8._Exhibit_H_-_DELIVERABLES_ACCEPTANCE_DOCUMENT_TEMPLATE.pdf
PDF 276 KB Posted
- Attached to
- RFP 25-4-002-1 DOC SMARA-4 Project
- Solicitation number
- 0000037279
- Issued by
- California
About this file
This is a Deliverables Acceptance Document Template created by the Division of Mine Reclamation (DMR) for use in state and local projects, specifically in support of the California Department of Conservation's SMARA-4 Project being procured through the California Department of Technology's Office of Statewide Technology Procurement. The template is designed to document and formally accept project deliverables as defined during the Initiation Planning stages, with completion and acceptance reviewed during project implementation. The document requires project managers to list deliverables that match the signed and approved Project Plan, describe how each deliverable was met or satisfied, and attach relevant artifacts for the acceptance record. The template also includes sections for tracking deliverables requiring further action and documenting reasons why requirements have not been met. The final proposal submission deadline for the SMARA-4 Project is January 20, 2026 at 10:00 AM PST, with OSTP eVAQ approval noted as a non-negotiable requirement.
The template requires completion by multiple stakeholders including the Project Sponsor (Business and Technical), Contractor Project Manager, and DMR Project Manager, with all parties providing signatures and dates for approval. Key project information fields include the project name, sponsor organization, project manager contact information, impact group and scope details, audit task numbers, and service ticket references. The document serves as an official record of project deliverable acceptance and includes sections for notes, contingencies, and comments to address any issues or special circumstances related to project completion and acceptance.
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Other files
| File | Type | Posted |
|---|---|---|
| 9._Exhibit_I_-_DELIVERABLES_EXPECTATION_DOCUMENT_TEMPLATE.pdf | ||
| 1._RFP_25-4-002-1__Division_of_Mine_Reclamation_SMARA-4.pdf | ||
| 10.eVAQ-Manual_for_Vendors.pdf | ||
| 5._EXHIBIT_B_-_DELIVERABLES_TABLE.xlsx | XLSX spreadsheet | |
| 4._EXHIBIT_A_-_FUNCTIONAL_AND_NON-FUNCTIONAL_REQUIREMENTS.xlsx | XLSX spreadsheet | |
| 6._EXHIBIT_C_-_COST_WORKBOOK.xlsx | XLSX spreadsheet | |
| 2._ATTACHMENT_12_-_BIDDER_QUALIFICATIONS_WORKBOOK.xlsx | XLSX spreadsheet | |
| 7._EXHIBIT_G_-_TO-BE-PROCESS_DIAGRAMS.pdf | ||
| 3._ATTACHMENT_14_-_KEY_STAFF_QUALIFICATIONS_WORKBOOK.xlsx | XLSX spreadsheet |
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Text version
Division of Mine Reclamation
Project ID – Project Name
Template Version 20220121
DELIVERABLES Acceptance Document
Completion and acceptance of project deliverables defined during the Initiation Planning stages of a project should be reviewed and accepted as part of the implementation process. Use this Deliverables Acceptance form to document the deliverables and how they have been satisfied through the work of the project. If a deliverable has not been satisfied, document that and the reason as well.
ACCEPTANCE REVIEW MEETING DATE: <[MM/DD/YYYY]>
NOTE TO ALL USERS
Helper-text in white table cells bound by “< >” are designed to help the user with content. Once the user starts typing, the helper texts will automatically be written over and removed. Texts in table cells shaded gray are fixed and shouldn’t be edited.
DELIVERABLE(S) COMPLETED
The deliverable(s) listed here should match what is in the signed/approved Project Plan. Describe how the deliverable was met/satisfied and attach any relevant artifacts of which you would like included as part of the record for this acceptance approval
DELIVERABLE HOW IT WAS MET DATE
KEY PROJECT INFORMATION
The Project Manager, as it provides general information about the project.
PROJECT NAME
Project Sponsor-
Technical Project Sponsor- Business
SPONSOR ORG DMR PROJECT MANAGER
SPONSOR POC
Contractor PROJECT
MANAGER
IMPACT GROUP IMPACT SCOPE
AUDIT TASK
NUMBER(S)
<List all audit task number(s) associated with this project or enter ‘N/A’>
DOC SERVICE
TICKET(S)
DOCUMENT
AUTHOR
DOCUMENT DATE <MM/DD/YYYY>
DELIVERABLE HOW IT WAS MET DATE
DELIVERABLE(S) REQUIRING FURTHER ACTION
Provide the deliverables that have not met the requested requirements and/or require further action and review
DELIVERABLE ACTION NEEDED DATE
APPROVALS
ROLE NAME & ORGANIZATION SIGNATURE DATE
SPONSOR INFORMATION
REQUIRED:
Project Sponsor- Business
Project Sponsor- Technical
Contractor PROJECT MANAGER:
DMR PROJECT MANAGER:
NOTES / CONTINGENCIES / COMMENTS
File details come from the government source that posted it. Updated .