of the Property with descriptions of in-place systems and commentary on observed conditions.

Provide a high-level categorical general statement regarding the subject Property’s compliance to Title III of the Americans with Disabilities Act. This will not constitute a full ADA survey, but will help identify exposure to issues and the need for further review.

Obtain background and historical information about the facility from a building engineer, property manager, maintenance staff, or other knowledgeable source. The preferred methodology is to have the client representative or building occupant complete a Pre-Survey Questionnaire (PSQ) in advance of the site visit. Common alternatives include a verbal interview just prior to or during the walk-through portion of the assessment.

Review maintenance records and procedures with the in-place maintenance personnel.

Observe a representative sample of the interior spaces/units, including vacant spaces/units, to gain a clear understanding of the property’s overall condition. Other areas to be observed include the exterior of the property, the roofs, interior common areas, and the significant mechanical, electrical and elevator equipment rooms.

Provide recommendations for additional studies, if required, with related budgetary information.

Provide an Executive Summary at the beginning of this report, which highlights key findings and includes a Facility

Condition Index as a basis for comparing the relative conditions of the buildings within the portfolio.

EARLY CHILDHOOD CENTER BUREAU VERITAS PROJECT: 163022.23R000-001.379

7 . O p i n i o n s o f P r o b a b l e C o s t s

Cost estimates are attached throughout this report, with the Replacement Reserves in the appendix.

These estimates are based on Invoice or Bid Document/s provided either by the Owner/facility and construction costs developed by construction resources such as R.S. Means, CBRE Whitestone, and Marshall & Swift, Bureau Veritas’s experience with past costs for similar properties, city cost indexes, and assumptions regarding future economic conditions.

Opinions of probable costs should only be construed as preliminary, order of magnitude budgets. Actual costs most probably will vary from the consultant’s opinions of probable costs depending on such matters as type and design of suggested remedy, quality of materials and installation, manufacturer and type of equipment or system selected, field conditions, whether a physical deficiency is repaired or replaced in whole, phasing or bundling of the work (if applicable), quality of contractor, quality of project management exercised, market conditions, use of subcontractors, and whether competitive pricing is solicited, etc. Certain opinions of probable costs cannot be developed within the scope of this guide without further study. Opinions of probable cost for further study should be included in the FCA.

Methodology

Based upon site observations, research, and judgment, along with referencing Expected Useful Life (EUL) tables from various industry sources, Bureau Veritas opines as to when a system or component will most probably necessitate replacement. Accurate historical replacement records, if provided, are typically the best source of information. Exposure to the elements, initial quality and installation, extent of use, the quality and amount of preventive maintenance exercised, etc., are all factors that impact the effective age of a system or component. As a result, a system or component may have an effective age that is greater or less than its actual chronological age. The Remaining Useful Life (RUL) of a component or system equals the EUL less its effective age, whether explicitly or implicitly stated. Projections of Remaining Useful Life (RUL) are based primarily on age and condition with the presumption of continued use and maintenance of the Property similar to the observed and reported past use and maintenance practices, in conjunction with the professional judgment of Bureau Veritas’s assessors. Significant changes in occupants and/or usage may affect the service life of some systems or components.

Where quantities could not be or were not derived from an actual construction document take-off or facility walk-through, and/or where systemic costs are more applicable or provide more intrinsic value, budgetary square foot and gross square foot costs are used. Estimated costs are based on professional judgment and the probable or actual extent of the observed defect, inclusive of the cost to design, procure, construct and manage the corrections.

Definit ions

Immediate Needs Immediate Needs are line items that require immediate action as a result of: (1) material existing or potential unsafe conditions, (2) failed or imminent failure of mission critical building systems or components, or (3) conditions that, if not addressed, have the potential to result in, or contribute to, critical element or system failure within one year or will most probably result in a significant escalation of its remedial cost.

For database and reporting purposes the line items with RUL=0, and commonly associated with Safety or Performance/Integrity Plan Types, are considered Immediate Needs.

EARLY CHILDHOOD CENTER BUREAU VERITAS PROJECT: 163022.23R000-001.379

Replacement Reserves

Cost line items traditionally called Replacement Reserves (equivalently referred to as Lifecycle/Renewals) are for recurring probable renewals or expenditures, which are not classified as operation or maintenance expenses. The replacement reserves should be budgeted for in advance on an annual basis. Replacement Reserves are reasonably predictable both in terms of frequency and cost. However, Replacement Reserves may also include components or systems that have an indeterminable life but, nonetheless, have a potential for failure within an estimated time period.

Replacement Reserves generally exclude systems or components that are estimated to expire after the reserve term and are not considered material to the structural and mechanical integrity of the subject property. Furthermore, systems and components that are not deemed to have a material effect on the use of the Property are also excluded. Costs that are caused by acts of God, accidents, or other occurrences that are typically covered by insurance, rather than reserved for, are also excluded.

Replacement costs are solicited from ownership/property management, Bureau Veritas’s discussions with service companies, manufacturers' representatives, and previous experience in preparing such schedules for other similar facilities.

Costs for work performed by the ownership’s or property management’s maintenance staff are also considered.

Bureau Veritas’s reserve methodology involves identification and quantification of those systems or components requiring capital reserve funds within the assessment period. The assessment period is defined as the effective age plus the reserve term. Additional information concerning system’s or component’s respective replacement costs (in today's dollars), typical expected useful lives, and remaining useful lives were estimated so that a funding schedule could be prepared. The Replacement Reserves Schedule presupposes that all required remedial work has been performed or that monies for remediation have been budgeted for items defined as Immediate Needs.

For the purposes of ‘bucketizing’ the System Expenditure Forecasts in this report, the Replacement Reserves have been subdivided and grouped as follows: Short Term (years 1-3), Near Term (years 4-5), Medium Term (years 6-10), and Long Term (years 11-20).

Key Findings

In an effort to highlight the most significant cost items and not be overwhelmed by the Replacement Reserves report in its totality, a subsection of Key Findings is included within the Executive Summary section of this report. Key Findings typically include repairs or replacements of deficient items within the first five-year window, as well as the most significant high-dollar line items that fall anywhere within the ten-year term. Note that while there is some subjectivity associated with identifying the Key Findings, the Immediate Needs are always included as a subset.

Exceedingly Aged

A fairly common scenario encountered during the assessment process, and a frequent source of debate, occurs when classifying and describing “very old” systems or components that are still functioning adequately and do not appear nor were reported to be in any way deficient. To help provide some additional intelligence on these items, such components will be tagged in the database as Exceedingly Aged. This designation will be reserved for mechanical or electrical systems or components that have aged well beyond their industry standard lifecycles, typically at least 15 years beyond and/or twice their Estimated Useful Life (EUL). In tandem with this designation, these items will be assigned a Remaining Useful Life (RUL) not less than two years but not greater than 1/3 of their standard EUL. As such the recommended replacement time for these components will reside outside the typical Short Term window but will not be pushed ‘irresponsibly’ (too far) into the future.

EARLY CHILDHOOD CENTER BUREAU VERITAS PROJECT: 163022.23R000-001.379

8 . C e r t i f i c a t i o n

Plainfield Public Schools (the Client) retained Bureau Veritas to perform this Facility Condition Assessment in connection with its continued operation of the Early Childhood Center, 651 Norwich Road, Plainfield, Connecticut 06374, the “Property”.

It is our understanding that the primary interest of the Client is to locate and evaluate materials and building system defects that might significantly affect the value of the property and to determine if the present Property has conditions that will have a significant impact on its continued operations.

The conclusions and recommendations presented in this report are based on the brief review of the plans and records made available to our Project Manager during the site visit, interviews of available property management personnel and maintenance contractors familiar with the Property, appropriate inquiry of municipal authorities, our Project Manager’s walk-through observations during the site visit, and our experience with similar properties.

No testing, exploratory probing, dismantling or operating of equipment or in-depth studies were performed unless specifically required under the Purpose and Scope section of this report. This assessment did not include engineering calculations to determine the adequacy of the Property’s original design or existing systems. Although walk-through observations were performed, not all areas may have been observed (see Section 1 for specific details). There may be defects in the Property, which were in areas not observed or readily accessible, may not have been visible, or were not disclosed by management personnel when questioned. The report describes property conditions at the time that the observations and research were conducted.

This report has been prepared for and is exclusively for the use and benefit of the Client identified on the cover page of this report. The purpose for which this report shall be used shall be limited to the use as stated in the contract between the client and Bureau Veritas.

This report, or any of the information contained therein, is not for the use or benefit of, nor may it be relied upon by any other person or entity, for any purpose without the advance written consent of Bureau Veritas. Any reuse or distribution without such consent shall be at the client's or recipient's sole risk, without liability to Bureau Veritas

Prepared by: Ethan Abeles, Project Manager

Reviewed by:

Mary Venable Program Manager Mary.Venable@bureauveritas.com

800.733.0660 x7292719 www.us.bureauveritas.com | p 800.733.0660

9 . A p p e n d i c e s

Appendix A: Photographic Record

Appendix B: Site Plan

Appendix C: Pre-Survey Questionnaire

Appendix D: Accessibility Review and Photos

Appendix E: Component Condition Report

Appendix F: Replacement Reserves

Appendix G: Equipment Inventory List

EARLY CHILDHOOD CENTER BUREAU VERITAS PROJECT: 163022.23R000-001.379

Appendix A:

P h o t o g r a p h i c R e c o r d

Photographic Overview

1 - FRONT ELEVATION

2 - LEFT ELEVATION

3 - REAR ELEVATION

4 - RIGHT ELEVATION

5 - FAÇADE OVERVIEW

6 - MAIN ENTRANCE

http://www.us.bureauveritas.com/

7 - MAIN ROOF OVERVIEW

8 - OFFICES

9 - OFFICES

10 - OFFICES

11 - OFFICE

12 - CONFERENCE ROOM

13 - MEETING ROOM

14 - BREAKROOM

15 - CLASSROOM

16 - CLASSROOM

17 - CLASSROOM

18 - PT/OT ROOM

19 - NURSE'S OFFICE

20 - MULTIPURPOSE ROOM

21 - MULTIPURPOSE ROOM

22 - STAIRWELL

23 - PASSENGER ELEVATOR

24 - ELEVATOR MACHINERY

25 - WATER HEATER

26 - HVAC BOILER

27 - AIR HANDLER

28 - CONDENSING UNITS

29 - BAS/HVAC CONTROLS

30 - BASEBOARD RADIATOR

31 - FIRE SUPPRESSION SYSTEM

32 - SPRINKLER HEAD

33 - MAIN ELECTRICAL EQUIPMENT

34 - INTERIOR LIGHTING SYSTEM

35 - FIRE ALARM PANEL

36 – FIRE ALARM SYSTEM/EXITING

37 - SECURITY/SURVEILLANCE SYSTEM

38 - INTRUSION DETECTION SYSTEM

39 - MAIN PARKING AREA

40 - SECONDARY PARKING AREA

41 - PLAYGROUND

42 - CHAIN-LINK FENCE

43 - STORAGE BUILDING

44 - SHADE STRUCTURE

EARLY CHILDHOOD CENTER BUREAU VERITAS PROJECT: 163022.23R000-001.379

Appendix B:

S i t e P l a n

Project Name Project Number

163022.23R000-001.379 Early Childhood Center

Source On-Site Date

Google September 25, 2023

Site Plan

EARLY CHILDHOOD CENTER BUREAU VERITAS PROJECT: 163022.23R000-001.379

Appendix C:

P r e - S u r v e y Q u e s t i o n n a i r e

EARLY CHILDHOOD CENTER BUREAU VERITAS PROJECT: 163022.23R000-001.379

Appendix D:

A c c e s s i b i l i t y R e v i e w a n d P h o t o s

Visual Checklist - 2010 ADA Standards for Accessible Design

Abbreviated Accessibility Checklist

Facility History and Interview

Yes No UnkQuestion Comments

Has an accessibility study been previously performed? If so, when?

Have any ADA improvements been made to the property since original construction?

Describe.

Has building management reported any accessibility-based complaints or litigation?

163022.23R000-001.370

Property Name:

BV Project Number:

Early Childhood Center

Parking

OVERVIEW OF ACCESSIBLE PARKING AREA CLOSE-UP OF STALL

Yes No NAQuestion Comments

Does the required number of standard ADA designated spaces appear to be provided ?1

Does the required number of van-accessible designated spaces appear to be provided ?2

Are accessible spaces on the shortest accessible route to an accessible building entrance ?

Does parking signage include the International Symbol of Accessibility ?4

Does each accessible space have an adjacent access aisle ?5

Do parking spaces and access aisles appear to be relatively level and without obstruction ?6

Exterior Accessible Route

ACCESSIBLE RAMP ACCESSIBLE PATH

Yes No NAQuestion Comments

Is an accessible route present from public transportation stops and municipal sidewalks on or immediately adjacent to the property ?

Does a minimum of one accessible route appear to connect all public areas on the exterior, such as parking and other outdoor amenities, to accessible building entrances ?

Are curb ramps present at transitions through raised curbs on all accessible routes?3

Do curb ramps appear to have compliant slopes for all components ?4

Do ramp runs on an accessible route appear to have compliant slopes ?5

Do ramp runs on an accessible route appear to have a compliant rise and width ?6

Do ramps on an accessible route appear to have compliant end and intermediate landings ?

Do ramps and stairs on an accessible route appear to have compliant handrails?8

For stairways that are open underneath, are permanent barriers present that prevent or discourage access?

Building Entrances

MAIN ENTRANCE ADDITIONAL ENTRANCE

Yes No NAQuestion Comments

Do a sufficient number of accessible entrances appear to be provided ?1

If the main entrance is not accessible, is an alternate accessible entrance provided?2

Is signage provided indicating the location of alternate accessible entrances ?3

Do doors at accessible entrances appear to have compliant maneuvering clearance area on each side ?

Do doors at accessible entrances appear to have compliant hardware ?5

Do doors at accessible entrances appear to have a compliant clear opening width ?6

Do pairs of accessible entrance doors in series appear to have the minimum clear space between them ?

Do thresholds at accessible entrances appear to have a compliant height ?8

Interior Accessible Route

ACCESSIBLE INTERIOR PATH DOOR HARDWARE AND SIGNAGE

Yes No NAQuestion Comments

Does an accessible route appear to connect all public areas inside the building ?1

Do accessible routes appear free of obstructions and/or protruding objects ?2

Do ramps on accessible routes appear to have compliant slopes ?3

Do ramp runs on an accessible route appear to have a compliant rise and width ?4

Do ramps on accessible routes appear to have compliant end and intermediate landings ?

Do ramps on accessible routes appear to have compliant handrails ?6

Are accessible areas of refuge and the accessible means of egress to those areas identified with accessible signage ?

Do public transaction areas have an accessible, lowered service counter section ?8

Do public telephones appear mounted with an accessible height and location ?9

Do doors at interior accessible routes appear to have compliant maneuvering clearance area on each side ?

Do doors at interior accessible routes appear to have compliant hardware ?11

Do non-fire hinged, sliding, or folding doors on interior accessible routes appear to have compliant opening force ?

Do doors on interior accessible routes appear to have a compliant clear opening width ?13

Elevators

PASSENGER ELEVATOR IN-CAB CONTROLS

Yes No NAQuestion Comments

Are hallway call buttons configured with the “UP” button above the “DOWN” button?1

Is accessible floor identification signage present on the hoistway sidewalls on each level ?

Do the elevators have audible and visual arrival indicators at the lobby and hallway entrances?

Do the elevator hoistway and car interior appear to have a minimum compliant clear floor area ?

Do the elevator car doors have automatic re-opening devices to prevent closure on obstructions?

Do elevator car control buttons appear to be mounted at a compliant height ?6

Are tactile and Braille characters mounted to the left of each elevator car control button ?7

Are audible and visual floor position indicators provided in the elevator car?8

Is the emergency call system on or adjacent to the control panel and does it not require voice communication ?

Public Restrooms

TOILET OVERVIEW RESTROOM SINK

Yes No NAQuestion Comments

Do publicly accessible toilet rooms appear to have a minimum compliant floor area ?1

Does the lavatory appear to be mounted at a compliant height and with compliant knee area ?

Does the lavatory faucet have compliant handles ?3

Is the plumbing piping under lavatories configured to protect against contact ?4

Are grab bars provided at compliant locations around the toilet ?5

Do toilet stall doors appear to provide the minimum compliant clear width ?6

Do toilet stalls appear to provide the minimum compliant clear floor area ?7

Where more than one urinal is present in a multi-user restroom, does minimum one urinal appear to be mounted at a compliant height and with compliant approach width ?

Do accessories and mirrors appear to be mounted at a compliant height ?9

Kitchens/Kitchenettes

BREAKROOM OVERVIEW OVEN WITH CONTROLS

Yes No NAQuestion Comments

Do kitchens/kitchenettes appear to have a minimum compliant path of travel or area of maneuverability ?

Are the appliances centered for a parallel or forward approach with adequate clear floor space ?

Is there an accessible countertop/preparation space of proper width and height ?3

Is there an accessible sink space of proper width and height ?4

Does the sink faucet have compliant handles ?5

Is the plumbing piping under the sink configured to protect against contact ?6

Are the cooktop/range controls front-mounted (or in a location that does not require reaching across the burners) ?

Playgrounds and Swimming Pools

ROUTE TO PLAYGROUND OVERVIEW OF PLAYGROUND

Yes No NAQuestion Comments

Is there an accessible route to the play area / s?1

Has the play area been reviewed for accessibility ? 2

Are publicly accessible swimming pools equipped with an entrance lift ?3

EARLY CHILDHOOD CENTER BUREAU VERITAS PROJECT: 163022.23R000-001.379

Appendix E:

C o m p o n e n t C o n d i t i o n R e p o r t

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