A2 - Rev SOW LWS Final.docx

US Department of Agriculture (USDA)

Lake Winfield Scott Campground Reconstruction – Phase 1 Statement of Work

Contents

Project Name Lake Winfield Scott Campground Reconstruction – Phase 1

General Information

1.0 Scope of Work

This project is intended to replace existing infrastructure that is obsolete and beyond its usable life. If left in place, deferred maintenance costs will continue to increase and further damages will occur. The following areas shall be addressed as part of the scope of work:

Replacing existing north loop bathhouse, updating the water and sewer systems, soil erosion control/site stabilization, survey staking and pavement repairs.

*Optional items to be addressed if possible: replacing existing south loop bathhouse, repairs/renovations to guard shack and replacement of entrance/dump station. Refer to schedule of items for further details.

The contractor shall be responsible to furnish all mobilization, labor, materials, tools, supervision, personnel, equipment and other incidentals necessary to perform all work and meet the requirements outlined in the supporting project plans and specifications.

*Optional items shall only be addressed if funding is available on behalf of the Forest Service; if not, focus shall be to complete primary items.

2.0 Background

The Lake Winfield Scott Recreation Area was constructed by the Civilian Conservation Corps (CCC) in the 1930’s and was determined to be eligible for the National Register of Historic Places (NRHP) in 2009. Extensive modifications have been made to the original facilities over the years and few of the CCC structures remain today. Situated high in a mountain valley, pristine Lake Winfield Scott offers visitors year-round recreation opportunities including camping, boating, fishing, and hiking. The last few years have seen increased demand for year-round recreation opportunities.

3.0 Project Location

Blue Ridge Ranger District Chattahoochee-Oconee National Forests 439 Lake Winfield Scott Rd Suches, GA 30572

Directions From Blairsville, GA: take U.S. 19/129 south for 10 miles; turn right on GA Hwy. 180 for 7 miles.

From Dahlonega, GA: take U.S. 19 north for approximately 20 miles. Turn left (west) on Georgia 180 for 7 miles. Turn left onto Forest Road 37 at Lake Winfield Scott Recreation Area entrance.

Campground Entrance Coordinates: 34.732393, -83.976512

4.0 Pre-Bid Site Visit

A non-mandatory pre-bid site visit will be scheduled upon request to facilitate the Offeror’s understanding of the work. Contractor is urged and expected to inspect the site where work is to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Contact the Contracting Officer (CO) to indicate if you will be attending the site visit at least 24 hours before the scheduled visit. If no offerors intend to attend the site visit, it will be canceled. Formal questions about the project will be accepted up to 7 business days after the scheduled visit and must be directed to the CO. Responses will be provided to all potential offerors within 5 business days after.

Contractor Requirements

5.0 Technical Requirements / Tasks

This project shall consist of the following tasks to be addressed over the course of the contract: (some tasks may be conducted simultaneously):

Base items

1. North Loop Bathhouse

A. Demolish existing toilet building and decommission existing septic system.

B. Install a new toilet building.

C. Install a new drain field to serve the new North Loop bathhouse.

2. Campground Water System Repairs/Replacement

A. Welded HDPE pipe to be replaced with SDR 26 PVC and SCH80 PVC pipe.

B. Replace existing concrete spring boxes.

C. Install water valves.

D. Replace existing concrete manhole risers. Install new risers with tamper proof, water-tight, lockable hatches.

E. Replace steps in manholes.

3. Campground Sewer Line Repairs/Replacement

A. The work includes the repair or replacement of the existing sewer lines, manholes, and pump station.

B. Expand the existing “central” drain field.

4. Pavement Repairs

A. Repairing and re-surfacing of minor road sections within campground as needed and as per the plans.

5. Soil Erosion Control and Site Stabilization

A. Provide measures to prevent soil erosion and discharge of soil-bearing water runoff and airborne dust to undisturbed areas and to adjacent properties and walkways.

6. Survey Staking

A. Establish benchmarks and control points regarding construction and ensure project layout is in line with plans and specifications.

Optional items

1. South Loop Bathhouse

A. South Loop Bathhouse #1: Demolish existing toilet building.

B. South Loop Bathhouse #2: Demolish existing toilet building.

C. Construct a new bathhouse building in a centralized location in the campground loop. The two existing bathhouses in the South loop are connected to the centralized campground sewer system.

2. New RV Dump Station

A. Demolish existing asphalt where directed in this area.

B. Install dump station features.

C. Install new asphalt where shown on plans.

3. Entrance Station

A. Demolish existing entrance station.

B. Install and erect fully functional entrance station.

C. Install all utilities for entrance station (plumbing, HVAC, electrical, etc.).

As-Built Drawings: The Contractor shall maintain a set of contract drawings depicting as-built conditions resulting from Government authorized changes. The drawings shall be maintained in current condition. Changes from the original contract drawings shall be indicated in red on the drawings. At the completion of the contract work, as-built drawings shall be submitted to the COR before approval of final payment.

Permits: The Forest Service has obtained the following permits and approval for this project:

Water System Construction from Georgia DNR/EPD Sanitary Sewer (Drain field) Approval from Union County Public Health Erosion and Sediment Pollution Control Plan Approval from Georgia Soil and Water Conservation Commission

Note: No fees are anticipated to be paid by contractor or have been waived by the regulating agencies for this project. Documents for these approvals and permits can be made available or obtained from the Forest Service upon request.

5.1 Operational Hours

The contractor is responsible for performing work between the hours of 6 a.m. to 6 p.m. Eastern Daylight Time, Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Work outside of these hours or circumstances must be approved in writing by the CO in advance. The contractor shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this Statement of Work when the Government facility is not closed for the above reasons.

• Federal Holidays

1. New Year’s Day – January 1st

2. Martin Luther King Junior’s Birthday – Third Monday in January

3. President’s Day – Third Monday in February

4. Memorial Day – Last Monday in May

5. Juneteenth – June 19th

6. Independence Day – July 4th

7. Labor Day – First Monday in September

8. Columbus Day – Second Monday in October

9. Veteran’s Day – November 11th

10. Thanksgiving Day – Fourth Thursday in November

11. Christmas Day – December 25th

5.2 Period of Performance

The project period of performance is 12 months from the date of issuance of the Notice to Proceed by the CO. By submitting a response to this Request for Proposals (RFP), the offeror is affirming their capability to accomplish the work stated within this Statement of Work and associated attachments within this stated period. If the Offeror believes the work included in this Statement of Work cannot be accomplished within this period of performance, they should submit a statement explaining to the CO their reasons and justifications for a different period of performance and identify what that performance period would be as it relates to their proposal.

5.3 Construction Schedule

A detailed construction schedule shall be prepared by the contractor and furnished to the Contracting Officer’s Representative (COR) within 10 business days after the notice to proceed is issued, which incorporates the tasks and phases of the project. The schedule shall be by individual tasks, show the critical path, early start dates, late start dates and the task duration.

5.4 Contractor’s Key Personnel

The awarded contractor shall identify their key personnel assigned to the project and provide written delegated authority citing their role(s), responsibilities, and authorities. Roles such as Project Manager, Superintendent, Inspector, Quality Control Personnel, Site Safety Manager, and subcontractors/skilled personnel necessary to perform contract requirements and expectations, should be clarified to the CO. All project work shall be directly supervised by the prime contractor at all times and a designated representative shall be present for all work operations.

5.5 Permits

The awarded contractor is responsible for acquiring all applicable permits prior to starting work on any construction that is regulated by the applicable permits. The following permits are anticipated to be required:

1. Water Permit

2. Erosion and Sediment Control Permit

3. Sanitary Sewer Permit

4. Well Permit

Forest Service has worked on acquiring these permits through the design engineer. Information about these permits, including their status, can be made available to the contractor upon request.

5.6 Project Site Closure

The campground will be closed to the public during the contractor’s construction operations. The contractor is responsible for maintaining closure of the project site throughout the duration of the construction. Coordinate with the Forest Service to maintain government personnel access to the site in a safe and effective manner and to allow for other activities that the government may incur during the contractor’s operations.

5.7 Construction Staging

Upon concurrence from the Contracting Officer or Contracting Officer’s Representative, certain areas on the Forest may be used on a case-by-case basis for storage of equipment and/or materials during active construction and/or maintenance periods. The Contractor shall be responsible for protection of items stored on Government property and shall ensure adequate safety measures are maintained at such sites.

5.8 Pre-Construction Meeting

A. Government will schedule a meeting after Notice of Award.

B. Attendance Required:

1. Contracting Officer (CO)

2. Contracting Officer’s Representative (COR)

3. Contractor and Subcontractors

4. Inspector

C. Agenda:

1. Execution of Government-Contractor Agreement.

2. Distribution and discussion of Contract Documents.

3. Submission of list of Subcontractors, list of Products, schedule of values, and progress schedule.

4. Designation of personnel representing the parties to Contract, Contractor, and Government.

5. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.

5.9 Payment Provisions

The government will make progress payments on a monthly basis when properly invoiced in accordance with FAR Clause 52.232-5, “Payments under Fixed-Price Construction Contracts”. Progress payments will not be processed until the government has reviewed and accepted the contractor’s pre-bill submittals.

6.0 Quality Control

The contractor shall provide and maintain a quality control system that will ensure all services, supplies, technical accuracy, completeness, and construction work required under this contract conforms to the contract requirements. This includes all the sampling, inspection, and testing required to complete all tasks. The contractor shall revise/correct any errors or deficiencies that occur during the project duration that are a direct result of contractor negligence at no cost to the government.

Prior to submission of any documents required by this contract, the contractor’s Quality Control individual shall review and ensure the submittals are accurate and in compliance with the contract.

6.1 Personal Protective Equipment (PPE)

The contractor will train all employees in the safe operation and use of equipment that is to be used in the performance of this contract. Personal protective equipment, including personal protective equipment for eyes, face, head, hands, and extremities shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards or processes encountered in a manner capable of causing injury or impairment in the function of any part of the body.

Defective or damaged personal protective equipment shall not be used. The contractor shall assure that each employee wears foot protection that provides adequate traction, ankle support, and enclosed toe area.

The contractor shall provide, at no cost to the employee, and assure that each employee who works in an area where there is potential for head injury from falling objects or flying objects, wears a hard hat that meets the minimum requirements of American National Standards Institute (ANSI) standard Z89.1-1997.

The contractor shall provide, at no cost to the employee, eye protection where there is potential for eye injury due to flying objects. This eye protection must meet the minimum requirements of ANSI standard Z87.1-2003.

The contractor shall provide, at no cost to the employee, hearing protection where there is a potential for hearing loss due to high intensity noise.

6.2 Basic First Aid

Basic first aid supplies shall be maintained, available and under the charge of the person using motorized equipment. The supplies shall include supplies that are commonly found in a standard First Aid Kit, such as the type found for camping use or carried in motor.

6.3 Safety

Before work commence the Contractor shall present a Safety Plan that addresses the hazards associated with the requirements of project and per OSHA standards.

6.4 Landscape Preservation

The Contractor shall confine operations to within the clearing limits or other areas designated in contract documents, and prevent the depositing of rocks, excavated materials, stumps, or other debris outside of these limits. Material, which falls outside of these limits, shall be retrieved, disposed of, or incorporated in the work as directed by the Contracting Officer.

Operation shall be scheduled and conducted to minimize erosion of soils and to prevent silting and muddying of streams, rivers, irrigation systems, and impoundments (lakes, reservoirs, etc.).

Pollutants such as fuels, lubricants, bitumen, raw sewage, and other harmful materials shall not be discharged into or near rivers, streams, and impoundments or into natural or manmade channels leading thereto. Wash water or wastewater from concrete or aggregate operations shall not be allowed to enter live streams prior to treatment by filtration, settling, or other means sufficient to reduce the sediment content to not more than that of the stream into which it is discharged.

Mechanized equipment shall not be operated in live streams without written approval by the Contracting Officer.

6.5 Loss, Damage, or Destruction

(a) Equipment furnished with operator. The Government shall not be liable for loss, damage, or destruction of equipment furnished under this contract except for such loss, damage, or destruction resulting from the negligent or wrongful act(s) of Government employee(s) while acting within the scope of their employment.

All claims arising under this clause will be submitted to the Contracting Officer.

6.6 Control of Noxious Weeds

To prevent the introduction and control the spread of seeds of noxious weeds onto and around National Forest land, the Contractor shall ensure all equipment moved onto National Forest land is free of soil, seeds, vegetative matter, or other debris that could contain or hold seeds. The contractor shall notify the CO and Contracting Officer’s Representative (COR) a minimum of ten (10) business days in advance of equipment arrival. Government inspection is required before any unloading of equipment. The Contractor shall certify their compliance with this requirement in writing. All contractor’s vehicles and equipment inspections shall be done prior to entrance onto the National Forest.

6.7 Temporary Facilities

Any temporary facilities needed during project construction (port-o-potties, tanks, storage containments, etc.) shall be stored at designated locations approved by Contracting Officer’s Representative. After conclusion of project, all temporary facilities and components shall be completely removed.

6.8 Construction Tolerances

Unless working tolerances are specified, all work performed and materials furnished shall be in reasonably close conformity with lines, grades, cross sections, dimensions, and material requirements shown on the drawings, indicated in the specifications, or designated on the ground. "Reasonably close conformity" is compliance with reasonable and customary manufacturing and construction tolerances.

6.9 Final Cleanup

Before final acceptance of project, all areas occupied by the Contractor in connection with the work shall be cleaned of all contractor’s rubbish, excess materials, temporary structures, equipment, tools, and all parts of the work area shall be left in a neat and presentable condition.

7.0 Attachments

1. Attachment 01: Technical Design Plans

2. Attachment 02: Project Manual, inclusive of administrative requirements and technical specifications

3. Attachment 03: Bid Schedule

4. Attachment 04: Instructions for Proposals & Evaluation Factors for Award image1.png