3-Attachment C - Cost Proposal Form.xlsx
XLSX spreadsheet 244 KB Posted
- Attached to
- Points of Interaction (Credit Card Machines)V2
- Solicitation number
- TJ25-25
- Issued by
- Utah
About this file
This is a Cost Proposal Form (Attachment C) for the State of Utah Division of Purchasing's Request for Proposal (RFP) BB23-4 for Points of Interaction (Credit Card Machines). The solicitation seeks to establish a statewide contract for Point of Sale (POS) Hardware & Software, with six different scenarios covering purchase and lease options for 10, 100, and 350 credit card machines. The contract will run from the date of full execution to November 30, 2028. Vendors must meet mandatory minimum requirements and achieve a minimum technical score of 420 out of 700 points to advance to the cost evaluation stage.
The cost proposal form requires vendors to provide detailed pricing across six scenarios, including hardware purchase/lease costs, software components, system support, maintenance, and project management fees. The evaluation methodology includes a technical scoring phase followed by a cost evaluation, with a maximum of 300 cost points available. Vendors must score a minimum of 650 out of 1000 total points to be awarded the contract. The solicitation anticipates multiple contract awards, and vendors previously awarded under the BB23-4 solicitation do not need to resubmit. All pricing must include specific cost elements such as end-to-end encryption, shipping, deployment, remote key loading, warranty, help desk support, and NFC payment enablement.
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Other files
| File | Type | Posted |
|---|---|---|
| 2-Attachment B - Scope of Work.pdf | ||
| 5-Attachment E - Technical Criteria.docx | DOCX document | |
| 10-Disposition of RFP TJ25 Bonfire posting.docx | DOCX document | |
| 8-Vendor Prerequisites - Statewide RFP.pdf | ||
| 9-Submission Instructions - TJ25-25.docx | DOCX document | |
| 7-Att A Statewide IT Terms and Conditions.docx | DOCX document | |
| 4-Attachment D - Price List.docx | DOCX document | |
| 6-Points of Interaction Score Sheet.xls | XLS spreadsheet | |
| 1-Claim of Business Confidentiality Updated.pdf.pdf |
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Text version
BB23-4 Cost Proposal Form
| BB23-4(TJ25-25) Attachment C - Cost Proposal Form |
| Points of Interaction (Credit Card Machines) |
Vendor Name:
| Costing Considerations & Instructions |
| 1. The cost portion of an offeror's proposal will be evaluated based on the Total Proposal Costs for each of the six (6) scenarios provided herein. Offerors are to provide the total cost for implementing and maintaining a Points of Interaction solution per the specifications provided for each of the six (6) scenarios as separate and independent projects. The six (6) scenarios are provided in six separate tabs across the bottom of this spreadsheet. |
| 2. All cells in a yellow highlight throughout this document require a vendor input. If you identify a cost that cannot be properly captured in this Cost Schedule, then provide suggestions for modifying this form to the Q&A board for this RFP. |
| 3. Offeror's response to the specifications (i.e., Minimum Requirements, Technical Requirements, etc.), Offeror's Pricing and Parts List, and this Cost Schedule must be reflective of one another. All costs necessary to implement and maintain the proposed solution under the six (6) scenarios must be provided on this Cost Schedule |
| 4. If zero is entered for any cell or if any yellow highlighted cell is left blank, the State will assume that the related services are either provided at no cost or built into another cost item. If a cost category is not applicable, enter N/A. |
| 5. All scenarios must include at a minimum the cost of the following items: 1) End to End Encryption to payment processing vendor; 2) Shipping of hardware; 3) Deployment/Implementation; 4) Remote Key Loading; 5) Warranty or Repair; 6) Help Desk/Customer Support; 7) NFC Payments Enabled. Other costs must be provided where appropriate. |
| 6. The following optional items should also be included as separate itemized costs: 1) Machine Stands; & 2) Cables/Wires where appropriate. |
| 7. Each scenario is based on a potential request from an Eligible User to the resulting contract. All scenarios are intended to allow offerors to adequately provide a full cost of hardware and software implementation, and to ensure offerors are judged fairly and equally against the other offerors The purchase volume provided in these scenarios are estimates for cost comparison purposes only, and do not constitute any guarantee. |
| 8. Each scenario requires the complete cost to lease or purchase the hardware / software provided by the Offers' Points of Interaction solution. |
| 9. Any deviation from this format may result in disqualification of Offeror's proposal. |
| Vendor Cost Proposals | Scenario Cost | Percent of Cost Points | Cost Points Possible | |
| Total Cost for Scenario 1 - Purchase 10 Machines | $ - 0 | 16.67% | 50.0 | |
| Total Cost for Scenario 2 - Lease 10 Machines | $ - 0 | 16.67% | 50.0 | |
| Total Cost for Scenario 3 - Purchase 100 Machines | $ - 0 | 16.67% | 50.0 | |
| Total Cost for Scenario 4 - Lease 100 Machines | $ - 0 | 16.67% | 50.0 | |
| Total Cost for Scenario 5 - Purchase 350 Machines | $ - 0 | 16.67% | 50.0 | |
| Total Cost for Scenario 6 - Lease 350 Machines | $ - 0 | 16.67% | 50.0 | |
| TOTAL | 100.00% | 300.0 |
&A
Scenario 1-Purchase 10 Units
| Attachment C - Cost Schedule |
| BB23-4 - Points of Interaction (Credit Card Machines) |
Vendor Name: 0
| Scenario 1 - Purchase 10 Points of Interaction Machines | |||
| Scenario 1 Specifications: An Eligible User is seeking to implement a solution with 10 Point of Interaction Machines that satisfies the requirements specified in this RFP BB23-4. Eligible User seeks to purchase the hardware and software components required for this solution. Provide the total cost for an Eligible User to completely implement such a solution if all hardware and software is purchased. All cells in a yellow highlight require a vendor input. Insert additional lines as necessary. Do not modify white cells with a formula. If you identify a cost that cannot be properly captured for this scenario, then provide suggestions for modifying this form to the Q&A board of this solicitation. | |||
| Hardware Product Offering | |||
| Identify all one time costs to purchase all hardware device(s), and related hardware components required to satisfy the specifications for this Scenario. | |||
| Hardware Purchased Description | Unit Purchase Cost | # of Units Required | Total Cost |
| $ - 0 | |||
| $ - 0 | |||
| $ - 0 | |||
| $ - 0 | |||
| $ - 0 | |||
| $ - 0 | |||
| Total Hardware Purchase Cost | $ - 0 |
| Software, Applications, and Components Offering | |||
| Identify the all costs for the one time purchase of software, applications, and components required to satisfy the specifications for this Scenario. | |||
| Software Applications, Components Purchased | Unit Purchase Cost | # of Units Required | Total Cost |
| $ - 0 | |||
| $ - 0 | |||
| $ - 0 | |||
| $ - 0 | |||
| $ - 0 | |||
| $ - 0 | |||
| Total Hardware Purchase Cost | $ - 0 |
| System Support and Maintenance | ||||
| Identify all costs for software support and maintenance at a monthly rate. | ||||
| Software Support and Maintenance | Unit Purchase Cost | # of Units Required | Total Cost | |
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| Total System Support & Maintenance Monthly Cost | $ - 0 | per month |
| Project Management Fees | |||
| If additional costs will be charged for project management, development, customization, training, etc. enter those costs below. Insert additional lines as necessary. If zero is entered for any cell or if any cell is left blank, the State will assume that the related services are either provided at no cost or built into another cost item. | |||
| Position/Service Title | Cost per Hour | ||
| per hour | |||
| per hour | |||
| per hour | |||
| per hour | |||
| per hour | |||
| per hour | |||
| Average Developer / Customization / Training Cost | 0 | per hour |
Total Cost for Scenario 1* $ - 0
* Purchasing will use the following cost formula: The points assigned to each offerors cost proposal will be based on the lowest proposal price. The offeror with the lowest Proposed Price will receive 100% of the price points. All other offerors will receive a portion of the total cost points based on what percentage higher their Proposed Price is than the Lowest Proposed Price. The formula to compute the points is: Cost Points x (Lowest Proposed Price/Proposed Price).
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Scenario 2-Lease 10 Units
| Attachment C - Cost Schedule |
| BB23-4 - Points of Interaction (Credit Card Machines) |
Vendor Name: 0
| Scenario 2 - Lease 10 Points of Interaction Machines | ||||
| Scenario 2 Specifications: An Eligible User is seeking to implement a solution with 10 Point of Interaction Machines that satisfies the requirements specified in this RFP BB23-4. Eligible User seeks to lease the hardware and software components required for this solution. Provide the total cost for an Eligible User to completely implement such a solution if all hardware and software is leased. The lease rates should be provided on a monthly basis, and be a fully loaded cost inclusive of all hardware and software costs. All cells in a yellow highlight require a vendor input. Insert additional lines as necessary. Do not modify white cells with a formula. If you identify a cost that cannot be properly captured for this scenario, then provide suggestions for modifying this form to the Q&A board of this solicitation. | ||||
| Hardware Product Offering | ||||
| Identify all monthly rates to lease the hardware, and related hardware components required to satisfy the specifications for this Scenario. | ||||
| Hardware Leased Description | Unit Lease Cost | # of Units Required | Total Cost | |
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| Total Hardware Leasing Cost | $ - 0 | per month |
| Software, Applications, and Components Offering | ||||
| Identify all costs to lease the software, applications, and related components required to satisfy the specifications for this Scenario. | ||||
| Software, Applications, & Components Leased | Unit Lease Cost | # of Units Required | Total Cost | |
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| Total Hardware Purchase Cost | $ - 0 | per month |
| System Support and Maintenance | ||||
| Identify all costs for software support and maintenance at a monthly rate. | ||||
| Software Support and Maintenance | Unit Purchase Cost | # of Units Required | Total Cost | |
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| Total System Support & Maintenance Monthly Cost | $ - 0 | per month |
| Project Management Fees | |||
| If additional costs will be charged for project management, development, customization, training, etc. enter those costs below. Insert additional lines as necessary. If zero is entered for any cell or if any cell is left blank, the State will assume that the related services are either provided at no cost or built into another cost item. | |||
| Position/Service Title | Cost per Hour | ||
| per hour | |||
| per hour | |||
| per hour | |||
| per hour | |||
| per hour | |||
| per hour | |||
| Average Developer / Customization / Training Cost | 0 | per hour |
Total Cost for Scenario 2* $ - 0
* Purchasing will use the following cost formula: The points assigned to each offerors cost proposal will be based on the lowest proposal price. The offeror with the lowest Proposed Price will receive 100% of the price points. All other offerors will receive a portion of the total cost points based on what percentage higher their Proposed Price is than the Lowest Proposed Price. The formula to compute the points is: Cost Points x (Lowest Proposed Price/Proposed Price).
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Scenario 3-Purchase 100 Units
| Attachment C - Cost Schedule |
| BB23-4 - Points of Interaction (Credit Card Machines) |
Vendor Name: 0
| Scenario 3 - Purchase 100 Points of Interaction Machines | |||
| Scenario 3 Specifications: An Eligible User is seeking to implement a solution with 100 Point of Interaction Machines that satisfies the requirements specified in this RFP BB23-4. Eligible User seeks to purchase the hardware and software components required for this solution. Provide the total cost for an Eligible User to completely implement such a solution if all hardware and software is purchased. All cells in a yellow highlight require a vendor input. Insert additional lines as necessary. Do not modify white cells with a formula. If you identify a cost that cannot be properly captured for this scenario, then provide suggestions for modifying this form to the Q&A board of this solicitation. | |||
| Hardware Product Offering | |||
| Identify all one time costs to purchase all hardware device(s), and related hardware components required to satisfy the specifications for this Scenario. | |||
| Hardware Purchased Description | Unit Purchase Cost | # of Units Required | Total Cost |
| $ - 0 | |||
| $ - 0 | |||
| $ - 0 | |||
| $ - 0 | |||
| $ - 0 | |||
| $ - 0 | |||
| Total Hardware Purchase Cost | $ - 0 |
| Software, Applications, and Components Offering | |||
| Identify the all costs for the one time purchase of software, applications, and components required to satisfy the specifications for this Scenario. | |||
| Software Applications, Components Purchased | Unit Purchase Cost | # of Units Required | Total Cost |
| $ - 0 | |||
| $ - 0 | |||
| $ - 0 | |||
| $ - 0 | |||
| $ - 0 | |||
| $ - 0 | |||
| Total Hardware Purchase Cost | $ - 0 |
| System Support and Maintenance | ||||
| Identify all costs for software support and maintenance at a monthly rate. | ||||
| Software Support and Maintenance | Unit Purchase Cost | # of Units Required | Total Cost | |
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| Total System Support & Maintenance Monthly Cost | $ - 0 | per month |
| Project Management Fees | |||
| If additional costs will be charged for project management, development, customization, training, etc. enter those costs below. Insert additional lines as necessary. If zero is entered for any cell or if any cell is left blank, the State will assume that the related services are either provided at no cost or built into another cost item. | |||
| Position/Service Title | Cost per Hour | ||
| per hour | |||
| per hour | |||
| per hour | |||
| per hour | |||
| per hour | |||
| per hour | |||
| Average Developer / Customization / Training Cost | 0 | per hour |
Total Cost for Scenario 3* $ - 0
* Purchasing will use the following cost formula: The points assigned to each offerors cost proposal will be based on the lowest proposal price. The offeror with the lowest Proposed Price will receive 100% of the price points. All other offerors will receive a portion of the total cost points based on what percentage higher their Proposed Price is than the Lowest Proposed Price. The formula to compute the points is: Cost Points x (Lowest Proposed Price/Proposed Price).
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Scenario 4-Lease 100 Units
| Attachment C - Cost Schedule |
| BB23-4 - Points of Interaction (Credit Card Machines) |
Vendor Name: 0
| Scenario 4 - Lease 100 Points of Interaction Machines | ||||
| Scenario 4 Specifications: An Eligible User is seeking to implement a solution with 100 Point of Interaction Machines that satisfies the requirements specified in this RFP BB23-4. Eligible User seeks to lease the hardware and software components required for this solution. Provide the total cost for an Eligible User to completely implement such a solution if all hardware and software is leased. The lease rates should be provided on a monthly basis, and be a fully loaded cost inclusive of all hardware and software costs. All cells in a yellow highlight require a vendor input. Insert additional lines as necessary. Do not modify white cells with a formula. If you identify a cost that cannot be properly captured for this scenario, then provide suggestions for modifying this form to the Q&A board of this solicitation. | ||||
| Hardware Product Offering | ||||
| Identify all monthly rates to lease the hardware, and related hardware components required to satisfy the specifications for this Scenario. | ||||
| Hardware Leased Description | Unit Lease Cost | # of Units Required | Total Cost | |
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| Total Hardware Leasing Cost | $ - 0 | per month |
| Software, Applications, and Components Offering | ||||
| Identify all costs to lease the software, applications, and related components required to satisfy the specifications for this Scenario. | ||||
| Software, Applications, & Components Leased | Unit Lease Cost | # of Units Required | Total Cost | |
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| Total Hardware Purchase Cost | $ - 0 | per month |
| System Support and Maintenance | ||||
| Identify all costs for software support and maintenance at a monthly rate. | ||||
| Software Support and Maintenance | Unit Purchase Cost | # of Units Required | Total Cost | |
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| Total System Support & Maintenance Monthly Cost | $ - 0 | per month |
| Project Management Fees | |||
| If additional costs will be charged for project management, development, customization, training, etc. enter those costs below. Insert additional lines as necessary. If zero is entered for any cell or if any cell is left blank, the State will assume that the related services are either provided at no cost or built into another cost item. | |||
| Position/Service Title | Cost per Hour | ||
| per hour | |||
| per hour | |||
| per hour | |||
| per hour | |||
| per hour | |||
| per hour | |||
| Average Developer / Customization / Training Cost | 0 | per hour |
Total Cost for Scenario 4* $ - 0
* Purchasing will use the following cost formula: The points assigned to each offerors cost proposal will be based on the lowest proposal price. The offeror with the lowest Proposed Price will receive 100% of the price points. All other offerors will receive a portion of the total cost points based on what percentage higher their Proposed Price is than the Lowest Proposed Price. The formula to compute the points is: Cost Points x (Lowest Proposed Price/Proposed Price).
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Scenario 5-Purchase 350 Units
| Attachment C - Cost Schedule |
| BB23-4 - Points of Interaction (Credit Card Machines) |
Vendor Name: 0
| Scenario 5 - Purchase 350 Points of Interaction Machines | |||
| Scenario 5 Specifications: An Eligible User is seeking to implement a solution with 350 Point of Interaction Machines that satisfies the requirements specified in this RFP BB23-4. Eligible User seeks to purchase the hardware and software components required for this solution. Provide the total cost for an Eligible User to completely implement such a solution if all hardware and software is purchased. All cells in a yellow highlight require a vendor input. Insert additional lines as necessary. Do not modify white cells with a formula. If you identify a cost that cannot be properly captured for this scenario, then provide suggestions for modifying this form to the Q&A board of this solicitation. | |||
| Hardware Product Offering | |||
| Identify all one time costs to purchase all hardware device(s), and related hardware components required to satisfy the specifications for this Scenario. | |||
| Hardware Purchased Description | Unit Purchase Cost | # of Units Required | Total Cost |
| $ - 0 | |||
| $ - 0 | |||
| $ - 0 | |||
| $ - 0 | |||
| $ - 0 | |||
| $ - 0 | |||
| Total Hardware Purchase Cost | $ - 0 |
| Software, Applications, and Components Offering | |||
| Identify the all costs for the one time purchase of software, applications, and components required to satisfy the specifications for this Scenario. | |||
| Software Applications, Components Purchased | Unit Purchase Cost | # of Units Required | Total Cost |
| $ - 0 | |||
| $ - 0 | |||
| $ - 0 | |||
| $ - 0 | |||
| $ - 0 | |||
| $ - 0 | |||
| Total Hardware Purchase Cost | $ - 0 |
| System Support and Maintenance | ||||
| Identify all costs for software support and maintenance at a monthly rate. | ||||
| Software Support and Maintenance | Unit Purchase Cost | # of Units Required | Total Cost | |
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| Total System Support & Maintenance Monthly Cost | $ - 0 | per month |
| Project Management Fees | |||
| If additional costs will be charged for project management, development, customization, training, etc. enter those costs below. Insert additional lines as necessary. If zero is entered for any cell or if any cell is left blank, the State will assume that the related services are either provided at no cost or built into another cost item. | |||
| Position/Service Title | Cost per Hour | ||
| per hour | |||
| per hour | |||
| per hour | |||
| per hour | |||
| per hour | |||
| per hour | |||
| Average Developer / Customization / Training Cost | 0 | per hour |
Total Cost for Scenario 5* $ - 0
* Purchasing will use the following cost formula: The points assigned to each offerors cost proposal will be based on the lowest proposal price. The offeror with the lowest Proposed Price will receive 100% of the price points. All other offerors will receive a portion of the total cost points based on what percentage higher their Proposed Price is than the Lowest Proposed Price. The formula to compute the points is: Cost Points x (Lowest Proposed Price/Proposed Price).
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Scenario 6-Lease 350 Units
| Attachment C - Cost Schedule |
| BB23-4 - Points of Interaction (Credit Card Machines) |
Vendor Name: 0
| Scenario 6 - Lease 350 Points of Interaction Machines | ||||
| Scenario 6 Specifications: An Eligible User is seeking to implement a solution with 350 Point of Interaction Machines that satisfies the requirements specified in this RFP BB23-4. Eligible User seeks to lease the hardware and software components required for this solution. Provide the total cost for an Eligible User to completely implement such a solution if all hardware and software is leased. The lease rates should be provided on a monthly basis, and be a fully loaded cost inclusive of all hardware and software costs. All cells in a yellow highlight require a vendor input. Insert additional lines as necessary. Do not modify white cells with a formula. If you identify a cost that cannot be properly captured for this scenario, then provide suggestions for modifying this form to the Q&A board of this solicitation. | ||||
| Hardware Product Offering | ||||
| Identify all monthly rates to lease the hardware, and related hardware components required to satisfy the specifications for this Scenario. | ||||
| Hardware Leased Description | Unit Lease Cost | # of Units Required | Total Cost | |
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| Total Hardware Leasing Cost | $ - 0 | per month |
| Software, Applications, and Components Offering | ||||
| Identify all costs to lease the software, applications, and related components required to satisfy the specifications for this Scenario. | ||||
| Software, Applications, & Components Leased | Unit Lease Cost | # of Units Required | Total Cost | |
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| Total Hardware Purchase Cost | $ - 0 | per month |
| System Support and Maintenance | ||||
| Identify all costs for software support and maintenance at a monthly rate. | ||||
| Software Support and Maintenance | Unit Purchase Cost | # of Units Required | Total Cost | |
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| $ - 0 | per month | |||
| Total System Support & Maintenance Monthly Cost | $ - 0 | per month |
| Project Management Fees | |||
| If additional costs will be charged for project management, development, customization, training, etc. enter those costs below. Insert additional lines as necessary. If zero is entered for any cell or if any cell is left blank, the State will assume that the related services are either provided at no cost or built into another cost item. | |||
| Position/Service Title | Cost per Hour | ||
| per hour | |||
| per hour | |||
| per hour | |||
| per hour | |||
| per hour | |||
| per hour | |||
| Average Developer / Customization / Training Cost | 0 | per hour |
Total Cost for Scenario 6* $ - 0
*The State will use the following cost formula: The points assigned to each offerors cost proposal will be based on the lowest proposal price. The offeror with the lowest Proposed Price will receive 100% of the price points. All other offerors will receive a portion of the total cost points based on what percentage higher their Proposed Price is than the Lowest Proposed Price. An offeror whose Proposed Price is more than double (200%) the Lowest Proposed Price will receive no points. The formula to compute the points is: Cost Points x (2- Proposed Price/Lowest Proposed Price).
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