98B00E89-F3C2-2215-1B6B7A585EA6B903.pdf

Commissioner John O’Grady Commissioner Kevin L. Boyce Commissioner Erica C. Crawley President

Franklin County, Ohio

Request for Proposal No. 2026-09-08

Sanitary Sewer Connections of Single-Family Residences in the Hague Avenue Service Area

Proposal Due Date: May 29, 2026, 2:00 P.M. EST ~Vendor should submit this cover page with their proposal~

Company Legal Name:

Including all DBAs

Address:

City, State, Zip Code:

Telephone No.:

Contact Name, Title:

Contact Email:

Contract Approver Name, Title, & Email:

TABLE OF CONTENTS

Section 1.0 General Information

1 1.1 Purpose

2 1.2 Organization and Background

3 1.3 Project Timeline/Calendar of Events

4 1.4 County Contract and Communication Protocol

Section 2.0 Administrative Requirements

5 2.1 General Requirements

6 2.2 Submittal Process and Instructions

7 2.3 Evaluation Process and Criteria

Section 3.0 Scope of Work

Section 4.0 Appendices

Section 5.0 Proposal Instruction Checklist

Note:

This Request for Proposal (RFP) is issued under the provisions of the Ohio Revised Code (ORC) Sections 307.86 to

307.92. All proposals submitted in response to this RFP shall comply with Ohio law. The laws of the State of Ohio will govern any disputes arising under this RFP and subsequent contract(s). All contract terms, conditions, and specifications set forth in this RFP shall become part of the contract documents.

Section 1.0 General Information

1.1 Purpose

The Franklin County Department of Sanitary Engineering (FCSE) is seeking qualified bidders to connect single-family residences in the County’s Hague Avenue Service Area to the newly constructed sanitary sewer system for the County’s financial assistance program.

1.2 Organization Background and Overview

The Franklin County Department of Sanitary Engineering is responsible for providing sanitary sewer and/or water services to select areas of unincorporated Franklin County. The Department owns approximately 155 miles of sanitary sewer mains and 75 miles of water mains in 36 service areas throughout Franklin County. In addition, Sanitary Engineering owns and operates two (2) wastewater treatment plants, one (1) water treatment plant, and 21 pump stations.

The Hague Avenue service area consists of N. Hague Avenue (between La Vista Drive and Trabue Road), Trabue Road (between N. Hague Avenue and Bendelow Drive), Britton Avenue, and Cherokee Street.

Properties within the service area did not have access to sanitary sewer service and relied on home sewer treatment systems to dispose of their wastewater. In December 2025, FCSE completed the installation of new gravity sanitary mains to serve the 78 properties previously without access. All properties within the project area are required to connect to the newly installed sanitary sewer by no later than January 12, 2027. Those homes that do not connect are subject to legal action by Franklin County Public Health (FCPH). The County provides financial assistance for connection to those properties owners that qualify and has approved nine (9) which are included in this Request for Proposal (RFP). This project is being funded by the Water Pollution Control Loan Fund (WPCLF) which is jointly administered by the Ohio Environmental Protection Agency (OEPA) and the Ohio Water Development Authority (OWDA) and is subject to their requirements as detailed in Appendix H – WPCLF Documents and Instructions.

1.3 Project Timeline/Calendar of Events

1.3.1 Project Timeline

The contract term shall be 90 consecutive days to completion following the date of contract approval by the Franklin County Board of Commissioners or the County Administrator.

1.3.2 Calendar of Events

The schedule for the RFP is given below. Please note that dates are tentative and subject to change and/or modification by Franklin County, as necessary.

Key Dates/Times: Event:

May 4, 2026

Advertising period begins; Proposal instructions and documents posted to the Franklin County Purchasing website for additional interested parties to retrieve.

May 13, 2026 at 9:00 AM EST Pre-Proposal Conference via Microsoft Teams.

Attendance is not required. See Section 2.2.1 for meeting information.

May 18, 2026 by 12:00 PM EST

Vendor Question Submission Deadline. All questions pertaining to this RFP must be submitted, in writing, to Marcus Grace by the date and time listed to be considered for a response.

See Section 1.4 for contact information.

May 21, 2026 by 5:00 PM EST Answers provided to Vendor’s questions are posted to the Franklin County Purchasing website in the form of a Clarification and/or Amendment.

May 29, 2026 by 2:00 PM EST Sealed proposals are due to Franklin County Purchasing by 2:00 PM on May 29, 2026. Each proposer must submit one (1) hard copy and one

(1) electronic copy on a flash drive of their completed proposal. All interested parties may attend the proposal opening via Microsoft Teams but are not required to do so. See Section 2.24 for meeting information.

June 12, 2026 Evaluation of proposals is complete, finalist selected.

June 19, 2026 Contract Negotiations, if necessary.

June 26, 2026 Finalize Contract documents/Obtain needed signatures

July 2, 2026 Contract paperwork submitted to Clerks Office

July 9, 2026 Franklin County Board Of Commissioners Briefing

July 14, 2026 Franklin County Board of Commissioners Approval/Contract Award

Per Notice to Proceed Effective Contract Start Date

1.4 County Contact and Communication Protocol

All inquiries related to this RFP must be directed, in writing, to:

Marcus Grace, Bidding Coordinator Franklin County Purchasing Department 373 S. High Street, 25th Floor

Columbus, Ohio 43215-6315 Office: (614) 525-3879 Email: Marcus.grace@franklincountyohio.gov

All communication from interested vendors shall go through the Franklin County Purchasing Department.

Vendors should not attempt to communicate directly with other County representatives with regard to this RFP at any point during the procurement process up to the award of contract(s).

During the advertising period and up to the deadline for proposal submission, the County, through the

Purchase Department, may issue written communications to vendors via the Purchasing website.

During the proposal review phase, the County, through the Purchasing Department, may initiate contact with a vendor if the County determines that clarification is needed from the vendor to complete the evaluation process.

Section 2.0 Administrative Requirements

2.1 General Requirements

2.1.1 Registration with Franklin County:

Vendors interested in doing business with the County should register with the County online at https://purchasing.franklincountyohio.gov/Businesses/Vendor-Registration. Vendors must register with the County in order to access competitive opportunities and download documents.

2.1.2 Certificate of Good Standing:

Vendors that are registered in the State of Ohio will be required to provide a Certificate of Good Standing prior to contract award. Vendors that are not registered in the State of Ohio will be required to provide a Certificate of Good Standing from their respective state of incorporation. To obtain an Ohio certificate of Good Standing, please visit: https://www.ohiosos.gov/businesses/business-reports/

2.1.3 Contract Components:

The resulting contract(s) will consist of the complete RFP, including the contract terms and conditions, Scope of Work, all documents requiring vendor’s signatures, any written amendments or clarifications, the vendor’s proposal and supporting information and documents, and applicable resolutions and purchase orders.

2.1.4 Oral Instructions:

The County will not be bound by oral explanations or instructions given at any time during the competitive process or after contract award.

https://purchasing.franklincountyohio.gov/Businesses/Vendor-Registration https://www.ohiosos.gov/businesses/business-reports/

2.1.5 Conflict of Interest:

By submitting a proposal in response to this RFP, vendor affirms that neither vendor or any persons that works for or on behalf of vendor, have any conflict of interest (e.g., employed by Franklin County, etc.). The County reserves the right to reject a proposal in which a conflict is disclosed or cancel an awarded contract if any interest is later discovered that could give the appearance of a conflict.

2.1.6 Representations:

By submitting a proposal in response to this RFP, vendor warrants the accuracy of information submitted and acknowledges that the County will rely on the vendor’s information in making an award.

2.1.7 Compliance with Specifications:

By submitting a proposal in response to this RFP, vendor affirms that they are in full compliance with the RFP, including the requirements outlined herein, all terms and conditions, and the Specifications.

2.1.8 Proposal Preparation Costs:

The County will not be liable for any costs incurred by a vendor prior to the award of any contract resulting from this RFP, including but not limited to any cost related to the vendor’s preparation of their proposal.

2.1.9 Intended Contract Award(s):

It is the intent of the County to award one contract under this RFP. However, if the County believes it is in the County’s best interest to award more than one contract, the County reserves the right to do so in its complete and sole discretion.

2.2 Submittal Process and Instructions

2.2.1 Pre-Proposal Conference:

A Pre-Proposal Conference will be held during the date and time listed in the Project Timeline/Calendar of Events. Attendance is not mandatory but is highly suggested. This conference will provide interested parties with an opportunity to learn more about the County’s service needs, the Scope of Work outlined herein, and the proposal submission process.

Join the meeting now Meeting ID: 290 655 660 177 84 Passcode: YH2aH7jp

Dial in by phone +1 380-900-7428,,859735822# United States, Columbus Phone conference ID: 859 735 822#

2.2.2 Submittal of Questions:

Vendors seeking clarification from the County must submit questions in writing to:

Marcus Grace, Bidding Coordinator, at Marcus.grace@franklincountyohio.gov.

All questions are due no later than the date and time listed in Section 1.3 Project Timeline/Calendar of Events.

https://gcc02.safelinks.protection.outlook.com/ap/t-59584e83/?url=https%3A%2F%2Fteams.microsoft.com%2Fl%2Fmeetup-join%2F19%253ameeting_Mzk4ZjkzZWItNjY4NC00MGZkLWE5ZGUtYWY5NWVkYWEzZGE2%2540thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%252293c52ce1-0d75-4263-9ab9-9c287e289e18%2522%252c%2522Oid%2522%253a%25228acd015f-7861-4d3f-b57d-60d7206e36e5%2522%257d&data=05%7C02%7Crjstowe%40franklincountyohio.gov%7Cd284779fb5e34720649208de261884fb%7C93c52ce10d7542639ab99c287e289e18%7C0%7C0%7C638990083927611688%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=2Allt5jWMZsPwVxBXUj6dDNcizodNPIWSTweHgzWor4%3D&reserved=0 tel:+13809007428,,593572272

2.2.3 Amendments and Clarifications:

Amendments and clarifications to this RFP will be posted on the Franklin County Purchasing website (https://bids.franklincountyohio.gov/). While the website is designed to email amendments and clarifications to those who have downloaded the RFP from the Purchasing website, it is ultimately the responsibility of all interested parties to monitor this website for those additional documents.

Amendments and clarifications become a part of the RFP and any subsequently awarded contract(s).

2.2.4 Proposal Submittal:

Sealed proposals must be submitted to the Franklin County Purchasing Department before the deadline provided in Section 1.3 Project Timeline/Calendar of Events. The timestamp in the Franklin County Purchasing Department will serve as the official record of the time and date that sealed proposals are received and will be the sole factor in determining if a sealed proposal has been submitted in time for consideration.

Proposals delivered in-person or sent via USPS, UPS, or FedEx must be delivered to the following address:

Franklin County Purchasing Department Attn: Marcus Grace, Bidding Coordinator 373 South High Street - 25th Floor Columbus, Ohio 43215-6315 Re: RFP # 2026-09-08, Sanitary Sewer Connections of Single-Family Residences in the Hague Avenue Service Area

The RFP PROJECT NAME, NUMBER and COMPANY NAME must be clearly marked on proposal submissions. A proposal that is not properly and clearly marked and is inadvertently opened before the scheduled RFP opening time may be disqualified without additional consideration.

Faxed and emailed submittals are not acceptable.

Proposals received after the deadline will be considered late and will not be opened. Proposals received through a courier service after the deadline will not be accepted from the courier service.

Proposals received through the mail after the deadline will be returned to the sender, unopened. The County will not accept proposals with postage due.

The proposal opening will be held on a virtual platform, at which time the proposals will be opened and the names of the submitting vendors will be read aloud. Attendance is not mandatory, however, interested parties may join by phone or by following the link provided below:

Microsoft Teams Join the meeting now Meeting ID: 257 844 729 506 699 Passcode: zC6pR3zE

Dial in by phone +1 380-900-7428,,711937398# United States, Columbus Find a local number Phone conference ID: 711 937 398#

The County reserves the right to change the proposal opening date and/or time at the County’s sole discretion.

2.2.5 Proposal Rejection and RFP Cancellation:

Pursuant to Ohio Revised Code §307.862, the County reserves the right to:

https://bids.franklincountyohio.gov/ tel:+13809007428,,372450418

1. Reject any proposal in which the vendor takes exception to the terms and conditions of the RFP; fails to meet the terms and conditions of the RFP, including but not limited to, the standards, specifications, and requirements specified in the RFP; or submits prices that the contracting authority considers to be excessive, compared to existing market conditions, or determines exceed the available funds of the County;

2. Reject, in whole or in part, any proposal that the County has determined, using the factors and criteria outlined herein, would not be in the best interest of the County;

3. Conduct discussions with vendors who submit proposals for the purpose of clarifications or corrections regarding a proposal to ensure full understanding of, and responsiveness to, the requirements specified in the RFP.

Further, the County may cancel or reissue the RFP if any of the following apply:

1. The supplies or services offered through all of the proposals submitted to the County are not in compliance with the requirements, specifications, and terms and conditions set forth in the request for proposals;

2. The prices submitted by the vendors are excessive compared to existing market conditions or exceed the available funds of the County;

3. The County determines that award of a contract would not be in the best interest of the County.

2.2.6 Proposals are Firm for 180-Days:

Unless stated otherwise, once opened, all proposals are irrevocable for one hundred eighty (180) days.

Beyond one hundred eighty (180) days, vendors will have the option to honor their proposal or make a written request to withdraw their proposal from consideration.

2.3 Evaluation Process and Criteria

2.3.1 Proposals will be evaluated in the following phases:

1. Phase 1: Initial review of the proposals for compliance The County will review each proposal that is received before the deadline for responsiveness in terms of format, completeness, and compliance with instructions.

2. Phase 2: Full evaluation of proposals

The County will review each responsive proposal based upon established criteria. At any time during this phase, the County may request clarifications from any vendor and provide such vendor(s) with an opportunity to correct defects in their proposal if, in the County’s sole determination, doing so does not provide an unfair advantage to the vendor(s) and it is in the County’s interest to do so.

The County may disqualify a vendor with an offshore presence in a specific country with which the United States has a declaration of war by Congress or the President has authorized war on a specific country. Vendor may submit documentation that provides the County with additional information that addresses this disqualification and whether it is relevant to the contract.

2.3.2 Evaluation Criteria:

For each proposal, the County will award points based upon the strength of the proposal in its responsiveness to the requirements and criteria included in this RFP.

Evaluation criteria includes, but is not limited to, the following elements (not ranked below in any particular order of importance or weighting):

1. Price of Services;

2. Capability of the Vendor to perform or meet the specification or specific criteria outlined and requested in Section 3 Scope of Work;

3. The experience/references of the Vendor; and

4. Completeness and responsiveness of proposal.

Local Preference: An additional number of points may be awarded to a vendor with no offshore presence.

The proposal evaluation will result in a point total being calculated for each proposal. The County reserves the right to move directly into contract negotiations with the vendor submitting the highest-ranked proposal following Phase 2 of the evaluation process. Or, at the County’s sole discretion, the County may elect to invite a certain number of vendors submitting the highest-ranked proposal into Phase 3 Interviews, as outlined in Section 2.3.3 below.

2.3.3 Interviews

Upon completion of Phase 2 as detailed in Section 2.3.1(2) above, the County reserves the right, but is not obligated, to enter into Phase 3 Interviews with a certain number of vendors submitting the highest-ranked proposals.

This Phase 3 will offer the County and the vendor an opportunity to ask questions, clarify responses, and gain a deeper assessment of compliance and capabilities.

The County will award points for each interview based on the strength of information presented related to established criteria.

It is the intent of the County to award one contract to the vendor with the highest overall ranking after completion of all applicable evaluation phases. However, if the County believes it is in the County’s best interest to award more than one contract, then the County may award more than one contract to any number of vendors with the highest overall rankings. Such multiple awards shall be at the County’s sole and complete discretion.

Section 3.0 Scope of Work

The scope of work below is generic to and intended for all properties in this RFP:

1. Permits and Fees:

a. The Vendor and/or any qualified subcontractor is responsible for obtaining all permits and all applicable fees, including Sewage Treatment System Abandonment Form, Residential Plumbing Permit, and any other permits required to complete the work according to state codes and local regulations, including Ohio Administrative Code, Franklin County Public Health Regulations, Council of American Building Officials, and the Occupational Safety & Health Administration.

b. The Vendor is responsible for obtaining the new sewer connection permit from the Franklin County Department of Sanitary Engineering (FCSE). No capacity or permit fees are due at the time the permit is issued.

c. The Vendor shall be responsible for paying any/all re-inspection fees necessary to obtain approval.

2. Connection to Sanitary Sewer:

a. All sanitary sewer connections shall be in accordance with Franklin County Department of Sanitary

Engineering) requirements as outlined in Water and Sewer Service Connections, Requirements for the Installation of New Services, June 2011 and in accordance with the City of Columbus Standards and Specifications. A copy of the FCSE document is provided in Appendix J.

b. Each residence was inspected externally and internally, and a report was generated. A copy of each Inspection Report is included with this RFP in Appendix C.

c. A City of Columbus licensed Vendor for sewer or sewer/water shall install the new sewer lateral from the foundation of each home to the sewer lateral stub in the right-of-way or easement.

d. The new sewer lateral shall be at least 10 feet from any private water system (i.e., well, cistern, holding tank, etc.) located on the property or any adjacent property. The Vendor is responsible for locating and marking any and all private water systems on the property.

e. Exterior cleanouts shall be installed on the new sewer lateral from each house. The first cleanout shall be within five (5) feet of the building wall and 100 feet thereafter. All cleanouts shall be 6-inches.

f. The Vendor shall connect the new sanitary sewer laterals at the point where the existing building drain exits the dwelling. The linear foot provided in Appendix B – Pricing Response Form is the straight-line distance from the sewer lateral stub at the right-of-way to the back of the of the dwelling plus 10% to account for variations in alignment.

i. In some instances where the building drain exits the dwelling at the rear, it may be more cost effective to re-route the interior plumbing to exit at the front or side of the dwelling (which would require a shorter lateral installation), versus routing the new sewer lateral from the rear of the dwelling to the lateral stub in the right-of-way or easement.

ii. Re-routing will be evaluated by the Vendor on a case-by-case basis and is usually only feasible if the dwelling has a basement or an adequate-sized crawl space in which to perform the work. This extra cost of rerouting the internal plumbing, if needed, should be included by the Vendor under the Miscellaneous Cost column of Appendix B – Pricing Response Form.

iii. A registered Master Plumber licensed with the State of Ohio and registered with FCPH according to Franklin County Public Health Regulation #103 (Plumbing for Commercial, Public, and Residential Buildings and Places) shall obtain a residential permit to make all necessary re-routing of waste lines to the main drain inside the dwelling.

g. Inspection of all work specified in this section regarding the installation of the sewer lateral shall be conducted by FCSE staff and approval of all work shall be obtained prior to work being covered/backfilled. The following will apply to all inspections performed by FCSE:

i. FCSE will not perform a lateral inspection until all interior/exterior plumbing has been completed.

ii. For those properties requiring interior plumbing changes, the Vendor must provide a copy of the FCPH plumbing permit prior to obtaining the FCSE sanitary connection permit.

iii. A maximum of five (5) dwellings will be inspected per week.

iv. No partial inspections will be performed.

v. All inspections will require a 48 hours’ notice and will be performed at a mutually agreed upon time between the Vendor and the FCSE Inspector.

vi. FCSE inspections will require access inside the home. The Vendor is responsible for ensuring access at the scheduled inspection time.

vii. Inspections will not be scheduled later than 3:00 PM each day. Inspections required after 3:00 PM will have to be scheduled for the following business day.

h. All work specified in this section that requires a FCPH plumbing permit shall be inspected and approved by FCPH.

3. Grey and Black Water Connections:

a. The Vendor shall properly connect all grey and black water waste lines inside or outside the dwelling that are not directly connected to the main drain inside the dwelling. This includes, but is not limited to, any of the following that discharge to a sump pump, a French drain, and/or direct connection to a storm sewer, ditch, or watercourse: water, showers, sinks, and wash tubs.

b. The Inspection Reports attached to this RFP provide information on grey and black water connections. It is the responsibility of the Vendor to verify these connections at each residence.

c. If there are any existing grey or black water waste lines inside or outside the dwelling that are not connected to the main drain, a registered Master Plumber licensed with the State of Ohio and registered with FCPH according to Franklin County Public Health Regulation #103 (Plumbing for Commercial, Public, and Residential Buildings and Places) shall obtain a residential plumbing permit to make all necessary connections of grey and black water waste lines to the main drain inside the dwelling, if at all possible.

i. If it is not possible to connect certain grey/black water lines inside the dwelling due to restrictions or limitations because of access to these grey and black water line, the lines may be connected outside the dwelling. FCSE shall be notified as soon as this situation arises, and it will be handled on a case-by-case basis. If this situation exists, a plumbing permit will not be required, but FCPH staff will need to verify the connection has been completed before covering the lines and connection.

ii. If the installation of a sewer injector is needed to ensure grey and black water is connected to the main drain in a dwelling, a plumbing permit will be required. The cost of the sewage injector shall be noted in the Grey and Black Water Line Connection in Appendix B – Pricing Response Form. The Proposer shall provide details and justifications for such costs.

iii. Note: If a residential plumbing permit has already been obtained due to the requirements above in Section 2 of the Specifications and Scope (Connection to Sanitary Sewer), any work required in this section will

RFP v. 1.29.2026 Page 12 of 57 2026-09-08 v 0 be covered under the existing residential permit, although the number of fixtures required under the plumbing permit may need to be increased.

d. An air or pressure test of the waste lines will not be required, but a flush test of water will be required to ensure all plumbing connections are sealed and not leaking.

e. All work specified in this section shall be inspected and approved by FCPH.

4. Clear Water Connections:

a. The Vendor shall remove and re-route to an approved discharge point all clear water connections that are connected to the existing wastewater line, main drain, or Household Sewage Treatment Systems, including, but not limited to, sump pumps, downspouts, and foundation perimeter drains, etc.

b. Inspection of all work specified in this section shall be conducted by FCSE staff and approval of all work shall be obtained prior to work being covered/backfilled.

5. Abandonment of the Household Sewage Treatment System:

a. The Vendor shall properly abandon all existing sewage treatment systems (STS) for each property participating in this program. Abandonment shall be in accordance with Ohio Administrative Code 3701-29-21 (STS abandonment). The Vendor shall complete and return to FCPH the Sewage Treatment System Abandonment Form, referenced in Attachment A for each sewage treatment system.

b. A FCPH registered septage hauler must be used to pump the contents of the household sewage treatment system.

c. All work specified in this section or subject to Ohio Administrative Code 3701-29 shall be inspected and approved by FCPH.

6. Miscellaneous Costs:

a. Any costs associated with the re-routing of plumbing as described above in Section 2

(Connection to Sanitary Sewer) shall be listed as a Miscellaneous Cost in Appendix B – Pricing Response Form. The Vendor shall submit justification, documentation, and specific costs for any and all miscellaneous costs associated with an individual property.

b. Any costs associated with the removal and/or replacement of any obstruction including, but not limited to, fences, landscape, hardscape, decking, or other obstructions shall be listed as a Miscellaneous Cost in Appendix E – Pricing Response Form. The Proposer shall submit justification, documentation, and specific costs for any and all miscellaneous costs associated with an individual property.

7. Pre-Construction Documentation:

a. The Vendor shall provide pre-construction documentation in the form of video and/or photographs of the affected areas of interior and exterior of all dwellings prior to any work being commenced to connect the dwelling sanitary sewer.

8. Equipment and Materials:

a. The Proposer shall provide a list of all vehicles including make, model, year and color. The

Vendor and/or qualified subcontractor shall have all vehicles clearly marked with the company name.

b. The Proposer shall provide a list of all heavy or large equipment necessary to perform the work specified, including but not limited to; dump truck, backhoe, excavator, trencher, directional boring machine, and compact track loader.

c. All work, materials, specifications, and inspection requirements shall conform to all applicable local and/or state codes.

d. FCSE does not allow sanitary sewer pipe to be used that is date stamped more than one (1) year prior to the date of inspection.

RFP v. 1.29.2026 Page 13 of 57 2026-09-08 v 0

9. Level of Expertise, Experience, and Qualifications: The Proposer shall include a list of all qualified subcontractors who are intended to be employed within the scope of this contract. The list shall include the name, business name, address, phone number, State License Number, City of Columbus Registration Number, and FCPH Registration Number, if applicable, for any Licensed Columbus Sewer Vendor, Master Plumber, and Registered Septage Hauler.

10. Timeline of Work:

a. The Proposer will provide a preliminary schedule with their sealed bid that shall include:

i. Estimated duration of work for each house

ii. Completion date for each residence

iii. Completion date for the entire project

b. The final schedule will be completed no later than 10 days after the Notice of Award following discussions with FCSE, the residents, and the Vendor. The properties included in this proposal will need to be completed within 90 days following contract approval by the Notice to Proceed.

11. Additional Requirements:

a. This project is being funded by Ohio EPA’s Water Pollution Control Loan Fund (WPCLF) and is subject to Davis-Bacon wage rates. Wage rates are attached to this RFP as Appendix I.

b. All work performed by the Vendor and/or qualified subcontractor(s) shall be performed between the hours of 7:00 A.M. and 6:00 P.M. (Monday-Friday). If it is necessary to perform work outside these defined times, it shall be approved by the designated FCSE staff at least 24 hours prior to commencing such work.

c. The Vendor shall ensure that all work site locations and working conditions shall be in compliance at all times with OSHA requirements.

d. The Vendor shall ensure that all underground utilities on all properties, easement, and/or right-of-ways shall be properly marked prior to any construction or excavation. This shall be done by contacting Ohio Utility Protection Service (OUPS) and following their guidelines and requirements.

e. The Vendor shall ensure that all excavated areas shall include finish grade, seed, and straw, and be returned to “pre-excavated condition” as per customer satisfaction. This cost shall be included as part of the linear footage cost of installing a new sewer lateral. Due to settling and other conditions that may occur in these excavated areas, the Vendor will be responsible for maintaining the finished grade, seed, and straw for up to 12 months after the date of approval of work for each property at no additional cost to the homeowner or within this contract. Any disputes over the quality of work will be resolved by FCSE. The Vendor shall bear any and all costs and labor.

Appendices List:

A-1 – Lobbyist/Consultant Declaration Statement

A-2 – Small and Emerging Business Enterprise Information Form and Affidavit

B – Pricing Instruction and Response Form

C – Inspection Reports

D – Professional References

E-1 – Contract; BOC/Contractor

E-2 – Contract; FCSE/Property Owner

E-3 – Contract; Contractor/Property Owner

F – Performance Bond Data Sheet

G – Notice of Award

H – WPCLF Documents and Instructions

I – Davis-Bacon Wage Determinations

J – Water and Sewer Service Connections; Requirements for the Installation of New Services (June 2011)

K – Sewer Treatment System Abandonment Form

RFP v. 1.29.2026 Page 15 of 57 2026-09-08 v 0

Appendix A-1 Lobbyist/Consultant Declaration Statement

Did any lobbyist(s) or consultant(s) assist your firm with this contract? Vendor must select one and provide all required information.

CHECK

ONE:

□ No

□ Yes

I certify that the information provided herein is correct:

Proposer Name/Title (Printed)

Proposer Signature Date

If ‘Yes,’ please submit the information below for each lobbyist or consultant (if more than one lobbyist or consultant assisted, a separate form should be submitted for each):

Lobbyist/Consultant Name

Lobbyist Company Name

Lobbyist Company Address

City, State:

Zip:

Contact Name

Phone Number

Fax Number

RFP v. 1.29.2026 Page 16 of 57 2026-09-08 v 0

Appendix A-2 Small and Emerging Business Enterprise Information Form

Franklin County is seeking, for statistical purposes, information of the size and demographic type of Vendors responding to its contracting opportunities. This information will not be used as part of the evaluation process and will not be given any consideration with regard to an award.

With the exception of the Small and Emerging Business Enterprise (SEBE) designation, Vendor shall only select designation(s) below if Vendor is formally certified by one of the following certifying bodies:

• 8(a) Business Development (SBA)

• City of Columbus

• Columbus City Schools

• Department of Administrative Services (DAS)

• Diversity Chamber of Central Ohio (DCCO) – a local affiliate of the National Gay and Lesbian

Chamber of Commerce (NGLCC)

• Ohio Unified Certification Program (ODOT)

• Ohio Minority Supplier Development Council (OMSDC)

• US Department of Veterans Affairs (Office of Small & Disadvantaged Business Utilization)

• Women’s Business Enterprise National Council (WBENC)

If Vendor is self-reporting that it meets the requirements outlined in the Small and Emerging Business Enterprise (SEBE) designation, Vendor shall complete and submit the Small and Emerging Business Enterprise Affidavit in lieu of a formal certification by a certifying body.

Additionally, the County will recognize and accept certifications from other appropriate certifying bodies approved by the Small and Emerging Business Coordinator.

CHECK ALL THE APPROPRIATE CERTIFICATIONS THAT APPLY:

8(a) Business Development Program

In order to help small, disadvantaged businesses compete in the marketplace, the SBA created the 8(a) Business Development Program. The 8(a) Business Development Program is a business assistance program for small, disadvantaged businesses. The 8(a) Program offers a broad scope of assistance to firms that are owned and controlled at least 51% by socially and economically disadvantaged individuals. Participation in the program is divided into two phases over nine years: a four-year developmental stage and a five-year transition stage.

Disadvantaged Business Enterprise (DBE)

DBEs are for-profit small business concerns where socially and economically disadvantaged individuals* own at least a 51% interest and also control management and daily business operations. (*African Americans, Hispanics, Native Americans, Asian-Pacific and Subcontinent Asian Americans, and women are presumed to be socially and economically disadvantaged). Other individuals can also qualify as socially and economically disadvantaged on a case-by-case basis. To participate in the DBE program, a small business owned and controlled by socially and economically disadvantaged individuals must receive DBE certification from the relevant state– generally through the state Uniform Certification Program (UCP).

To be regarded as economically disadvantaged, an individual must have a personal net worth that does not exceed $1.32 million. To be seen as a small business, a firm must meet SBA size criteria AND have average annual gross receipts not to exceed $22.41 million. Size limits for the airport concessions DBE program are

RFP v. 1.29.2026 Page 17 of 57 2026-09-08 v 0 higher. The Department has issued a final rule amending its disadvantaged business enterprise (DBE) program at 49 CFR part 26.

Encouraging Diversity, Growth and Equity (EDGE)-Certified Business Enterprise (“EDGE”)

An EDGE-certified business must be owned and controlled by a U.S. citizen who is a resident of Ohio. A business may qualify for EDGE certification if either (a) its owner is both socially and economically disadvantaged, or (b) the business is located in a qualified census tract and the owner is economically disadvantaged. A business enterprise that is eligible for EDGE certification must (1) have been in business for at least one year prior to applying; and (2) be at prior to the date of determination in connection with the County’s contracting or procurement activities and that meets certain size limitations based on the Federal Small Business Administration Regulations set forth in 13 C.F.R. §121.201 and the revisions thereto. The enterprise must be local, having (a) its principal place of business within Franklin County, Ohio as determined by the payment of real or personal property taxes on property located in such county for not less than one taxable year immediately prior to the date of determination or (b) more than 50% of its full-time employees residing within the boundaries of Franklin County; and must be economically disadvantaged such that the enterprise is at least 51% owned and controlled directly or indirectly by one or more individuals, each with a personal net worth equal to or less than $750,000. Personal net worth of an individual includes the personal net worth of the individual’s spouse, if any, but does not include (1) the individual’s ownership interest in the enterprise being considered in connection with the County’s contracting and procurement activities or (2) the individual’s equity in his or her primary residence. Additionally, a contingent liability does not reduce an individual’s personal net worth.

Lesbian, Gay, Bisexual, Transgender Business Enterprise (“LGBTBE”)

An independent business concern that is at least fifty-one percent (51%) owned and controlled by one or more LGBT persons who are U.S. citizens or lawful permanent residents, or in the case of any publicly-owned business, at least fifty-one percent (51%) of the equity of which is owned and controlled by one or more LGBT persons who are U.S. citizens or lawful permanent residents; and whose management and daily operation is controlled by one or more of the LGBT owners.

Local Economically Disadvantaged Enterprise (LEDE)

A sole proprietorship, partnership, company, corporation or joint venture that has been in business for at least one year prior to the date of determination in connection with the County’s contracting or procurement activities and that meets certain size limitations based on the Federal Small Business Administration Regulations set forth in 13 C.F.R. §121.201 and the revisions thereto. The enterprise must be local, having

(a) its principal place of business within Franklin County, Ohio as determined by the payment of real or personal property taxes on property located in such county for not less than one taxable year immediately prior to the date of determination or (b) more than 50% of its full-time employees residing within the boundaries of Franklin County; and must be economically disadvantaged such that the enterprise is at least 51% owned and controlled directly or indirectly by one or more individuals, each with a personal net worth equal to or less than $750,000. Personal net worth of an individual includes the personal net worth of the individual’s spouse, if any, but does not include (1) the individual’s ownership interest in the enterprise being considered in connection with the County’s contracting and procurement activities or (2) the individual’s equity in his or her primary residence. Additionally, a contingent liability does not reduce an individual’s personal net worth.

Minority Business Enterprise (MBE)

Minority business concern, as used in this definition, means a small business concern (1) which is at least 51 percent owned by one or more minorities or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more minorities; and (2) whose management and daily business

RFP v. 1.29.2026 Page 18 of 57 2026-09-08 v 0 operations are controlled by one or more minorities. “Minority business enterprise” means Blacks or African Americans, American Indians, Hispanics or Latinos, and Asians as defined in the Ohio Revised Code.

Please select the proper designation of Minority Business Enterprise:

Black or African American American Indian Other: __________________ Hispanic or Latino Asian

Veteran Business Enterprise (VBE)

A veteran business enterprise is defined as a business concern (1) which is at least 51 percent owned by one or more veterans or service-disabled veterans, or in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more veterans or service-disabled veterans; and (2) whose management and daily business operations are controlled by one or more veterans or service-disabled veterans. “Veteran” means a veteran of the U.S. military, – either active duty or reservist – from all five Service Branches (Army, Navy, Air Force, Marine Corps and Coast Guard).

Women Business Enterprise (WBE)

Women-owned business concern, as used in this definition, means a small business concern (1) which is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and (2) whose management and daily business operations are controlled by one or more women.

Please include a copy of your certificate from the appropriate certifying body(ies) for the above demographic definitions with your submission.

Small and Emerging Business Enterprise (SEBE) Definition

A small and emerging business enterprise is defined as a business concern, operated, not dominant in the field of operation in which it is bidding on government contracts, and qualified as a small business under the criteria and size standards in 13 CFR Part 121.201. Such a concern is “not dominant in its field of operation” when it does not exercise a controlling or major influence on a national basis in a kind of business activity in which a number of business concerns are primarily engaged). The County’s SEBE self-certification requires the owner to swear, attest or affirm that the business entity is a Small and Emerging Business Enterprise (SEBE) that meets the criteria and size standards set-forth in 13 CFR Part 121.20 (Vendor must complete and notarize the attached Small and Emerging Business Enterprise Affidavit only if this category is solely applicable).

If your business does not meet one of the above designations, please select “None of the Above” in the box below.

None of the Above

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CERTIFYING AGENCIES

This project will recognize and accept certifications from the following certifying bodies in addition to other agencies approved by the County:

• 8(a) Small Business Administration - Business Development www.sba.gov/oh/columbus

• MBE

City of Columbus - Minority Business Enterprise

City of Columbus (diversitycompliance.com)

• LEDE

Columbus City Schools - Local Economically Disadvantaged Enterprise http://www.ccsoh.us/Vendors.asp

• LGBTBE

Diversity Chamber of Central Ohio - Lesbian, Gay, Bisexual, Transgender Business Enterprise http://diversitycolumbus.org/

• EDGE & MBE

Ohio Department of Administrative Services (DAS) – Encouraging Diversity Growth and Equity & Minority Business Enterprise http://das.ohio.gov/Divisions/EqualOpportunity/MBEEDGECertification/tabid/134/Default.aspx

• DBE

Ohio Unified Certification Program (ODOT) - Disadvantaged Business Enterprise http://www.dot.state.oh.us/Divisions/ODI/SDBE/Pages/UCP.aspx

• OMSDC

Ohio Minority Supplier Development Council http://www.ohiomsdc.org/aws/SCOMSDC/pt/sp/mbe_certification

• VBE

US Department of Veterans Affairs (Office of Small & Disadvantaged Business Utilization) - Veteran Business Enterprise https://www.va.gov/osdbu/

• WBE

Women’s National Council - Women’s Business Enterprise http://www.wbenc.org/certification-process/ http://www.sba.gov/oh/columbus https://columbus.diversitycompliance.com/?TN=columbus http://www.ccsoh.us/Vendors.aspx http://diversitycolumbus.org/ http://das.ohio.gov/Divisions/EqualOpportunity/MBEEDGECertification/tabid/134/Default.aspx http://das.ohio.gov/Divisions/EqualOpportunity/MBEEDGECertification/tabid/134/Default.aspx http://www.dot.state.oh.us/Divisions/ODI/SDBE/Pages/UCP.aspx http://www.ohiomsdc.org/aws/SCOMSDC/pt/sp/mbe_certification https://www.va.gov/osdbu/ http://www.wbenc.org/certification-process/

RFP v. 1.29.2026 Page 20 of 57 2026-09-08 v 0

SMALL AND EMERGING BUSINESS ENTERPRISE AFFIDAVIT

For Board of Commissioners of Franklin County

The undersigned swears, attests or affirms that the foregoing statements concerning the Small and Emerging Business Enterprise (hereinafter “SEBE”) status of the business are true and accurate. This document is for statistical and information purposes only and is not part of the evaluation process and will not be given any consideration with regard to an award.

(Name of Business)

Address:________________________________________________________________________ (Number & Street) (City) (State & Zip Code)

Type of Work (NAICS Codes):_______Annual Sales for previous year$: _________________ Number of employees:_________

The undersigned swears, attests or affirms that either the business entity stated above is a Small and Emerging Business Enterprise (SEBE) that meets the criteria and size standards set-forth in 13 CFR Part 121.201; SEBE Definition “A small and emerging business is defined as a business concern, including its affiliates, which is independently owned and operated. It is not dominant in its field of operation because it does not exercise a controlling or major influence on other comparable business operations in Central Ohio.

Dominance is determined by several factors including but not limited to volume of business, number of employees, financial resources, and the nature of business activity.”

Further the undersigned swears, attests or affirms that the business entity still constitutes a Small and Emerging Business in compliance with the rules, laws, ordinances, rules or regulations of the certifying entity. The undersigned understands and agrees that the Board of Commissioners of Franklin County, its employees, Vendors or agents may, at the Board’s sole and complete discretion, verify that the business entity still constitutes a Small and Emerging Business by the certifying body.

Misrepresentations or false statements may subject the undersigned and/or business entity to fines or prosecution pursuant to § 2913.42 of the Ohio Revised Code.

Affiant and Title

SWORN to before me and subscribed in my presence this

____________________day of __________________________, 20_____.

Notary Public

My Commission expires _____________________, 20_____ (Seal)

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Appendix A-3 Delinquent Personal Property Tax Affidavit

This sworn affidavit should be properly completed by the authorized representative of your firm and will be incorporated as a portion of the bids and resulting contract for the following:

Project: Sanitary Sewer Connections of Single-Family Residences in the Hague Avenue

Service Area

Department: Franklin County Department of Sanitary Engineering

RFP No.: 2026-09-08

State of County of , ss:

(Name)

Being first duly sworn, deposes and says that he/she is the (Title) of (Business Name) with offices located at , and as it’s duly, authorized representative states that effective this day of , ( ) is not charged with delinquent property taxes on the general list of personal property in Franklin County, Ohio, or any other counties containing property in the taxing districts under the jurisdiction of the Auditor of Franklin County, Ohio.

( ) is charged with delinquent personal property taxes on the general list of personal property in Franklin

County, Ohio, or any other counties containing property in the taxing districts under the jurisdiction of the Auditor of Franklin County, Ohio.

County Amount: (include total amount and any penalties and interest thereon)

Franklin $

(Affiant)

Sworn to and subscribed this day of , 20 .

(Notary Public)

Section 5719.042 O.R.C. My Commission expires , 20 (Seal)

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Appendix A-4

Form W-9

Form W-9 has been released as a PDF and can be obtained by visiting: https://bids.franklincountyohio.gov/ for completion.

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Appendix B – Pricing Instructions and Response Form

Pricing Instructions Pricing costs are broken down into the following major categories: Connection to Sanitary Sewer, Grey and Black Water Connections, Clear Water Connections, Abandonment of Sewage Treatment System, Residential Plumbing Permit, Miscellaneous Costs, Pre- Construction Video/Photo Documentation.

1. Connection to Sanitary Sewer:

a. The linear footage provided in the Pricing Response Form is the distance from the sewer lateral stub to the approximate rear of the dwelling plus 10% to account for variations in the alignment.

b. The Proposer shall provide a cost per linear foot to install the sewer lateral that will apply to all properties included in this proposal and shall include the following work:

i. All labor and materials.

ii. Exterior cleanout(s) installation.

iii. Proper final grading, seeding and straw of excavated areas.

iv. Final restoration shall be warrantied for one year from date of installation.

2. Grey and Black Water Connections:

a. The Proposer shall provide a cost to properly connect all grey and black water sanitary waste lines to the main inside drain for each dwelling and shall include:

i. All labor and materials.

ii. If no grey and black water connection correction is necessary for a…