80GRC022R0017 - Final RFP Cover Letter Signed.pdf

National Aeronautics and Space Administration

John H. Glenn Research Center Lewis Field Cleveland, OH 44135-3191

July 21, 2023

Reply to Attn of: Org Code: CHB

TO: All Prospective Offerors

SUBJECT: Request for Proposal (RFP), Solicitation No. 80GRC022R0017, for Environmental, Safety, Health, and Mission Assurance (ESHMA)

You are invited to submit a proposal in response to the National Aeronautics and Space Administration (NASA) Glenn Research Center (GRC)’s Environmental, Safety, Health, and Mission Assurance (ESHMA) solicitation. The principal purpose of this requirement is to provide support services in four broad technical areas: Environmental, Institutional Operational Safety, Occupational Health, Aero/Space Systems and Ground Support Equipment Mission Assurance. Services will be required at NASA Glenn Research Center (GRC), which includes Lewis Field (LF) and Armstrong Test Facility (ATF), and at NASA Headquarters (HQ). Services may be required ant any other NASA facility once approved and placed on the contract.

NASA will conduct this acquisition as a small business set-aside competition. The North American Industry Classification System (NAICS) code for this acquisition is 541715 and the small business size standard is 1,000 employees.

This competitive acquisition will result in a Cost-Plus Fixed Fee (CPFF) Contract with an Indefinite Delivery - Indefinite Quantity (IDIQ) component. The contract will have an effective ordering period of 5 years from the contract effective date, and total core with a potential period of performance of 24-month Base Period, a 24-month Option Period 1, and 12 -month Option Period 2.

The anticipated contract award date is December 12, 2023, with a February 26, 2024, contract effective date. The contract will be performed at NASA Glenn Research Center (GRC), which includes Lewis Field (LF) and Armstrong Test Facility (ATF), and at NASA Headquarters (HQ).

Services may be required ant any other NASA facility once approved and placed on the contract.

Potential offerors should pay close attention to all solicitation instructions; however, the following requirements list is summarized to assist in proposal development. Please note that this list is not exhaustive, and the solicitation terms and conditions and provisions in sections L and M take precedence:

1. A Phase-in period will be conducted. CLIN 7 – A 45-day Firm Fixed Price (FFP) phase in.

2. The Government will make available existing Installation-Accountable Government Property (IAGP) for onsite contract performance as described in the RFP.

3. Site Visits/Conferences. Refer to NASA FAR Supplement (NFS) provision 1852.215-77

Preproposal/Pre-Bid Conference in the RFP.

4. NASA has determined that this acquisition may give rise to a potential organizational conflict of interest (OCI). Offerors should refer to clause H.5 1852.209-71 Limitation of Future Contracting and provision L.20 Notice of Potential Organizational Conflicts of Interest, for a description of the potential conflict(s) and any restrictions on future contracting. Offerors should refer to DRD 003 entitled “Organizational Conflicts of Interest (OCI) Plan” in Attachment N of the Data Requirements List for additional information regarding the submission of an OCI Plan.

5. NASA GRC appreciates the comments received in response to the release of the Draft

RFP. These comments resulted in improvements to the quality and content of the overall RFP. Offerors should review the RFP in its entirety, as its content has changed from the Draft RFP version. The following list identifies some areas where significant changes or clarifications have been made from the Draft RFP to this final RFP that may not have been addressed in the Draft RFP questions and responses;

a. This acquisition will be conducted as a small business set-aside

b. Subfactor C: Small Business Utilization was removed from Volume 1: Mission

Suitability

c. MP6 Organizational Conflict of Interest (OCI) Plan was removed from Subfactor

B. Management Plan (MP) within Volume 1: Mission Suitability. L.20 Notice of Potential Organizational Conflicts of Interest (OCT 2021) and M.2 Prospective Contractor Responsibility And Eligibility Standards (OCT 2021) have been included to address potential OCIs as matter of contractor responsibility, rather than as an aspect of Mission Suitability.

This list is not intended to cover all changes nor describe all RFP requirements. Offerors should carefully review the RFP in its entirety.

6. Be advised, in accordance with provision L.22, Offerors need to encourage their references to submit their Past Performance Questionnaires directly to the Contracting Officer prior to proposal due date.

7. Offerors are required to have a Commercial and Government Entity (CAGE) code that matches the corporate address submitted with its proposal.

8. Sections designated with the text [OFI] represent “Offeror Fill‐Ins” or asks for an offeror to provide a response and shall be filled in completely.

9. Sections designated with the text [TBD] stand for “To Be Determined”, which the offeror should not fill in. The Government will update these sections after contract award.

Offerors are encouraged to refer to Federal Acquisition Regulation (FAR) provision 52.215-1, INSTRUCTIONS TO OFFERORS–COMPETITIVE ACQUISITION, in particular paragraph (f)(4) which discusses the Government’s right to award a contract without discussions.

Documents related to this acquisition, including this letter, the solicitation, attachments, exhibits, any amendments and links to online reference/technical/bidders library will be attainable electronically from the World Wide Web through the Government-wide point of entry website at www.SAM.gov. Potential Offerors are requested to periodically monitor the websites for updates.

NFS clause 1852.215-84, OMBUDSMAN, is applicable. The Center Ombudsman for this acquisition can be found at http://prod.nais.nasa.gov/pub/pub library/Omb.html.

This RFP does not commit NASA GRC to pay any proposal preparation costs, nor does it obligate NASA GRC to procure or contract for these services. This request is not an authorization to proceed, and does not authorize payment for any charges incurred by the offeror for performing any of the work called for in this solicitation.

Proposals submitted in response to this solicitation shall be due no later than August 21, 2023, 12:00 pm ET. Proposals for this solicitation are required to be submitted through NASA’s Enterprise File Sharing and Sync Box (EFSS Box), a FedRAMP Moderate certified platform.

Potential offerors, especially those that have not previously submitted a proposal utilizing NASA’s EFSS Box, are encouraged to review the solicitation instruction entitled “Electronic Proposal Delivery - Proposal Marking and Delivery Through NASA’s EFSS Box” which provides instructions related to the submission of proposal via EFSS Box. Offerors are encouraged to check with their corporate IT staff to determine if there are firewall restrictions that would need to be addressed prior to the submission of proposal files through NASA’s EFSS Box.

In accordance with NFS 1815.201(f), a “Blackout Notice” has been issued to NASA personnel.

All inquiries/communications pertaining to this acquisition shall be directed only to the Contracting Officer listed below.

All questions regarding this RFP should be submitted in writing, electronically to Tyler Braden, Contracting Officer, at tyler.r.braden@nasa.gov and Traci Patton, Contracting Officer, at traci.a.patton@nasa.gov on or before July 28, 2023, 12:00 pm ET. Offerors are encouraged to submit questions as soon as possible for consideration.

Thank you for your support. We look forward to receiving your proposals.

Tyler Braden Contracting Officer

Traci Patton Contracting Officer