9-Pre-Bid Meeting Minutes and QA Log - Addendum 1.pdf
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- Solicitation number
- TB2708-EX
- Issued by
- Salt Lake County, Salt Lake City, Utah
About this file
This is a Pre-Bid Meeting Minutes and Q&A Log addendum for the East High School Baseball Field Perimeter Landscape/Xeriscape Project (Solicitation #TB2708-EX) issued by the Salt Lake City School District (SLCSD) in Utah. The project involves xeriscape upgrades to the perimeter area of the East High School baseball field, requiring all labor, materials, and equipment from the selected contractor. A mandatory pre-bid site visit was held on September 4, 2026 at 9:00 A.M., with attendance required for bid eligibility. The project has been split into two phases, with Phase 1 beginning in October 2026. Key scope elements addressed in the Q&A include contractor parking and material laydown in the south student parking area, grub depth specifications, rock type and boulder specifications for ground covers, hard pack requirements under weed barrier, relocation of existing bleachers and removal of cinderblock walls, blue staking requirements for utility verification, stair preservation protocols, and Stormwater Pollution Prevention Plan (SWPPP) requirements for project drains.
Bid security equal to at least 5% of the total bid amount is required and must be submitted prior to the bid due date. The selected contractor must maintain an active S330 or B100 contractor's license or equivalent, with current licensure documentation required at bid submission. A 100% Performance and Payment bond will be required post-award. Liquidated damages of $500.00 per calendar day will apply for work completed past the project completion date. All questions must be submitted in writing via the Bonfire/U3P system or posed at the pre-bid site visit, with official responses issued only through Bonfire/U3P or authorized addenda. The Pre-Bid Meeting Minutes and Q&A Log serves as an addendum to the bid and takes precedent over other bid documents.
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EAST HIGH BASEBALL PERIMETER LANDSCAPE/XERISCAPE PROJECT
Pre-Bid Meeting Summary and Q&A
Solicitation #: TB2708-EX
The Pre-Bid meeting for the above noted project was held on Friday, September 4, 2026 at 9:00 AM. The SLCSD Purchasing Department reviewed procurement guidelines, key bid dates, and general housekeeping items. The SLCSD Project Manager then gave a general overview of the project, reviewed scope of work and/or specifications, and then opened it up for questions from those in attendance.
A log of questions and answers are provided below. Any revisions to the scope of work and/or specifications will be considered an addendum to the bid. This document will take precedent.
Question 1: What areas are available for contractor parking and/or laydown, prep, etc.?
Answer 1: The south end of the student parking area will be available to the contractor. Approximate area shown on LS100 for material stockpile area. The contractor may secure additional space as necessary.
The contractor shall not store material within the public right-of-way of 900 East. See Demolition Note 7 for additional traffic control requirements.
Question 2: Please provide the project timeline.
Answer 2: Refer to Bidding and Project Timeline document published with Addendum #1. Please note, the project has been split into two phases, with Phase 1 beginning October 2026. Refer to detail on sheet LS100 published with Addendum #1.
Question 3: Please give more detail on the grub depth requirements in the project area.
Answer 3: Depth updated in the reference note schedule, sheet LS100.
Question 4: Please give more detail on the type of rock to be used. Does district prefer angular rock or cobble?
Answer 4: Rock Type updated within the ground covers section of legend on sheet LP100
Question 5: What is the basis of design for the boulders in the project area?
Answer 5: boulder type updated per reference note schedule, sheet LS100
Question 6: Is Contractor expected to do a hard pack under the weed barrier?
Answer 6: See Detail 6, Sheet LP501
Question 7: What is to be done with the existing bleachers and surrounding areas?
Answer 7: For the existing bleachers themselves, Contractor is responsible to move them onto the tennis court during the project. Afterwards, Contractor must move them back into place.For the areas surrounding the bleachers, Contractor is to remove the small cinderblock walls. Refer to Addendum #1 for more details. See updated reference note schedule, sheet LS100
Question 8: Are any utility lines in the project area.
Answer 8: The site survey does not show any nor is the SLCSD aware of any utilities. Contractor is responsible to have project area Blue Staked. Contractor is responsible for any damages that may occur to utilities. See Demolition Notes #3-5,8 for additional information
Question 9: What are the expectations for the stairs on the south end of tennis court area?
Answer 9: Do not disturb the stairs themselves. The small patch of dirt on south side of stairs will have boulders added. See Addendum #1. See Addendum #1 for additional information showing boulder wall locations within this planting area.
Question 10: Are there SWPPP requirements for the drains in the project area?
Answer 10: Yes, SWPPP is expected within the project area. See reference Note 2.
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