A. BIDDERS CHECKLIST.pdf

Contractor’s Name: _______________________________

- 17 - Part II: Bidding Documents Section A: Bidder’s Checklist

SECTION A.

BIDDER’S CHECKLIST

All items on the Bidder’s Checklist must be initialed and dated for the Proposal to be considered complete. The City reserves the right to award a Contract in a manner and on the basis which will best serve the City, taking into consideration the information in the statement of Bidder’s Experience/Qualifications and past work history with the City.

The Bidders’ attention is especially called to the following forms which must be executed in full as required.

A-1. Bid Proposal Form

To be filled in and signed by the Bidder. The Bid Proposal Form is included in Part II.

Bidding Documents, Section B. Bid Proposal Form.

Initial:______________________ Date:______________

A-2. Experience/Qualifications

A statement of the Bidder’s Experience/Qualifications must be filled out, signed, and submitted with the Bid Proposal for the Bid documents to be considered complete. The Experience/Qualifications form is included in Part II. Bidding Documents, Section C.

Experience/Qualifications Statement.

Initial:______________________ Date:______________

A-3. Section 2203 California Public Contract Code Certification

The Bidder acknowledges that, if their Bid is $1,000,000 or greater, they must fill-out, sign and submit the Section 2203 Public Contract Code Certification to the Bid Proposal for the bid documents to be considered complete. The Section 2203 Public Contract Code Certification form is included in Part II. Bidding Documents, Section D. Section 2203 California Public Contract Code Certification.

Initial:______________________ Date:______________

A-4. Noncollusion Affidavit

The Noncollusion Affidavit must be filled out, signed, and submitted with the Bid Proposal for the bid documents to be considered complete. The Noncollusion Affidavit is included in Part II. Bidding Documents, Section E. Noncollusion Affidavit to be Executed by Bidder and Submitted with Bid.

Initial: ______________________ Date:______________

- 18 - Part II: Bidding Documents

A-5. Bid Security

All Bids shall be accompanied by a Bid Security. Bid Security shall be executed on the prescribed form, in an amount not less than ten percent (10%) of the total bid price payable to the City and is required for each Bid submitted. Electronic Bid Bond requirements are set forth in Part I. Bidding Requirements, Section A-4. Bid Security. The City must receive the Bid Security in the form of cash, cashier’s check, certified check, or electronic Bid Bond, in advance of the Bid due date and time. If an electronic Bid Bond is used, verification of an electronic Bid Bond issued by Surety2000 or SuretyWave, LLC shall be uploaded to the City of Elk Grove Vendor Portal through PlanetBids in advance of the Bid due date and time. A PDF of a Bid Bond is not an electronic Bid Bond and will not be accepted. Hard copy Bid Bonds will also not be accepted. Bid Security received after the Bid due date and time will likely result in rejection of the Bidder’s Bid Proposal for non‐ responsiveness. The amount of the Bid Security shall be not less than ten percent (10%) of the total amount of the Bid.

This Electronic Bid Bond is to be executed by the Bidder and the surety company unless Bid is accompanied by cash, cashier’s check or certified check. The amount of this bond shall be not less than ten percent (10%) of the total amount bid and may be shown in dollars or on a percentage basis. The Bidder’s Bond form is included in Part II. Bidding Documents, Section F.

Bidder’s Bond.

A Bidder submitting Bid Security in the form of cash proceeds or cashiers/certified check must: (i) submit the Bid Security in a sealed envelope with the envelope prominently marked with the Project Name, Project Number and Bidder’s name; and (ii) be received by the City no later than the date/time for submitting Bid Proposals at the following address City of Elk Grove, Attention City Clerk, 8401 Laguna Palms Way, Elk Grove, CA, 95758.

Initial:______________________ Date:______________

A-6. Bid Schedule

Is provided as an example. Unit prices must be manually entered on the Line Items tab through the City of Elk Grove Vendor Portal at PlanetBids. The Bid Schedule is included in Part II. Bidding Documents, Section G. Bid Schedule

Initial:______________________ Date:______________

A-7. Designation of Subcontractors

Bidder shall set forth the name and location of the place of business of each Subcontractor who will perform Work or labor or render service to the Contractor on the Project. Subcontractor information must be filled out and submitted with the Bid Proposal for the bid documents to be considered complete. Bidder shall enter Subcontractor information on the Subcontractor tab at the City of Elk Grove Vendor Portal through PlanetBids.

Initial:______________________ Date:______________

- 19 - Part II: Bidding Documents

A-8. Registration with the Department of Industrial Relations

The Bidder acknowledges that the Bidder and all listed subcontractors are currently registered with the Department of Industrial Relations. If the Bidder is unregistered, it shall be registered prior to submittal of bid. DIR Registration is not required on Projects that do not exceed $25,000, which are for construction, alteration, demolition, installation or repair work or for public works project for maintenance when $15,000 or less.

Initial:______________________ Date:______________

A-9. Registration with the California Secretary of State

The Bidder shall furnish with their Bid proof of registration and good standing with the California Secretary of State, California Franchise Tax Board, and Victims of Corporate Fraud Compensation Fund (VCFCF) for the Bid documents to be considered complete. Proof of registration and good standing can be obtained from: https://bizfileonline.sos.ca.gov/. This requirement does not apply to Bidders whose Contractor’s License displays Sole Proprietorship.

Initial:______________________ Date:______________

A-10. Insurance Requirements

TYPE SINGLE LIMIT /

OCCURRENCE

AGGREGATE ENDORSEMENTS***

General Liability $2,000,000 $2,000,000 Additional Insured Waiver of Subrogation Primary Non-Contributory

Auto Liability $2,000,000 (“Any Auto”)

Additional Insured Waiver of Subrogation

Work Comp Employer’s Liability

Statutory $1,000,000 each

Waiver of Subrogation

Pollution Liability $1,000,000 $1,000,000 Additional Insured

Drone Liability (proof required prior to any drone use)

$1,000,000 $1,000,000 Additional Insured Waiver of Subrogation Primary Non-Contributory

***Must be actual endorsements. Typed statements on Certificates of Liability are unacceptable.

This is a summary only. Please refer to General Conditions, Section F “Insurance and Liability” of these Project specifications or Part III. Federal Provisions.

https://bizfileonline.sos.ca.gov/

- 20 - Part II: Bidding Documents

A-11. Project Inspection

The Bidder certifies that they have toured the Project site and is familiar with the Work involved.

Initial:______________________ Date:______________

A-12. Bond Requirements

The Bidder understands that a performance bond issued by an approved surety equaling one hundred percent (100.0%) of the Contract amount shall be required and a payment bond equaling one hundred percent (100.0%) of the Contract amount shall also be required.

Initial:______________________ Date:______________

A-13. Completion

The City makes no guarantee as to the method of work chosen by the Bidder. It is the Bidder’s responsibility to plan and schedule the work in order to complete the work in the time specified in the Supplemental Conditions.

Initial:______________________ Date:______________

A-14. Addenda

The Bidder acknowledges that any applicable addenda must be acknowledged electronically at the City of Elk Grove Vendor Portal through PlanetBids and shall be included with the Bidder’s Bid Proposal for the Bid to be considered complete.

Initial:______________________ Date:______________

A-15. Federal Provisions

(a) The Bidder acknowledges that this Project is a federally funded Project, has read, understood and has submitted with the Bid Proposal the required form for the Bid documents to be considered complete. The required forms are: #16. Equal Employment Opportunity, #17.

Public Contract Code Section 10285.1 Statement, #18. Public Contract Code Section 10162 Questionnaire, #19. Public Contract Code Section 10232 Statement, #20. Noncollusion Affidavit, #21. Debarment and Suspension Certification, #22. Nonlobbying Certification for Federal-Aid Contracts, #24. Disclosure of Lobbying Activities and #25. Exhibit 9-L Bidder’s Proposer’s List.

- 21 - Part II: Bidding Documents

(b) The undersigned declares: I am the ________________ of ________________, the party making the foregoing bid. The Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The Bid is genuine and not collusive or sham. The Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham Bid. The Bidder has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or to refrain from bidding. The Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other Bidder. All statements contained in the Bid are true. The Bidder has not, directly or indirectly, submitted their bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a Bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that they have full power to execute, and does execute, this declaration on behalf of the Bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _________[date], at ____________________[city], _________________[state].”

Initial: ______________________ Date:______________

(c) The Bidder further acknowledges that if good faith efforts documentation is not submitted with the bid, it must be received by the City no later than 4:00 p.m. on the 4th business day after bid opening.

Initial:______________________ Date:______________

A-16. Unique Entity Identifier and Registration with System for Award Management

The Bidder acknowledges that they are required to obtain a System for Award Management (SAM) Unique Entity Identifier (UEI) and maintain an active registration in www.sam.gov in compliance with Title 2, Chapter I, Part 25 of the Code of Federal Regulations (2 C.F.R. 25.310) prior to bid award. Bidders are encouraged to verify their registration status prior to the Bid opening. The City is not responsible for or liable to Bidders for untimely, incomplete or inaccurate information on the SAM website.

http://www.sam.gov/