6-01. Volume 1 - Standard Terms, Conditions and Proposal Forms.pdf

CITY OF AMARILLO VOL 1 - 1 TECHNICAL SPECIFICATIONS

RICK HUSBAND AMARILLO INTERNATIONAL AIRPORT MAY 12,2026

BHS MODERNIZATION BID DOCUMENTS

RICK HUSBAND AMARILLO INTERNATIONAL

AIRPORT

CITY OF AMARILLO

AMARILLO, TEXAS

VOLUME 1: STANDARD CONTRACT FORMS & PROPOSAL:

BHS MODERNIZATION

CITY OF AMARILLO BID NO.: BVB 414-26 SEC

FAA AIP NUMBER: TBD

AMA PROJECT NUMBER: 540402

RS&H PROJECT NUMBER: 20275073002

BID DOCUMENTS

MAY 12, 2026

GRAYSON PATH – CITY MANAGER

MICHAEL CONNER – DIRECTOR OF AVIATION

THIS DOCUMENT IS RELEASED FOR THE PURPOSE OF BIDDING UNDER THE AUTHORITY OF

KEITH M. NIX, PE, (TX REGISTRATION NO. 100724) ON MAY 12, 2026. IT IS NOT TO BE USED FOR

CONSTRUCTION, OR PERMITTING PURPOSES.

Prepared By:

SET NO.: _____________

4835 Lyndon B Johnson Freeway

Suite 700

Dallas, TX 7524

CITY OF AMARILLO TOC - 1 TABLE OF CONTENTS

RICK HUSBAND AMARILLO INTERNATIONAL AIRPORT MAY 12, 2026

TABLE OF CONTENTS

VOLUME 1 – STANDARD TERMS, CONDITIONS AND PROPOSAL FORMS

Cover

Table of Contents

CONTRACT DOCUMENTS

City of Amarillo Cover Letter and Instructions to Bidders

City of Amarillo Best Value Bid Instructions and Bid Criteria

City of Amarillo Standard Documents

Supplementary General Conditions

City’s Excluded Party List

Davis Bacon Wage Rates

Uniform General Conditions for Amarillo Building Construction Contracts

City of Amarillo Approved Forms

Payment Bond

Performance Bond

Maintenance Bond

Standard Form of Agreement

Tax Exemption Certificate

Change Order Form

Insurance Sample

Vendor Acknowledgement Form

Local Preference Consideration

List of Drawings

Mandatory Federal Contract Provisions

Proposal Forms

Contractor Checklist

City of Amarillo Best Value Bid Criteria and Bidders Statement of Qualifications

Non-Collusion Affidavit

City of Amarillo Vendor Acknowledgement Form

FAA Buy American Preference Form A3.1.3

Form of Proposal

Last Page of Proposal

CITY OF AMARILLO TOC - 2 TABLE OF CONTENTS

RICK HUSBAND AMARILLO INTERNATIONAL AIRPORT MAY 12, 2026

THIS PAGE INTENTIONALLY LEFT BLANK

CITY OF AMARILLO

PROJECT SPECIFICATIONS

CONTRACT AND BIDDING DOCUMENTS FOR

BEST VALUE BID

Airport Baggage Handling Upgrade

FOR

THE CITY OF AMARILLO, TEXAS

Bid No. BVB 414-26 SEC

Bid Closing:

June 22, 2026 2:00 PM

BVB 414-26 SEC

REQUEST FOR BEST VALUE BID

FOR BID NO. BVB 414-26 SEC

Airport Baggage Handling Upgrade

Introduction

The City of Amarillo (City) is soliciting a Request for Bid from respondents who are interested in and qualified for Airport Baggage Handling Upgrade. It is the intent of the City to award this bid based on the Bidder that can provide the goods or services at the Best Value to the City of Amarillo. The instructions for the Best Value Bid are included in the Instructions for Best Value Bid section. For more information about the City of Amarillo, visit www.amarillo.gov

Project Bidding Schedule:

1st advertisement 2nd advertisement Mandatory Pre-bid meeting Deadline for questions Deadline for response to questions Bid due date and time

May 26, 2026 June 2, 2026 June 4, 2026 10:30 AM CDT June 09, 2026 June 15. 2026 June 22, 2026 2:00 PM CDT

1. Bid Due Date And Delivery Location

1.1. Proposers may submit proposals electronically by uploading required documents at the City of Amarillo’s partner’s website, Euna Procurement. This is for your convenience in submitting an offer for the specified services.

1.2. Proposals will be opened via teleconference as shown below at 2:00 PM, June 25, 2026, or as changed by the issuance of formal addenda to all plan holders, to furnish all labor and materials and perform all work for the construction of the above referenced.

1.3. After the expiration of the time and date above first written, said sealed proposals will be opened at the scheduled location per the bid documents and publicly read aloud. Bids will be opened via teleconference if date/time stamped on or before the deadline stated at the office listed above. The Microsoft Teams meeting information is as follows:

Website:https://teams.microsoft.com/meet/219706787206378?p=WesDzkA1DZcpwdussz

Meeting ID: 219 706 787 206 378

Passcode: bT3hG3cU

1.4. Proposals may be withdrawn prior to the above scheduled time set for closing. Alteration made before BVB closing must be initialed by offeror guaranteeing authenticity.

1.5. Please allow time to upload required documentation. 24 hours in advance is recommended.

1.6. Proposers are required, whether or not a payment or performance bond is required, to submit a copy of their proposal bond from a reliable surety company, payable without recourse to the order of the City of Amarillo in an amount not less than 5% of the total amount of the proposal submitted as a guarantee that offeror will enter into a contract and execute all necessary bonds within ten (10) business days after notice of award of the contract to the Offeror. A copy of your proposal bond can be included with your proposal at the time of submission in Euna Procurement.

1.7. Failure of the offeror to include proposal security with the proposal submittal shall constitute a non-responsive proposal and result in disqualification of the proposal submittal.

1.8. Plans and specifications can be viewed online and downloaded from City of Amarillo

(bonfirehub.com) at no cost. In the event of a large file size, please be patient when downloading or viewing. Businesses without internet access may use computers available at most public libraries.

1.9. It shall be each offeror’s sole responsibility to inspect the site of the work and to inform offeror regarding all local conditions under which the work is to be done. It shall be understood and agreed that all such factors have been thoroughly investigated and considered in the preparation of the proposal submitted.

2. Pre-Proposal Meeting

2.1. For the purpose of familiarizing Proposers with the requirements, answering questions, and issuing addenda as needed for the clarification of the Best Value Bid (BVB) documents, a mandatory pre-proposal conference will be held at Rick Husband Amarillo Internation Airport, 10801 Airport Blvd, Amarillo, TX 79111, in the Kritser Conference Room and will begin promptly at 10:30 AM CDT on June 4, 2026. A tour of the project worksite will take place as part of the pre-proposal conference and will be the sole opportunity for bidders to visit the site.

2.2. For parties wishing to attend the meeting virtually, in addition to attending the mandatory, on-site, preproposal conference, a meeting link is provided below. Bidders are advised that attendance of the meeting through virtual means does not meet the mandatory attendance requirement. Bidders must have a representative on site at the meeting to meet the attendance requirement.

Website: https://teams.microsoft.com/meet/271373668380113?p=lfC7a654vlnJwfE219

Meeting ID: 271 373 668 380 113

Passcode: w9vY7PP2

2.3. All persons attending the meeting will be asked to identify themselves and the prospective offeror they represent. In the event of a mandatory pre-proposal meeting, no late arrivals will be permitted to participate in the bidding process.

2.4. The City will not be responsible for providing information discussed at the pre-proposal meeting to Proposers who do not attend the pre-proposal meeting. Attention of each offeror is particularly called to the schedule of general prevailing rate of per diem wages included in the contract documents on file in the office of the Purchasing Department of the City of Amarillo, which document is specifically referred to in this notice to Proposers. Each Proposers attention is further directed to Texas Government Code, Chapter 2258, Prevailing Wage Rates, and the requirements contained therein concerning the above wage scale and payment by the contractor of the prevailing rates of wages as heretofore established by owner in said wage scale.

2.5. The City of Amarillo hereby notifies all Proposers that in regard to any contract entered into pursuant to this advertisement, minority and women business enterprises will be afforded equal opportunities to submit proposals in response to this invitation and will not be discriminated against on the grounds of race, color, sex, disability, or national origin in consideration for an award.

2.6 The City of Amarillo does not discriminate against persons with disabilities. City of Amarillo pre-proposal meetings and proposal openings are available to all persons regardless of disability. If you require special assistance, please contact the Purchasing Department at (806) 378-3028.

3. General Conditions

Legal Addresses All notices, letters, and other communications to the respondent will be mailed, faxed, emailed or delivered to the respondent's business address, fax number or email address listed in your response. The bidder may change the address or contact information at any time by notice in writing to the City.

4. Confidential or Proprietary Information

If you consider any portion of your response to be confidential and/or proprietary and that disclosure of its contents to competitors would cause you substantial competitive harm, you must clearly identify those portions of your response by putting the term CONFIDENTIAL OR PROPRIETARY in bold letters on the applicable page(s). The City will attempt to protect the identified portions from disclosure to the extent possible under the law. You will be given notice of any request for disclosure of the identified information and given the opportunity to support your claim of confidentiality before the Texas Attorney General.

5. Cancellation

The Bid may be cancelled (in part or in its entirety) at any time with written notice by the City.

6. Disputes In case of any doubt or difference of opinion as to the services and deliverables herein, the decisions of the City shall be final and binding on both parties. The laws of the State of Texas will govern interpretation and performance of the obligations imposed on the parties pursuant to this order. Further, the successful respondent agrees that the courts of the State of Texas shall have jurisdiction over the successful respondent with respect to any action brought by the City relating to the performance of the respondent’s obligation hereunder. Venue and jurisdiction of any suit, right or cause of action arising under or in connection with these specifications, shall lie exclusively in Potter County, Texas.

7. Evaluation Of Proposals

After the responses are opened on the established date and time, they will be reviewed for responsiveness. In order for a proposal to be considered responsive, it must conform to all the substantial material terms and conditions required in the proposal. A response that does not conform to all the substantial material terms and conditions in the proposal will be declared non-responsive and will not be further evaluated.

Responses will undergo an evaluation process conducted by Senior members of management of the City of Amarillo. The vendor selected for award will be chosen on the basis of the best value responses to the City. The committee will evaluate the responses based upon the following evaluation criteria and scoring matrix:

Category Points Available Base Bid Purchase Price 40 pts Bidder Qualifications 50 pts Safety Record Questionnaire 10 pts TOTAL POINTS 100 pts

8. Evaluation Criteria This bid will be awarded to the bidder who provides goods or services at the best value for the City.

The following scoring will be used to evaluate each proposer’s response to the Bid. Points to be awarded based on requested information provided by the vendor including pricing, qualification information provided with the bid, construction time, safety record questionnaire or any other pertinent information the vendor would like the City to consider. Vendor must include a description of why any additional information is pertinent.

9. Debarment Certification Respondent will be required to certify that neither it nor its principals are currently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in the Contract resulting from these specifications by any federal department or agency. A ‘No Award to Debarred or Suspended Vendor’s Assurance’ form is attached

10. Description of Work:

These specifications and accompanying drawings are for the Airport Baggage Handling Upgrade in Amarillo, Texas.

A. This bid is to be awarded as one lot for the base bid. Alternate bid items will be awarded as selected and added to the contract sum for the base bid.

B. The bidder will provide all the work, superintendence, labor, tools, equipment, machinery and apparatus and whatever else may be necessary to complete the project as stated in this bid. The Contractor will be supplying all materials, equipment and labor.

C. The estimated budget for the base bid of this project is $6,500,000.

D. In case of discrepancy between unit price and the extension, the unit price will be taken.

E. The successful vendor will not start work until Notice to Proceed Letter from the City of

Amarillo is issued. After the bid has been awarded by the governing body, the Purchasing Department will send the awarded contractor a Notice of Award. Upon receipt of this notice, the vendor will have 10 calendar days to provide the Purchasing Department with all of the bonds, insurance, signed contracts and any other documentation that is required by the terms and conditions of the bid. The Contracts must be signed by the City, insurance and bonds must be approved and all other conditions required by the terms and conditions of the bid, such as a required pre- construction conference must also be met before the Notice to Proceed Letter can be issued.

F. This is a Best Value bid as described in the attached documents.

G. Effective January 1, 2016 The Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties (Form 1295) to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The Texas Ethics Commission has adopted rules requiring the business entity to file form 1295 electronically with the Commission. Before the City of Amarillo will enter into a binding agreement with a business, that said business must submit form 1295. The said business must go to www.ethics.state.tx.us to file Reports Electronically. Once the said business has filed the report electronically the said business will print a copy of the form and submit back to the City with the signed copy of the contracts. Once the City has received the copy of the submitted form 1295 and acknowledged the form on the Texas Ethics Commission website the City will execute the contract.

H. A person authorized to bind the company in a contract must sign all bid documents in the appropriate places. Incomplete or unsigned bids are non-responsive and will not be considered.

I. Bidders must acknowledge receipt of addendums. All addendums must be acknowledged where indicated in Amarillo’s Bidding Platform, Euna Procurement.

J. All bids submitted must remain valid for a minimum of one hundred twenty (120) days. Bid validity may be extended beyond one hundred twenty (120) days through mutual consent of the City and the bidder in writing.

K. All bidders are highly encouraged to submit their bids via Euna Procurement. We also require that all Requested Documents be included at the time of submission; bids submitted via other methods may experience significant delays.

L. BID SECURITY: For all contracts above $50,000.00, bidders must submit cashier's or certified check issued by a bank satisfactory to the Owner or an original bid bond from a surety company that is licensed and active in the State of Texas, to act as surety, payable without recourse to the order of the City of Amarillo, Texas in an amount not less than five percent (5%) of the bidder's total bid submitted as a guaranty that the bidder will enter into an agreement, execute required bonds and guaranty in the forms provided and provide required Certificate of Insurance within ten (10) calendar days after Notice of Award of

Contract to him. Copy of the original bid security must be uploaded into Euna

Procurement with all other bid documents. Bids without required check or bid bond are considered non-responsive and will not be considered. A separate bid security is required for each proposal submitted. Copy of the bond must be uploaded into Euna

Procurement during time of bid submission in the allocated space.

Checks posted by unsuccessful bidders will be returned after the Standard Form of Agreement has been properly executed by the awarded bidder. Checks will be returned by certified mail or may be picked up by a properly identified person after signing a receipt.

11. Davis Bacon Prevailing Wage Requirement This project will be governed by the Davis Bacon Prevailing Wage Rates which are included in the bid documents.

12. Vendor Qualifications After the bids have opened and the apparent low bidder has been identified. The low bidder, in order to document and prove that they are also the “low responsible bidder” shall provide to the Purchasing Agent any requested information and documentation.

13. Indemnification Contractor shall indemnify and hold harmless City and its officers, employees, agents, successors, and assigns from and against all claims, demands, suits, judgments, damages of every kind and type (bodily injury, death, property loss or destruction), attorney fees, costs, and interest that arise out of or relate to acts or omissions of Contractor or Contractor’s officers, agents, employees, or subcontractors in the course of performing the contract.

14. Questions, Clarifications and Correspondence:

14.1 It is the intent and purpose of the City of Amarillo that this request permits competitive proposals.

It shall be the Proposers responsibility to advise the Director of Purchasing if any language, requirements, etc., or any combinations thereof, inadvertently restricts or limits the requirements stated in this BVB to a single source. Such notification must be submitted via Euna Procurement and must be received by the Purchasing Department no later than seventeen (17) calendar days before the proposal closing date. A review of such notifications will be made.

14.2 No Offeror shall request any information verbally. All requests for additional information or clarification concerning this best value bid (BVB) must be submitted no later than seventeen

(17) calendar days prior to the proposal closing date via bidding portal:

Website: City of Amarillo (bonfirehub.com)

15. Indebtedness To The City of Amarillo:

Per city ordinance no. 6706, the City of Amarillo will not award a bid or contract to vendors who are delinquent in the indebtedness to this city.

16. Conflict of Interest Reporting:

Per the terms of Chapter 176 of the Local Government Code, should any vendor be awarded all or any part of the goods or services on which this Bid or Proposal solicits a return, then it is the vendor’s sole responsibility to provide the City of Amarillo, with an updated Conflict of Interest Questionnaire, Form CIQ.

The vendor must file the updated form within 7 days after learning that a prior filing (if any) is no longer accurate. This form and the names of the City Council Members, Mayor, City Manager, Deputy City Manager and Assistant City Managers is available on the City’s website located at www.amarillo.gov

17. Bidder's Knowledge of Conditions:

Prior to submission of any proposals, each bidder shall have made a thorough inspection of each site of the work, and to have read and made a thorough examination of the plans, standard specifications, and project specifications. Each bidder shall become informed as to the nature of the work, labor conditions, and other matters that may affect the cost and time of completion of the work. The failure or omission of any bidder to examine any form, instrument or document shall in no way relieve any bidder from any obligation in respect to his bid.

18. Specific Performance:

This contract will require specific performance on all criteria as stated in your proposal. All specifications as written unless specifically taken exception to by you, and that exception accepted by the City will be strictly adhered to. Any unauthorized substitution or substandard products or construction will not be tolerated.

19. Performance and Payment Bonds:

For all contracts in excess of $50,000.00, the bidder must furnish a Payment Bond. For all contracts in excess of $100,000.00, the bidder must furnish a Performance Bond. Each bond must be in the amount of one hundred (100%) percent of the total contract price from a surety company, that is licensed and active in the State of Texas, to act as surety. The bonds shall cover the faithful performance of the contract and the payment of all obligations arising in the form the owner prescribes and with such securities as the owner may approve. The period of the performance bond shall extend one year from the date of acceptance of all work performed under the contract. The contractor shall pay the premium for the required bonds.

Contractor shall use forms provided for payment and performance bonds. Do not date bonds.

On contracts without payment and performance bonds, no payment will be made until all the work is satisfactorily completed and accepted by the engineer. Contractor will not be paid until the contractor submits an affidavit to owner that all bills for labor and materials related to the work have been paid.

20. Maintenance Bond Contractor shall provide a bond on the Owner’s standard one-year maintenance bond form, providing for Contractor’s correction, replacement, or restoration of any portion of the Work which is found to be not in compliance with requirements of the Contract during period following Final Completion of the completed Project. Do not date bond. Refer to Article 12. Warranty & Guarantee in the General Requirements for full details.

21. Non-Texas Resident Bidders:

The City of Amarillo may not award a contract for general construction, improvements, services, or public works projects or purchases of supplies, materials, or equipment to a nonresident bidder unless the nonresident's bid is lower than the lowest bid submitted by a responsible Texas resident bidder by the same amount that a Texas resident bidder would be required to underbid a nonresident bidder to obtain a comparable contract in the state in which the nonresident's principal place of business is located. This subsection does not apply to a contract involving federal funds.

22. Acceptance Or Rejection of Bids/Proposals:

The City of Amarillo reserves the right to accept or reject any or all bids/proposals or parts of bids/proposals and to waive any formalities and technicalities and to accept the bid/proposal most advantageous to the City. Certain projects do require longer time periods from bid date to award. These projects will be dutifully noted in their bid books.

23. Contract Document Requirements:

The Contractor shall provide the Purchasing Department with all documentation necessary for the processing of the contract documents within ten (10) calendar days of the Notice of Award. Necessary documentation shall include, and not be limited to, proper insurance certificates, contractor's statement of materials and other charges, and bonds. After all necessary documentation is received; the project contract will be executed.

24. Tax Exemption:

Materials, which are incorporated into or become part of the project(s), are exempt from sales tax. The successful low bidder that is awarded the contract shall separate the total cost for the incorporated materials from all other cost for each project and include those amounts in the spaces provided on each project sheet provided with the agreement. The sum of the cost of materials and other cost must equal the total price bid for each project. The contract issued by the City of Amarillo shall include those separate amounts for each project. The Contractor shall execute the City of Amarillo exemption certificate for materials that will only become part of each project in the bid book. The contractor shall issue a resale certificate instead of paying the sales tax at the time of purchase.

25. Preconstruction Conference:

A mandatory pre-construction conference with the issuing Department project manager, Contractor, affected City Departments, and franchised utilities will be held as soon as possible after the project contracts have been executed. The Notice To Proceed shall not be issued until the pre-construction conference has been completed.

26. City Excluded Parties List:

Please note the City’s Excluded Parties List attached and submit your bid accordingly.

27. Explanation of Drawings and Specifications:

27.1. Scope: These specifications with the accompanying drawings are intended to describe and illustrate all material, labor and equipment necessary to construct the work named in this project as described in this Section, Item 1.

27.2. Specification Format: In many cases, the specifications, as written, are of abbreviated or short form type and include incomplete sentences. Omission of words or phrases such as “The Contractor shall”, “in conformity therewith”, “shall be”, “as noted on drawings”, “A”, “an”, “the”, and “all” are intentional. Omitted words and phrases shall be supplied by inference.

27.3. Correlation of Drawings and Specifications: In general, the drawings will indicate dimensions, positions, and kind of construction. Any work indicated on the drawings and not mentioned in the specifications, or vice versa, shall be furnished as though fully set forth in both. Work not particularly detailed, marked, or specified shall be the same as similar parts that are detailed, marked, or specified.

27.4. Errors: Should an error appear in the drawings or specifications, or in the work done by others affecting this work, the contractor shall notify the Architect/Engineer at once, and the Architect/Engineer will issue instructions as to procedure. If the contractor proceeds with the work so affected without instructions from the Architect/Engineer, he shall make any good resulting damage or defect. This includes typographical errors in the specifications, and notational errors on the drawings where doubtful of interpretation.

28. Owners Designated Representative (ODR) See General Conditions, Articles 1.15 and 3.1.2.

29. Supervision See General Conditions, Articles 1.25 and 1.26.

30. General Conditions:

Where any article of the General Conditions is supplemented hereby, the Provisions of such articles shall remain in effect. All supplemental provisions shall be considered as added thereto. Any such article is amended, voided, or superseded by provision on these Special Conditions, the provisions of such General Conditions articles not so specifically amended, voided, or superseded shall remain in effect.

31. Liens:

It is distinctly understood that by virtue of this contract, no mechanic, contractor, material man, artisan or laborer, whether skilled or unskilled, shall ever in any manner have claim or acquire any lien upon the building or buildings, or any of the improvements of whatever nature or kinds so erected or to be erected by virtue of this contract, nor upon any of the land on which said building or any of the improvements are so erected, built or situated, except as set forth in the McGregor Act as amended by the Act of the 56th Legislature, 1959.

32. Contract Form:

The “Standard Form of Agreement, of Amarillo, Texas”, for use in a contract of stipulated sum. All other documents including the original bid package together with all bid addendums and clarifications and the successful bidders bid documents will be included by reference.

33. Utilities:

The contractor will be solely responsible for all utilities furnished to the worksite that are required for construction purposes.

34. Affidavit and Consent Surety:

Before final payment is made, the contractor shall provide the owner with the following:

An affidavit that all payrolls, bills of materials and equipment, and other indebtedness connected with the work, have been paid or otherwise satisfied.

Consent of Surety to final payment is required.

35. Project Sign:

The only sign to be erected on the site shall be the project sign designed and approved by the ODR.

36. SDS Sheets The contractor is responsible for providing and distributing SDS sheets.

INSTRUCTIONS FOR BID

1. PREPARATION FOR PROPOSAL

1.1 The proposal shall be correctly filled in, stating the price in numerals for which the Bidder intends to do the work contemplated or furnish the materials required. Such prices shall be written in ink, distinctly and legibly, or typewritten. In case of discrepancy between the unit price and the extended total for a proposal item, the unit price will be taken. A proposal that has been opened may not be changed for the purpose of correcting an error in the proposal price. The Bidder shall submit the proposal on forms furnished by the City, and any corrections to the proposal price must be made on the proposal submittal prior to proposal opening.

1.2 If the proposal is submitted by an individual, his name must be signed by him or his duly authorized agent. If a proposal is submitted by a firm, association, or partnership, the name and address of each member must be given and the proposal signed by a member of the firm, association or partnership, or person duly authorized. If the proposal is submitted by a company or corporation, the company or corporate name and business address must be given, and the proposal signed by an official or duly authorized agent. Powers of attorney authorizing agents or others to sign proposals must be properly certified and must be in writing and submitted with the proposal. The proposal shall be executed in ink.

BEST VALUE BID CRITERIA

BASIS OF PROPOSALS AND SELECTION CRITERIA

The City of Amarillo uses the Best Value Bid procurement method as authorized by the Texas

Legislature and further defined by Texas Local Government Code Title 8, Subtitle A, Section

252.043. Criteria used from Sec. 252.043(b) may include:

(a) the purchase price.

(b) the reputation of the bidder and of the bidder's goods or services.

(c) the quality of the bidder's goods or services.

(d) the bidder's past relationship with the COA

(e) any relevant criteria specifically listed in the request for bids or proposals.

The Maximum Point value is equal to 100 points. The selection criteria used to evaluate each proposal includes the following:

A. BASE BID PURCHASE PRICE (40 POSSIBLE POINTS):

Submit pricing with your bid response on the form of proposal (attachment A) provided with this bid document. The quality of Bidders is not judged solely by a low initial cost proposal or, conversely, eliminated solely because of a high initial cost proposal.

B. BIDDER QUALIFICATIONS (50 POSSIBLE POINTS):

Evaluation of the Bidder’s qualifications will use the “Bidders Statement of

Qualifications” and any past experience with the Bidder. The “Bidders Statement of

Qualifications” is a minimum, and the Bidder may provide additional pertinent information relevant to the project for which they are submitting this proposal.

Evaluation of Bidder’s qualifications will be based on the following:

a) Reputation of the Bidder and Bidder’s goods and services

b) The quality of the Bidder’s goods and services

c) The Bidder’s past relationship with the City of Amarillo.

d) The Bidder’s ability to perform the work within the time specified without delay or interference.

e) Evaluation of the experience and qualifications of the Bidder’s proposed key personnel to execute the project.

C. SAFETY RECORD QUESTIONNAIRE (10 POSSIBLE POINTS):

Evaluation of the Safety Record Questionnaire (found in Attachment B) will be based on the sum of the four questions in the questionnaire. Questions 1 through 3 have a maximum point rating of one (1) point. A NO response will receive 1 point. A

YES response will be evaluated for a point value between 0 and 1.

Question 4 relates to the Experience Modification Ratio(EMOD). The lowest EMOD score of proposals received becomes the standard of evaluation. The lowest EMOD will receive a maximum point score for Question 4 of two (2) points. Other EMOD scores will be evaluated by taking the lowest EMOD score and divide it by the EMOD score of the proposal being evaluated. That fraction will then be multiplied by the maximum point value of 2 to determine the point value for the proposal being evaluated.

SUPPLEMENTARY CONDITIONS

Supplementary General Conditions

Note: Where there is a conflict between the Uniform General Conditions and the Supplementary General Conditions, the terms and conditions of the Supplementary General conditions take precedent. (See Section 1.25 of the Uniform General Terms and Conditions) for Civil Construction Contracts.

END OF SECTION

Terms and Conditions of FAA Mandatory Provisions shall apply to this project. Where a conflict exists between Uniform General Conditions and FAA Mandatory Provisions, the FAA Mandatory Provisions shall take precedent.

The information provided in this list is intended for official use only. Any request for the release of this information should first be reviewed by the City Attorney's Office. Every effort is made to maintain this list accurately; however, mistakes may occur. Therefore, you are strongly advised to contact the Purchasing Department to verify current status of any party listed here, before making a decision about a vendor listed here.

As of January 2023, the following vendors have either failed to comply with their contracts or are serving as a board member and have been debarred from doing business with the City of Amarillo, Texas for the period of time indicated.

Please review the attached list and submit your bid accordingly

CRUZ CONSTRUCTION INC.

JOHN CRUZ EXPIRATION DATE: WHEN TAX DELINQUENCY

HAS BEEN SETTLED.

JESSE'S PLUMBING

CINDY LOMELI (CONSTANCE) CITY EMPLOYEE

CITY EXCLUDED PARTIES LIST

Updates through October 3, 2024

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Uniform General Conditions for City of Amarillo Building

Construction Contracts Revised 09/30/2019

Table of Contents

Article 1. Definitions……….………………………………….…………….…...2

Article 2. Laws Governing Construction

Article 3. General Responsibilities of Owner & Contractor

Article 4. Bonds & Insurance ....................................................................…

Article 5. Contract Documents ................................................................…

Article 6. Construction Safety....................................................................…

Article 7. Quality Control…………………..………....................................…...29

Article 8. Project Scheduling Requirements…..............................................…..34

Article 9. Payments…

Article 10. Changes……………………………

Article 11. Project Completion and Acceptance

Article 12. Warranty and Guarantee……

Article 13. Suspension and Termination……………………………………... 51

Article 14. Claims and Dispute Resolution………………………………………54

Article 15. Miscellaneous………………………………………………………..56

Article 16. Business Ethics………………………………………………………57

Uniform General Conditions for City of Amarillo Building Construction Contracts

Article 1. Definitions

Unless the context clearly requires another meaning, the following terms have the meaning assigned herein.

1.1 Architect/Engineer (A/E) means a person registered as an architect pursuant to Architect/Engineer or Owner’s Engineer means a person licensed as a professional engineer pursuant Tex. Occ. Code Ann., Chapter 1001 and/or a firm employed by Owner or Design-Build Contractor to provide professional engineering services and to exercise overall responsibility for the design of a project or a significant portion thereof, and to perform the contract administration responsibilities set forth in the Contract. Certain portions of the administration of the Contract will be performed by the AE. The AE will be treated as the Owner’s representative to the extent set out in the Contract Documents. The AE shall not have the authority to act on behalf of Owner unless such authority is expressly granted in the Contract Documents, not shall such authority be implied from any act or representation of the Engineer. `

1.2 Change Order means a written modification of the Contract between the Owner and Contractor, signed by the Owner, the Contractor and the AE.

1.3 Change Order Proposal means a document generated by the Contractor in response to a Change Order Request (COR).

1.4 Change Order Request (COR) means a document, which informs the Contractor of a proposed change in the Work, and appropriately describes or otherwise documents such change.

1.5 Close-out Documents means the product brochures, product/equipment maintenance and operations instructions, manuals, and other documents/warranties, as-built record documents, affidavits of payment, releases of liens and claims, maintenance bonds (if required) and as may be further defined, identified, and required by the Contract Documents.

1.6 Contract means the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreement, either written or oral. The Contract may be amended or modified only by a written modification. The Contract Documents shall not be construed to create a Contractual relationship:

1.6.1 between the AE and the Contractor,

1.6.2 between the Owner and a Subcontractor or Subcontractors or

1.6.3 between any persons or entities other than the Owner and Contractor.

The AE shall, however, be entitled to performance and enforcement of obligations of the Contractor under the Contract intended to facilitate performance of the AE’s duties.

1.7 Contract Date is the date when the agreement between the Owner and the Contractor becomes effective.

1.8 Contract Documents means those documents identified as a component of the agreement (Contract) between the Owner and the Contractor. These may include, but are not limited to, Drawings, Specifications, Uniform General, Supplementary and Special Conditions, and all pre-bid and/or pre-proposal addenda. Special requirements (a modifier to standard city specifications) and Bid Proposal as a component of the Contract Documents.

1.9 Contractor means the individual, corporation, company, partnership, firm or other entity contracted to perform the Work, regardless of the type of construction contract used, so that the term as used herein includes a Construction Manager-at-Risk or a Design-Build firm as well as a General or Prime Contractor. The Contract Documents refer to Contractor as if singular in number.

1.10 Contract Sum means the total compensation payable to the Contractor for completion of the Work in accordance with the terms of the Contract.

1.11 Contract Time means the period between the Start Date identified in the Notice to Proceed with Construction and the Substantial Completion date identified in the Notice to Proceed or as subsequently amended by Change Order.

1.12 Day means a calendar day, unless otherwise specifically stipulated.

1.13 Drawings mean the product of the AE, which graphically depicts the Work.

1.14 Final Completion means the date determined and certified by the AE and the Owner on which the Work is fully and satisfactorily complete in accordance with the Contract.

1.15 Owner means the City of Amarillo.

1.16 Owner’s Designated Representative (ODR) means the individual assigned by the Owner to act on its behalf, and to undertake certain activities as specifically outlined in the Contract. The ODR is the only party authorized to interpret plans and make changes in the scope of work that does not affect time or money.

1.17 Project the completed job as described in the attached plans and specifications.

1.18 Project Site means the geographical area of the location of the Work.

1.19 Samples mean representative physical examples of materials, equipment or workmanship, used to confirm compliance with requirements and/or to establish standards for use in execution of the Work.

1.20 Schedule of Values means a reasonable balanced and detailed breakdown of the cost of the labor by category, cost of materials, and equipment, if any, necessary to accomplish the work described in the contract documents, submitted by the Contractor for approval by the Owner and/or the AE.

1.21 Shop Drawings means the drawings, diagrams, illustrations, schedules, performance charts, brochures and other data prepared by the Contractor or its agents, which detail a portion of the Work.

1.22 Special Conditions means the documents containing terms and conditions, which may be unique to the Project. Special Conditions are a part of the Contract Documents and have precedence over the Uniform General Conditions.

1.23 Specifications mean the written product of the AE that establishes the manufacturer, quality and/or performance of products utilized in the Work and processes to be used, including testing and verification for producing the Work.

1.24 Subcontractor means a person or entity that enters into an agreement with the Contractor to perform part of the Work or to provide services, materials or equipment for use in the Work.

1.25 Substantial Completion means that the structure or project has been made suitable for use or occupancy and is in conditions to serve its intended purpose, but might require minor work and adjustment, which the Contractor agrees to perform expeditiously.

1.26 Supplementary General Conditions means procedures and requirements that modify the Uniform General Conditions. Supplementary General Conditions, when used, have precedence over the Uniform General Conditions.

1.27 Timely Manner means any goods delivered or services performed promptly and in a time frame that causes no delay to the Project and makes necessary a change order to extend the…