Attachment_E_-_533_Instructions.pdf
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- Attached to
- Solar Wind Plasma Sensor (SWiPS) Space Weather Follow-On (SWFO-L1) Mission 80GSFC20R0010
- Solicitation number
- 80GSFC19R0048
About this file
This document provides instructions for financial management reporting requirements on NASA Form 533 reports for the Supra Thermal Ion Sensor contract. The contractor must submit NASA Form 533 reports at the work breakdown structure level 3 element detailing total contract costs. The reports must include a breakdown of hours and costs by labor categories and cost elements such as direct labor hours, overhead expenses, other direct costs including subcontracts and materials, general and administrative expenses, fixed fee, and schedule incentives. The reports are due monthly by the tenth day in NF 533M format or quarterly by the fifteenth day in NF 533Q format. Variances exceeding 5% from the prior month's estimated to the current month's actual costs for labor hours or total costs require a narrative explanation of the reason, impacts, and corrective actions.
The related federal contract opportunity is a solicitation for a Solar Wind Plasma Sensor for the Space Weather Follow-On L1 Mission. The sensor will measure ion flux and energy as part of the SWFO-L1 satellite and provide NOAA with continuity of solar wind and coronal mass ejection data. The National Aeronautics and Space Administration Goddard Space Flight Center plans to issue an RFP for the sensor, which is a joint undertaking with NOAA and a high priority for space weather observations.
Attachment E - 533 Instructions
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ATTACHMENT E
FINANCIAL MANAGEMENT REPORTING
REQUIREMENTS
SUPRA THERMAL ION SENSOR (STIS) RFP
80GSFC20R0010
CONTRACT TBD
Contract TBD
Attachment E
(06/2014) 2
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA
Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial
Management Reporting,” dated May 27, 2011, and additional instructions issued by the
Contracting Officer.
a. Level of Detail
The Contractor’s 533 Reports shall contain a summary of total contract costs, as well as a separate 533 Report for each Work Breakdown Structure (WBS) Level 3 element of the
Statement of Work. The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in Section d below.
b. Variance Narrative Reporting
In accordance with Section 3.6 of NPR 9501.2, the Contractor shall include a narrative explanation for variances exceeding plus or minus 5 percent (+/- 5]%) between the Total
Direct Labor Hours (prime and subcontractors) and/or Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and/or Actual Total
Cost amount shown in the current month at WBS Level 3. (For example, the Total
Estimated Cost amount shown for June in column 8a in the May NF 533M and the Actual
June Total Cost amount shown in column 7a in the June NF 533M.)
Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the
Core baseline and/or each individual task order, and (3) specific corrective action(s) being taken or to be taken.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.
After the initial report, the NF 533M reports shall be distributed not later than the tenth
(10th) working day following the close of the contractors' monthly accounting period.
The 533Q reports shall be distributed not later than the fifteenth (15th) day of the month preceding the quarter being reported. The NF 533M need not be submitted in months in which an NF 533Q is submitted.
d. Reporting Requirements
Each individual report shall, at a minimum, provide cost data by the following elements of cost categories:
Contract TBD
Attachment E
(06/2014) 3
1. Prime Direct Labor Hours:
Total Prime Direct Labor Hours
2. Subcontractor Direct Labor Hours:
Subcontractor A Direct Labor Hours
Subcontractor B Direct Labor Hours
Subcontractor C Direct Labor Hours
Total Subcontractors Direct Labor Hours
3. Total Prime and Subcontractors Direct Labor Hours
4. Prime Direct Labor Costs:
Total Prime Direct Labor Costs
5. Prime Overhead Expense
6. Other Direct Costs (ODCs):
a. Subcontracts (list separately, Subcontractor A, B, C, etc.)
b. Material
c. Travel
d. Other (specify)
Total ODCs
7. Subtotal (Direct Labor, Overhead & ODCs)
8. G&A Expense
9. Total Estimated Cost
10. Fixed Fee
11. Schedule Incentive
12. Total Cost-Plus-Fixed-Fee (CPFF)
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