9-Submission Instructions - TJ25-25.docx

DOCX document 40 KB Posted Jul 1, 2025

Attached to: Points of Interaction (Credit Card Machines)V2
Solicitation number: TJ25-25
Issued by: Utah

About this file

Written by GovTribe AI · Aug 28, 2025

This document is a Submission Instructions file for a Request for Proposal (RFP) issued by the State of Utah Division of Purchasing for Points of Interaction (Credit Card Machines). The solicitation seeks to establish a statewide contract for Point of Sale (POS) Hardware & Software, with a contract term from full execution to November 30, 2028. Vendors must submit proposals via the Bonfire digital portal by July 31, 2025, at 2:00 PM MDT, with a question period running from July 1 to July 24, 2025. The procurement will potentially result in multiple awards, with vendors required to meet mandatory minimum requirements and achieve a minimum technical score of 420 out of 700 points to advance to the cost evaluation stage.

The evaluation methodology involves a two-stage process where technical criteria are scored on a 0-5 scale by an evaluation committee, followed by a cost evaluation using a points-based equation that awards maximum points to the lowest-priced proposal. To be considered for award, vendors must score a minimum of 650 out of 1000 total possible points. Vendors must upload various required documents, including a cost proposal, price list, technical criteria response, and certifications regarding business practices, licensing, and compliance with state and federal regulations. Key submission requirements include providing company information, tax identification numbers, and addressing potential conflicts of interest or legal issues.

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Other files

File	Type	Posted
2-Attachment B - Scope of Work.pdf	PDF	Jul 1, 2025
3-Attachment C - Cost Proposal Form.xlsx	XLSX spreadsheet	Jul 1, 2025
5-Attachment E - Technical Criteria.docx	DOCX document	Jul 1, 2025
10-Disposition of RFP TJ25 Bonfire posting.docx	DOCX document	Jul 1, 2025
8-Vendor Prerequisites - Statewide RFP.pdf	PDF	Jul 1, 2025
7-Att A Statewide IT Terms and Conditions.docx	DOCX document	Jul 1, 2025
4-Attachment D - Price List.docx	DOCX document	Jul 1, 2025
6-Points of Interaction Score Sheet.xls	XLS spreadsheet	Jul 1, 2025
1-Claim of Business Confidentiality Updated.pdf.pdf	PDF	Jul 1, 2025

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Submission Instructions for Suppliers

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name

Type

# Files

Requirement

Vendor certifies that they have read and agree to each item in the Vendor Prerequisites document located in the Files

Data Type: Yes/No

N/A

Required

Vendor certifies that they understand the following points and thresholds apply to any award(s): Technical Criteria Threshold: minimum 420/700 points, Cost Points Available: 300, Multiple Award Threshold: 650 minimum total points

Data Type: Yes/No

N/A

Required

Vendor must upload their completed Attachment C - Cost Proposal Forms as an answer to this question.

File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Required

Vendor must upload their Attachment D - Price List as an answer to this question. No template provided.

Multiple

Required

Vendor must upload their response to the Attachment E - Technical Criteria file as an answer to this question.

Multiple

Required

If your firm is requesting parts of its proposal be protected you MUST upload your Claim of Business Confidentiality Form here AND your redacted proposal, per the Prerequisite Document. Your entire proposal cannot be redacted. Failure to follow the instructions will invalidate your Claim of Business Confidentiality and your unredacted documents will be used to fulfill subsequent GRAMA requests.

Multiple

Optional

Exceptions to the Terms and Conditions are HIGHLY discouraged. If you have no exceptions, upload a document stating "None". Any exceptions must be uploaded in the format outlined in the Prerequisite document. Exceptions and/or additions submitted after the due date will not be considered.

File Type: Word (.doc, .docx)

Multiple

Optional

Any vendor terms, EULAs, or SLAs must also be uploaded in the format outlined in Prerequisite document. You must provide contact information of your firm's legal personnel for negotiations. Exceptions and/or additions submitted after the due date will not be considered.

File Type: Word (.doc, .docx)

Multiple

Optional

Please provide your firm's legal company name and also DBA if applicable.

Data Type: Text

N/A

Required

Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

Data Type: Text

N/A

Required

Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

Data Type: Number

N/A

Required

Please provide your ordering address and the remit to address.

Data Type: Text

N/A

Required

Please provide your firm's State of Utah Sales Tax ID Number. If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

Data Type: Text

N/A

Required

Please you firm's type of business (Corporation, Parthership, LLC, etc)

Data Type: Text

N/A

Required

Is vendor an employee of the State of Utah? If yes, then vendor must submit an external employment form signed by its manager at the State of Utah.

Data Type: Yes/No

N/A

Required

Is Vendor (owners, principals, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)?

Data Type: Yes/No

N/A

Required

Is vendor presently or has vendor ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

Data Type: Yes/No

N/A

Required

Does Vendor have any conflict, or potential conflict of interest, that might arise during the contract?

Data Type: Yes/No

N/A

Required

Suspension, Tax Lien, Conflicts, Responsiveness	Does vendor have any information that is not already provided within its proposal that if known to the State would impact the State’s determination on vendor's responsiveness for a contract award (i.e., legal action, recent turn-over in major personnel, loss of a major contract, any alleged violations of federal, state or local regulations, etc.). Please see UCA 63G-6a-120 & 902.
Data Type: Yes/No
N/A
Required

Does vendor have an outstanding tax lien in the State of Utah?

Data Type: Yes/No

N/A

Required

If your answer to any of the above four questions is "Yes" vendor must upload a document providing a statement explaining the circumstances. If the answer to the above four questions is "No" you do not need to upload a document.

Multiple

Optional

Vendor certifies, by answering "Yes", that it is their responsibility to upload any and all documents in responding to the solicitation. If the vendor fails to upload a document, uploads an incorrect document, uploads a blank document, or uploads any document incorrectly the State of Utah may not allow the vendor to make changes following the closing of the solicitation.

Data Type: Yes/No

N/A

Required

Vendor certifies, by answering "Yes", they do not have financial ties to individuals or entities on an OFAC sanctions list.

Data Type: Yes/No

N/A

Required

Vendor certifies, by answering "Yes", that they must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. Information may be obtained at www.corporations.utah.gov.

Data Type: Yes/No

N/A

Required

Vendor certifies, by answering "Yes", that pursuant to the Code of Federal Regulations 2 CFR 200.216 - Prohibition on certain telecommunication and video surveillance services or equipment, that none of the goods (including component parts) or services offered within its proposal are from the entity Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities).

Data Type: Yes/No

N/A

Required

Vendor certifies, by answering "Yes", that a solicitation award is not a contract. If awarded, vendor(s) may not to begin work, purchase materials, or enter into subcontracts relating to this solicitation until they receive a fully executed contract or PO.

Data Type: Yes/No

N/A

Required

Vendor certifies, by answering "Yes", that if awarded they are not currently engaged in either an economic boycott or a boycott of the State of Israel, or both, as those terms are defined in 63G-27-102, and that they will not engage in such boycotts during the term of the contract.

Data Type: Yes/No

N/A

Required

Vendor certifies, by answering "Yes", in accordance with Utah law, Vendors contracting with the State certify that they are not providing a “forced labor product” as defined in Utah Code 63G-6a-121. If the Vendor is providing technology or technology services, networks, or systems, the Vendor certifies that the aforementioned does not come from a “restricted foreign entity,” as also defined in UCA 63G-6a-121.

Data Type: Yes/No

N/A

Required

Commodity Codes

Commodity Set

Commodity Code

Title

Description

UNSPSC

Service Industry Machinery and Equipment and Supplies

This segment includes machinery and equipment used in a wide range of retail business service environments such as food service, banking, games and entertainment and other consumer goods and services

UNSPSC

Financial and Insurance Services

This segment includes services associated with finance, banking, investing and insurance. Included in this section are escrow services.

UNSPSC

641017

Electronic fund transfer and payment products

Account management products with specific capabilities offered by banks on a fee basis

UNSPSC

43211720

Point of sale payment terminal

These are kits containing swiping machines, carbon transfers, printers, etc., for credit and debit card processing at the point of sale (POS). They are often distributed by banks to retailers.

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested Data:

Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Bonfire Help Center.

2. Upload your submission at:

https://utah.bonfirehub.com/opportunities/191698

The Question period for this opportunity starts Jul 01, 2025 10:00 AM MDT. The Question period for this opportunity ends Jul 24, 2025 2:00 PM MDT. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Jul 31, 2025 2:00 PM MDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.

Need Help?

U3P uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us image1.png

File details come from the government source that posted it. Updated Aug 28, 2025.