80MSFC19R0010_CPSS_PP&C_Industry_Overview_Charts.pdf

National Aeronautics and Space Administration www.nasa.gov m a r s h a llIndustry Overview Charts

Consolidated Program Support Services

(CPSS) Program, Planning, & Control (PP&C)

Draft Request for Proposal (DRFP)

80MSFC19R0010

August 13, 2019 https://portal.nasa.gov/sites/msfc_osac/comm_corner/Marshall%20Photo%20of%20the%20Week/SERVIR2.jpg

Purpose of the overview charts:

Highlight acquisition requirements.

Highlight key/unique aspects of the solicitation.

Serve as an aid in preparation of proposals.

Remarks and explanations in these overview charts do not qualify the terms of the solicitation (i.e., the solicitation governs). Offerors should carefully review the final RFP, when issued, for changes made since issuance of the DRFP.

Introduction

August 13, 2019 80MSFC19R0010 2

♦ Comments and questions regarding the DRFP shall be submitted in writing to the procurement point of contact designated in the provision entitled MSFC 52.205-90, Designated Point of Contact.

All questions/comments shall be received electronically no later than

2:00 p.m. Central Time (CT), August 21, 2019.

♦ When submitting questions/comments electronically, reference solicitation number 80MSFC19R0010 in the subject line.

♦ Responses to comments or questions, which will be considered in formulation of the final RFP, will be at the discretion of the

Government. Changes will be identified in the final RFP change log.

Comments and Questions

August 13, 2019 80MSFC19R0010 3

Requirements & Functional Overview

August 13, 2019 80MSFC19R0010 4

The resulting contract will provide:

Program, Planning, & Control (PP&C) Mission Service support to various programs, projects, and organizations for Marshall Space Flight Center (MSFC) and Johnson Space Center (JSC), as well as indefinite-delivery, indefinite-quantity (IDIQ) PP&C support across the Agency.

Programmatic Subject Matter Expert (SME) IDIQ support services to various programs, projects, and organizations across the Agency.

Program Overview

August 13, 2019 80MSFC19R0010 5

As identified in Attachment L-4, Background and Historical Data, current PP&C Mission Service support is provided by:

Manufacturing Technical Solutions, Inc. (MTS) under MSFC Blanket Purchase

Agreement (BPA) NNM13AA04Z, Marshall Integrated Program Support

Services (MIPSS), Task Order NNM13AA65T, Program, Planning, and Control

Victory Solutions, Inc. (VSI) under MSFC BPA NNM13AA09Z, MIPSS, Task

Order NNM13AA64T, Cost Estimating & Analysis (CE&A)

Barrios Technology, LTD under JSC contract NNJ12GA46C, Mission and

Program Integration (MAPI)

August 13, 2019 80MSFC19R0010 6

As identified in Attachment L-4, Background and Historical Data, other NASA Center PP&C support is currently provided by:

Program Overview

Center Contract number Contract Name Prime Contractor

ARC NNA14AC46C Financial Support Services (FSS)

LOGICAL-R Joint

Venture, LLC

ARC NNA13AC87C

Project and Engineering Support

Services (PESS)

Millennium

Engineering and

Integration Services, LLC

ARC NNA14AB82C

Fully Integrated Life-cycle Mission

Support Services (FILMSS)

Wyle Laboratories, Inc.

AFRC

80AFRC19D0001

Task Order#

80AFRC19F0054

Engineering Technical Support

Services (ETSS)

New Horizons

Aeronautics, LLC

GRC NNC12BA01B

Glenn Engineering and Scientific

Services (GESS) 3 Vantage Partners, LLC

GRC NNC14BA03B

Project Management Support

Services (PMSS)

Summit Technologies

& Solutions, Inc.

KSC 80KSC017D0003

Kennedy Institutional Support

Services (KISS) IV Apache-Logical JV

August 13, 2019 80MSFC19R0010 7

Programmatic SME effort for the Agency is offered under IDIQ

CLINs of this RFP, though the current Programmatic SME support is provided by MTS under MSFC BPA NNM13AA04Z, MIPSS, Task

Order NNM14AA02T, Programmatic Subject Matter Experts (SME).

August 13, 2019 80MSFC19R0010 8

Work Breakdown Structure

1.0 Introduction

2.0 Contract Scope

3.0 Management and

Reporting

Requirements

4.0 PP&C Technical

Requirements

5.0 Other Direct Costs

(ODC)

6.0 Programmatic

SME Technical

Requirements

4.1 PP&C Integration

4.2 Earned Value

Management (EVM)

4.3 Cost Estimating

and Cost Analysis

4.4 Resource Data

Storage and Retrieval

Library

4.5 Scheduling

4.6 Risk Management

Appendix A, Center

Specific Mission

Requirements

5.1 Travel

5.2 ODC

6.1 General SME

Requirements

6.2 NASA Center-

specific SME

Support

3.1 Management

3.2 Data Deliverables

2.1 Scope

Reference DRFP Attachment J-1, Performance Work Statement (PWS).

August 13, 2019 80MSFC19R0010 9

PWS Overview

The purpose of the PWS is to set forth CPSS PP&C requirements, as well as Programmatic SME support services

PP&C services includes PP&C integration, earned value management (EVM), cost estimating and cost analysis, resource data storage and retrieval library, scheduling, and risk management.

SME support services provides highly qualified expertise to program management including, but not limited to, mentoring, strategic program and project planning and alternatives analysis, program cost and schedule projections, project review, and special studies as requested by the Government.

August 13, 2019 80MSFC19R0010 10

The technical requirements for this solicitation are provided in three sections of

Attachment J-1, Performance Work Statement (PWS):

Section 4.0, PP&C Technical Requirements (including 4.1 through 4.6) – which describes the scope of work for the PP&C support services.

Section 6.0, Programmatic SME Technical Requirements – which describes the scope of work for the SME support services.

Appendix A, Center Specific Mission Requirements – which gives the Center-specific organizational requirements (further defined requirements within the scope of Section 4.0).

The labor categories and work year equivalents (WYEs) necessary to meet the requirements specified in Attachment J-1, Appendix A, Center Specific Mission

Requirements, are provided in Attachment J-1A, Mission Labor Requirements.

For the mission services work on this contract, the Contractor will not be proposing labor categories or WYEs (the Government has included this as a requirement).

The definitions for the labor categories are provided in Attachment J-3, Labor

Category Descriptions.

PWS Technical Requirements

August 13, 2019 80MSFC19R0010 11

The potential IDIQ task order requirements in Attachment L-2, Projected Task Order Requirements, are anticipated to begin on or about the effective date of the contract and initiated and awarded during phase-in via the Government-provided Task Order Management System (TOMS).

The PP&C task order requirements currently include support to AFRC, ARC, and

GRC.

The Programmatic SME task order requirement requires access to classified information up to the Top Secret (TS) level, to include access to Sensitive Compartmented Information (SCI).

The Government is not obligated to award these task orders. This list does not exclude any Center from adding IDIQ efforts during phase-in for PP&C or Programmatic SME support.

Projected Task Order Requirements

August 13, 2019 80MSFC19R0010 12

Procurement Overview

August 13, 2019 80MSFC19R0010 13

Contract information:

Contract Type: Firm-fixed-price (FFP) for PP&C Mission Services and IDIQ task orders and time and materials (T&M) for the Programmatic SME IDIQ task orders. Performance-based deductions apply to the contract in its entirety.

NAICS Code: 541 – Professional, Scientific, and Technical Services/541715 – Research and Development in the Physical, Engineering, and Life Sciences (except Nanotechnology and Biotechnology).

Size Standard: 1,000 employees

Competition: This acquisition is designated as a total Small Business set-aside.

Contracting Approach

August 13, 2019 80MSFC19R0010 14

Contract will include a one-year base period and four one-year option periods as follows:

Total potential contract period of performance will not exceed five years unless an additional six-month option period is needed in accordance with FAR 52.217-8, Option to Extend Services.

Period of Performance

Contract Term Period

Base Contract 03/15/2021 - 03/14/2022

Option Period 1 03/15/2022 - 03/14/2023

Option Period 2 03/15/2023 - 03/14/2024

Option Period 3 03/15/2024 - 03/14/2025

Option Period 4 03/15/2025 - 03/14/2026

August 13, 2019 80MSFC19R0010 15

Work under this contract will be performed at the following locations:

MSFC Mission Service work will be performed at MSFC, NASA HQ, and KSC. (Locations are identified with the MSFC requirements in Attachment J-1, Appendix A, Center Specific Mission Requirements, and Attachment J-1A, Mission Labor Requirements.

JSC Mission Service work is anticipated to be performed only at JSC.

Mission Service work may be performed at other locations as may be approved in writing by the Contracting Officer.

IDIQ work may be performed at any location as specified in subsequent awarded task orders.

Place of Performance

16August 13, 2019 80MSFC19R0010 16

♦ At contract start, work will be required for MSFC and JSC. Some MSFC Mission Service requirements will be performed at NASA HQ and KSC. It is anticipated that work will be required at AFRC, ARC, and GRC as identified in Attachment L-2, Potential Task Order Requirements. The offeror should be familiar with the security and badging requirements for each of the respective locations.

♦ Reference DRFP Sections G and H for Center-specific access and badging requirements.

Security and Badging

August 13, 2019 80MSFC19R0010 17

♦ It has been determined that this acquisition may give rise to an OCI.

Based on the known requirements provided in Attachment J-1, and anticipated task order requirements, the offeror shall identify known or potential OCIs and include them in their OCI plan, along with resolutions to the known or potential OCIs.

♦ The OCI plan will not be evaluated as part of Mission Suitability but will be considered as an eligibility requirement. If the submitted plan cannot be made acceptable to the Government, the offeror will be considered ineligible for award.

♦ A list of all current NASA contracts and subcontracts shall be provided by the offeror to aid the Government in the evaluation of known or potential OCIs.

Organizational Conflict of Interest (OCI)

August 13, 2019 80MSFC19R0010 18

An ostensible subcontractor is a subcontractor that performs primary and vital requirements of a contract or a subcontractor upon which the contractor is unusually reliant.

To ensure compliance with the Small Business Administration’s (SBA) Ostensible Subcontractor Rule (reference 13 C.F.R. § 121.103 for how the SBA determines affiliation), all aspects of the relationship between the offeror and any proposed subcontractor should be considered to ensure the proposed subcontracting arrangement(s) is in compliance.

A violation may result in an offeror being determined ineligible for award by the SBA which is considered the final authority for determining compliance with the requirements of this rule.

Small Business Administration's Ostensible

Subcontracting Rule

CPSS PP&CAugust 12, 2019August 13, 2019 80MSFC19R0010 19

Training is required at the various NASA Centers for on-site personnel.

Training for employees and subcontractors shall be the responsibility of the Contractor.

Centers are not obligated to provide this training to Contractor personnel.

For MSFC requirements, see MSFC 52.223-97, Mandatory and Required Training.

Required On-Site Training

August 13, 2019 80MSFC19R0010 20

Phase-in will be no longer than 90 days, occurring prior to contract commencement on March 15, 2021.

Phase-in activities will be via a FFP purchase order (PO) referencing the awarded contract and the selected offeror’s proposed phase-in plan. The phase-in price will be limited to no more than $150,000.

The phase-in PO will include a PWS and list all deliverables required during the phase-in period as specified in Attachment J-2, Data Procurement Document.

Contract Phase-in (1 of 2)

August 13, 2019 80MSFC19R0010 21

Phase-in requirements include:

No disruption of service at hand over.

Date Requirements Descriptions (DRDs) required during phase-in:

Draft Management Plan (see DRD 1651MA-001) (NOTE: The Management

Plan DRD, Section 11, Initial Submission, will be revised in the Final RFP to require the draft plan during the phase-in period.)

Final Organizational Conflict of Interest (OCI) Plan (see DRD 1651MA-002)

On-Site Safety, Health, and Environmental (SHE) Plan (see DRD 1651SA-

002)

Qualified and badged staff ready to assume performance.

Contract Phase-in (2 of 2)

August 13, 2019 80MSFC19R0010 22

Anticipated proposal submittal is no later than December 09, 2019, 2:00 p.m. CT

Volumes to be submitted:

Volume I – Mission Suitability

Volume II – Price

Volume III – Past Performance

Volume IV – Contract

The delivery of Volume III - Past Performance, draft OCI Plan, and a list of all current NASA contracts and subcontracts (including contact information for the CO and Contracting Officer’s Representative) is requested by November 25, 2019 (two week prior to proposal due date). However, early submission is neither required nor a pre-requisite for proposal submission.

Proposal Submission Guidelines (1 of 3)

August 13, 2019 80MSFC19R0010 23

Page Limitations in accordance with 1852.215-81, Proposal Page Limitations

There are no exclusions from the page limitations for the page limited volumes (i.e., Volumes I and III) with the exception of Attachment L-5, Personnel and Fringe

Benefit Forms (Volume I) and Attachment L-3, Past Performance Questionnaire

(Volume III).

♦ Information that can be construed as belonging in a page-limited volume but is submitted in an unlimited page limit volume will be counted against the page-limited volume’s page limitation.

♦ Pay close attention to page limitations and other restrictions (e.g., font, kerning, line spacing, margins) as failure to comply may impact proposal acceptability and evaluation.

Proposal Submission Guidelines (2 of 3)

Volume Title Page Limitation

Volume I Mission Suitability 42

Volume II Price Unlimited

Volume III Past Performance 35

Volume IV Contract Unlimited

August 13, 2019 80MSFC19R0010 24

Proposal Delivery: In accordance with MSFC 52.205-90, Designated

Point of Contact, the specified location for hand delivery of proposals on the specified due date is:

Marshall Institute- Education Training Facility (ETF)

U.S. Space and Rocket Center (USSRC)

Attn: Jennifer A. Jones/PS22

One Tranquility Base

Huntsville, AL 35805-3399

♦ Earlier hand delivery of proposal materials (e.g., Past Performance volume, draft OCI Plan, and listing of all current NASA contracts and subcontracts) or all proposal materials if submitted together, to NASA

MSFC Building 4203 may be accomplished upon coordination with the point of contact specified in the above referenced provision.

Proposal Submission Guidelines (3 of 3)

August 13, 2019 80MSFC19R0010 25

The Government has a requirement for the Contractor to access classified information up to the Top Secret level, to include access to Sensitive

Compartmented Information (SCI) in support of the Space Launch System

(SLS) program.

An active Top Secret Facility Clearance (FCL) is required by the due date for receipt of proposals. Unpopulated Joint Venture (JV) offerors must have Top

Secret FCLs for each member of the JV by the specified proposal due date.

The Government will verify that the offeror possesses an active FCL using the

Defense Counterintelligence and Security Agency’s (DCSA) National

Industrial Security System (NISS), utilizing the CAGE code(s) provided.

No offeror will be considered for award that does not have a Top Secret level

FCL in place by the due date for receipt of proposals.

Security Classification Requirements

August 12, 2019August 13, 2019 80MSFC19R0010 26

A best value tradeoff process will be performed between the factors of

Mission Suitability, Price, and Past Performance.

The relative importance of these factors is:

Mission Suitability is considered slightly more important than Price and Past

Performance. Price and Past Performance are considered to be essentially equal in importance. Mission Suitability and Past Performance, when combined, are considered to be significantly more important than Price.

Evaluation Factors for Award

August 12, 2019August 13, 2019 80MSFC19R0010 27

Volume 1 – Mission Suitability

Subfactor 1 - Management Approach (MA):

MA-1: General Management Approach

MA-2: Phase-in Plan

MA-3: Staffing Approach

Subfactor 2 - Technical Approach (TA):

TA: Technical Approach

Mission Suitability

Subfactor Points

Management Approach 600

Technical Approach 400

Total 1,000

August 13, 2019 80MSFC19R0010 28

The offeror shall provide a compliance matrix (within the page limitation) that cross-references the offeror’s numbering structure and corresponding volume page number with all requirements associated with each subfactor in order to-

Assist offerors in ensuring that no Government requirement is overlooked

Assist the Government in evaluating the offeror’s response to each requirement

Offeror’s shall propose a deduction schedule associated with Performance

Element 2 of Attachment J-8, Performance Requirements Summary, along with associated rationale which will factor in the evaluation.

The proposed Staffing Approach shall address the offeror’s approach to attract, recruit, and retain specialized personnel with the requisite unique skills and capabilities.

The proposed Total Compensation Plan shall be included as part of the proposed

Staffing Approach.

Mission Suitability Factor

August 13, 2019 80MSFC19R0010 29

♦ The Excel Pricing Model (EPM) provided as Attachment L-1 in the solicitation shall be utilized to prepare the offeror’s Price proposal. The EPM is designed to allow for calculation of the offeror’s total price (i.e., Tab A-1, Cell G35). Offeror’s shall ensure that the total price reflects the offeror’s intended price.

♦ Values calculated in the EPM shall be used for the fill-ins in Volume IV - Contract (i.e., Clause MSFC 52.216-92, Matrix of Contract Line Items (CLINs), Attachment J-4, Indefinite-Delivery, Indefinite-Quantity (IDIQ) Rates (includes all fully burdened labor rates and other direct cost indirect rates).

♦ Offeror’s shall ensure that all required EPM data is provided, as failure to provide all required data (e.g., IDIQ labor rates for all labor categories for all years of performance, for all Centers) could adversely impact the offeror’s Mission Suitability score or result in a determination that the proposal is unacceptable.

♦ Phase-in efforts, performed under a separate purchase order (with a max value of $150K), will not factor in the best value determination.

♦ Follow the instructions in the EPM carefully to avoid deleting, changing, or corrupting any of the Government’s provided formulas.

Price Factor

August 13, 2019 80MSFC19R0010 30

♦ Submit no more that five references for past performance (contracts and/or subcontracts) for the offeror and major subcontractors.

Note: At least two references should be for the offeror.

♦ Past Performance is limited to contracts (or subcontracts) held within three years of the due date of proposals.

Each reference contract shall have a minimum performance of six months within the three-year period.

Performance of effort outside the three-year period will not be evaluated.

♦ This factor will not be numerically scored but assigned a confidence level rating. A rating of Neutral will be assigned for an offeror without a record of relevant past performance (FAR Subpart 15.305(a)(2)(ii) and (iv)).

Past Performance Factor

August 13, 2019 80MSFC19R0010 31

All offeror fill-ins must be completed as follows:

Contract Instruction Highlights

Section/Attachment Clause/Attachment Fill-in Required

SF33* All applicable blocks

B 1852.216-78, Firm Fixed Price FFP Value

B MSFC 52.216-92, Matrix of Contract

Line Items (CLINs) FFP CLIN Values and Total Value of Base FFP CLIN

H 1852.235-71, Key Personnel and

Facilities As applicable

J-4 Attachment J-4, Indefinite-Delivery, Indefinite-Quantity (IDIQ) Rates

All categories, all contract periods, all Centers

All Other Direct Cost Indirect Rates

J-8 Attachment J-8, Performance

Requirements Summary (PRS) Performance Element 2, Deduction Schedule percentages

K 52.204-8, Annual Representations and

Certifications Paragraphs (b) and (d)

K 52.209-7, Information Regarding

Responsibility Matters

Paragraph (b)

K 52.209-12, Certification Regarding Tax

Matters Paragraph (b)

K 52.209-13, Violation of Arms Control

Treaties or Agreements-Certification Paragraph (b)

Phase-in Purchase Order SF1449 All applicable blocks

Purchase Order 1852.216-78, Firm Fixed Price FFP Value

August 13, 2019 80MSFC19R0010 32

DRFP Released 08/05/2019 Industry Overview Charts Posted 08/13/2019 DRFP Comments Due 08/21/2019 Release Final RFP 10/25/2019 Proposals Due 12/09/2019 Source Selection 11/20/2020 Contract Award 12/04/2020 Phase-in Start 12/15/2020 Contract Effective Date 03/15/2021

All dates are subject to change and are to be used for planning purposes only. Please note time deadlines for submission of proposals as noted in MSFC 52.215-91, Due Date for Receipt of Proposals or Quotations.

Offers submitted in response to this solicitation shall remain in effect not less than 365 days after the date specified for receipt by the Government.

However, in accordance with FAR 52.215-1, a different (longer) validity period may be proposed.

Schedule

August 13, 2019 80MSFC19R0010 33

Assembling a Good Proposal (1 of 2)

♦ Conduct adequate research. Have you:

Thoroughly read the entire solicitation?

Asked about any ambiguities?

Taken advantage of available on-line guidance to help assemble a quality proposal?

Performed adequate due diligence to understand the current operational environment?

♦ Ensure compliance with solicitation requirements-

If the Government asked for it, provide it.

Abide by page count, font size limitations, and other restrictions. Do not have material returned unread.

Be on time for proposal delivery.

Submit your best offer as the Government can award without discussions.

August 13, 2019 80MSFC19R0010 34

Assembling a Good Proposal (2 of 2)

♦ Ensure compliance with solicitation requirements.

Sign the SF33 and phase-in purchase order SF1449.

Understand socioeconomic requirements relative to any set-aside and subcontracting limitation requirements.

Ensure System for Award Management (SAM) data is up-to-date.

Acknowledge all RFP amendments, if any, subsequent to final RFP release.

Acknowledge and accept, or take exception to (if adequately explained) all terms and conditions.

Place requested information in the correct proposal volume.

Double check all proposal volumes for blank or missing pages.

August 13, 2019 80MSFC19R0010 35

♦ A pre-proposal conference after release of the final RFP is not anticipated.

♦ This information is preliminary and subject to change when the final

RFP is released.

♦ Responses to questions/clarifications will be provided as an attachment to the final RFP or as changes in the final RFP which will be posted in the same manner as the DRFP (FedBizOpps).

♦ The offeror should monitor the FedBizOpps website for periodic updates.

Concluding Notes

August 13, 2019 80MSFC19R0010 36

The NASA Marshall Space Flight Center would like to thank you for your interest and participation in this important acquisition.

Thank You

August 13, 2019 80MSFC19R0010 37