CITY OF AMARILLO VOL 2 - 1 TECHNICAL SPECIFICATIONS

RICK HUSBAND AMARILLO INTERNATIONAL AIRPORT MAY 12,2026

BHS MODERNIZATION BID DOCUMENTS

RICK HUSBAND AMARILLO INTERNATIONAL

AIRPORT

CITY OF AMARILLO

AMARILLO, TEXAS

VOLUME 2: TECHNICAL SPECIFICATIONS:

BHS MODERNIZATION

CITY OF AMARILLO BID NO.: BVB 414-26 SEC

FAA AIP NUMBER: TBD

AMA PROJECT NUMBER: 540402

RS&H PROJECT NUMBER: 20275073002

BID DOCUMENTS

MAY 12, 2026

GRAYSON PATH – CITY MANAGER

MICHAEL CONNER – DIRECTOR OF AVIATION

THIS DOCUMENT IS RELEASED FOR THE PURPOSE OF INTERIM REVIEW UNDER THE AUTHORITY

OF KEITH M. NIX, PE, (TX REGISTRATION NO. 100724) ON APRIL 8, 2026. IT IS NOT TO BE USED FOR

CONSTRUCTION, BIDDING OR PERMITTING PURPOSES.

Prepared By:

SET NO.: _____________

4835 Lyndon B Johnson Freeway

Suite 700

Dallas, TX 7524

CITY OF AMARILLO VOL 2 - 2 TECHNICAL SPECIFICATIONS

RICK HUSBAND AMARILLO INTERNATIONAL AIRPORT MAY 12,2026

BHS MODERNIZATION BID DOCUMENTS

RICK HUSBAND AMARILLO INTERNATIONAL

AIRPORT

CITY OF AMARILLO

AMARILLO, TEXAS

THE TECHNICAL SPECIFICATIONS FOR THIS PROJECT INCLUDE SPECIFICATIONS DEVELOPED BY, OR UNDER THE DIRECT SUPERVISION OF THE ENGINEER(S) LISTED BELOW. IN CASES WHERE

STANDARD SPECIFICATIONS HAVE BEEN UTILZIED, THE SEALING ENGINEER HAS REVIEWED AND

ELECTED TO AUTHORIZE USE OF THESE SPECIFICATIONS FOR THE ASSOCIATED ELEMENTS OF

WORK ON THIS PROJECT.

THE FOLLOWING SPECIFICATIONS HAVE BEEN AUTHORIZED FOR USE ON THE BHS

MODERNIZATION PROJECT, AND HAVE BEEN DEVELOPED / ELECTED FOR USE BY, OR UNDER THE

DIRECT SUPERVISION OF THE FOLLOWING TEXAS PROFESSIONAL ENGINEERS:

ENGINEERS:

Keith M. Nix, PE, releases the following Drew Chitwood, PE, releases the following

Specifications for interim review purposes: Specifications for interim review purposes:

Divisions 01 Divisions 26

RS&H, INC.

TEXAS REGISTERED FIRM NO. BR 751*F-3401

THIS DOCUMENT IS RELEASED FOR THE PURPOSE

OF INTERIM REVIEW UNDER THE AUTHORITY OF

KEITH M. NIX,PE, (TX REGISTRATION NO. 100724)

MAY 12, 2026.

THIS DOCUMENT IS RELEASED FOR THE PURPOSE OF

INTERIM REVIEW UNDER THE AUTHORITY OF DREW

CHITWOOD, PE, (TX REGISTRATION NO. 128621)

MAY 12, 2026.

RS&H, INC.

TEXAS REGISTERED FIRM NO. BR 751*F-3401

5-12-2026 05/12/2026

CITY OF AMARILLO TC-1 TABLE OF CONTENTS

RICK HUSBAND AMARILLO INTERNATIONAL AIRPORT MAY 12, 2026

BHS MODERNIZATION BID DOCUMENTS

TABLE OF CONTENTS

VOLUME 2 - TECHNICAL SPECIFICATIONS

Cover

Engineer’s Sign / Seal Page

Table of Contents

Division 1 – General Requirements

011000 Summary

012500 Substitution Procedures

012600 Contract Modification Procedures

012900 Payment Procedures

013100 Project Management and Coordination

013200 Construction Progress Documentation

013300 Submittal Procedures

013516 Alteration Project Procedures

013553 Security Procedures

014000 Quality Requirements

016000 Product Requirements

017300 Execution

017419 Construction Waste Management and Disposal

017700 Closeout Procedures

017823 Operation and Maintenance Data

017839 Project Record Documents

017900 Demonstration and Training

Division 34 – Baggage Handling System

347739 Baggage Handling System

Appendix A

Construction Safety and Phasing Plan

CITY OF AMARILLO 011000 - 1 SUMMARY

BHS MODERNIZATION BID DOCUMENTS

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information

2. Work covered by Contract Documents

3. Phased Construction

4. Work by Owner

5. Purchase Contracts

6. Access to site

7. Coordination with occupants

8. Work restrictions

9. Specification and Drawing conventions

10. Miscellaneous provisions

1.3 PROJECT INFORMATION

A. Project Identification: BHS MODERNIZATION

1. Project Location: Rick Husband Amarillo International Airport, Amarillo, TX

B. Owner: City of Amarillo.

1. Owner's Representative: Mr. Tyler Hurst, Deputy Director, Tyler.Hurst@amarillo.gov

C. Architect: RS&H, Inc.

1. Keith M. Nix, Vice President, Keith.Nix@rsandh.com

4835 Lyndon B Johnson Freeway, Suite 800, Dallas, Texas 75244.

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. BASE BID: Various Baggage Handling System improvements that include:

a. Programming updates to existing MCP’s and PLC’s

b. New BSD’s and scan guns

c. New maintenance catwalks, ladders and crossovers

d. New rolling stairs mailto:Tyler.Hurst@amarillo.gov mailto:Keith.Nix@rsandh.com

CITY OF AMARILLO 011000 - 2 SUMMARY

BHS MODERNIZATION BID DOCUMENTS

e. Satellite TSA MDS Workstation.

f. Owner Laptop Computer

g. BHS Upper Level Controls Replacement

h. BHS Lower Level Controls Replacement, Network Upgrade, ControlNet to

Ethernet/IP Upgrade

i. Conveyor Belt Audit

j. New Monitors in AOC

k. New Mobile Tablet HMI

l. Existing MCP Panel View Replacement

2. ALTERNATE BID #1: Replacement of existing BHS dimensioner and maintenance catwalk,.

3. ALTERNATE BID #2: Installation of new High Speed Diverters.

4. ALTERNATE BID #3: Installation of new vertical sortation units.

5. ALTERNATE BID #4: Replacement of existing Baggage Inspection Tables with new slider tables.

6. ALTERNATE BID #5: Installation of new maintenance catwalk and ships ladder.

7. ALTERNATE BID #6: Removal of existing Vacu-Lift System, and installation of new drop gate/roller bed.

B. Type of Contract:

1. Project will be constructed under a single prime contract.

a. Reference Volume 1 – Standard Terms, Conditions and Proposal Forms.

1.5 PHASED CONSTRUCTION

A. The Work shall be conducted in phases such that the operations of the facility are not hindered in any way.

1. Phases shall be coordinated with the Owner prior to beginning work.

B. Before commencing Work of each phase, submit an updated copy of Contractor's construction schedule showing the sequence, commencement, and completion dates for all phases of the

Work.

1.6 WORK BY OWNER

A. General: Cooperate fully with Owner so work may be carried out smoothly, without interfering with or delaying work under this Contract or work by Owner. Coordinate the Work of this

Contract with work performed by Owner.

B. Concurrent Work: Owner will perform the following construction operations at Project site.

Those operations will be conducted simultaneously with Work under this Contract.

CITY OF AMARILLO 011000 - 3 SUMMARY

BHS MODERNIZATION BID DOCUMENTS

1. Miscellaneous maintenance and janitorial work.

1.7 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. Use of Site: Limit use of Project site to Work in areas indicated. Do not disturb portions of

Project site beyond areas in which the Work is indicated.

1. Limits: Confine construction operations such that operations of the facility are not disturbed. Coordinate staging and operations with the Owner.

2. Driveways, Walkways and Entrances: Keep driveways, parking garage, loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

D. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

1.8 COORDINATION WITH OCCUPANTS

A. Full Owner Occupancy: Owner will occupy site, existing, and adjacent buildings during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and approval of authorities having jurisdiction.

2. Notify Owner not less than 72 hours in advance of activities that will affect Owner's operations.

1.9 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

CITY OF AMARILLO 011000 - 4 SUMMARY

BHS MODERNIZATION BID DOCUMENTS

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work in the existing building to normal business working hours of

7:00 a.m. to 5:00 p.m., Monday through Friday, unless otherwise indicated.

1. Weekend Hours: as approved by Owner.

2. Early Morning Hours: as approved by Owner.

3. Hours for Utility Shutdowns: as approved by Owner.

4. Hours for night work: as approved by Owner.

C. Existing Utility/Building Systems Interruptions: Do not interrupt utilities or building HVAC and Plumbing Systems serving the facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Architect and Owner not less than two days in advance of proposed utility or building systems interruptions.

2. Obtain Owner's written permission before proceeding with utility or building systems interruptions.

D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify Architect and Owner not less than two days in advance of proposed disruptive operations.

2. Obtain Owner's written permission before proceeding with disruptive operations.

E. Restricted Substances: Use of tobacco products and other controlled substances on Project site is not permitted.

F. Employee Screening: Comply with Owner's requirements for drug and background screening of

Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with Owner's representative.

1.10 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

CITY OF AMARILLO 011000 - 5 SUMMARY

BHS MODERNIZATION BID DOCUMENTS

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 Contract Duration

A. The duration of this contract for the base bid of this project shall be 240 calendar days from the issuance of the Notice to Proceed. This duration is inclusive of all equipment and material procurement and construction time. Alternate bid items will adjust project duration as they are accepted and incorporated into the project scope.

END OF SECTION 011000

CITY OF AMARILLO 011000 - 6 SUMMARY

BHS MODERNIZATION BID DOCUMENTS

THIS PAGE INTENTIONALLY LEFT BLANK

CITY OF AMARILLO 012500 - 1 SUBSTITUTION PROCEDURES

BHS MODERNIZATION BID DOCUMENTS

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to

Contractor or Owner.

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use facsimile of form provided in Project Manual.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

A. Statement indicating why specified product or fabrication, or installation method cannot be provided, if applicable.

B. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

C. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific

CITY OF AMARILLO 012500 - 2 SUBSTITUTION PROCEDURES

BHS MODERNIZATION BID DOCUMENTS

features and requirements indicated. Indicate deviations, if any, from the Work specified.

D. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

E. Samples, where applicable or requested.

F. Certificates and qualification data, where applicable or requested.

G. List of similar installations for completed projects, with project names and addresses as well as names and addresses of architects and owners.

H. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

I. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall

Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

J. Cost information, including a proposal of change, if any, in the Contract Sum.

K. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

L. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within fourteen days of receipt of a request for substitution.

Architect will notify Contractor of acceptance or rejection of proposed substitution within fourteen days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

A. Forms of Acceptance: Change Order, Construction Change Directive, or

Architect's Supplemental Instructions for minor changes in the Work.

B. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

CITY OF AMARILLO 012500 - 3 SUBSTITUTION PROCEDURES

BHS MODERNIZATION BID DOCUMENTS

1.7 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than fifteen days prior to time required for preparation and review of related submittals.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

A. Requested substitution is consistent with the Contract Documents and will produce indicated results.

B. Substitution request is fully documented and properly submitted.

C. Requested substitution will not adversely affect Contractor's construction schedule.

D. Requested substitution has received necessary approvals of authorities having jurisdiction.

E. Requested substitution is compatible with other portions of the Work.

F. Requested substitution has been coordinated with other portions of the Work.

G. Requested substitution provides specified warranty.

H. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Architect will consider requests for substitution if received within sixty days after the Notice to Proceed. Requests received after that time may be considered or rejected at discretion of Architect.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

A. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities

Owner must assume. Owner's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

B. Requested substitution is consistent with the Contract Documents and will produce indicated results.

C. Substitution request is fully documented and properly submitted.

D. Requested substitution will not adversely affect Contractor's construction schedule.

E. Requested substitution has received necessary approvals of authorities having jurisdiction.

F. Requested substitution is compatible with other portions of the Work.

G. Requested substitution has been coordinated with other portions of the Work.

H. Requested substitution provides specified warranty.

I. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

CITY OF AMARILLO 012500 - 4 SUBSTITUTION PROCEDURES

BHS MODERNIZATION BID DOCUMENTS

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 012500

CITY OF AMARILLO 012600 - 1 CONTRACT MODIFICATION PROCEDURES

BHS MODERNIZATION BID DOCUMENTS

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing

Contract modifications.

B. Related Requirements:

1. Section 012500 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

1.3 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710.

1.4 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change.

2. Within 20 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

A. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

B. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

C. Include costs of labor and supervision directly attributable to the change.

CITY OF AMARILLO 012600 - 2 CONTRACT MODIFICATION PROCEDURES

BHS MODERNIZATION BID DOCUMENTS

D. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

E. Quotation Form: Use forms acceptable to Architect.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the

Contract, Contractor may initiate a claim by submitting a request for a change to Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the

Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the

Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use form acceptable to Architect.

1.5 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Change Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor on AIA Document G701.

1.6 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Architect may issue a Construction Change Directive on

AIA Document G714. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the

Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the

Construction Change Directive.

CITY OF AMARILLO 012600 - 3 CONTRACT MODIFICATION PROCEDURES

BHS MODERNIZATION BID DOCUMENTS

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

1.7 WORK CHANGE DIRECTIVE

A. Work Change Directive: Architect may issue a Work Change Directive on

EJCDC Document C-940. Work Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Work Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the

Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the

Work Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012600

CITY OF AMARILLO 012600 - 4 CONTRACT MODIFICATION PROCEDURES

CITY OF AMARILLO 012900 - 1 PAYMENT PROCEDURES

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process

Applications for Payment.

B. Related Requirements:

1. Section 012600 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

2. Section 013200 "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract

Sum to various portions of the Work and used as the basis for reviewing Contractor's

Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Architect at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

3. Sub schedules for Phased Work: Where the Work is separated into phases requiring separately phased payments, provide subschedules showing values coordinated with each phase of payment.

4. Sub schedules for Separate Elements of Work: Where the Contractor's construction schedule defines separate elements of the Work, provide subschedules showing values coordinated with each element.

5. Sub schedules for Separate Design Contracts: Where the Owner has retained design professionals under separate contracts who will each provide certification of payment

CITY OF AMARILLO 012900 - 2 PAYMENT PROCEDURES

requests, provide subschedules showing values coordinated with the scope of each design services contract, as described in Section 011000 "Summary."

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

A. Project name and location.

B. Name of Architect.

C. Architect's Project number.

D. Contractor's name and address.

E. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Arrange the schedule of values in tabular form, with separate columns to indicate the following for each item listed:

A. Related Specification Section or Division.

B. Description of the Work.

C. Name of subcontractor.

D. Name of manufacturer or fabricator.

E. Name of supplier.

F. Change Orders (numbers) that affect value.

G. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent. Round dollar amounts to whole dollars, with total equal to Contract Sum.

1. Labor.

2. Materials.

3. Equipment.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

5. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

A. Differentiate between items stored on-site and items stored off-site.

6. Purchase Contracts: Provide a separate line item in the schedule of values for each purchase contract. Show line-item value of purchase contract. Indicate Owner payments or deposits, if any, and balance to be paid by Contractor.

7. Overhead Costs: Include total cost and proportionate share of general overhead and profit for each line item.

8. Overhead Costs: Show cost of temporary facilities and other major cost items that are not direct cost of actual work-in-place as separate line items.

9. Closeout Costs. Include separate line items under Contractor and principal subcontracts for Project closeout requirements in an amount totaling five percent of the Contract Sum and subcontract amount.

CITY OF AMARILLO 012900 - 3 PAYMENT PROCEDURES

10. Schedule of Values Revisions: Revise the schedule of values when Change Orders or

Construction Change Directives result in a change in the Contract Sum. Include at least one separate line item for each Change Order and Construction Change Directive.

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Times: Submit Application for Payment to Architect by the fifteenth of the month. The period covered by each Application for Payment is one month, ending on the fifteenth.

1. Submit draft copy of Application for Payment seven days prior to due date for review by

Architect.

D. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment.

1. Other Application for Payment forms proposed by the Contractor shall be acceptable to

Architect and Owner. Submit forms for approval with initial submittal of schedule of values.

E. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

F. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

CITY OF AMARILLO 012900 - 4 PAYMENT PROCEDURES

A. Value of materials previously stored and remaining stored as of date of previous

Applications for Payment.

B. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

C. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

G. Transmittal: Submit three signed and notarized original copies of each Application for Payment to Architect by a method ensuring receipt. One copy shall include waivers of lien and similar attachments if required.

H. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner.

I. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Combined Contractor's construction schedule (preliminary if not final) incorporating

Work of multiple contracts, with indication of acceptance of schedule by each Contractor.

5. Products list (preliminary if not final).

6. Schedule of unit prices.

7. Submittal schedule (preliminary if not final).

8. List of Contractor's staff assignments.

9. List of Contractor's principal consultants.

10. Copies of building permits.

11. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

12. Initial progress report.

13. Report of preconstruction conference.

14. Certificates of insurance and insurance policies.

15. Performance and payment bonds.

16. Data needed to acquire Owner's insurance.

CITY OF AMARILLO 012900 - 5 PAYMENT PROCEDURES

J. Application for Payment at Substantial Completion: After Architect issues the Certificate of

Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

K. Final Payment Application: After completing Project closeout requirements, submit final

Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706.

5. AIA Document G707.

6. Evidence that claims have been settled.

7. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

8. Final liquidated damages settlement statement.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012900

CITY OF AMARILLO 012900 - 6 PAYMENT PROCEDURES

CITY OF AMARILLO 012900 - 7 PAYMENT PROCEDURES

CITY OF AMARILLO 013100 - 1 PROJECT MANAGEMENT AND COORDINATION

BHS MODERNIZATION BID DOCUMENTS

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. RFIs.

4. Digital project management procedures.

5. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Requirements:

1. Section 013200 "Construction Progress Documentation" for preparing and submitting

Contractor's construction schedule.

2. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.

1.3 DEFINITIONS

A. BIM: Building Information Modeling.

B. RFI: Request for Information. Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

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BHS MODERNIZATION BID DOCUMENTS

B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities: list addresses and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, and in prominent location in built facility. Keep list current at all times.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the

Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation. Coordinate construction operations such that Owner operations are not impacted without Owner approval.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their

Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.6 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Architect will return without response those RFIs submitted to Architect by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

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BHS MODERNIZATION BID DOCUMENTS

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Architect.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

A. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: AIA Document G716 or Software-generated form with substantially the same content as indicated above, acceptable to Architect.

1. Attachments shall be electronic files in PDF format.

D. Architect's Action: Architect will review each RFI, determine action required, and respond.

Allow seven working days for Architect's response for each RFI. RFIs received by Architect after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

A. Requests for approval of submittals.

B. Requests for approval of substitutions.

C. Requests for approval of Contractor's means and methods.

D. Requests for coordination information already indicated in the Contract

Documents.

E. Requests for adjustments in the Contract Time or the Contract Sum.

F. Requests for interpretation of Architect's actions on submittals.

G. Incomplete RFIs or inaccurately prepared RFIs.

2. Architect's action may include a request for additional information, in which case

Architect's time for response will date from time of receipt by Architect of additional information.

3. Architect's action on RFIs that may result in a change to the Contract Time, or the

Contract Sum may be eligible for Contractor to submit Change Proposal according to

Section 012600 "Contract Modification Procedures."

A. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Architect in writing within 10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Include the following: Software log with not less than the following:

1. Project name.

2. Name and address of Contractor.

CITY OF AMARILLO 013100 - 4 PROJECT MANAGEMENT AND COORDINATION

BHS MODERNIZATION BID DOCUMENTS

3. Name and address of Architect.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Architect's response was received.

8. Identification of related Minor Change in the Work, Construction Change Directive, and

Proposal Request, as appropriate.

9. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

F. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Architect within seven days if Contractor disagrees with response.

1.7 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. Architect's Data Files Not Available: Architect will not provide Architect's BIM model or CAD drawing digital data files for Contractor's use during construction.

B. PDF Document Preparation: Where PDFs are required to be submitted to Architect, prepare as follows:

1. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

2. Name file with submittal number or other unique identifier, including revision identifier.

3. Certifications: Where digitally submitted certificates and certifications are required, provide a digital signature with digital certificate on where indicated.

1.8 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times a minimum of 10 working days prior to meeting.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees at minimum of 2 working days prior to meeting.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Architect, within five days of the meeting.

B. Preconstruction Conference: Schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Architect, but no later than fifteen days after execution of the Agreement.

CITY OF AMARILLO 013100 - 5 PROJECT MANAGEMENT AND COORDINATION

BHS MODERNIZATION BID DOCUMENTS

1. Attendees: Authorized representatives of Owner, Owner's Commissioning Authority, Architect, and their consultants; Contractor and its superintendent; major subcontractors;

suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

A. Responsibilities and personnel assignments.

B. Tentative construction schedule.

C. Phasing.

D. Critical work sequencing and long lead items.

E. Designation of key personnel and their duties.

F. Lines of communications.

G. Use of web-based Project software.

H. Procedures for processing field decisions and Change Orders.

I. Procedures for RFIs.

J. Procedures for testing and inspecting.

K. Procedures for processing Applications for Payment.

L. Distribution of the Contract Documents.

M. Submittal procedures.

N. Sustainable design requirements.

O. Preparation of Record Documents.

P. Use of the premises and existing building.

Q. Work restrictions.

R. Working hours.

S. Owner's occupancy requirements.

T. Responsibility for temporary facilities and controls.

U. Procedures for moisture and mold control.

V. Procedures for disruptions and shutdowns.

W. Construction waste management and recycling.

X. Parking availability.

Y. Office, work, and storage areas.

Z. Equipment deliveries and priorities.

AA. First aid.

BB. Security.

CC. Progress cleaning.

3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Progress Meetings: Conduct progress meetings at biweekly intervals or as deemed appropriate by Owner.

1. Coordinate dates of meetings with preparation of payment requests.

2. Attendees: In addition to representatives of Owner and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these

CITY OF AMARILLO 013100 - 6 PROJECT MANAGEMENT AND COORDINATION

BHS MODERNIZATION BID DOCUMENTS

meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

A. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule.