2-RFPDOC 6000001276.pdf

4 World Trade Center l 150 Greenwich Street, 21st floor l New York, NY 10007

January 4, 2023

SUBJECT: REQUEST FOR PROPOSALS FOR INDEFINITE QUANTITY

CONTRACTS (IQCs) FOR PERFORMANCE OF EXPERT

PROFESSIONAL DESIGN AND/OR CONSTRUCTION OF ELECTRIC

VEHICLE INFRASTRUCTURE, ENERGY EFFICIENCY, AND

RENEWABLE ENERGY SERVICES ON AN “AS NEEDED” BASIS

DURING 2023 THROUGH 2027 (RFP# 6000001276)

Dear Sir or Madam, The Port Authority of New York and New Jersey (“Authority” or “Port Authority”) and the Port Authority Trans-Hudson Corporation (“PATH”) are seeking Proposals from prospective Providers (also “You,” “Firm” and “Proposer”) in response to this Request for Proposals (“RFP”) for the design and construction of sustainability projects including but not limited to electric vehicle infrastructure, energy efficiency, and renewable energy on an “As Needed” Basis during 2023 through 2027.

The Scope of the Work is set forth in “Attachment A – Scope of Work,” to the Authority’s standard agreement (the “Agreement”) included herewith. You should carefully review this Agreement as it is the form of agreement that the Authority intends that you sign in the event of acceptance of your Proposal and forms the basis for the submission of Proposals.

The specific services that will be required will be defined under individual federally compliant competitive Task Orders. As projects are identified by the Authority, Task Order Proposals will be solicited from firms who have been awarded agreements under this IQC solicitation, and who will compete for Task Orders on an “as-needed” basis. Upon award of the agreement and subsequent Task Orders, firms will be required to comply with applicable requirements, that will be attached to each Task Order request, such as Federal Transit Administration (“FTA”), Federal Aviation Administration (“FAA”), Federal Highway Administration (“FWHA”) and/or other Federal or State grantors, as applicable.

The Authority anticipates awarding a maximum of ten (10) IQC Master Agreements, in each category, to the highest rated firms. The estimated range of each Task Order that may be awarded to each firm is approximately $50,000.00 to $5,000,000.00, unless otherwise approved by the Chief Procurement Officer. The proposed Indefinite Quantity Contract (“IQC”) program has an estimated value of $50,000,000.00.

Future Task Orders may require the selected Provider to perform the subject services at various Authority facilities, as required, for the advancement of various sustainability projects. These services may include, but are not limited to, the following:

1. Conducting feasibility, strategy and other studies or plans throughout all phases of a project;

2. Preparation of conceptual or preliminary plans;

3. Preparation and development of engineering designs and cost estimates from conceptual plans;

4. Management and coordination of all project phases, from design and construction activities, through closeout;

5. Removals, replacements, and/or repairs of various infrastructure components; and

6. Purchase and installation of mechanical and electric equipment, including but not limited to HVAC equipment, electric vehicle charging equipment, solar equipment, and small-scale wind.

At the Authority’s discretion, selected Providers may be required to enter into a new agreement for each of the following three (3) years (2024, 2025 and 2026), in which case, such new agreement(s) shall be identical to this agreement unless otherwise mutually agreed upon by the parties. Subsequent agreements will be sent to the Provider at the address indicated on page 1 of the Agreement at least thirty (30) days prior to the end of the current term.

The initial term of the IQCs will be for a four (4) year period, commencing in 2023. At the Authority’s discretion, the term may be renewed for two (2) additional one-year periods (a total of six (6) years).

The various IQC Master Agreements and resulting competitive Task Orders will be awarded to Providers using methods of procurement that are in compliance with the anticipated funding requirements of the Federal Transit Administration (“FTA”), Federal Aviation Administration (“FAA”), Federal Highway Administration (“FWHA”) and other Federal or State grantors, as applicable.

Upon completion of the RFP process, the Authority may elect to enter into an agreement with one or more Providers and anticipates awarding a maximum of ten (10) IQC Master Agreements in each category. The highest ranked Providers in each category that meet the Proposer Requirements are eligible to be qualified in the following categories: Electric Vehicle Infrastructure; Energy Efficiency/Building Performance; Renewable Energy; Other Sustainable Technologies. Proposers shall submit separate qualifications for each category and may submit to be qualified in one or more categories.

The Authority reserves the right, over the term of this Program, and at the discretion of the Chief Engineer and Chief Procurement Officer to keep this solicitation open, or to reissue it in order to expand or refresh the list of awarded firms. Proposers that are not awarded an Agreement as a result of the initial review period may submit a new, complete Proposal for consideration during subsequent review periods. Providers that are awarded an agreement will not be required to resubmit during subsequent review periods but may be requested to confirm their qualifications and intension to propose on future Task Orders.

I. PROPOSER REQUIREMENTS

The Authority will consider only those firms who are able to demonstrate compliance with the following minimum qualifications requirement(s). Firms may submit qualifications for one or more of the categories below, but in every case must demonstrate compliance with the minimum qualification requirements 1 and 2 below specific to each Category. Firms shall indicate in their submissions which category(ies) it is proposing to be qualified for.

Category A- Electric Vehicle Infrastructure

Category B- Energy Efficiency/Building Performance

Category C- Renewable Energy

Category D- Other Sustainable Technologies

1. Proposers shall have satisfactorily completed at least two (2) contracts/agreements for performance of services of similar in type, scope, and complexity to that as contemplated in Attachment A within the past ten (10) years; and

2. Proposers shall have a minimum of ten (10) years’ experience, at the time of proposal submission in providing similar services for a variety sustainability projects for all stages of a project from planning through closeout, including design and construction.

Complete the appropriate Attachment G for each Category that the Proposer is submitting to be qualified for, to document each Proposer Requirement above.

The evaluation of Proposals for Categories A, B, C and D of this Agreement will be separate and independent of one another. A determination that a Proposer meets these requirements is no assurance that the Proposer will be selected for performance of the subject Services. Firms that do not meet these requirements will not be further considered.

A determination that a Proposer meets these requirements is no assurance that the Proposer will be selected for performance of the subject services. Firms that do not meet this requirement will not be further considered.

The Proposer may fulfill this prerequisite if it can demonstrate that the persons or entities owning and controlling the Proposer have had a cumulative total of at least the same number of years and type of direct continuous experience immediately prior to the submission of this proposal as is required of the Proposer or has owned and controlled other entities which meet the requirement(s).

II. PROPOSAL FORMAT REQUIREMENTS

To respond to this RFP, the Proposer shall submit a concise Proposal in response to each of the following basic criteria:

A. To be acceptable, this Proposal shall be no more than 30 pages, using 12 point or greater font size, not including resumes. The page limit pertains only to Letters E, and G in Section III, below. Each resume shall be a maximum of two-pages using 12 point or greater font size. The Proposal pages shall be numbered. The cover page of your submittal must be labeled to include the RFP number and title as indicated in the “Subject” above, full legal name of your firm and your firm’s Port Authority Vendor ID number.

If your firm is not a registered vendor with the Port Authority, please visit https://www.paprocure.com/irj/portal to create an account and receive a PA Vendor ID number.

For further instructions for creating a PA Vendor ID number and answers to frequently asked questions please visit:

https://www.paprocure.com/irj/servlet/prt/portal/prtroot/pcd!3aportal_content!2fcom.pany nj.fld_Anonymous!2fcom.panynj.ivw_supp_registration_id.

B. Separate each section of the Proposal with a divider that is labeled in accordance with the letter of the requirements specified below in Section III.

C. In each submission to the Authority, the Proposer shall use its FULL LEGAL NAME WITHOUT ABBREVIATIONS. Failure to comply with this requirement may lead to delays in contract awards and contract payments, which shall be the responsibility of the Proposer.

D. The Port Authority has transitioned to an entirely digital submission process for the receipt of proposals in response to this RFP using the Bonfire platform, located at the link below.

Proposers must register and create a free Bonfire account at the provided link in order to log in and download the referenced solicitation and associated information, and in order to upload proposal submissions. Registration on the Bonfire platform requires a registration that is separate and distinct from all other Authority software platforms.

The Authority shall accept only those proposals in electronic format for which the submission or modification is completed at the time of the Proposal Due Date. Proposal submissions will be accepted by upload only, at https://panynj.bonfirehub.com/portal/?tab=login and must be uploaded and received by the Authority no later than 2:00 P.M. Eastern Time (ET) on Monday, February 20, 2023. Emailed submissions, hand deliveries and mailed deliveries (e.g., UPS, USPS) will not be accepted.

Proposers will be permitted to submit modifications to Proposals or withdraw previously submitted Proposals electronically up to, but not after, the time of the Proposal Due Date.

Interested Subconsultants are encouraged to add your firm to Port Authority certified Subconsultant’s list for this RFP using the link below. Prime proposers can access Subconsultants information by using the following link: https://www.panynj.gov/port-authority/en/business-opportunities/solicitations-advertisements/professional-services.html

III. SUBMISSION REQUIREMENTS:

To respond to this RFP, provide the following information:

A. In the front of your Proposal, provide a copy of Attachment B (Agreement on Terms of

Discussion), signed by an officer of your company. If proposing as a joint venture, each firm in the joint venture must sign a copy of Attachment B.

B. A completed copy of Attachment C (Company Profile).

https://gcc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.paprocure.com%2Firj%2Fportal&data=02%7C01%7Ctbarlotta%40panynj.gov%7Ce7d53a2301cc4e2474e108d7c11bc50b%7Cc4484a25d0d84ad0916aa889b6aa7a02%7C0%7C0%7C637190197317131762&sdata=YPMgLu1z%2BjDe3QFLaOZcHH4%2F9ct05d8m1ZXU0zCU1X4%3D&reserved=0 https://www.paprocure.com/irj/servlet/prt/portal/prtroot/pcd!3aportal_content!2fcom.panynj.fld_Anonymous!2fcom.panynj.ivw_supp_registration_id https://www.paprocure.com/irj/servlet/prt/portal/prtroot/pcd!3aportal_content!2fcom.panynj.fld_Anonymous!2fcom.panynj.ivw_supp_registration_id https://panynj.bonfirehub.com/portal/?tab=login https://www.panynj.gov/port-authority/en/business-opportunities/solicitations-advertisements/professional-services.html https://www.panynj.gov/port-authority/en/business-opportunities/solicitations-advertisements/professional-services.html https://www.panynj.gov/port-authority/en/business-opportunities/solicitations-advertisements/professional-services.html

C. Demonstrate your compliance with the prerequisite qualification requirements listed in Section I entitled “Proposer Requirements” by completing the appropriate Attachment G form for each Proposer Requirement above for categories A, B,C & D.

D. Transmittal Letter Submit the transmittal letter, on letterhead, signed by an authorized representative, indicating whether the Proposer is proposing as a single entity, or as a joint venture.

1. If a common-law joint venture submits a proposal, all participants in the joint venture shall be bound jointly and severally and each participant shall execute the proposal. If a single-entity proposer cannot demonstrate that it meets all of the referenced qualifications, then the single-entity proposer may, with others, form a joint venture and request that the joint venture be deemed to be the Proposer (i.e., members of the joint venture may meet the qualification requirement collectively).

2. If the Proposer is a joint venture, the joint venture’s Proposal shall contain an executed teaming agreement, or alternatively, if the entities making up the joint venture proposer have not executed a teaming agreement, the joint venture’s proposal shall contain a summary of key terms of the anticipated agreement. If the joint venture proposer is a consortium, partnership or any other form of a joint venture, or an association that is not a legal entity, the Proposal shall include a letter signed by each member indicating a willingness to accept joint and several liability until the point at which a corporation, limited liability company or other form of legal entity is formed, if any (firms shall remain jointly and severally liable in the absence of the formation of such legal entity), for the purposes of undertaking. the Agreement.

E. Firm Qualifications and Experience In a concise and narrative form, demonstrate your firm’s specific relevant experience in the performance of services similar to those contemplated in Attachment A. For all projects referenced, the services must have been performed, or are currently being performed, by the Proposer within the last ten (10) years. The information outlining the services performed or currently being performed shall include, but not be limited to, the following:

1. Description of services provided by your firm;

2. Start and end dates of services performed;

3. Contract value (total value of services performed buyout);

4. Contract funding source;

5. Indicate whether said projects were completed on schedule and within budget;

6. Hiring entity and contact person (name, title, phone number, email address);

7. A summary of the types of work performed; and

8. Representative familiar with the work that the Port Authority may contact.

F. Staff Qualifications and Experience

1. In this section, detail the experience of key individuals (including subconsultant(s)/subcontractor(s), if any) to be responsible for the successful completion of the contemplated services. Attach a detailed resume for each key individual who will be assigned to perform the requested services. The resumes should include their relevant experience and specific areas of expertise, their education, professional credentials and clearly identify the years of experience in the field related to the tasks for which the individuals will be responsible.

a) Key Individuals include but are not limited to –

i. Project Manager

ii. Design Lead

iii. Construction/Installation Lead

2. Provide a profile for the proposed key individuals that demonstrates that said individual(s) have the necessary experience to complete the services outlined in the Attachment A.

a) Identify main projects the proposed key individual has managed in the past five

(5) years.

b) Include the percentage of time the key individual will dedicate to a project as well as other projects, if any.

3. Submit a Sample Staffing Plan (Attachment E) listing the name(s) and titles(s) that identifies the key individuals who will be assigned to perform the tasks requested in accordance with the Scope of Work presented in Attachment A.

4. Identify subconsultants/subcontractors, if any, and indicate their experience and qualifications.

The Provider shall not remove or replace its key individuals, as identified by the Authority, without the written consent of the Authority and the Authority will not consent until the Provider has proffered a candidate with equal credentials to that of the previous key individuals, acceptable to the Authority.

G. Management Approach Provide a detailed description of the proposed management approach for performance of the required services.

Factors addressed in your management approach shall include but are not limited to:

1. Proposed organizational structure for delivery of the contemplated services;

2. Proposed approach to ensuring the quality and timeliness of the required work products;

3. Proposed approach to keeping the Authority apprised of the project status; and

4. Indicate how you will assure commitment to the Program of these key individuals and your plan for providing equally qualified personnel in the event a key person becomes unavailable during the progress of the work.

Notwithstanding the aforementioned required plan, it is expected that key personnel submitted under this RFP will be committed to this assignment for its duration.

H. Diversity and Inclusion

Information requested under the Section entitled - Diversity and Inclusion shall be submitted under the appropriate Sections entitled – Staff qualifications and Experience and Management Approach.

As part of the evaluation process, and within the appropriate evaluation section, proposers will be evaluated with respect to Diversity and Inclusion. This shall include a discussion on the diverse composition of the Proposer’s proposed team, including how diversity is considered in the Proposer’s organizational and management structure, and the composition of the primary team who may perform the services described in Attachment A. It is expected that the MBE/WBE/SDVOB/DBE/SBE subconsultants/subcontractors included on the team will serve a commercially useful function that is core to the scope of work and will have specific responsibilities that will enhance the subconsultant’s/ subcontractor’s ability/capacity to pursue similar projects in the future.

1. As part of Management Approach, the following will be evaluated:

The Proposer shall demonstrate the diverse composition of its organizational and management structure for the proposed management team who may work on the services described in Attachment A.

Proposers shall submit:

a) A statement speaking to the diversity of the proposed management team supported by: An organizational chart showing proposed management team members, demonstrating diversity of individuals within the management structure (e.g. what percent of management structure is comprised of minorities that can demonstrate membership across Black, Hispanic, Native American/Alaskan, or Asian/Pacific Islander groups, or Women);

b) A list of proposed management team members presented under Management Approach, that contains the following information for each person:

1) The title of that person;

2) An indication of how that person contributes to the diversity of the management team, which could be through gender, ethnicity, or some other criteria.

2. As part of Staff Qualifications and Experience, the following will be evaluated:

The Proposer shall demonstrate the diverse composition for the proposer’s team members who may work on the services described in Attachment A. Proposers shall submit:

a) Proposer’s plans to enter into subconsulting/subcontractor agreements with MBE/WBE/SDVOB/DBE/SBE firms, if selected as the successful respondent as demonstrated by the following:

1) A statement speaking to the diversity of the proposed team across prime and all subconsultants as supported by:

a) A list of all team members (including management) presented under Staff

Qualifications, demonstrating diversity of team and representing varying diversities, that contains the following information for each person:

1) The title of that person; and

2) An indication of how that person contributes to the diversity of the team, which could be through gender, ethnicity or some other criteria;

3) An indication of the role the person will serve in for the organization and person's responsibilities.

I. Financial Information The Proposer must demonstrate that it is financially capable of performing the Agreement resulting from this RFP. The determination of the Proposer’s financial qualifications and ability to perform this Agreement will be in the sole discretion of the Port Authority. The Proposer shall submit, with its Proposal in a separate password protected attachment labeled “Financial Information”, the following:

1) Certified financial statements, including applicable notes, reflecting the Proposer’s assets, liabilities, net worth, revenues, expenses, profit or loss and cash flow for the most recent calendar year or the Proposer’s most recent fiscal year.

2) Where the certified financial statements in 1) above are not available, then reviewed statements from an independent Certified Public Accountant setting forth the aforementioned information shall be provided.

Where the statements submitted pursuant to subparagraphs 1) and 2) aforementioned do not cover a period which includes a date not more than forty-five (45) days prior to the Proposal Due Date, then the Proposer shall also submit a statement in writing, signed by an executive officer or his/her designee, that the present financial condition of the Proposer is at least as good as that shown on the statements submitted.

3) A statement of work which the Proposer has on hand, including any work on which a bid and/or Proposal has been submitted, containing a description of the work, the annual dollar value, the location by City and State, the current percentage of completion, the expected date for completion, and the name of an individual most familiar with the Proposer’s work on these jobs.

4) The Proposer’s Federal Employer Identification Number (i.e., the number assigned to firms by the Federal Government for tax purposes), the Proposer’s Dun and Bradstreet number, if any, the name of any credit service to which the Proposer furnished information and the number, if any, assigned by such service to the Proposer’s account.

J. Provide a complete list of your firm’s affiliates.

K. If the Proposer or any employee, agent or subcontractor of the Proposer may have, or may give the appearance of a possible conflict of interest, the Proposer shall include in its Proposal statement indicating the nature of the conflict. The Authority reserves the right to disqualify the Proposer if, in its sole discretion, any interest disclosed from any source could create, or give the appearance of, a conflict of interest. The Authority’s determination regarding any question(s) of conflict of interest shall be final.

L. The Proposer is expected to agree with the Port Authority Standard Agreement (Exhibit II) and its terms and conditions. You should therefore not make any changes in this

Agreement, nor restate any of its provisions in your Proposal or supporting material.

However, if the Proposer has any specific exceptions, such exceptions should be set forth in a separate letter included with its response to this RFP, showing any proposed language modifications in track changes format. The Authority is under no obligation to entertain or accept any such specific exceptions. Exceptions raised at a time subsequent to proposal submission will not be accepted.

M. DBE/MBE/WBE/SDVOB SUBMISSION REQUIREMENTS

The Proposer shall include a statement confirming their commitment to complying with the following requirements. The Proposer must also provide a list of DBE/MBE/WBE/SDVOB firms who will be utilized for this work. Individual Task Orders will specify either DBE goals or MWBE and SDVOB goals.

1) DBE Submission Requirements:

In accordance with Attachment D, the Proposer shall submit: 1) the completed DBE Participation Plan and Affirmation Statement (Appendix A2) for each DBE firm it intends to use on this Contract and, 2) the completed Information on Solicited Firms form (Appendix A4), listing every firm that provided a quotation to the bidder for any subcontract to be performed under this Contract, whether the firms are DBE certified and whether the firms’ quotes were included in the final Proposal.

or

2) MBE/ WBE Submission Requirements In Accordance with Attachment D1, the Proposer shall submit the MBE/WBE Participation Statement (Form PA 3760C).

and

3) SDVOB Submission Requirements

N. FEDERAL SUBMISSION REQUIREMENTS

These services may be funded in whole or in part by one (1) or more Federal grantors such as, the Federal Transit Administration (FTA), the Federal Aviation Administration (FAA), the Federal Highway Administration (FWHA) and other Federal grantors, as applicable.

As a result, the Proposer’s attention is direct to the federal contract provisions set forth as Exhibits IA, IB, and IC of the attached Agreement.

Proposers must complete the following certifications and forms, from Exhibits IA, IB, and IC, and submit them with their Proposal. Please note: several of the items are required by multiple granting agencies. They must be submitted multiple times, so that there is a completed package for FTA, FAA, and FHWA.

a. FTA SUBMISSION REQUIREMENTS

1. CERTIFICATION REGARDING LOBBYING PURSUANT TO 31 U.S.C. 1352.

2. STANDARD FORM LLL - DISCLOSURE OF LOBBYING ACTIVITIES-

Complete this form, to disclose lobbying activities pursuant to 31 U.S.C. 1352. If required, this certification must be submitted with the Proposals.

3. CERTIFICATION REGARDING DEBARMENT, SUSPENSION,

INELIGIBILITY AND VOLUNTARY EXCLUSION -LOWER TIER COVERED

TRANSACTIONS

b. FAA SUBMISSION REQUIREMENTS

1. Specific on a Task Order basis.

c. FHWA SUBMISSION REQUIREMENTS

1. EQUAL EMPLOYMENT OPPORTUNITY (EEO) CERTIFICATION:

Certification is required by the Equal Employment Opportunity regulations of the Secretary of Labor (41 CFR 60-1.7(b) (1)) and must be submitted by bidders/proposers and proposed subcontractors only in connection with contracts and subcontracts which are subject to the equal opportunity clause. Generally, only contracts and subcontracts of $10,000 or under are exempt as set forth in 41 CFR 60-1.5. See Appendix 1 for Contractors EEO Certification Form. This certification must be submitted with the Proposal.

2. NON-COLLUSION AFFIDAVIT: All proposers are required to execute a sworn statement, certifying that the bidder/proposer has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract. See Appendix 2 for Non-Collusion Affidavit. If the bid/proposal is submitted by a Joint Venture, each entity comprising the Joint venture must complete and submit this affidavit. If the bidder/proposer is unable to certify as to any of the statements in the certification, they must submit a statement with their bid/proposal. This affidavit must be submitted with the Proposal.

3. CERTIFICATION REGARDING LOBBYING PURSUANT TO 31 U.S.C. 1352:

All proposers are required to submit this certification with their bid/proposal.

Submission of this certification is a prerequisite for making or entering into this transaction imposed by, 31, U.S. C. §1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. See Appendix 4 for the Certification Regarding Lobbying Pursuant to 31 U.S.C 1352. This certification must be submitted with the Proposal.

4. Standard Form LLL - Disclosure of Lobbying Activities. If required, this certification must be submitted with the Proposals.

5. CERTIFICATION REGARDING DEBARMENT, SUSPENSION,

INELIGIBILITY AND VOLUNTARY EXCLUSION -LOWER TIER COVERED

TRANSACTIONS: All proposers are required to certify that the proposer and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. See Appendix 5 for the Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion. This certification must be submitted with the Proposal.

IV. PRICING AND COMPENSATION

Cost proposals are not required at this time. Selected Providers who are awarded an IQC Agreement will be requested to submit cost proposals in response to Task Order Requests for

Proposals.

V. BACKGROUND QUALIFICATIONS QUESTIONNAIRE (BQQ)

The Proposer shall submit a completed BQQ no later than two (2) weeks before the RFP due date, as required for all consultants, subconsultants, contractors and vendors providing services at the Program location. This document and instructions for submitting the completed BQQ to the Authority’s Office of Inspector General can be obtained at the Authority’s website through the following link: http://www.panynj.gov/inspector-general/inspector-general-programs.html.

A BQQ must also to be submitted for any subcontractor, subconsultant or vendor the Proposer, at the time of Proposal submission, has contracted with to perform any work under the Agreement.

VI. ORAL PRESENTATIONS:

After review of all Proposal submissions, an oral presentation to the selection committee and others, as appropriate, may be requested. Firms selected to make presentations may be given short notice. Presentations may be limited to thirty (30) minutes, and should include material contained in your Proposal. The presentation may be followed by an approximately thirty (30)-minute question and answer session. Proposer’s staff making the presentation shall be led by the proposed Project Manager, who may be supported by no more than four (4) other senior staff members proposed to work on this project. Notification of presentation scheduling will be made by email.

Please provide the name, telephone number, and email address of the person who should be contacted for presentation scheduling, as well as an alternate in the event that person is unavailable.

Alternately, as a result of impacts related to COVID-19, the Authority has temporarily transitioned from in person oral presentations to virtual oral presentations. Specifics regarding a virtual presentation will be provided by the Authority upon scheduling of any such presentation.

VII. SELECTION PROCESS

1. Master Agreement(s) Selected Provider(s)/Firm(s) who are awarded an IQC Master Agreement will be requested to submit technical and cost proposals when individual Task Order Requests for Proposals are solicited. The IQC Master Agreement selection shall take into consideration the following technical selection criteria, as listed in relative order of importance. After consideration of these factors, the Authority may enter into an agreement with the Provider/Firm(s) deemed best qualified to perform the required services. The Authority’s technical criteria are:

A. Firm experience, including the quality of similar services provided to others, and the demonstrated ability to complete the services in accordance with the project schedule;

B. Staff Qualifications and experience of the proposed staff, including subcontractors, performing services hereunder; and.

C. Management Approach for the performance of the contemplated services.

2. Individual Task Orders Individual Task Order proposals will be evaluated through a qualifications-based selection (QBS) http://www.panynj.gov/inspector-general/inspector-general-programs.html method, with or without cost as a factor, as described in the individual Task Order Request. The review, rating and ranking of proposals will be based upon the technical selection criteria as indicated below. Unless otherwise specified in the individual Task Order Request, the Authority’s technical criteria shall be as listed below, in relative order of importance and cost as appropriate:

A. Staff qualifications and experience of the proposed staff;

B. Firm qualifications and experience of the firm, including the quality of similar services provided to others, and the demonstrated ability to complete the services in accordance with the project schedule;

C. Technical approach to performance of the contemplated services;

D. Management approach for the performance of the contemplated services; and

VIII. ADDITIONAL INFORMATION:

The Port Authority embraces a workplace where the values of diversity and inclusion support varying perspectives and backgrounds to produce a richer environment.

The Port Authority expects all our consultants, contractors and vendors, to demonstrate a similar commitment, and undertake every effort to ensure their project teams represent the diverse makeup of the communities in and around the Port District.

Task Orders awarded as a result of this RFP may be funded in whole or in part by the Federal Transit Administration (“FTA”), Federal Highway Administration (“FHWA”) or Federal Aviation Administration (“FAA”). Accordingly, all Proposers will be obligated to comply with all corresponding laws, regulations or other conditions applicable to the financing source, this includes the applicable DBE or MBE/WBE/SDVOB goals. Individual task orders when issued against this agreement will indicate funding source, applicable requirements and corresponding DBE or MBE/WBE/SDVOB goal.

See Attachment D and D1 to this RFP letter for the MBE/WBE/SDVOB Subcontracting Provisions and DBE Program Requirements.

If your firm is selected for performance of the subject services, the Agreement you will be asked to sign, will include clauses entitled “Certification of No Investigation (Criminal or Civil Anti- Trust), Indictment, Conviction, Debarment, Suspension, Disqualification and Disclosure Of Other Information” And “Non-Collusive Proposing And Code Of Ethics Certification; Certification Of No Solicitation Based On Commission, Percentage, Brokerage, Contingent Or Other Fees.” By submitting a Proposal, the Contractor shall be deemed to have made the certifications contained therein unless said Contractor submits a statement with its Proposal explaining why any such certification(s) cannot be made. Such a submission shall be submitted in a separate envelope along with your Proposal, clearly marked “CERTIFICATION STATEMENT.”

It is Authority policy that its consultants, contractors and vendors comply with the legal requirements of the States of New York and New Jersey. Your attention is therefore called to New York State’s requirements that certain consultants, contractors, affiliates, subcontractors/subconsultants and subcontractors/subconsultants’ affiliates register with the New

York State Department of Taxation and Finance for the purpose of collection and remittance of sales and use taxes. Similarly, New Jersey requires business organizations to obtain appropriate Business Registration Certificates from the Division of Revenue of the State’s Department of the Treasury.

Proposers are also advised that additional vendor information, including but not limited to forms, documents and other related information, may be found on the Authority website at www.panynj.gov or https://www.panynj.gov/port-authority/en/business-opportunities/Vendor- Resources.html.

After a review of all proposals received, the Authority will forward a copy of the Agreement thereto to the selected firm(s) who shall sign and return the copy. Each party agrees that an electronic signature to this Agreement whether affixed digitally or transmitted by fax, email or other electronic means, is intended to authenticate such party’s writing and to have the same binding and legal effect as an original signature. Signature shall be by a corporate officer authorized to bind the Proposer to the terms of the Agreement. The return of the copy executed by the Authority will effectuate the Agreement.

Should you have any questions, please contact Peter Penaflor, Solicitation Manager, at PPenaflor@panynj.gov. All such correspondence must have your name, title, company, mailing address, telephone number, and state the subject RFP number in the subject line. The Authority must receive all questions no later than 4:00 P.M. ET, seven (7) working days before the RFP due date. Neither Mr. Penaflor, nor any other employee of the Authority is authorized to interpret the provisions of this RFP or accompanying documents or give additional information as to their requirements. If interpretation or additional information is required, it will be communicated by written addendum issued by the undersigned and such writing shall form a part of this RFP, or the accompanying documents, as appropriate. For RFP updates and Addenda, if any, Proposers are encouraged to access, and monitor, the Bonfire platform at https://panynj.bonfirehub.com/portal/?tab=login. You should, therefore, monitor the advertisement on said website, as appropriate, to ensure you are aware of changes, if any.

Proposal preparation costs are not reimbursable by the Authority, and the Authority shall have no obligation to a firm except under a duly authorized agreement executed by the Authority.

No rights accrue to any Proposer except under a duly authorized agreement for performance of the specified services.

The Authority reserves the unqualified right, in its sole and absolute discretion, to reject all Proposals, to undertake discussions and modifications with one or more Consultants, to waive defects in Proposals and to proceed with that Proposal or modified Proposal, if any, which in its judgment will, under all the circumstances, best serve the public interest.

Sincerely, Joann Spirito Assistant Director Procurement Department http://www.panynj.gov/ https://www.panynj.gov/port-authority/en/business-opportunities/Vendor-Resources.html https://www.panynj.gov/port-authority/en/business-opportunities/Vendor-Resources.html https://panynj.bonfirehub.com/portal/?tab=login

ATTACHMENTS

Attachment A: Scope of Work Attachment A1: Authority’s Limited English Proficiency (LEP) Plan 2015 Attachment B: Agreement on Terms of Discussion Attachment C: Company Profile Attachment D: Disadvantaged Business Enterprise (DBE) Program

Appendix A1 - Professional, Technical and Advisory Services DBE Goal Statement Appendix A2 - Professional Technical and Advisory Services DBE Participation Plan and Affirmation Statement Appendix A3 - Modified Professional, Technical & Advisory Services DBE Participation Plan and Affirmation Statement Appendix A4 - Professional, Technical and Advisory Services Information on Solicited Firms

Attachment D1: Minority Business Enterprises (MBE),Women -Owned Business Enterprises (WBE) Program and Service-disabled Veteran-owned Business Enterprises (SDVOBs) Attachment E: Staffing Plan Attachment F: Insurance Requirements Attachment G: Proposer Requirements Exhibit IA: Federal Transit Administration (FTA) Contract Provisions Exhibit IB: Federal Aviation Administration (FAA) Contract Provisions Exhibit IC: Federal Highway Administration (FHWA) Contract Provisions Exhibit II: Port Authority Standard Agreement

ATTACHMENT A

SCOPE OF WORK

ATTACHMENT A

REQUEST FOR PROPOSALS FOR INDEFINITE QUANTITY CONTRACTS (IQCs)

FOR PERFORMANCE OF EXPERT PROFESSIONAL DESIGN AND/OR

CONSTRUCTION OF ELECTRIC VEHICLE INFRASTRUCTURE, ENERGY

EFFICIENCY, AND RENEWABLE ENERGY SERVICES ON AN “AS NEEDED” BASIS

DURING 2023 THROUGH 2027 (RFP# 6000001276)

I. BACKGROUND

For background with respect to The Port Authority of New York and New Jersey (the “Authority”), see www.panynj.gov. Additionally, an electronic version of the Authority’s most recent Annual Report is available at http://corpinfo.panynj.gov/pages/annual-reports/html.

II. SCOPE OF WORK

The multi-discipline services of the Provider shall generally consist of preparing engineering designs and/or specifications from conceptual plans and managing construction of electric vehicle charging infrastructure, energy efficiency, and renewable energy projects at various Authority facilities. Contemplated services are not quantifiable at this time; therefore, competitive Task Orders will be issued against Indefinite Quantity Contracts (“IQC”s). The Authority facilities are typically transportation-oriented and include projects related to Authority business operations such as aviation (regional airports), tunnels bridges and bus terminals, rail transportation (PATH), and port facilities.

Work under the awarded IQCs may be for electric vehicle infrastructure, energy efficiency, and/or renewables for the Port Authority or the Port Authority Trans-Hudson Corporation (“PATH”), as indicated in each Task Order solicitation. Providers will be qualified for each of the following general categories: Electric Vehicle Infrastructure; Energy Efficiency/Building Performance;

Renewable Energy; Other. Proposers may submit qualifications for one or more categories.

III. DESCRIPTION OF CONTRACTOR'S TASKS

Project tasks may include but are not limited to:

1. Conducting feasibility, strategy and other studies or plans throughout all phases of a project;

2. Preparation of conceptual or preliminary plans;

3. Preparation and development of engineering designs and cost estimates from conceptual plans;

4. Management and coordination of all project phases, from design and construction activities, through closeout;

5. Removals, replacements, and/or repairs of various infrastructure components; and

6. Purchase and installation of mechanical and electric equipment, including but not limited to HVAC equipment, electric vehicle charging equipment, solar equipment, and small-scale wind.

http://corpinfo.panynj.gov/pages/annual-reports/html

General categories of projects may include the following:

A. Electric Vehicle (“EV”) Infrastructure Assist OS with the purchase, design and/or construction and installation of electric vehicle charging stations and associated infrastructure. This may include, but is not limited to:

1) Level 2 charging in parking lots and garages

2) Level 3 charging in parking lots and garages (buses, trucks, passenger vehicles)

3) Level 3 charging for specialized equipment (airport ground support equipment and

Port Cargo Handling Equipment)

4) Alternative charging technologies including induction charging

Typical tasks may include, but are not limited to:

1) Manage overall project

2) Feasibility studies including the type and location of chargers and how charging fits into operations

3) Conduct detailed field surveys and interview facility personnel to inform design

4) Develop scopes of work and outline specifications for all improvements in preparation for construction

5) Identify premises operations and maintenance procedures which will be affected by the installation/implementation of the EV chargers

6) Develop conceptual design

7) Assess and make recommendations on EV charging software and hardware

8) Prepare detailed engineering designs for construction

9) Procure and install hardware and associated infrastructure and manage subcontractors B. Energy Efficiency/Building Performance

Assist Office of Sustainability (“OS”) with the purchase, design and/or construction and installation of energy systems and equipment and associated infrastructure. This may include, but is not limited to:

1) Lighting

2) Heating and ventilation, air conditioning

3) Heat waste recovery

4) Sensory/IOT

5) Building envelope

Typical tasks may include but are not limited to:

1) Research grants and vet projects for project/program eligibility

2) Initiate benchmarking program and calculate energy use intensity at building level to determine feasibility of implementing energy conservation projects.

3) Develop pilot projects for proof of concept in IoT technologies including AI.

4) Design metering solutions to capture pre-post retrofit savings

C. Renewable Energy

Assist OS with the purchase, design and/or installation of renewable energy infrastructure. This may include, but is not limited to:

1) Solar (rooftop, ground-mount, carport)

2) Small-scale wind

3) Geothermal

4) Small hydro

5) Biomass

6) Energy storage

Typical tasks may include but are not limited to:

1) Identify and perform due diligence on potential renewable energy projects

2) Develop and issue RFPs seeking third-party renewable energy project suppliers

3) Manage solicitations including bid evaluation and awardee selection

4) In concert with the Port Authority, negotiate provider agreements such as Power

Purchase Agreements, Host Site Agreements and other agreements typical to the renewable energy industry.

5) Manage design and construction activities including the Port Authority’s Tennant Construction and Alteration Process (TCAP)

D. Other Sustainable Technologies

Assist OS with the purchase, design and/or installation of other technologies. This may include, but is not limited to:

1) Alternative Fueling Infrastructure (hydrogen, sustainable aviation fuel, alternative marine fuel)

2) Water conservation and water re-use

3) Waste recovery systems, such as biodigesters, waste to energy systems, sortation devices, and “smart” compactors

4) Low-carbon central energy plants

5) Purchase, replacement and installation of pre-conditioned air units from airport jet bridges with newer and/or upsized models.

Typical tasks may include but are not limited to:

1) Manage overall project

2) Develop conceptual design

3) Research grants and vet projects for project/program eligibility.

4) Obtain credentials, including background checks and access ID, enabling access to secure airside airport locations, or other secure locations, and perform work, or demonstrate existing credentials.

5) Demonstrate insurance coverage required to work in highly secure areas such as airside aprons at airports.

6) Develop project or pilot scope that includes a construction timeline, milestones and deliverables.

7) Install equipment or contract with an installer permitted airside at airports to install equipment.

8) Comply with Port Authority TCAP manual.

9) Develop a demonstration of emissions savings resulting from project.

10) Pick up and store any organic or energy outputs from waste recovery or sortation systems.

11) Develop business plan and identify business partners required to remove, store and/or purchase any waste or energy outputs from waste recovery systems.

12) Develop safety measures and respond to safety concerns raised by facility staff.

13) Develop a training program for utilizing equipment.

14) Develop SOP to utilize technology.

IV. SUBMISSIONS

Except as otherwise noted herein, all designs and preparation of Contract Documents shall conform to Authority standards, including the latest release of the Authority Sustainable Design Guidelines, and those codes which would be applicable if the Authority were a private corporation and, in case of a conflict, the more stringent requirement shall apply.

Except as otherwise noted herein, all code and standard reports shall conform to Authority standards, and those codes and standards which would be applicable if the Authority were a private corporation and, in case of a conflict, the more stringent requirement shall apply.

V. CONDITIONS AND PRECAUTIONS

A. General The Provider shall immediately inform the Authority of any unsafe condition discovered at any time during the course of this work.

Vehicular, aircraft, rail, and/or pedestrian traffic shall have priority over any and all of the Provider’s operations.

B. Work Areas The Provider shall limit its work to the area necessary for the performance of such services and shall not interfere with the operation of the facility without first obtaining specific approval from the Authority.

The Provider shall take steps necessary to ensure the safety of its staff during performance of the work. All Personal Protective Equipment, including, but not limited to, safety shoes, hardhat, and safety vest, shall be worn for all field work. In addition, where necessary, fall protection equipment shall be utilized.

During all periods of time when it is not performing operations at the work site, the Provider shall store all equipment being used for the services in areas designated by the Authority and shall provide all security required for such equipment.

The Provider shall not permit any objects or pieces of equipment to lie unattended on sidewalks, roadways, taxiways, runways, aircraft movement areas, tracks, or structures at any time.

Photographing of the facility buildings and surrounding area is not permitted without approval from the Authority.

C. Work Hours The Provider shall coordinate its work at the site(s) with the Project Manager, unless otherwise directed by Authority.

In any case, no work shall be performed at the site on a legal holiday of either the State of New

York or the State of New Jersey, unless otherwise directed by the Authority.

VI. TASK ORDER PROCESS

Upon determining the scope of work for each Task Order, the Authority shall request compliant competitive proposals from all Providers holding IQC Agreements.

Request for Task Order Proposal:

1. Request for Task Order Proposal - The Authority shall transmit the Scope of Work (“SOW”) via a Task Order Request for Proposal (“TRFP”) to the Providers.

2. Task Order Proposals – After receipt of a TRFP, the Provider is to submit, within the specified time frame, a Technical Proposal and Cost Proposal ( in a separate password protected Portable Document Format (pdf)if specified) containing the following items of information, in the order listed below, unless otherwise specified in the TRFP:

a. A brief description of the proposed services, if requested;

b. A listing of the proposed Provider and subconsultant/subcontractor staff, as appropriate. If any technical personnel have not been previously approved by the Authority, the following minimum background information is to be provided:

detailed resume,…