CSFO_II_RFP_Amendment_1_(FINAL).pdf

Amendment #1

RFP 80JSC019R0034

Center Safety and Fire Operations II (CSFO II) Request for Proposal (RFP) Questions and Answers

1. File Name and/or Number: RFP

Section/Subsection Name and/or Number: Section L - Attachment L-1: Sample Task Order, 5.0 Period of Performance Page Number: 219 What it States: “Period of Performance: October 1, 2019 through September 30, 2020” Question: We believe Period of Performance should start November 1, 2019 to align with the rest of the RFP.

Answer: This amendment revises Section L - Attachment L-1: Sample Task Order, 5.0 Period of Performance as follows:

From:

October 1, 2019 through September 30, 2020.

To:

November 1, 2019 through September 30, 2020.

2. File Name and/or Number: RFP Section/Subsection Name and/or Number: L.2.2 Page Number: 190 What it States: Offerors shall arrange their proposals as set forth in Table L-2. Proposal sections excluded from the page limit shall be placed at the end of each volume.

Conflicting Section File Name and/or Number: RFP Section/Subsection Name and/or Number: Table L-2 Page Number: 190 What it States: Table L-2 lists the Safety and Health Plan as the 2nd Section of Volume I, however, it is excluded from the 125 page count, which means it should be located in the end of the volume with the other excluded items.

Question: The statement has conflicting requirements of placing the sections as they are listed in Table L-2 but placing excluded sections in the back of the volume.

Recommendation: We recommend moving the Safety and Health Plan to the end of Volume I so that the front part can have continuous page numbers to easily demonstrate the 125 page count compliance.

Answer: This amendment revises Table L-2 on Page 190 by placing the Safety and Health Plan row in between the Sample IDIQ Task Order Templates row and Program Manager Letter of Commitment row so that the excluded items from the 125 page count are at the end of Volume I.

3. File Name and/or Number: RFP Section/Subsection Name and/or Number: L.8 Model Contract Page Number: 210 What it States: SF 33 is part of Section A.

File Name and/or Number: RFP Section/Subsection Name and/or Number: Table L-2 Page Number: 192 What it States: Table L-2 designates Volume V Model Contract as MS Word.

File Name and/or Number: 80JSC019R0034_-_SF33.pdf Question: The SF33 was provided as a separate pdf file and needs to be signed. Should it be submitted as a separate pdf file as provided to us or does it need to be embedded into the overall Model Contract MS Word document?

Answer: Although the Model Contract is inclusive of every Section A through J, the SF33 is a separate pdf file which should be signed electronically and submitted as a separate pdf file.

4. File Name and/or Number: RFP

Page Number: 210 What it States: For the SF33…provide an original signature.

Question: Can this be a digital signature created within the pdf file or does it need to be hand signed? If hand signed, the form would need to be scanned to be submitted electronically. Does that meet the definition of “original signature”? Please clarify how the original signature needs to be provided on the SF33.

Answer: A digital signature should be created on the SF33 or hand signed and scanned to be submitted electronically with the proposal through Federal Business Opportunities. This will meet the definition of an original signature.

5. File Name and/or Number: RFP

Page Number: 211 What it States: Offerors shall submit the required documents (listing the 4 plans required to be submitted in Vol I).

Question: Please confirm that we are to submit another copy of the plans in Vol V Section J in addition to the copies submitted in Vol I.

Answer: Correct.

6. File Name and/or Number: RFP Section/Subsection Name and/or Number: L.4(b)(2) Page Number: 195 What it States: BOE required for Sample Task Order (not Scenario)

Conflicting Section:

File Name and/or Number: RFP Section/Subsection Name and/or Number: L.4(b)(b) Page Number: 197 What it States: Basis of Estimate (BOE) (Sample Task Order and Technical Scenario)

Conflicting Section:

File Name and/or Number: RFP Section/Subsection Name and/or Number: Attachment L-2: Technical Scenario 6.c.

Page Number: 224 What it States: A cost analysis for labor and non-labor resources is not required for Technical Scenario.

Question: We understand that the Technical Scenario requests a description of our approach and method to provide for adequate labor, but it is not requesting a detailed BOE. Technical Scenario was removed from L.4(b)(2) on page 195 but it remains part of L.4(b)(b) on page 197. Should it be removed from the L.4(b)(b) requirement on page 197?

Answer: No, this amendment revises Section L.4(b)(2) Basis of Estimate (BOE) on Page 195 as follows:

From:

Explain the BOE by providing supporting rationale for all labor resources (WYEs and skill mix) and non-labor resources proposed in response to the Sample Task Order.

To:

Explain the BOE by providing supporting rationale for all labor resources (WYEs and skill mix) and non-labor resources proposed in response to the Sample Task Order. Explain the Standard Labor Categories proposed in response to the Technical Scenario.

7. File Name and/or Number: RFP

Page Number: 210 What it States: Section I: “None” for areas of Model Contract Offerors are Required to Complete.

Conflicting Section File Name and/or Number: RFP Section/Subsection Name and/or Number: Section I, 52.219-18 (d)(2) Page Number: 63, 72 What it States: The OFI will notify the Johnson Space Center Contracting Officer in writing immediately upon entering an agreement (either oral or written) to transfer all or part of its stock or other ownership interest to any other party.

Conflicting Section File Name and/or Number: RFP Section/Subsection Name and/or Number: Section I, 52.223-3 (b) Page Number: 65 What it States: Provide a list of Hazardous Materials OFI or None and ID No. OFI or None.

Question: Please clarify if the Offeror is to fill in the Section I OFI blanks at proposal submittal even though the Section L.8 table states there is no information required in Section I. Also, clarify what specific information is required to fill in the 52.219-18 (d)(2).

Answer: This amendment revises Section L.8 Model Contract as follows:

From:

Section I None

Section I - 52.219-18(d)(2) – Fill-in Offeror Name

- 52.223-3(b) – Fill-in Material and Identification No.

8. File Name and/or Number: RFP

Section/Subsection Name and/or Number: Section I, 52.219-18 “NOTIFICATION OF COMPETITION

LIMITED TO ELIBIBLE 8(A) PARTICIPANTS (JAN 2017)

Page Number: 63

File Name and/or Number: RFP Section/Subsection Name and/or Number: Section I, 52.219-18 “NOTIFICATION OF COMPETITION

LIMITED TO ELIBIBLE 8(A) CONCERNS (APR 2015)

Page Number: 72 Question: Clause 52.219-18 is included in Section I twice (with two different version dates).

Answer: One is a FAR clause and the other is a NASA FAR Supplement (NFS) clause. The FAR clause at 52.219-18 is entitled “NOTIFICATION OF COMPETITION LIMITED TO ELIGIBLE 8(A) PARTICIPANTS (JAN 2017)” whereas the NFS clause at 1852.219-18 entitled “NOTIFICATION OF COMPETITION

LIMITED TO ELIGIBLE 8(A) CONCERNS (APR 2015).

9. File Name and/or Number: CSFO_II_Cost_and_Pricing_Workbooks Section/Subsection Name and/or Number: Technical Resource Template Page Number: TRT Tab What it States: 2.3 Engineering Management Question: Please confirm TRT Tab SOW 2.3 should be titled 2.3 Environmental Management instead of Engineering Management to align with the SOW and Sample Task Order.

Answer: This amendment revises the Cost and Pricing Workbooks TRT Tab to reflect 2.3 Environmental Management to align with the SOW Section 2.3.

10. File Name and/or Number: RFP Section/Subsection Name and/or Number: L-5(k) Environmental and Safety and Health Data Page Number: 233 What it States: For all of your contracts for the past three years include NAICS codes and Points of Contacts for each.

Question: Doesn’t specify who the POCs should be. Please clarify if the Government wants customer or offeror points of contacts for each contract.

Answer: For Section L-5(k) on Page 200, the points of contact (POCs) should be the customer. For the Environmental and Safety and Health Data on Page 200, the POCs should be the offeror. For the Past Performance Questionnaire on Page 233, the POCs should be the customer.

11. File Name and/or Number: CSFO_II_Cost_and_Pricing_Workbooks

Question: Will the Government please consider removing the requirement for Program Manager past performance questionnaires? Instead, please evaluate the relevancy and recency of the Program Manager past performance narrative within the Past Performance Volume, which will include applicable, non-proprietary contract information for ease of Government reference.

Answer: No, the PPQ for the proposed Program Manager is required. The proposed Program Manager’s resume should clearly indicate if the current employer should not be contacted.

17. Solicitation Reference Section: Ref: DRD 01 – Contract Management Plan

Reference Details: Per the requirements of Section L, the following are to be provided at the time of proposal submission:

l. Provide the “Workbreak Down Structure” (WBS) that shows all the products and services required to achieve all the requirements of this contract. Sub-divide the WBS into the work to be accomplished in elements that serve as the basis for detailed planning and control, and permit the collection of cost and schedule data for each element. Format the WBS as a tree structure composed of all the work required by the contract SOW.

m. Attach a dictionary to provide a concise description of contract tasks to be performed and products to be delivered, subdivided by WBS elements. A WBS element may represent an identifiable product, a set of data, a service, a task, or a budget function. Lower levels of detail, which the contractor uses for its own management purposes to validate information reported to NASA, shall be compatible with NASA requirements and be accessible to NASA. The relationship between the WBS and the contractor’s internal organizations and processes should also be provided.

Question: Can the Government please clarify what it means by “Concise description,” and provide clarification around the specific requirements of the WBS Dictionary that will be evaluated? We also respectfully ask that the Government exclude the WBS Tree and WBS Dictionary from page count.

Answer: The WBS Tree is a visual representation of how to implement the SOW requirements. The WBS Dictionary provides a clear, succinct, and high level description of how the work is accomplished. Both are necessary for evaluation under DRD 01 - Contract Management Plan for Technical Acceptability and should not be excluded from the page count.

18. Solicitation Reference Section: CSFO II Technical Library, Pricing Data

Question: There doesn’t appear to be a pricing range provided for the Business Support Specialist, but there does appear to be a range provided for a Computer Programmer, which is not included as a standard labor category. Can the Government please clarify?

Answer: The Business Support Specialist SLC is a new labor category for CSFO II. The Computer Programmer SLC was a labor category for CSFO that is not included for CSFO II.

19. Solicitation Reference Section: CSFO II Technical Library, Pricing Data

Question: The price ranges for the Engineer Safety Specialists I-III and the Fire Protection Engineer Levels I and II appear to be transposed. Can the Government please confirm the ranges for each of these levels?

Answer: Please see the above responses to Questions 14 and 15.

20. Solicitation Reference Section: CSFO II Technical Library, Pricing Data

Question: Can the Government please clarify, whether Database Analyst I or Database Analyst II corresponds with the Database Analyst in the CSFO Technical Library Pricing Data?

Answer: Data Analyst I corresponds with the Database Analyst in the CSFO Technical Library Pricing Data.

21. Solicitation Reference Section: CSFO II Technical Reference Library

Question: There are links within the Technical Reference library that still are not accessible. Can the Government please provide an updated Technical Reference Library?

Answer: Updated Technical Library Links and Documents have been placed in the CSFO II Technical Library, which is available at https://procurement.jsc.nasa.gov/csfo2 and through Federal Business Opportunities at https://www.fbo.gov.

22. Solicitation Reference Section: Cost and Pricing Workbook, FBR Tab

Question: Can the government please confirm that the Subcontractor FBR/hr Rates in Columns M-S are to be Burdened without Fee, as their Fee will be added in Column J?

Answer: Columns M through O contains the subcontractors’ fully-burdened labor rates INCLUDING the subcontractors’ fee or profit. Column P identifies any burden rate that the prime contractor may apply to the subcontractors’ rates (in accordance with the prime contractor’s accounting system). Columns Q through S contains the subcontractors rates as burdened with the prime’s burden rate, if any. Also, see Cells B32 – B36 on the FBR worksheet for instructions for completing the worksheet.

23. Solicitation Reference Section: L.6 Cost and Price Factor – Volume III

Reference Details: Attachment L3 is referred to as both the cost and pricing workbook as well as the Technical Resources Summary Template (TRST for the Sample Task Order)

Question: Can the Government please clarify? Can the Government please also confirm that all Major Subcontractors have to completely fill out their own respective cost and pricing workbook?

https://procurement.jsc.nasa.gov/csfo2 https://www.fbo.gov/

Answer:

• The “Cost and Pricing Workbook” includes all worksheets, including the following technical resource worksheets: Technical Resources Template (TRT) and Technical Resources Summary Templates (TRST).

• This amendment revises Section L.4(b) TRST (Sample Task Order) as follows:

The Offeror shall complete Attachment L-3, Technical Resources Summary Template (TRST for the Sample Task Order). The TRST shall be consistent with the BOEs. The TRST shall reconcile to the cost volume. The rollup summary table shall reconcile with the details and shall reconcile with the cost proposal as indicated in the cost proposal instructions for a pricing model. Note that the TRST shall also be submitted as part of Volume III, Cost/Price.

The Offeror shall complete the Technical Resources Summary Template (TRST for the Sample Task Order) worksheet in Attachment L-3, Cost and Pricing Workbook. The TRST shall be consistent with the BOEs. The TRST shall reconcile to the cost volume. The rollup summary table shall reconcile with the details and shall reconcile with the cost proposal as indicated in the cost proposal instructions for a pricing model. Note that the TRST shall also be submitted as part of Volume III, Cost/Price.

• All Major Subcontractors have to prepare all RELEVANT worksheets. Since the subcontractors will not be proposing resources, it is not necessary for the subcontractors to prepare worksheets TRT-TO, TRST, and TOPT-TO.

24. Solicitation Reference Section: L.6 Cost and Price Factor – Volume III

Question: Can the Government please confirm that the offerors supporting narrative may be presented in a WORD file.

Answer: As provided in Section L, Table L-2, the Cost and Price Factor Narrative is to be provided in MS Word.

25. References: FRFP references CSFO II Cost and Pricing Worksheet, “IRAP” tab Instructions - "The "Proposed Out-Year Rate of Escalation" field at the top right of the template (Column O, Row 9) is used to identify the Offeror's proposed out-year escalation."

Question:

Cell O9 is blank, please clarify the location of the escalation.

Answer: This amendment deletes only the instructions related to the “Proposed Out-Year Rate of Escalation” in the IRAP worksheet. Escalation for out-years are included in the FBR worksheet.

26. References: DRFP references DRAFT CSFO II Request for Proposal, Page C-21, 10.0 Special Projects

“As authorized by a separate task order, the other safety-related special projects may include…” CSFO II Cost and Pricing Worksheet, “TRT TO” tab

Question:

Section 10.0 Special Projects is excluded from the “TRT TO” tab. Please confirm that 10.0 Special Projects efforts are excluded from this proposal pricing and will be issued post award as required.

Answer: Yes, Section 10.0 Special Projects is excluded from this proposal pricing, unless a Section

10.0 requirement arises post award.

27. Question: Please provide number of employees in the following age groups in order to get pricing quotation for health care benefits?

18-26 27-35 36-45 46-55 56-65 66-75

Answer: This information was not collected for this solicitation; therefore, cannot be provided.

28. Reference: Issue lockout and tagout devices from NASA and contractors. This typically runs between 100 and 200 per year.

Question:

Will we have access to previous data that indicate the number of locks vs tags used and the types of locks used that make up the 100 to 200 per year? This information will help with managing and maintaining inventory.

Answer: Yes, a sample listing has been placed in the CSFO II Technical Library.

29. Reference: Provide the capability to fulfill customer requirements for specific lockout/tagout devices both during and outside of normal business hours.

Question:

Will we have personnel around the clock or on call? This information is need for scheduling and cost.

Answer: Requests are made during normal business hours with infrequent on-call support requested outside of normal business hours.

30. Reference: Provide reports on missing lockout/tagout devices per DRD 13 –Engineering Reports, Item 2.

Question:

How will we know if a device is missing and how many and how can we access DRD 13 – Engineering Reports, Item 2? This information will also help with managing and maintaining inventory.

Answer: DRD 09 – Engineering Reports Item 2 will identify missing devices. An example of Item 2 from DRD 09 – Engineering Reports has been placed in the CSFO II Technical Library.

31. Reference: Maintain accurate records of request date, device type, date of issuance, and receiving party.

Question:

If we are maintaining accurate records of request date, device type, date of issuance and receiving party, why would we be missing devices? This information will help to account for all locks and devices, hold receiving parties accountable, and reduce cost overruns.

Answer: Devices would be considered missing when they are not returned. Please see the response to Question #30.

32. Reference: …. Account for all locks and devices to the point of distribution.

Question:

Is it possible to obtain information from the receiving party (point of distribution) as to where and what equipment the device is being placed? This information may reduce missing devices and make it easier to account for devices. The information would also allow for more efficient searching, reporting and trending capabilities of devices.

Answer: Please see the response to Question #30.

33. Reference: Access and use existing Lock Out/Tag Out database to include trending, searching, and reporting capabilities.

Question:

Do we know what type of database is being used?

Answer: The method used to track devices is an Excel spreadsheet.

34. Question: Will there be onsite offices for all contract employees including the Program Manager and support staff? - If not, which employees will not have offices on site?

Answer: Yes, the Government will provide the necessary on site office space for contractor employees located at JSC as governed by the issued task order(s).

35. File Name and/or Number: Sample Task Order Section/Subsection Name and/or Number: 8. Required Data Requirements Description (DRDs) Page Number: 119/120

Question: Section 8 – Required Data Requirements Description (DRDs) suggests DRD 09, Engineering Reports and DRD 10, Management Reports are to be submitted with Sample Task Order. What abbreviated information is the government looking for offeror to provide from these two reports in the Sample Task Order Proposal?

Answer: The submission of DRDs 09 and 10 in response to the Sample Task Order should contain sufficient detail to support the offeror’s proposed technical approach.

36. File Name and/or Number: Sample Task Order Section/Subsection Name and/or Number: L.4 (b) Subfactor B: Specific Technical Understanding and Resources:

Page Number: 196, 213, 218 Question: Sample Task Order has SOW requirements for SOW 9.0 Agency Safety Training indicated on page 213 and 218. On page 196, SOW 9.0 Agency Safety Training is not listed in the requirements table. Should SOW 9.0 Agency Safety Training be included in Sample Task Order response?

Answer: Yes. This amendment revises Section L.4(b), Table L-3, Specific Technical Understanding and Resources Requirements, CSFO II Sample Task Order, SOW References on Page 196 as follows:

From:

- SOW 2, Contract Management

- SOW 3, Engineering Analysis and Services

- SOW 4, Institutional Safety

- SOW 7, Test Safety Operations

- SOW 8, Safety Information Management

- SOW 2, Contract Management

- SOW 3, Engineering Analysis and Services

- SOW 4, Institutional Safety

- SOW 7, Test Safety Operations

- SOW 9, Safety Training

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Cont’d)

1. Revise Section B, Table B-1 Contract Year 1 on Page 9 by amending as follows:

10/01/19 – 09/30/20

11/01/19 – 09/30/20

2. Revise Section L.2, Table L-2 on Page 190 by amending as follows:

Volume

No.

Title Page

Limit Items Included or

Excluded from the Page

Limit

Electronic Format

I Technical Acceptability

125 See Below MS Word or

Excel Contract

Management Plan

DRD-01:

Sections: “a” – “d”, “f” – “h”, “j”, “l” – “q, and “s” – “t”

Included MS Word

Safety & Health Plan DRD-03:

- Section 1: 1.1 - 1.4, 1.6, 1.7; 1.12

- 1.13

- Section 2: 2.1 - 2.7.1.6; 2.7.2

- Section 3: 3.1 – 3.7, 3.10 – 3.13

- Section 4: 4.1 – 4.3

40 Excluded from 125, but limited to

40 pages

MS Word

Contract Phase- In Plan DRD-06

Included MS Word

Total Compensation Plan (TCP) DRD- 15 *

Included; see also legend at the bottom of the table.

MS Word

Response to Sample IDIQ Task Order - Specific Technical Understanding and Resources

Included MS Word

Technical Scenario - Technical Approach to Special Projects

Included MS Word

Standard Labor Categories (Attachment J- 9)-If additional labor categories are proposed

Included MS Word

Sample IDIQ Task Order- Templates

Excluded from 125;

No page limit

Template

Program Manager Letter of Commitment

Excluded from 125, but limited to

1 page

MS Word

Program Manager Resume

Excluded from 125 MS Word

Volume No.

Title Page Limit

Items Included or Excluded from the Page Limit

Electronic Format

I Technical Acceptability

125 See Below MS Word or

Excel Contract

Management Plan

DRD-01:

Sections: “a” – “d”, “f” – “h”, “j”, “l” – “q, and “s” – “t”

Included MS Word

Contract Phase- In Plan DRD-06

Included MS Word

Total Compensation Plan (TCP) DRD- 15 *

Included; see also legend at the bottom of the table.

MS Word

Response to Sample IDIQ Task Order - Specific Technical Understanding and Resources

Included MS Word

Technical Scenario - Technical Approach to Special Projects

Included MS Word

Standard Labor Categories (Attachment J- 9)-If additional labor categories are proposed

Included MS Word

Sample IDIQ Task Order- Templates

Excluded from 125;

No page limit

Template

Safety & Health Plan DRD-03:

- Section 1: 1.1 - 1.4, 1.6, 1.7; 1.12

- 1.13

- Section 2: 2.1 - 2.7.1.6; 2.7.2

- Section 3: 3.1 – 3.7, 3.10 – 3.13

- Section 4: 4.1 – 4.3

40 Excluded from 125, but limited to

40 pages

MS Word

Program Manager Letter of Commitment

Excluded from 125, but limited to

1 page

MS Word

Program Manager Resume

Excluded from 125 MS Word

3. Revise Section L.4(b)(2) Basis of Estimate (BOE) on Page 195 by amending as follows:

Explain the BOE by providing supporting rationale for all labor resources (WYEs and skill mix) and non-labor resources proposed in response to the Sample Task Order.

To:

Explain the BOE by providing supporting rationale for all labor resources (WYEs and skill mix) and non-labor resources proposed in response to the Sample Task Order. Explain the Standard Labor Categories proposed in response to the Technical Scenario.

4. Revise Section L.4(b), Table L-3 Specific Technical Understanding and Resources Requirements, CSFO II Sample Task Order, SOW References on Page 196 by amending as follows:

From:

- SOW 2, Contract Management

- SOW 3, Engineering Analysis and Services

- SOW 4, Institutional Safety

- SOW 7, Test Safety Operations

- SOW 2, Contract Management

- SOW 3, Engineering Analysis and Services

- SOW 4, Institutional Safety

- SOW 7, Test Safety Operations

- SOW 9, Safety Training

5. Revise Section L.4(b) Technical Resources Summary Templates (TRST) (Sample Task Order) on Page 197 by amending as follows:

From:

The Offeror shall complete Attachment L-3, Technical Resources Summary Template (TRST for the Sample Task Order). The TRST shall be consistent with the BOEs. The TRST shall reconcile to the cost volume. The rollup summary table shall reconcile with the details and shall reconcile with the cost proposal as indicated in the cost proposal instructions for a pricing model. Note that the TRST shall also be submitted as part of Volume III, Cost/Price.

The Offeror shall complete the Technical Resources Summary Template (TRST for the Sample Task Order) worksheet in Attachment L-3, Cost and Pricing Workbook. The TRST shall be consistent with the BOEs. The TRST shall reconcile to the cost volume. The rollup summary table shall reconcile with the details and shall reconcile with the cost proposal as indicated in the cost proposal instructions for a pricing model. Note that the TRST shall also be submitted as part of Volume III, Cost/Price.

6. Revise Section L.8 Model Contract on Page 210 by amending as follows:

Section I None

Section I - 52.219-18(d)(2) – Fill-in Offeror Name

- 52.223-3(b) – Fill-in Material and Identification No.

7. Revise Section L – Attachment L-1: Sample Task Order, 5.0 Period of Performance on Page 219 by amending as follows:

From:

October 1, 2019 through September 30, 2020.

November 1, 2019 through September 30, 2020.

8. Revise Attachment L-3 Cost and Pricing Workbook: TRT worksheet by amending as follows:

2.3 Engineering Management

2.3 Environmental Management

9. Revise Attachment L-3 Cost and Pricing Workbook: IRAP Worksheet by deleting only the instructions related to the “Proposed Out-Year Rate of Escalation”.

All other terms and conditions remain the same.