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City of Dallas Office of Community Care and Empowerment
Evaluation Sheet – Application Scoring
Name of Agency:
| Name of Project: |
| Housing Opportunities for Persons with AIDS (HOPWA) |
REVIEWER: Please score the Application in each of the categories below. The maximum points available for each category and section are shown. Please fill in your score for each category/section and explain your point determination in the Comments section.
HISTORIC NARRATIVE & ORGANIZATIONAL CAPACITY
| Did the organization submit all required documents as requested? |
| 1 |
| Based on the Organization’s History/Experience, does the Organization demonstrate a track record sufficient to undertake and support the program services outlined in the Application – specifically a history of grantmaking and grants administration? Does the organization have the required minimum experience outlined in the solicitation? Does the organization’s prior performance on City contracts demonstrate that the organization is likely to be successful? Does the organization have experience serving the population that it intends to serve? |
| 3 |
| Does the organization articulate the necessary collaborations and partners necessary for successful program implementation? |
| 3 |
| Based on the Organization’s Organizational Capacity, does the organization have experience delivering the proposed programming? Does the Organization have the professional staff capacity with appropriate credentials to undertake and support the program services outlined in the Application? Does the organization’s staff and leadership reflect the population that it intends to serve? |
| 8 |
| Does the organization demonstrate measures (including cybersecurity) to safeguard protected personally identifiable information and other types of information? Does the organization have policies and processes in place to deter and detect fraud, waste, abuse, conflict of interest, or other misconduct? |
| 5 |
WORK PLAN
| Based on the Organization’s Work Plan, does the work plan (including narratives outlining program activities) demonstrate a plan that is reasonable and appropriate to undertake and support the program services outlined in the Application? Is it clear that the programming will deliver the desired scope of services for the benefit of eligible persons (including target populations)? |
| 10 |
| Does the organization demonstrate utilization of best practice service delivery model(s) or research-based service delivery model(s) for the selected program design, and does the selected model(s) best meet the needs of the population? |
| 5 |
| Does the organization outline clear eligibility criteria aligned with grant requirements and a process to determine client and/or site eligibility? Does the organization demonstrate a plan for collection and maintenance of eligibility and service records sufficient to ensure compliance with grant requirements? |
| 5 |
| Does the proposer articulate a plan for outreach to potentially eligible clients with an emphasis on identified target populations? |
| 5 |
| Does the organization articulate how the program will minimize barriers to accessing assistance? |
| 5 |
| Does the organization have the necessary partnerships and collaborations for successful program implementation? |
| 5 |
| Does the organizations articulate how it will apply data to drive outreach and service delivery? |
| 5 |
EVALUATION PLAN
| Based on the Organization’s Evaluation Plan, did the organization clearly specify numeric target goals for the required performance measures for each proposed service (in table or chart format)? Did the organization demonstrate that those goals are reasonable and appropriate for the proposed services? |
| 5 |
| Did the organization include a plan for data collection and evaluation for the target goals and the program overall, including who is responsible for the collection, analysis, and reporting of data, and the frequency or timetable for data collection, analysis and reporting? |
| 5 |
| Is it clear that the organization has the staffing, systems, and expertise in place to effectively deliver services and to track and report all required performance goals and outcome measures? |
| 5 |
| Does the organization demonstrate a plan to use the data to evaluate the effectiveness and impact of services, and make improvements where needed? |
| 5 |
COST AND BUDGET
| Based on the Organization’s Budget, is the budget reasonable and appropriate to undertake and support the program services outlined in the Application? |
| 5 |
| Does the budget narrative adequately account for and explain/justify the costs included with the submitted Budget? |
| 3 |
| Does the budget align with eligible costs, applicable caps, and other budget requirements? |
| 3 |
| Based on the estimated cost per client (funded by the grant compared to total cost), Is the program a good value for the expected impact, considering clients reached and services delivered and leveraged resources? |
| 4 |
| Does the Organization have adequate financial management systems in place to operate the program, track the budget, and submit timely and accurate billing? Does the Organization undergo regular financial or other audits? |
| 5 |
SUMMARY
| Historic Narrative & Organizational Capacity |
| 20 |
Reviewer Signature:
Date:
Revised: 1/1/2025