12-Addendum10 6000001276.pdf

February 28, 2023

SUBJECT: REQUEST FOR PROPOSALS FOR INDEFINITE QUANTITY

CONTRACTS (IQCs) FOR PERFORMANCE OF EXPERT PROFESSIONAL DESIGN

AND/OR CONSTRUCTION OF ELECTRIC VEHICLE INFRASTRUCTURE, ENERGY

EFFICIENCY, AND RENEWABLE ENERGY SERVICES ON AN “AS NEEDED” BASIS

DURING 2023 THROUGH 2027 (RFP# 6000001276) – ADDENDUM # 10.

Please note the date for receipt of proposals for the subject RFP has been changed to 2:00 P.M. on March 22, 2023.

The following questions were received from a Request for Proposals (RFP) recipients(s). The questions and the corresponding Authority answers are provided for your information and use, as appropriate.

Question 1: Could you confirm that the definition of biomass being considered by PANYNJ is consistent with the USEPA definition; organic materials that can be treated thermally or by other biological means to produce energy or other useful byproducts, such as wood wastes, some construction materials, agricultural wastes (grass, leaves, etc.), sludge/biosolids, and manure.

Answer 1: The USEPA definition shall be considered as well as the following definition of organic waste established under the Port Authority Airport Solid Waste Management and Recycling Standards and Guidelines: Organic Waste or Compostables: any material found in the waste stream that can be broken down into, or otherwise become part of, usable compost or fertilizer, such as food scraps, soiled paper, plant trimmings, overripe produce, trimmings from food, compostable plastic food service ware and bags.

Question 2: Would PANYNJ also consider municipal solid waste (MSW), or component of the MSW, such as food waste, biomass?

Answer 2: Yes

Question 3: The RFP Section III.D requirement to accept joint and several liability across all teaming partners places undue burden on a teaming arrangement for a bench contract with individual task orders issued at a future date, especially for a team where not all firms would participate in each task order. Under the current phrasing, all companies on a team would be held in equal liability regardless of whether they participate in a particular task order. Will PANYNJ reevaluate the requirement to restrict the joint and several liability to individual task orders as necessary rather than the entire contract?

- 2 -

Answer 3: Unless the joint venture proposer is a legal entity, all teaming partners shall remain jointly and severally liable, regardless of whether they all participate in a particular task order.

Question 4: Will PANYNJ please remove the requirement for 48 CFR Part 31 compliance on Fully Loaded Hourly Rates where a cost proposal is not required? As written, the RFP and Contract Section 10.A require 48 CFR Part 31 compliance even where a task order cost proposal is not requested. But this requirement exceeds 48 CFR Part 31.000(a), which states that 48 CFR Part 31 applies only when a cost analysis is performed. A cost analysis will not be performed when a cost proposal is not submitted, therefore the Fully Loaded Hourly Rates should not require compliance with 48 CFR Part 31. See also 2 CFR 200.401(a), which similarly provides that the Federal cost principles only apply where costs are used in determining the appropriate price.

Answer 4: Compliance with 48 CFR Part 31 is required with each cost proposal. Fully Loaded Hourly Rates must be included with all task order proposals.

Question 5: We are looking at several partnerships across the categories in RFP# 6000001276.

If a firm was to join a proposal in one category as a sub, would the same firm be able to submit proposals in the other categories as a prime?

Answer 5: Yes.

Question 6: Part E of Section III (Submission Requirements) states that the Proposer must include “Contract value” for all projects referenced. Is this the total value of services performed by the Proposer, or the total construction cost of the project?

Answer 6: Total contract value.

Question 7: The RFP mentions form execution to be signed by an “Officer or Principal” of company. Does signature of Vice President suffice?

Answer 7: Yes.

Question 8: After reviewing the submission requirements for the FTA and FHWA it appears that the CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS--PRIMARY COVERED TRANSACTIONS is not included in the RFP under either package. Are we (the Prime) not to submit these specific forms at this time?

Answer 8: With respect to the FTA, Section 24 of Exhibit A (FTA Contract Provisions) states that by signing and submitting the Bid itself, the Contractor submits to the certification.

Regarding the FHWA, the same is said within Section X (1) of the FHWA-1273 form.

Therefore, additional forms are not needed at this time.

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Question 9: We request further clarification regarding the procurement process that will be implemented under this RFP. Specifically, is it your intent to have the prime be a Consultant (Design Professional), or a Contractor?

Answer 9: Refer to Addendum #2, Answer #2.

Question 10: Is it your intent to have a Consultant as a prime and for the Consultant to retain a Contractor as a Sub-Contractor to perform delegated tasks? OR, is it your intent to have a Contractor as the prime and for the Contractor to retain a Sub-Consultant for the delegated Design tasks? It is our understanding that unless Sub-Consultant is designing shoring or temporary bridges, the only way a Contractor-prime entity can provide design services through a Sub-Consultant is through a Design/Build contract – is that the intent of the RFP?

Answer 10: See Answer #11.

Question 11: Is this a design-build? A designer typically would not have a contractor as a subconsultant.

Answer 11: Task Orders may have design tasks, construction tasks or a combination of both depending on the funding. If you are a design firm, you should propose a plan as to how you plan to address construction tasks and if you are a construction firm, you should propose a plan as to how you plan to address design tasks. In each case, you should provide a detailed approach.

Question 12: Based on the proposal meeting, it was clarified that you were expecting for us to put a full team together for a given task order (including contractors). This would put a typical AE from at CM as risk if they primed. Is this RFP meant for design-build and not a typical design-bid-build? Please confirm that on any given task order that we would only need to together the design team and that the work could be bid out to contractors and we would not have to put contractor on our team. Otherwise, if this is design-build, that would totally change how proposal would be structured.

Answer 12: See Answer #11.

Question 13: Some of our engineering partners have mentioned that NY state has restrictions on design build contractors (such as ourselves) subcontracting professional services such as engineering, unless it is a design build contract specifically. More information can be found at this link: http://nysspe.org/2013/03/13/frequently-asked-questions-on-design-build-matters-in-new-york-state/. Can you clarify if this guidance and the statutes referenced are applicable? Or, are there other statutes or procurement guidelines that prevail? Does Port Authority have any restrictions preventing contractors to subcontract engineering firms as part of this RFP?

Answer 13: In cases where the design and construction will be proposed under the same task order request, the specific task order will be considered design build. With that said, if you are a https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fnysspe.org%2F2013%2F03%2F13%2Ffrequently-asked-questions-on-design-build-matters-in-new-york-state%2F&data=05%7C01%7Cppenaflor%40panynj.gov%7Cb58b0c48495949f5c8c008db10f88b53%7Cc4484a25d0d84ad0916aa889b6aa7a02%7C0%7C0%7C638122431900713804%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=bT18mtvVPcOjXSWVwnEn%2B0m4%2FtXoeIOmpyPEd8gcIwQ%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fnysspe.org%2F2013%2F03%2F13%2Ffrequently-asked-questions-on-design-build-matters-in-new-york-state%2F&data=05%7C01%7Cppenaflor%40panynj.gov%7Cb58b0c48495949f5c8c008db10f88b53%7Cc4484a25d0d84ad0916aa889b6aa7a02%7C0%7C0%7C638122431900713804%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=bT18mtvVPcOjXSWVwnEn%2B0m4%2FtXoeIOmpyPEd8gcIwQ%3D&reserved=0

- 4 -design firm, you should propose a plan as to how you plan to address construction tasks and if you are a construction firm, you should propose a plan as to how you plan to address design tasks. In each case, you should provide a detailed approach.

Question 14: Providing Engineering, Design, Procurement & Installation requires EPC, DB or construction contracting firms. Is the intention to exclude A&E firms that do not offer installation services?

Answer 14: See Answer #11.

Question 15: Can we use 11x17 layout for tables, graphics. Also, you noted a 12pt font requirement, due to the level of response to each of the categories, can we propose using 9pt or 10pt font? As it relates to the staff resumes, do they also need to be in a 8 ½ x 11 size? Also, as for layout, can our document be landscape or does it have to be portrait?

Answer 15: The Proposer should use 8 ½ x 11 sized paper with 12 point or greater font size as per Section II. A. of the RFP letter. Font sizes for charts, graphs and tables can be lesser than 12 point and can be landscape or portrait.

Question 16: On page 6 of the RFP, item F.2.b) it states “Include the percentage of time the key individual will dedicate to a project as well as other projects, if any.” Is the Port Authority looking for a percentage of availability for the whole 5 years of the contract or just the first year?

Also, when you say “as well as other projects, if any” what would you like to see here? Are you looking for a list of other commitments during the first year of the contract and their percentage of commitment to each? Please clarify.

Answer 16: We would like to know what your key staff is working on currently and how luch time they will be able to allocate to a task order if you are selected.

Question 17: Would the PANYNJ please provide an example of how a bidder can demonstrate, show, or otherwise identify a “diverse” individual, as defined in the RFQ on page 7? Our firm is intending to identify in a singular and uniform manner those proposed individuals whom meet the PANYNJ’s definition of diversity noted in the RFQ on page 7. We do not intend to specify the categories which comprise this diversity definition in our bid. Is this acceptable?

Answer 17: Refer to Section H. 1. and H. 2. of the RFP letter.

Question 18: Can you provide clarification as to whether or not the Financial Information (Criterion I) that must be submitted with the proposal would be subject to a public disclosure request under the Freedom of Information Act (or the like)? Would the Port Authority be willing to consider signing a Nondisclosure Agreement?

Answer 18: Port Authority will not sign a Nondisclosure Agreement, Financial Information is an RFP requirement, please mark your Financial Information “Confidential”.

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Question 19: Regarding the addendum new language “Proposers (including subconsultant(s)/subcontractor(s), if any) shall have a minimum of ten (10) years’ experience, at the time of proposal submission in providing similar services for a variety sustainability projects for all stages of a project from planning through closeout, including design and construction.” – is this only stating that the subs we engage with should have the minimum 10 years’ experience and it is not stating that subs themselves have to fill out Attachment G-2?

Answer 19: Firms that meet the design or construction Proposer Requirements, but not both, may use subconsultant(s)/subcontractor(s) to fulfill the outstanding design or construction requirements of Proposer Requirement #2 as shown in Section I. 2. of the RFP letter and Attachment G-2.

If you have any questions, please contact Mr. Peter Penaflor, Contract Specialist, at ppenaflor@panynj.gov.

mailto:ppenaflor@panynj.gov

Full Name Email Chen, Fred fchen@psands.com Jon Makowski Jon.Makowski@powerhousenow.com Valachovic, Jen (SI RSS RAM EPS Z S PRO) jennifer.valachovic@siemens.com Jeannine Nelson j.nelson@tctcost.com Virnig, Dawn Dawn.Virnig@noresco.com Sean Evans SEvans@popligroup.com Brendan Weiden, JBB George Pristach (Guest) Jencen, Tammy Tammy.Jencen@Kimley-Horn.com Zachary Tatum ztatum@agceng.com Torke, Christina Christina.Torke@arcadis.com Forrest, Stephanie J:(Constellation) Stephanie.Forrest@constellation.com Gander, Mark [US-US] Mark.Gander@parsons.com Andrew Cushman (FPA) Valerio, Jim [US-US] Jim.Valerio@parsons.com Katzos, Irene [US-US] Irene.Katzos@parsons.com Katzos, Irene [US-US] Irene.Katzos@parsons.com Haley Curtin haley.curtin@tylin.com Jake Dubay jdubay@solution.energy Yazan Harasis yharasis@ev-edison.com Eva Lerner-Lam (Guest) Labriola, John john.labriola@jensenhughes.com Brooke Smallwood bsmallwood@thecariangroup.com Parbattie Melissa Gir pgir@ej1899.com Shawn Allen sallen@solution.energy Cremin, Phil [US-US] Phil.Cremin@parsons.com DEXTER Mitch (ENGIE North America) mitch.dexter@engie.com Ralph Aldorasi (Guest) Nate Laughlin nlaughlin@guthdeconzo.com Matthew Christian mchristian@guthdeconzo.com Kal Bhatti kbhatti@mimarch.net Davis, Gregory gdavis@Dewberry.com Michael Deitsch deitschm@jbb.com Motamedi, Nassim [NN-US] nassim.motamedi@parsons.com Reed Weber, Melinda melinda.reedweber@aecom.com Munz, Ashley Ashley.Munz@stantec.com Sanjib Sen ssen@aeisndt.onmicrosoft.com Comeau, Nicole ncomeau@ameresco.com Zeller, Jonathan (SI RSS RAM EPS Z S SM2) jonathan.zeller@siemens.com Guiry, Terence M Terence.Guiry@Honeywell.com Pascale Bradley Pascale.Bradley@arup.com Sprenkle, Thomas Thomas.Sprenkle@jll.com Andrea Colina acolina@helioselectric.net Amy

February 16, 2023 - 2:00 PM - Attendee List

REQUEST FOR PROPOSALS FOR INDEFINITE QUANTITY CONTRACTS (IQCs) FOR PERFORMANCE OF

EXPERT PROFESSIONAL DESIGN AND/OR CONSTRUCTION OF ELECTRIC VEHICLE

INFRASTRUCTURE, ENERGY EFFICIENCY, AND RENEWABLE ENERGY SERVICES ON AN “AS NEEDED”

BASIS (RFP# 6000001276)

February 16, 2023 - 2:00 PM - Attendee List

REQUEST FOR PROPOSALS FOR INDEFINITE QUANTITY CONTRACTS (IQCs) FOR PERFORMANCE OF

EXPERT PROFESSIONAL DESIGN AND/OR CONSTRUCTION OF ELECTRIC VEHICLE

INFRASTRUCTURE, ENERGY EFFICIENCY, AND RENEWABLE ENERGY SERVICES ON AN “AS NEEDED”

BASIS (RFP# 6000001276)

Karule, Kalpak K. KKarule@loringengineers.com Lee, Ruby Ruby.Lee@jll.com Hughes, Kenneth:(Constellation) Kenneth.Hughes@constellation.com Michele Mullin mmullin@alphathree.com David Daly ddaly@ev-edison.com Seip, Brian A. bseip@GFNET.com Jim Blake JBlake@blakecs.com Kirk Wilson kwilson@luengineers.com David J. Smith DSmith@burns-group.com Daniel Riggle Daniel.Riggle@se.com Olivia O'Brien olivia.obrien@exp.com Jose Rivera jose.rivera@samschwartz.com Joseph Ragusa Joseph.Ragusa@rve.com Badilla, Ignacio IBadilla@trccompanies.com Deible, Torie Torie.Deible@jacobs.com Michelle Jordan michelle.jordan@tylin.com Kevin Shertz, PE KShertz@burns-group.com Mindy Chassin Horowitz mhorowitz@mnwe.com Rosenthal, Andrea andrea.rosenthal@aecom.com Pattyann Bryant PBryant@H2M.com BENHAM Caleb (ENGIE North America) caleb.benham@engie.com Wartian, Matt J mwartian@burnsmcd.com Dizon, Carlos Carlos.Dizon@mbakerintl.com Sallee, Jeffrey jeffrey.sallee@kimley-horn.com Joseph Gale Joseph.Gale@exp.com

DAVICKA SINGH

Whyte, Levon Levon.Whyte@aecom.com Broussard, Kristen Kristen.Broussard@mbakerintl.com Patrick Quigley pquigley@fulcrummail.onmicrosoft.com David Wright David.Wright@ghd.com DiRe, Jake jake.dire@accenture.com Renard Barnes renard.barnes@ajssharedservices.com Dinces, Jonathan Jonathan.Dinces@stantec.com Antognioni, Harrison C. Harrison.Antognioni@wsp.com Karen Neider Karen.Neider@ghd.com Tom DiNapoli tdinapoli@use-corp.com Caitlin Ronan caitlin.ronan@arup.com Barbot, Tanya TBarbot@loringengineers.com Terrance James terrance.james@tylin.com Conlon, Timothy Tconlon@psands.com Nowak, David dnowak@Dewberry.com Kleczkowski, Michael Michael.Kleczkowski@arcadis.com Diana Villamil dvillamil@dynamicusinc.com Amanda Drewry ADrewry@BlinkCharging.com

REQUEST FOR PROPOSALS FOR INDEFINITE QUANTITY CONTRACTS (IQCs) FOR PERFORMANCE OF

EXPERT PROFESSIONAL DESIGN AND/OR CONSTRUCTION OF ELECTRIC VEHICLE

INFRASTRUCTURE, ENERGY EFFICIENCY, AND RENEWABLE ENERGY SERVICES ON AN “AS NEEDED”

BASIS (RFP# 6000001276)

Adams, Marion MAdams@loringengineers.com Pam Boyette pboyette@nyc-engineers.com Barta, Rena [US-US] Rena.Barta@parsons.com Adelekan, Yetunde Yetunde.Adelekan@hdrinc.com Margaret Chiou mchiou@margulieshoelzli.com Thomas Deng tdeng@ej1899.com steve PC (Guest) Ryan Abbotts ryan.abbotts@tylin.com Aaloki Desai adesai@thecariangroup.com Papageorgis, Joann jpapageorgis@Dewberry.com Seagull, Matthew (Matt) mjseagull@burnsmcd.com Good, Rachel RGood@trccompanies.com Malek, Andrew amalek@psands.com Rosie Makoski Rosie.Makoski@ghd.com Branham, Bridget BranhamB@bv.com Gladoun, Ostap OGladoun@ThorntonTomasetti.com Nina Bazán nbazan@thecariangroup.com Moshkovich, Erika emoshkovich@loringengineers.com Brett Rude brude@BlinkCharging.com Gehan, Erin egehan@Dewberry.com Joseph Mizrahi, PE jmizrhai@burns-group.com Dean Gibson, Christi cgibson@noresco.com Harrison, Jerry [US-US] Jerry.Harrison@parsons.com Saunders, Ryan Ryan.Saunders@jacobs.com Ashley Johnson AJohnson@marinetiger.com Mccarthy-Doyle, De DMccarthy-Doyle@trccompanies.com Matthew Palzkill matthew.palzkill@tylin.com Tyrone Taylor tyrone.taylor@epcotcrenshaw.com Nihusa Dias NDias@BlinkCharging.com Linowes, Andrew Andrew.Linowes@jll.com Doyle, Kevin Kevin.Doyle@stantec.com Belyea, Robert N:(Constellation) Robert.N.Belyea@constellation.com Stephen (Guest) Mulage, Pradeep K:(Constellation) Pradeep.Mulage@constellation.com David Powell David.Powell@arup.com Berger, Denise denise.berger@aecom.com Delgado, Diego diego.delgado@accenture.com Stoppenhagen, Steph StoppenhagenSA@bv.com Constantinople, Frank frank.constantinople@aecom.com Keil, George george.keil@aecom.com AlAryedh, Manaf Manaf.AlAryedh@aecom.com Le-Griffin, Hanh (Le) hlegriffin@burnsmcd.com Le-Griffin, Hanh (Le) hlegriffin@burnsmcd.com

REQUEST FOR PROPOSALS FOR INDEFINITE QUANTITY CONTRACTS (IQCs) FOR PERFORMANCE OF

EXPERT PROFESSIONAL DESIGN AND/OR CONSTRUCTION OF ELECTRIC VEHICLE

INFRASTRUCTURE, ENERGY EFFICIENCY, AND RENEWABLE ENERGY SERVICES ON AN “AS NEEDED”

BASIS (RFP# 6000001276)

Maxinne Anthony Kim akim@H2M.com MEINKING Edward (ENGIE Services U.S. Inc.) edward.meinking@engie.com Apostoleris, Dean Dean.Apostoleris@kimley-horn.com MacAloney, Neil Neil.MacAloney@stantec.com Jarret Stahl jstahl@guthdeconzo.com Craine, Brian Brian.Craine@jacobs.com Stan Petrow SPetrow@fivestarelectric.net Susan Paradis sparadis@guthdeconzo.com

Chris Carmody chris_pisoev.com#EXT#@PlugInStationsOnlineLLC.onmicrosof t.com

JOHNSON Christine (ENGIE North America) christine.johnson@engie.com Flood, Donald dflood@Dewberry.com Thayer, Barbara bthayer@psands.com Andrew Cushman Andrew.Cushman@FPAengineers.com Nguyen, David David.Nguyen1@jacobs.com Hernandez, Jacqueline:(Constellation) Jacqueline.Hernandez@constellation.com Timmons, Cristopher CTimmons@trccompanies.com Shihab Kuran salkuran@ev-edison.com Ted Kennedy tkennedy@mcfaglobal.com Frank Constantinople TAGOE Chris (ENGIE North America) chris.tagoe@engie.com Dee

Dhara Desai salesmanagement001@aeisndt.onmicrosoft.com Rocha, Daniel drocha@Dewberry.com Jerry Paranhos, Bruna Bruna.Paranhos@jacobs.com George Pristach (Guest)

REQUEST FOR PROPOSALS FOR INDEFINITE

QUANTITY CONTRACTS (IQCs) FOR PERFORMANCE

OF EXPERT PROFESSIONAL DESIGN AND/OR

CONSTRUCTION OF ELECTRIC VEHICLE

INFRASTRUCTURE, ENERGY EFFICIENCY, AND

RENEWABLE ENERGY SERVICES ON AN “AS

NEEDED” BASIS (RFP# 6000001276)

Pre-Proposal Presentation

February 16, 2023 – 2:00 p.m.

*For Information Purposes Only. Requests for Proposals will supersede any information included in this presentation.*

AGENDA

Welcome and Introductions

Attention to Diversity, Equity & Inclusion

Scope of Service Highlights

Insurance Requirements

Procurement Process

Question and Answer Session

Attention to Diversity, Equity and Inclusion Bethzayda Obispo

Compliance Manager

ODEI Program Incentives Set-aside of contracts under $2.5M, PA Certified SBEs/SDVOBs:

• Fees and bond waivers up to $2.5M

• Wrap-up Insurance – reduces the cost of construction contracting

• Semimonthly payment

Price Preference - Publicly advertised solicitations under $1M:

• 10% MWBEs and SDVOBs; 5% SBEs

This slide for publicly advertised contracts only

MBE, WBE and SDVOB Goals Good faith subcontracting goals for this agreement

• 20% MBE

• 10% WBE

• 3% SDVOB

Goals Apply to Each Category

• Architectural and Engineering Professional Services

• Project Management

• Construction

• Goods & Services

• Supplies

Engage certified subcontractors before proposals are due:

• Identify MBE, WBE, and SDVOB firms from our B2G Now database listings;

• Advertise opportunities in local and minority periodicals, as well as on their project web site;

• Hold meetings and negotiate with certified subcontractors before due dates; and,

• Submit a formal MBE, WBE and SDVOB subcontractor Participation Plan together with the bid or proposal.

Good Faith Efforts Pre-Award Expectations https://panynj.diversitysoftware.com/

Follow up with certified subcontractors post proposals:

Set up procedures to ensure that compliance with MBE, WBE, and SDVOB participation goals is underway, and goals can be met;

Ensure that the selected certified subcontractors are performing a “commercially useful” function. Only the funds paid to MBEs, WBEs, and SDVOBs that perform a commercially useful function can be counted towards the participation percentage goal; and, Update B2G with MBE, WBE, and SDVOB subcontractor payment reports.

Monthly auditing by sub

Good Faith Efforts Post-Award Expectations

Certification and Resources

• PA Website: www.panynj.gov/supplierdiversity

• Certification and to search for certified firms:

https://panynj.diversitysoftware.com

• Certification Hotline: 212-435-7888

• Certification Help email: certhelp@panynj.gov

• To be considered for business opportunities, we encourage firms register at www.paprocure.com and submit the Professional Service Firm Questionnaire

(PSFQ).

Attention to Diversity and Inclusion Bethzayda Obispo, Office of Diversity, Equity, and Inclusion (ODEI) http://www.panynj.gov/supplierdiversity https://panynj.diversitysoftware.com/ mailto:CertHelp@panynj.gov http://www.paprocure.com/

SCOPE OF SERVICE HIGHLIGHTS

Kate Lawrence-Shetty, Office of Sustainability

Port Authority Office of Sustainability

Electric Vehicles Renewable Energy

Sustainable Buildings &

Energy Efficiency Zero Waste

Sustainability Planning

Greenhouse Gas Emissions Inventory

Sustainability Engagement

IQC Scope of Work 4 General Categories:

1. Electric Vehicle Infrastructure

2. Energy Efficiency / Building Performance

3. Renewable Energy

4. Other

Looking for firms to:

• Assist OS with procurement, preparation of engineering designs and/or specifications from conceptual plans or preparation of studies and/or

• Installation of equipment and construction of projects at various Port Authority facilities

Electric Vehicle Infrastructure

Ex. Purchase & Design Tasks

• Feasibility studies

• Field Surveys

• Scopes of work & outline specification

• Identification of affected operations & maintenance procedures

• Conceptual Drawings

• Hardware & software recommendations

• Detailed Engineering Drawings

• Procure hardware

Ex. Construction & Installation Tasks

• Install hardware

• Manage construction and installation activities, including any subcontractors

• If acting as EOR, navigate Port Authority’s Tennant Construction and Alteration Process (TCAP)

Example Project Types

• Level 2 in parking lots and garages

• Level 3 in parking lots and garages

• Level 3 for specialized equipment

• Alternative charging technologies

Assist OS with the purchase, design and/or construction and installation of electric vehicle charging stations and associated infrastructure

Energy Efficiency/Building Performance

Ex. Purchase & Design Tasks

• Research grants and vet projects

• Calculate energy use intensity at building level to determine feasibility of projects

• Develop pilot projects for proof of concept in IoT tech

• Design metering solutions to capture post-retrofit savings

• Procure hardware

Ex. Construction & Installation Tasks

• Install hardware

• Manage construction and installation activities, including any subcontractors

• If acting as EOR, navigate Port Authority’s Tennant Construction and Alteration Process (TCAP)

Example Project Types

• Lighting

• Heating and ventilation, air conditioning

• Sensory/IOT

• Building Envelope

Assist OS with the purchase, design and/or construction and installation of energy systems and equipment and associated infrastructure

Renewable Energy

Ex. Purchase & Design Tasks

• Identify & perform due diligence on potential projects

• Develop & issue RFPs seeking third-party renewable energy project suppliers

• Manage solicitations including bid evaluation & awardee selection

• In concert with the Port Authority, negotiate provider agreements such as PPAs and Host Site Agreements

Ex. Construction & Installation Tasks

• Install hardware

• Manage construction and installation activities, including any subcontractors

• If acting as EOR, navigate Port Authority’s Tennant Construction and Alteration Process (TCAP)

Example Project Types

• Solar (rooftop, ground-mount, carport)

• Small-scale wind

• Geothermal

• Small hydro

• Biomass

• Energy storage

Assist OS with the purchase, design and/or installation of renewable energy infrastructure

Other

Ex. Purchase and Design Tasks

• Develop conceptual design

• Research grants and vet projects for project/program eligibility

• Develop a demonstration of emissions savings resulting from project

• Develop safety measures and respond to safety concerns raised by facility staff

• Develop an SOP and training program for utilizing equipment/technology

• For Waste Projects:

• Develop business plan and identify partners required to remove, store and/or purchase any waste or energy outputs from waste recovery systems

• Pick up and store any organic or energy outputs from waste recovery systems

Ex. Installation Tasks

• Install hardware

• Manage construction and installation activities, including any subcontractors

• If acting as EOR, navigate Port Authority’s

Tennant Construction and Alteration Process (TCAP)

Example Project Types

• Alternative Fueling Infrastructure (hydrogen, sustainable aviation fuel, alternative marine fuel)

• Water conservation and water re-use

• Waste recovery systems, such as biodigesters, waste to energy systems, sortation devices, and “smart” compactors

• Low-carbon central energy plants

• Purchase, replacement and installation of pre-conditioned air units from airport jet bridges with newer and/or upsized models

Assist OS with the purchase, design and/or installation of other technologies

INSURANCE REQUIREMENTS

Wayne Smith / Edmund Stewart, Risk Analysts, Treasury | Risk Financing

Insurance Requirements

• Commercial General Liability Insurance – $5 million per occurrence for bodily injury and property damage liability (Airside escorted $5 million, unescorted $25 million)

• Automobile Liability Insurance – $5 million per accident for bodily injury and property damage liability covering any auto, owned, non-owned, rented or hired automobiles. (Airside escorted $5 million, unescorted $25 million)

• Workers’ Compensation and Employers Liability Insurance – to statutory limits and in accordance with the requirements of law in the state(s) where work will take place, and Employer’s Liability Insurance of not less than $1 million for bodily injury by accident and $1 million for bodily injury by disease, and at least a $1 million policy limit.

• Cyber Liability, Network Security and Data Breach Insurance – $5 million per occurrence or claim.

• Professional Liability (Errors and Omissions) – Insurance appropriate to the Consultant’s profession, with limit no less than $5 million per occurrence.

PROCUREMENT PROCESS

Peter Penaflor Solicitation Manager

Procurement RFP Solicitation Process

1. Proposer Requirements

2. Firm Qualifications

3. Staff Qualifications

4. Management Approach

5. DBE and MBE/WBE/SDVOBs Participation Plan

6. Conflict of Interest

7. Standard Agreement

8. Attachment A – Scope of Work

9. Attachment B – Terms of Discussion 10.Attachment C – Company Profile

Proposer Tips Know the name of the Procurement contact

Ask questions if you have any

Check for any addenda

Demonstrate how you meet the Proposer Requirements

Be as specific as possible when describing what projects your staff and firm have worked on

Include DBE and MBE/WBE/SDVOB subconsulting opportunities

After Proposal Process

• Debrief o Prepare your questions before the debrief o Discuss strengths and weaknesses in your proposal

• Transparency – Awards Page

• Monitor – Upcoming Solicitations (including subconsulting opportunities)

Questions?

Thank You!

February 28, 2023