9-Addendum7 6000001276.pdf

February 10, 2023

SUBJECT: REQUEST FOR PROPOSALS FOR INDEFINITE QUANTITY

CONTRACTS (IQCs) FOR PERFORMANCE OF EXPERT PROFESSIONAL DESIGN

AND/OR CONSTRUCTION OF ELECTRIC VEHICLE INFRASTRUCTURE, ENERGY

EFFICIENCY, AND RENEWABLE ENERGY SERVICES ON AN “AS NEEDED” BASIS

DURING 2023 THROUGH 2027 (RFP# 6000001276) - ADDENDUM #7

The Port Authority of New York and New Jersey (the Authority) hereby is providing additional details for the subject Request for Proposals (RFP), as follows:

Delete Attachment A in the RFP document and replace with the following:

ATTACHMENT A

REQUEST FOR PROPOSALS FOR INDEFINITE QUANTITY CONTRACTS (IQCs)

FOR PERFORMANCE OF EXPERT PROFESSIONAL DESIGN AND/OR

CONSTRUCTION OF ELECTRIC VEHICLE INFRASTRUCTURE, ENERGY

EFFICIENCY, AND RENEWABLE ENERGY SERVICES ON AN “AS NEEDED” BASIS

DURING 2023 THROUGH 2027 (RFP# 6000001276)

I. BACKGROUND

For background with respect to The Port Authority of New York and New Jersey (the “Authority”), see www.panynj.gov. Additionally, an electronic version of the Authority’s most recent Annual Report is available at http://corpinfo.panynj.gov/pages/annual-reports/html.

II. SCOPE OF WORK

The multi-discipline services of the Provider shall generally consist of preparing engineering designs and/or specifications from conceptual plans and managing construction of electric vehicle charging infrastructure, energy efficiency, and renewable energy projects at various Authority facilities. Contemplated services are not quantifiable at this time; therefore, competitive Task Orders will be issued against Indefinite Quantity Contracts (“IQC”s). The Authority facilities are typically transportation-oriented and include projects related to Authority business operations such as aviation (regional airports), tunnels bridges and bus terminals, rail transportation (PATH), and port facilities.

Work under the awarded IQCs may be for electric vehicle infrastructure, energy efficiency, and/or renewables for the Port Authority or the Port Authority Trans-Hudson Corporation (“PATH”), as indicated in each Task Order solicitation. Providers will be qualified for each of the following general categories: Electric Vehicle Infrastructure; Energy Efficiency/Building Performance;

Renewable Energy; Other. Proposers may submit qualifications for one or more categories.

http://corpinfo.panynj.gov/pages/annual-reports/html

III. DESCRIPTION OF CONTRACTOR'S TASKS

Project tasks may include but are not limited to:

1. Conducting feasibility, strategy and other studies or plans throughout all phases of a project;

2. Preparation of conceptual or preliminary plans;

3. Preparation and development of engineering designs and cost estimates from conceptual plans;

4. Management and coordination of all project phases, from design and construction activities, through closeout;

5. Removals, replacements, and/or repairs of various infrastructure components; and

6. Purchase and installation of mechanical and electric equipment, including but not limited to HVAC equipment, electric vehicle charging equipment, solar equipment, and small-scale wind.

7. Staff Support/Supplementation:

1) Provision of one or more qualified staff member(s) who will work exclusively on

Authority assignments for a defined period of time or number of labor hours, to be situated primarily at the Authority’s offices or facilities (on-site consultant);

2) Provision of one or more qualified staff member(s) who will work exclusively on Authority assignments for a defined period of time or number of labor hours, to be situated primarily at the firm’s offices (off-site consultant);

3) Provision of one or more qualified staff member (s) who will work on Authority assignments on an intermittent basis as supplemental staff, either at the Authority’s offices or facilities, at the firm’s offices, or both.

General categories of projects may include the following:

A. Electric Vehicle (“EV”) Infrastructure Assist OS with the purchase, design and/or construction and installation of electric vehicle charging stations and associated infrastructure. This may include, but is not limited to:

4) Level 2 charging in parking lots and garages

5) Level 3 charging in parking lots and garages (buses, trucks, passenger vehicles)

6) Level 3 charging for specialized equipment (airport ground support equipment and

Port Cargo Handling Equipment)

7) Alternative charging technologies including induction charging

Typical tasks may include, but are not limited to:

1) Manage overall project

2) Feasibility studies including the type and location of chargers and how charging fits into operations

3) Conduct detailed field surveys and interview facility personnel to inform design

4) Develop scopes of work and outline specifications for all improvements in preparation for construction

5) Identify premises operations and maintenance procedures which will be affected by the installation/implementation of the EV chargers

6) Develop conceptual design

7) Assess and make recommendations on EV charging software and hardware

8) Prepare detailed engineering designs for construction

9) Procure and install hardware and associated infrastructure and manage subcontractors

B. Energy Efficiency/Building Performance Assist Office of Sustainability (“OS”) with the purchase, design and/or construction and installation of energy systems and equipment and associated infrastructure. This may include, but is not limited to:

1) Lighting

2) Heating and ventilation, air conditioning

3) Heat waste recovery

4) Sensory/IOT

5) Building envelope

Typical tasks may include but are not limited to:

1) Research grants and vet projects for project/program eligibility

2) Initiate benchmarking program and calculate energy use intensity at building level to determine feasibility of implementing energy conservation projects.

3) Develop pilot projects for proof of concept in IoT technologies including AI.

4) Design metering solutions to capture pre-post retrofit savings

C. Renewable Energy

Assist OS with the purchase, design and/or installation of renewable energy infrastructure. This may include, but is not limited to:

1) Solar (rooftop, ground-mount, carport)

2) Small-scale wind

3) Geothermal

4) Small hydro

5) Biomass

6) Energy storage

Typical tasks may include but are not limited to:

1) Identify and perform due diligence on potential renewable energy projects

2) Develop and issue RFPs seeking third-party renewable energy project suppliers

3) Manage solicitations including bid evaluation and awardee selection

4) In concert with the Port Authority, negotiate provider agreements such as Power

Purchase Agreements, Host Site Agreements and other agreements typical to the renewable energy industry.

5) Manage design and construction activities including the Port Authority’s Tennant Construction and Alteration Process (TCAP)

D. Other Sustainable Technologies

Assist OS with the purchase, design and/or installation of other technologies. This may include, but is not limited to:

1) Alternative Fueling Infrastructure (hydrogen, sustainable aviation fuel, alternative marine fuel)

2) Water conservation and water re-use

3) Waste recovery systems, such as biodigesters, waste to energy systems, sortation devices, and “smart” compactors

4) Low-carbon central energy plants

5) Purchase, replacement and installation of pre-conditioned air units from airport jet bridges with newer and/or upsized models.

Typical tasks may include but are not limited to:

1) Manage overall project

2) Develop conceptual design

3) Research grants and vet projects for project/program eligibility.

4) Obtain credentials, including background checks and access ID, enabling access to secure airside airport locations, or other secure locations, and perform work, or demonstrate existing credentials.

5) Demonstrate insurance coverage required to work in highly secure areas such as airside aprons at airports.

6) Develop project or pilot scope that includes a construction timeline, milestones and deliverables.

7) Install equipment or contract with an installer permitted airside at airports to install equipment.

8) Comply with Port Authority TCAP manual.

9) Develop a demonstration of emissions savings resulting from project.

10) Pick up and store any organic or energy outputs from waste recovery or sortation systems.

11) Develop business plan and identify business partners required to remove, store and/or purchase any waste or energy outputs from waste recovery systems.

12) Develop safety measures and respond to safety concerns raised by facility staff.

13) Develop a training program for utilizing equipment.

14) Develop SOP to utilize technology.

IV. SUBMISSIONS

All submissions of work shall be prepared in Authority approved software in the most current release, as used and directed by the Authority.

All submissions of work shall be prepared and submitted utilizing forms, templates, standards, or guidelines at the discretion of the Authority and shall conform to digital formats as identified and directed by the Authority.

Design Services

a) All work shall be designed in accordance with all applicable codes and standards and with the latest Authority design standards available upon request by the Authority.

b) BIM/CADD drawings shall be prepared in approved software in the most current release as used by the Authority and using the most current release of the Authority VDC requirements and BIM/CADD standards. All digital submissions, DWGs, RVTs, NWCs, NWFs and PDFs, shall conform to the format identified in the latest release of the Authority’s BIM/CADD standards, at time of the submission.

c) All drawings shall be submitted digitally using the Authority’s contract border and standards identified in the latest release of the Authority’s Virtual Design and Construction Requirements, at time of the submission.

d) In the event contract documents and/or drawings are needed all electronic files in DWG, RVT, and PDF format shall be posted as directed by the Authority. The Consultant shall submit its specific Quality Control/Assurance Program to the Chief Engineer prior to the performance of said services.

When the Consultant has completed preparation of any contract documents, a letter to the Authority certifying the Consultant's conformance with the Quality Control/Assurance Plan shall be submitted.

V. CONDITIONS AND PRECAUTIONS

A. General The Provider shall immediately inform the Authority of any unsafe condition discovered at any time during the course of this work.

Vehicular, aircraft, rail, and/or pedestrian traffic shall have priority over any and all of the Provider’s operations.

B. Work Areas The Provider shall limit its work to the area necessary for the performance of such services and shall not interfere with the operation of the facility without first obtaining specific approval from the Authority.

The Provider shall take steps necessary to ensure the safety of its staff during performance of the work. All Personal Protective Equipment, including, but not limited to, safety shoes, hardhat, and safety vest, shall be worn for all field work. In addition, where necessary, fall protection equipment shall be utilized.

During all periods of time when it is not performing operations at the work site, the Provider shall store all equipment being used for the services in areas designated by the Authority and shall provide all security required for such equipment.

The Provider shall not permit any objects or pieces of equipment to lie unattended on sidewalks, roadways, taxiways, runways, aircraft movement areas, tracks, or structures at any time.

Photographing of the facility buildings and surrounding area is not permitted without approval from the Authority.

C. Work Hours The Provider shall coordinate its work at the site(s) with the Project Manager, unless otherwise directed by Authority.

In any case, no work shall be performed at the site on a legal holiday of either the State of New York or the State of New Jersey, unless otherwise directed by the Authority.

VI. TASK ORDER PROCESS

Upon determining the scope of work for each Task Order, the Authority shall request compliant competitive proposals from all Providers holding IQC Agreements.

Request for Task Order Proposal:

1. Request for Task Order Proposal - The Authority shall transmit the Scope of Work (“SOW”) via a Task Order Request for Proposal (“TRFP”) to the Providers.

2. Task Order Proposals – After receipt of a TRFP, the Provider is to submit, within the specified time frame, a Technical Proposal and Cost Proposal (in a separate password protected Portable Document Format (pdf) if specified) containing the following items of information, in the order listed below, unless otherwise specified in the TRFP:

a. A brief description of the proposed services, if requested;

b. A listing of the proposed Provider and subconsultant/subcontractor staff, as appropriate. If any technical personnel have not been previously approved by the Authority, the following minimum background information is to be provided:

detailed resume, including name, individual's area of educational background, expertise, qualifications, pertinent experience and Professional Licensure in the State in which work is to be performed;

c. If requested, the Task Order Proposal shall include: (a) Technical Proposal, inclusive of a management plan and technical approach; (b) Cost Proposal in a password protected PDF, if requested, inclusive of the number of hours proposed by the Provider and subconsultant’s/subcontractor’s technical personnel for the completion of the work as outlined in the TRFP Scope of Work, out of pocket expenses necessary to complete the task, and total estimated cost to complete the Task Order. All Cost Proposals shall be submitted pursuant to the Compensation provisions outlined in the IQC Agreement. Each Cost Proposal shall be accompanied by a breakdown of hours and hourly rates for the personnel proposed, as a function of each task/subtask in the RFP. No deviation from the hourly matrix or reallocation of technical salaries will be permitted, unless pre-approved in writing by the Port Authority Manager or his or her designee, on a case-by-case basis; and

d. The Task Order Proposal shall include a detailed schedule, including all interim submissions and dates.

A. Issuance of Task Order(s):

1. Issuance of Task Orders - After review and evaluation of the Task Order Proposals, the Authority will select the most qualified firm in accordance with the specific evaluation criteria. The Authority reserves the right to negotiate any portion of the Proposer’s Task Order Proposal. If the Authority is unsuccessful in negotiating a Task Order with the most qualified Proposer, the Task Order Proposal of the next most qualified Proposer will be negotiated and so on until an agreement is reached. Once negotiations are complete, a Task Order shall be executed by the Authority and a Notice to Proceed (NTP) shall be issued to the Provider for the Task Order. The Authority is under no obligation to issue Task Orders to the Provider and no payment shall be made to the Provider except for Tasks performed under an executed Task Order. No compensation will be provided for any time, efforts, or costs incurred for proposing, estimating, or negotiations, or for any costs that are not directly related to completing the scope and that are otherwise considered overhead.

2. After the written Notice to Proceed for a Task Order has been issued, the Provider shall perform and complete the work within the duration specified in the Task Order.

3. During the course of performing the work, the Provider shall provide weekly accounts of time billed and daily logs for all positions billed to the Task Order, to be reviewed and approved by the Port Authority Manager. Any discrepancies will be mediated by and at the sole discretion of the Authority.

VII. Organizational Conflicts of Interest The Port Authority has determined performance of services under this Agreement could create the potential for a conflict of interest, or an appearance of conflict of interest. Accordingly, performance under certain Task Orders could preclude a firm from proposing on future Authority solicitations as a prime or a sub. Additional information will be provided with such Task Orders.

END SCOPE OF WORK

If you have any questions, please contact Mr. Peter Penaflor at ppenaflor@panynj.gov.

mailto:ppenaflor@panynj.gov