4._EXHIBIT_A_-_FUNCTIONAL_AND_NON-FUNCTIONAL_REQUIREMENTS.xlsx
XLSX spreadsheet 146 KB Posted
- Attached to
- RFP 25-4-002-1 DOC SMARA-4 Project
- Solicitation number
- 0000037279
- Issued by
- California
About this file
This is a Functional and Non-Functional Requirements Workbook for the SMARA-4 Project, a collaborative effort between the California Department of Technology (CDT), Office of Statewide Technology Procurement (OSTP), and the Department of Conservation (DOC). The RFP seeks vendors to develop a comprehensive case management and external portal system to replace the existing SMARA-3 system and support the Department of Conservation's mining regulation, reclamation, and oversight processes. The project encompasses 300 mandatory scored requirements, one mandatory optional requirement, and desirable scored requirements covering case management, entity data management, external portals for lead agencies and mine operators, public website functionality, file management, reporting capabilities, and technical infrastructure. Key functional areas include automated case and task creation, business rule-driven workflows, user assignment and reassignment capabilities, entity profile management, document version control, compliance tracking, fee calculations, violation and appeal management, and multi-user portal access for external stakeholders. The final proposal submission deadline is January 20, 2026 at 10:00 AM PST, with OSTP eVAQ approval as a non-negotiable requirement.
Bidders must complete the Functional and Non-Functional Requirements Workbook by providing response codes for each requirement—indicating whether solutions can meet requirements "Out of the Box" (4 points), through "Configuration" (3 points), via "Customization/3rd Party" (1 point), or are "Unable to Meet" (failure)—along with narrative descriptions where required for customization work or inability to meet mandatory scored requirements. Failure to meet any mandatory scored or mandatory optional requirement may result in proposal disqualification. Non-functional requirements address system performance (pages and requests responding within 5 seconds, support for 1,000 concurrent users), ADA compliance, 24/7 availability, data encryption in transit and at rest, multi-factor authentication, cloud hosting through a DOC-approved provider with FedRAMP High Security compliance, disaster recovery capabilities per State Administrative Manual guidelines, integration with Azure Active Directory and Microsoft PowerBI, and API capabilities for third-party integration. The workbook includes pivot tables for summary scoring and response tracking, with all bidder response fields color-coded in green for identification and completion verification.
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Other files
| File | Type | Posted |
|---|---|---|
| 9._Exhibit_I_-_DELIVERABLES_EXPECTATION_DOCUMENT_TEMPLATE.pdf | ||
| 1._RFP_25-4-002-1__Division_of_Mine_Reclamation_SMARA-4.pdf | ||
| 8._Exhibit_H_-_DELIVERABLES_ACCEPTANCE_DOCUMENT_TEMPLATE.pdf | ||
| 10.eVAQ-Manual_for_Vendors.pdf | ||
| 6._EXHIBIT_C_-_COST_WORKBOOK.xlsx | XLSX spreadsheet | |
| 2._ATTACHMENT_12_-_BIDDER_QUALIFICATIONS_WORKBOOK.xlsx | XLSX spreadsheet | |
| 7._EXHIBIT_G_-_TO-BE-PROCESS_DIAGRAMS.pdf | ||
| 3._ATTACHMENT_14_-_KEY_STAFF_QUALIFICATIONS_WORKBOOK.xlsx | XLSX spreadsheet | |
| 5._EXHIBIT_B_-_DELIVERABLES_TABLE.xlsx | XLSX spreadsheet |
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Text version
1. Instructions Enter company name of Bidder in row #2 (Example: ABC Corporation).
| <enter company name> | |
| Exhibit A | Solicitation No. 25-4-002-1 |
DMR SMARA-4 FUNCTIONAL AND NON-FUNCTIONAL REQUIREMENTS GENERAL INSTRUCTIONS
| Worksheet Names |
| 1. Instructions |
| 2. MS DS Requirements |
| 3. MO Requirements |
| 4. Summary |
| Functional and Non-Functional Requirements Workbook Instructions |
| The Bidder must complete and submit the Functional and Non-Functional Requirements Workbook as part of its Final Proposal. |
For each MS requirement, the Bidder must provide a response in the column titled “Requirement Response Code” to specify the level of effort to meet the requirement.
For each MS requirement, the Bidder also needs to provide a "Yes" or "No" response in the column titled "Bidder Agrees to Meet?".
| Bidder must log its responses in the green Bidder Response fields on the Requirements worksheet of this Exhibit. Columns K and Column M require response for all lines. Column L is required only if Requirement Response Code is "0-Unable to Meet or "1-Customization / 3rd Party (with Description)" |
| Worksheet cells intended to be edited/updated by Bidder are enabled; all others are locked. The Requirements worksheet can be sorted and filtered. |
| Failure to meet a Mandatory Scored, or Mandatory Optional requirement may result in a disqualification of Bidder's proposal. |
The list below provides a summary of the Requirements Workbook worksheets:
| > Instructions: The worksheet provides instructions for completing the Functional and Non-Functional Requirements Workbook. |
| > MS DS Requirements: Lists the functional and non-functional requirements for the DMR SMARA-4 project and provides fields for Bidder responses to each. |
| > MO Requirements: Lists the Mandatory Optional requirements for the DMR SMARA-4 project and provides fields for Bidder responses to each. |
| > Summary: Pivot tables summarizing requirements response counts. To refresh a Pivot Table, select any cell in the table and type Alt+F5. |
| The requirements worksheet lists each requirement and specifies a priority as defined below: |
| > Mandatory Scored: A Mandatory Scored requirement MUST be met by the proposed solution. Points for Mandatory Scored requirements are awarded based on the manner in which the requirement is met. |
| > Desirable Scored: A Desirable Scored requirement is NOT mandatory. If the Bidder can meeting the Desirable Scored requirement, points will be awarded based on the manner in which the requirement is met. |
| > Mandatory Optional: A Mandatory Optional requirement MUST be met by the proposed solution. Mandatory Optional requirements are not awarded points. It is at the State’s option/discretion on whether to utilize the option in the Contract. |
| Requirements Worksheet: Column Definitions | |
| Column | Definition |
| A | PAL Stage 2 Mid-Level Obj. Ref. |
| B | PAL Stage 2 Mid-Level Requirement Category |
| C | PAL Stage 2 Mid-Level Requirement Number |
| D | Business Capatility Function |
| E | Category Name |
| F | Requirement Number |
| G | Requirement Priority - Mandatory Scored, Desirable Scored |
| H | Requirement Type - Functional or Non-Functional |
| I | Priority - Mandatory-Scored or Desirable-Scored |
| J | Priority Weight |
| K | Requirement Response Code |
| L | Requirement Response Description |
| M | Bidder Agrees to Meet? (Yes, No) |
| N | Flag - Provides a warning if a Requirement Response Description is required but not entered |
| O | Response Points - Provides a point value based on the selected Requirement Response Code |
| P | Bidder Requirement Score - Calculates the score by multiplying the Priority Weight (column J) and the Response Points (column O) |
| The list below identifies the Bidder Response fields for the MS DS Requirements worksheet. Use the definitions below to provide a response in the green Bidder Response fields (I - K) on the Requirements worksheet: | ||
| > Column I: Requirement Response Code – This column should be completed with one of the following: (Out of the Box, Configuration (<17 hours), Major Configuration (>=17 hours), Customization/3rd Party (with Description), Unable to Meet) | ||
| > Column J: Requirement Response Description – This column must be completed for any requirements where column "G" is Mandatory Scored with a Requirement Response Code (Column I) of “Customization/3rd Party (with Description)" or "Unable to Meet”. The description shall include the type of work required for the customization work itself and a rough order of magnitude estimate of effort (do not include design, testing, or other effort beyond the customization work). | ||
| > Column K: Bidder Agrees to Meet? – This column must be completed to indicate if the Bidder will meet the requirements or not (Yes, No). Failure to meet a Mandatory Scored requirement may result in a disqualification of Bidder's proposal. | ||
| The list below identifies the Bidder Response fields for the MO Requirements worksheet. Use the definitions below to provide a response in the green Bidder Agrees to Meet? field (G) on the Requirements worksheet: | ||
| > Column G: Bidder Agrees to Meet? – This column must be completed to indicate if the Bidder will meet the requirements or not (Yes, No). Failure to meet a Mandatory Optional requirement may result in a disqualification of Bidder's proposal. | ||
| Requirements Response and Definition: | ||
| Response | Response Points | Definition |
| Out of the Box | 4 | The requirement can be met in its baseline form without any configuration, customizations, additional software, or processes of any kind. Requirement is met “Out of the Box.” The state reserves the right to require a demonstration of any Solution Requirement the Bidder specifies will be met "Out of the Box." |
| Configuration (< 17 hours) | 3 | The requirement can be met through minor configuration. An example of minor configuration is the flexibility to add fields, change field names, define drop down lists, etc. |
| Major Configuration (≥ 17 hours) | 2 | The requirement is met, but requires journey-level staff knowledgeable of processes, data structures, and systems integration, or requires the implementation/integration of third-party software. Major configuration may require configuration in multiple modules and more complex planning and testing to ascertain the full impact of the configuration. No scripting or programming language is required. |
| Customization / 3rd Party (with Description) | 1 | The requirement can be met with code changes that create functionality that is not available through configuration. If the requirement is met through customization, rework is expected for future system upgrades. |
The description shall include the type of work required for the customization work itself and a rough order of magnitude estimate of effort (do not include design, testing, or other effort beyond the customization work).
If a Third-Party application or development tool is indicated, name the application/tool and indicate why it is not included in the proposed solution.
| Unable to Meet | FAIL | The requirement cannot be met by the proposed solution. Mandatory Scored requirements will receive a FAIL and may result in disqualification of the Bidder's proposal. |
| 0 | The requirement cannot be met by the proposed solution. Desirable Scored will receive 0 points. |
&"Century Gothic,Regular"State of California
| Caltrans | &"Century Gothic,Regular" |
| Exhibit C: Solution Requirements | &"Century Gothic,Regular"Contract No. 65A1118 |
&"Century Gothic,Regular"&A &"Century Gothic,Regular"Page &P of &N
2. MS DS Requirements
| Bidder: | <enter company name> | ||||
| Obj. Ref. | |||||
| (Obj. #) | Stage 2 Mid-Level Requirement Category | Stage 2 Mid-Level | |||
| Requirement Number | Business Capability/Function | Category Name | Requirement Number | Requirement Description |
*I is the specified user in each cell within this column. Requirement Type Requirement Priority Priority Weight Requirement Response Code -
(Out of the Box, Configuration (<17 hours), Major Configuration (>=17 hours), Customization / 3rd Party (with Description), Unable to Meet) Requirement Response Description -
(Required for Response Codes 0-Unable to Meet (MS) and 1-Customization / 3rd Party (with Description)
- 250 Character Maximum - Bidder Agrees to Meet?
| (Yes, No) | Flag | Response Points | Bidder Requirement Score | ||||||
| 1 | Case Management | 1.1 | As an internal DMR user, I want to be able to create, edit, and close cases so that I can efficiently manage the workload, workflow, and deadlines needed for processing essential SMARA-related documents. | Functional | Mandatory-Scored | 1 | |||
| 1 | Case Management | 1.2 | As an internal DMR user, I want to be able to create, edit, and close specific cases with a flexible user-driven workflow (Other Cases) so that I can flexibly track work in the system that does not have regular and well-defined processes. | Functional | Mandatory-Scored | 1 | |||
| 2 | Case Management | 2 | As an internal DMR user, I want to be able to create, edit, and close tasks associated to cases so that I can efficiently manage the deadlines and subprocesses needed for processing essential SMARA-related documents. | Functional | Mandatory-Scored | 1 | |||
| 3 | Case Management | 3 | As an internal DMR user, I want the system to be able to create and update cases based on business rules automatically so that I can reduce the amount of repetitive and tedious work I do to process essential SMARA-related documents. | Functional | Mandatory-Scored | 1 | |||
| 4 | Case Management | 4 | As an internal DMR user, I want the system to be able to create and update tasks associated to cases based on business rules automatically so that I can reduce the amount of repetitive and tedious work I do to process essential SMARA-related documents. | Functional | Mandatory-Scored | 1 | |||
| 5 | Case Management | 5.1 | As a DMR manager, I want the system to be able to automatically assign cases to users based on business rules so that cases can be worked by the correct team members efficiently and effectively. | Functional | Mandatory-Scored | 1 | |||
| 5 | Case Management | 5.2 | As a DMR manager, I want to be able to manage the business rules that are used to assign cases to my team so that I can make sure the right people are automatically assigned the correct work. | Functional | Mandatory-Scored | 1 | |||
| 6 | Case Management | 6.1 | As a DMR manager, I want the system to be able to automatically assign tasks associated to cases to users based on business rules so that cases can be worked by the correct team members efficiently and effectively. | Functional | Mandatory-Scored | 1 | |||
| 6 | Case Management | 6.2 | As a DMR manager, I want to be able to manage the business rules that are used to assign tasks to my team so that I can make sure the right people are automatically assigned the correct work. | Functional | Mandatory-Scored | 1 | |||
| 7 | Case Management | 7 | As a DMR manager, I want users with the appropriate privileges to be able to assign cases to other users so that work can be distributed to the correct team member when business rules don't easily apply. | Functional | Mandatory-Scored | 1 | |||
| 8 | Case Management | 8 | As a DMR manager, I want users with the appropriate privileges to be able to assign tasks associated to cases to other users so that work can be distributed to the correct team member when business rules don't easily apply. | Functional | Mandatory-Scored | 1 | |||
| 9 | Case Management | 9 | As a DMR manager, I want users with the appropriate privileges to be able to reassign cases to other users so that work can be distributed to another team member when workload or availability determines the original team member cannot work the case. | Functional | Mandatory-Scored | 1 | |||
| 10 | Case Management | 10 | As a DMR manager, I want users with the appropriate privileges to be able to reassign tasks associated to cases to other users so that work can be distributed to another team member when workload or availability determines the original team member cannot work the task. | Functional | Mandatory-Scored | 1 | |||
| 11 | Case Management | 11.1 | As an internal DMR user, I want cases to support file attachments, as allowed by business rules, so that I can keep the files associated to the case easily referenceable when working on the case. | Functional | Mandatory-Scored | 1 | |||
| 11 | Technical | 11.2 | As a system administrator, I want the system to allow uploaded files to be previewed and/or opened without being downloaded to local machines so that users may work efficiently and effectively. | Non-Functional | Desirable-Scored | 1 | |||
| 12 | Case Management | 12 | As an internal DMR user, I want cases to automatically track and log case updates (including but not limited to the user or system actor that made the updates, the timestamp of the update, and the information updated) so that I can have an easily referenceable record of all the activities that have occurred on the case. | Functional | Mandatory-Scored | 1 | |||
| 13 | Case Management | 13 | As an internal DMR user, I want tasks to automatically track and log task updates (including but not limited to the user or system actor that made the updates, the timestamp of the update, and the information updated) so that I can have an easily referenceable record of all the activities that have occurred on the task. | Functional | Mandatory-Scored | 1 | |||
| 14 | Case Management | 14 | As an internal DMR user, I want to be able to make notes and leave comments on cases so that I can maintain a running record of activities related to the case and keep other team members who reference or work on the case informed. | Functional | Mandatory-Scored | 1 | |||
| 15 | Case Management | 15 | As an internal DMR user, I want to be able to make notes and leave comments on tasks associated to cases so that I can maintain a running record of activities related to the task and keep other team members who reference or work on the task informed. | Functional | Mandatory-Scored | 1 | |||
| 16 | Case Management | 16 | As an internal DMR user, I want entities to be able to be associated to cases so that I can easily reference information about the entity while working on the case and create a running record of documents and activities associated to the entity. | Functional | Mandatory-Scored | 1 | |||
| 17 | Case Management | 17 | As an internal DMR user, I want entity information for entities associated to a case to be used to populate and update case and tasks information based on business rules so that I don't have to spend my time manually entering data that is already available and so that I can ensure the data associated to the case is the most up-to-date and relevant at the time of processing. | Functional | Mandatory-Scored | 1 | |||
| 18 | Case Management | 18 | As a DMR manager, I want users with the appropriate privileges to be able to create, update, and delete entity associations with cases so that, in the unusual circumstance of needing to reassociate a case to a different entity, the appropriate decision making user is confirming that reassociating the case to a different entity is the correct action to take. | Functional | Mandatory-Scored | 1 | |||
| 19 | Case Management | 19 | As a DMR manager, I want users with the appropriate privileges to be able to create, update, and delete entity associations with tasks so that, in the unusual circumstance of needing to reassociate a task to a different entity, the appropriate decision making user is confirming that reassociating the task to a different entity is the correct action to take. | Functional | Mandatory-Scored | 1 | |||
| 20 | File Management | 20.1 | As an internal DMR user, I want documents associated to entities to be able to be marked as a Final Version and made read-only by a user so that, when appropriate, documents can no longer be edited in order to maintain an accurate administrative record. | Functional | Mandatory-Scored | 1 | |||
| 20 | File Management | 20.2 | As an internal DMR user, I want version history of documents to be retained based on business rules so that a complete administrative record can be maintained. | Functional | Mandatory-Scored | 1 | |||
| 21 | File Management | 21 | As an internal DMR user, I want documents associated to entities to be marked as a Final Version and made read-only based on business rules so that I can save time on manual tasks. | Functional | Mandatory-Scored | 1 | |||
| 22 | Entity Data | 22.1 | As an internal DMR user, I want to be able to make notes and leave comments on entity profiles so that I can add to the complete running record of entity related activities and keep my teammates informed about the latest activities associated to that entity. | Functional | Mandatory-Scored | 1 | |||
| 22 | Entity Data | 22.2 | As an internal DMR user, I want to be able to search for entities/entity profiles by entity specific attributes so that I can quickly access the information I'm looking for. | Functional | Mandatory-Scored | 1 | |||
| 22 | Entity Data | 22.3 | As an internal DMR user, I want to be able view a history log of activities, updates, and documents associated on an entity profile so that I can readily bring myself up to speed on an entity's history when working on a case. | Functional | Mandatory-Scored | 1 | |||
| 23 | Entity Data | 23 | As an internal DMR user, I want updates made on cases and tasks associated to cases to update entity information based on business rules so that I can save time on manually updating information. | Functional | Mandatory-Scored | 1 | |||
| 24 | Entity Data | 24 | As a DMR manager, I want users with the appropriate privileges to be able to create, update, and delete entities and their associated information so that DMR can maintain an accurate record of mine related entities. | Functional | Mandatory-Scored | 1 | |||
| 24 | Entity Management | 24.2 | As an internal DMR user, I want to be able to create and edit the attributes of an entity and link entities to other relevant entities based on business rules so I can keep information accurate and up to date. | Functional | Mandatory-Scored | 1 | |||
| 25 | Entity Data | 25.1 | As an internal DMR user, I want entity profiles to display relevant entity-specific attributes and data fields based on the entity type so that I can easily reference key information about the entity while working on activities related to the entity. | Functional | Mandatory-Scored | 1 | |||
| 25 | Entity Management | 25.2 | As an internal DMR user, I want to be able to set and update mine statuses so that I can keep mine entity profiles up to date based on the latest available information. | Functional | Mandatory-Scored | 1 | |||
| 25 | Entity Management | 25.3 | As an internal DMR user, I want the system to automatically set a mine's status based on business rules, so that mine entity profiles are accurate based on the latest available information. | Functional | Mandatory-Scored | 1 | |||
| 26 | Entity Data | 26 | As a DMR manager, I want users with the appropriate privileges to be able to view and access all documents associated to an entity from the entity's entity profile so that DMR protects sensitive information while also enabling users access to the full administrative record they need to do their jobs. | Functional | Mandatory-Scored | 1 | |||
| 28 | External Portal | 28 | As a system administrator, I want all files and documents made available to external users to be able to be removed from view or access, both manually and based on business rules, so that, if any information is accidentally made externally available that should not be, it can be removed from external access. | Functional | Mandatory-Scored | 1 | |||
| 29 | External Portal | 29 | As a Lead Agency related user, I want to be able to register for an online account via the Lead Agency portal so that I can upload documents to send to DMR and receive documents and notifications regarding SMARA-related processes. | Functional | Mandatory-Scored | 1 | |||
| 29 | Technical | 29.2 | As a system administrator, I want to be able to approve/reject new lead agency or operator related user account requests so I can manage external users. | Non-Functional | Mandatory-Scored | 1 | |||
| 29 | Technical | 29.3 | As a system administrator, I want to be able to remove external user accounts so that I can maintain only active, relevant users in the system. | Non-Functional | Mandatory-Scored | 1 | |||
| 29 | Entity Management | 29.4 | As an internal DMR user, I want to be able to relate lead agency or operator related user accounts to relevant entities (as allowed by business rules) and update user information, so they can access appropriate related information. | Functional | Mandatory-Scored | 1 | |||
| 30 | External Portal | 30 | As a Lead Agency related user, I want to be able to securely log into my online portal using a username and password so that I know any files or information I provide or access is kept secure and traceable to my Lead Agency. | Functional | Mandatory-Scored | 1 | |||
| 31 | External Portal | 31 | As a Lead Agency related user, I want to be able to update information about myself and my associations to Lead Agencies (as allowed by business rules) so that I can make sure my information is kept up-to-date and I have access to the appropriate Lead Agency related information based on my role and information. | Functional | Mandatory-Scored | 1 | |||
| 32 | External Portal | 32 | As a Lead Agency related user, I want to be able to be related to multiple Lead Agencies concurrently so that I can provide and update information for all the Lead Agencies I serve. | Functional | Mandatory-Scored | 1 | |||
| 33 | External Portal | 33.1 | As a Lead Agency related user, I want to be able to upload and submit draft files for review securely to DMR via my portal so that I more easily and efficiently provide statutorily required documents. | Functional | Mandatory-Scored | 1 | |||
| 33 | Technical | 33.2 | As a system administrator, I want the system to allow external users to upload data files in the following file types. E.g. pdf, images, xls, csv, xml, doc, etc., so that files can be provided to support SMARA administration. | Non-Functional | Mandatory-Scored | 1 | |||
| 33 | Technical | 33.3 | As a system administrator, I want the system to conduct virus/Malware scans of uploaded documents so that our system stays safe. | Non-Functional | Desirable-Scored | 1 | |||
| 33 | Technical | 33.4 | As an internal DMR user, I want the system to integrate with Microsoft Office applications so that I can readily work on documents and emails stored in the system. | Non-Functional | Desirable-Scored | 1 | |||
| 34 | External Portal | 34 | As a Lead Agency related user, I want to be able to upload and submit approved files securely to DMR via my portal so that I can more easily and efficiently provide statutorily required documents. | Functional | Mandatory-Scored | 1 | |||
| 35 | External Portal | 35 | As an internal DMR user, I want Lead Agency related users to be able to enter additional information about uploaded documents and files so that I don't spend time re-entering information from the documents and files in order to allow the system to help process them. | Functional | Mandatory-Scored | 1 | |||
| 36 | External Portal | 36 | As a Lead Agency related user, I want to be able to submit draft files and documents in support of Reclamation Plans via my external portal so that I can more easily and efficiently provide statutorily required documents. | Functional | Mandatory-Scored | 1 | |||
| 37 | External Portal | 37 | As a Lead Agency related user, I want to be able to submit draft files and documents in support of Reclamation Plan Amendments via my external portal so that I can more easily and efficiently provide statutorily required documents. | Functional | Mandatory-Scored | 1 | |||
| 38 | External Portal | 38 | As a Lead Agency related user, I want to be able to submit draft files and documents in support of Interim Management Plans via my external portal so that I can more easily and efficiently provide statutorily required documents. | Functional | Mandatory-Scored | 1 | |||
| 39 | External Portal | 39 | As a Lead Agency related user, I want to be able to submit CEQA files and documents in support of the mine reclamation plan review process via my external portal so that I can more easily and efficiently provide documents for DMR to provide input on. | Functional | Mandatory-Scored | 1 | |||
| 40 | External Portal | 40 | As a Lead Agency related user, I want to be able to submit files and documents in support of Inspection Reports via my external portal so that I can more easily and efficiently provide statutorily required documents. | Functional | Mandatory-Scored | 1 | |||
| 41 | External Portal | 41 | As a Lead Agency related user, I want to be able to submit files and documents in support of Notices of Completion of Inspection (NOCIs) via my external portal so that I can more easily and efficiently provide statutorily required documents. | Functional | Mandatory-Scored | 1 | |||
| 42 | External Portal | 42 | As a Lead Agency related user, I want to be able to submit draft files and documents in support of Financial Assurance Cost Estimates (FACEs) via my external portal so that I can more easily and efficiently provide statutorily required documents. | Functional | Mandatory-Scored | 1 | |||
| 43 | External Portal | 43 | As a Mine Operation related user, I want to be able to submit draft files and documents in support of Financial Assurance Mechanisms (FAMs) via my external portal so that I can more easily and efficiently provide statutorily required documents. | Functional | Mandatory-Scored | 1 | |||
| 44 | External Portal | 44 | As a Lead Agency related user, I want to be able to submit approved files and documents in support of Reclamation Plans via my external portal so that I can more easily and efficiently provide statutorily required documents. | Functional | Mandatory-Scored | 1 | |||
| 45 | External Portal | 45 | As a Lead Agency related user, I want to be able to submit approved files and documents in support of Reclamation Plan Amendments via my external portal so that I can more easily and efficiently provide statutorily required documents. | Functional | Mandatory-Scored | 1 | |||
| 46 | External Portal | 46 | As a Lead Agency related user, I want to be able to submit approved files and documents in support of Interim Management Plans via my external portal so that I can more easily and efficiently provide statutorily required documents. | Functional | Mandatory-Scored | 1 | |||
| 47 | External Portal | 47 | As a Lead Agency related user, I want to be able to submit approved files and documents in support of mine permits via my external portal so that I can more easily and efficiently provide statutorily required documents. | Functional | Mandatory-Scored | 1 | |||
| 48 | External Portal | 48 | As a Lead Agency related user, I want to be able to submit approved files and documents in support of Financial Assurance Cost Estimates (FACEs) via my external portal so that I can more easily and efficiently provide statutorily required documents. | Functional | Mandatory-Scored | 1 | |||
| 49 | External Portal | 49 | As a Lead Agency related user, I want to be able to submit approved files and documents in support of Financial Assurance Mechanisms (FAMs) via my external portal so that I can more easily and efficiently provide statutorily required documents. | Functional | Mandatory-Scored | 1 | |||
| 50 | External Portal | 50 | As a Lead Agency related user, I want to be able to receive email notifications based on business rules so that I am made aware of new information or documents made available to me and updates on SMARA process statuses. | Functional | Mandatory-Scored | 1 | |||
| 51 | External Portal | 51 | As a Lead Agency related user, I want to be able to view and access draft documents and files that I have previously uploaded to my portal so that I can refer back to information contained in those documents as they continue to be reviewed by DMR. | Functional | Mandatory-Scored | 1 | |||
| 52 | External Portal | 52 | As a Lead Agency related user, I want to be able to view and download response files and documents that DMR makes available based on business rules in my external portal so that I can more quickly and efficiently receive information from DMR. | Functional | Mandatory-Scored | 1 | |||
| 53 | File Management | 53 | As a system administrator, I want all files and douments uploaded by Lead Agency related users to be able to be made read-only based on business rules so that an accurate administrative record is maintained. | Functional | Mandatory-Scored | 1 | |||
| 54 | External Portal | 54 | As a system administrator, I want all files and documents uploaded by Lead Agency related users to be able to be removed from view or access in the Lead Agency Portal both manually and based on business rules so that draft documents are no longer available once approved documents have been received so as to prevent confusion or document mix-ups. | Functional | Mandatory-Scored | 1 | |||
| 55 | External Portal | 55 | As a system administrator, I want Lead Agency related users to be able to be configured with varying levels of access to documents, mine associated information, and Lead Agency information (based on business rules) so that Lead Agency related users have access to the information they need but are not able to access information they should not be able to based on their role with the Lead Agency. | Functional | Mandatory-Scored | 1 | |||
| 56 | External Portal | 56 | As a Mine Operation related user, I want to be able to register for an online account via the Mine Operator portal so that I can upload documents to send to DMR and receive documents and notifications regarding SMARA-related processes. | Functional | Mandatory-Scored | 1 | |||
| 57 | External Portal | 57 | As a Mine Operation related user, I want to be able to securely log into my online portal using a username and password so that I know any files or information I provide or access is kept secure. | Functional | Mandatory-Scored | 1 | |||
| 58 | External Portal | 58 | As a Mine Operation related user, I want to be able to update information about myself and my associations to Mine Operations (as allowed by business rules) so that I can make sure my information is kept up-to-date and I have access to the appropriate Mine Operation related information based on my role and information. | Functional | Mandatory-Scored | 1 | |||
| 59 | External Portal | 59 | As a Mine Operation related user, I want to be able to upload and submit files securely via my Mine Operator Portal so that I can more easily and efficiently provide statutorily required documents to DMR. | Functional | Mandatory-Scored | 1 | |||
| 60 | External Portal | 60 | As a Mine Operation related entity, I want to be able to submit my Annual Reports (including Low Gross Exemptions and Multi-Site Single Fee Requests) electronically via guided data entry pages, so that I can more easily and efficiently provide my statutorily required Annual Report to DMR. | Functional | Mandatory-Scored | 1 | |||
| 61 | External Portal | 61 | As a Mine Operation related entity, I want to be routed from my Mine Operator Portal to make payments (on the First Data Payment site) at the appropriate time so that I do not forget to pay my required fees and I better comply with SMARA statute. | Functional | Mandatory-Scored | 1 | |||
| 62 | External Portal | 62 | As a Mine Operation related entity, I want to be able to submit supporting files and documents with my Annual Report as needed so that I correctly comply with SMARA statute. | Functional | Mandatory-Scored | 1 | |||
| 63 | External Portal | 63 | As a Mine Operation related entity, I want to be able to submit supporting files and documents with my Financial Assurance Mechanisms (FAMs) as needed so that I correctly comply with SMARA statute. | Functional | Mandatory-Scored | 1 | |||
| 64 | External Portal | 64 | As an internal DMR user, I want to Mine Operation related users to be able to enter additional information about uploaded documents and files so that I don't spend time re-entering information from the documents and files in order to allow the system to help process them. | Functional | Mandatory-Scored | 1 | |||
| 65 | External Portal | 65 | As a Mine Operation related entity, I want to be able to submit supporting files and documents with my Financial Assurance Cost Estimates (FACEs) as needed so that I correctly comply with SMARA statute. | Functional | Mandatory-Scored | 1 | |||
| 66 | External Portal | 66 | As a Mine Operation related entity, I want to be able to submit supporting files and documents with my Initial Report as needed so that I correctly comply with SMARA statute. | Functional | Mandatory-Scored | 1 | |||
| 67 | External Portal | 67 | As a system administrator, I want Mine Operation related entities to only have access to information and documents associated with their mine(s) as allowed by business rules so that no information is inappropriately disclosed to the wrong entity. | Functional | Mandatory-Scored | 1 | |||
| 68 | External Portal | 68 | As a Mine Operation related entity, I want to be routed from my Mine Operator Portal to access approved/publicly available documents so that I can easily access these reference materials without circuitous navigation. | Functional | Mandatory-Scored | 1 | |||
| 69 | External Portal | 69 | As a Mine Operation related user, I want to be able to receive email notifications based on business rules so that I am made aware of new information or documents made available to me and updates on SMARA process statuses. | Functional | Mandatory-Scored | 1 | |||
| 70 | External Portal | 70 | As a Mine Operation related user, I want to be able to be associated to multiple Mine Operations concurrently so that I can provide and update information for all the Mine Operations I work with. | Functional | Mandatory-Scored | 1 | |||
| 71 | External Portal | 71 | As a system administrator, I want all files and documents uploaded by Mine Operations related users to be able to be made read-only based on business rules so that an accurate administrative record is maintained. | Functional | Mandatory-Scored | 1 | |||
| 72 | External Portal | 72 | As a Mine Operation related user, I want to be able to view and download response files and documents that DMR makes available in my external portal so that I can more quickly and efficiently receive information from DMR. | Functional | Mandatory-Scored | 1 | |||
| 73 | External Portal | 73 | As a system administrator, I want all files and documents uploaded by Mine Operations related users to be able to be removed from view or access both manually and based on business rules so that draft documents are no longer available once approved documents have been received so as to prevent confusion or document mix-ups. | Functional | Mandatory-Scored | 1 | |||
| 74 | External Portal | 74 | As a system administrator, I want Mine Operation related users to be able to be configured with varying levels of access to documents and mine operation associated information (based on business rules) so that Mine Operation related users have access to the information they need but are not able to access information they should not be able to based on their role with the Mine Operation. | Functional | Mandatory-Scored | 1 | |||
| 75 | Public Website | 75.1 | As a member of the public, I want to be able to see all mining operations, based on business rules, on a map interface so that I can understand what mining operations are near my home or real estate I'm interested in. | Functional | Mandatory-Scored | 1 | |||
| 75 | Public Website | 75.2 | As an internal DMR user, I want to be able to access an industry standard (ESRI or OGC) map service with all mining operations and basic attribute information for use in desktop or web mapping and analysis. | Non-Functional | Mandatory-Scored | 1 | |||
| 75 | Public Website | 75.3 | As a GIS developer, I want the public to be able to directly integrate with detailed industry standard (ESRI or OGC) mapping and attribute data for all mining operations (equivalent to current Mines Online functionality) so that public access to mines data remains supported | Functional | Mandatory-Scored | 1 | |||
| 75 | Public Website | 75.4 | As a GIS developer, I need API access to tabular data for conversion to public facing GIS map services so that I can manage making mine data available to the public. | Non-Functional | Mandatory-Scored | 1 | |||
| 75 | Public Website | 75.5 | As a GIS developer, I need API access to tabular data for conversion to internal GIS map services so that I can manage mine data to be used for internal analysis. | Non-Functional | Mandatory-Scored | 1 | |||
| 75 | Public Website | 75.6 | As a GIS developer, I want the system to support the import of GIS documents in .shp and .kml formats so that GIS data may be brought into the system. | Non-Functional | Desirable-Scored | 1 | |||
| 75 | Technical | 75.7 | As a system administrator, I want the system to integrate with and provide real-time information with a Geographic Information System (GIS) so that the SMARA requirement to provide this information to the public is satisfied. | Non-Functional | Mandatory-Scored | 1 | |||
| 75 | Technical | 75.8 | As a system administrator, I want the system to allow GIS Lat-Long coordinates to be associated/stored with any location so that mine related locations can be plotted on a GIS user interface. | Non-Functional | Mandatory-Scored | 1 | |||
| 75 | Technical | 75.9 | As a system administrator, I want the system to generate GIS Lat-Long coordinates from physical addresses or by user selection of a point on a map so that mine related locations can be plotted on a GIS user interface. | Non-Functional | Mandatory-Scored | 1 | |||
| 76 | Public Website | 76 | As a member of the public, I want to be able to access information about mining operations so that I can understand what potential impacts mining activity may have on the surrounding areas. | Functional | Mandatory-Scored | 1 | |||
| 77 | Public Website | 77 | As a member of the public, I want to be able to search for approved documents made available by DMR by county, mine operation name, mine operator name, Lead Agency, and on a GIS interface so that I can more readily access information I'm allowed access to instead of submitting a Public Records Act request. | Functional | Mandatory-Scored | 1 | |||
| 78 | Case Management | 78 | As a member of the public, I want to be able to view and download documents made available to the public by DMR (based on business rules) so that I can more readily access information I'm allowed access to instead of submitting a Public Records Act request. | Functional | Mandatory-Scored | 1 | |||
| 79 | Case Management | 79.1 | As an internal DMR user, I want transaction information from the First Data Payment Processor to be able to be uploaded into the system so that I do not spend valuable time manually data entering electronic transaction information. | Functional | Mandatory-Scored | 1 | |||
| 79 | Case Management | 79.2 | As an internal DMR user, I want the system to integrate with First Data Payment Processor so that electronic payment information may be brought directly into the system without manual intervention. | Functional | Desirable-Scored | 1 | |||
| 80 | Public Website | 80 | As a system administrator, I want DMR users to review external user account requests prior to files and information submitted by those accounts to be deemed valid so that DMR has the opportunity to verify the validity of the account prior to external user submitted information updating essential data in the system. | Functional | Mandatory-Scored | 1 | |||
| 81 | Entity Data | 81 | As a member of the public, I want to be able to view and download the Purchase Preference List so that I have access to my statutorily required information and can evaluate which mining operations are list eligible. | Functional | Mandatory-Scored | 1 | |||
| 82 | Entity Data | 82.1 | As an internal DMR user, I want to be able see indicators on entity profiles that reflect open compliance issues and out of compliance processes based on business rules by entity type so that I can easily see the overall compliance status of an entity. | Functional | Mandatory-Scored | 1 | |||
| 82 | Entity Management | 82.2 | As an internal DMR user, I want to be able to manually override business-rule-determined compliance statuses, including but not limited to Purchase Preference List eligibility, as attributes on entity profiles so that I can quickly be aware of compliance concerns when | Functional | Mandatory-Scored | 1 | |||
| 82 | Entity Management | 82.3 | As an internal DMR user, I want to be able to view business-rule-determined compliance statuses, including but not limited to Purchase Preference List eligibility, as attributes on entity profiles so that I can quickly be aware of compliance concerns when referencing an entity profile. | Functional | Mandatory-Scored | 1 | |||
| 83 | Case Management | 83 | As an internal DMR user, I want to be able see indicators on entity profiles that reflect the entity's status in compliance processes based on business rules by entity type so that I can easily see the overall compliance status of an entity. | Functional | Mandatory-Scored | 1 | |||
| 84 | Case Management | 84 | As a system administrator, I want users to have configurable access/privilege roles with varying levels of access based on their role so that users have access to the information they should and not have access to the information they should not. | Functional | Mandatory-Scored | 1 | |||
| 85 | Case Management | 85.1 | As an internal DMR user, I want the system to be able to populate fillable PDF templates with data from cases and entity profiles based on business rules so that I do not have to spend valuable time on manually keying information into documents that is readily available in the system. | Functional | Mandatory-Scored | 1 | |||
| 85 | Case Management | 85.2 | As a DMR manager, I want the system to allow for staff users to create a template library which can be accessed by staff with the appropriate role so that consistent language can be used and maintained by the internal team. | Non-Functional | Mandatory-Scored | 1 | |||
| 85 | Technical | 85.3 | As a system administrator, I want the system to generate documents and reports in various formats including .docx, pdf, .xlsx, and .csv so that internal users can share information as needed in commonly used formats. | Non-Functional | Mandatory-Scored | 1 | |||
| 86 | Case Management | 86 | As an internal DMR user, I want the system to be able to generate PDFs filled with data from cases and entity profiles based on business rules so that I do not have to spend valuable time on manually keying information into documents that is readily available in the system. | Functional | Mandatory-Scored | 1 | |||
| 87 | Case Management | 87.1 | As an internal DMR user, I want the system to automatically send emails based on business rules so that I do not have to repetitively and manually draft and send emails from templates. | Functional | Mandatory-Scored | 1 | |||
| 87 | Case Management | 87.2 | As an internal DMR user, I want to be able to initiate email communications from cases, tasks, or entity profiles so that I can quickly send email communications to keep business processes moving. | Functional | Mandatory-Scored | 1 | |||
| 87 | Case Management | 87.3 | As an internal DMR user, I want the system to retain record of email communications associated to cases, tasks, and entities, based on business rules, so that a complete administrative record is maintained. | Functional | Mandatory-Scored | 1 | |||
| 88 | Case Management | 88 | As an internal DMR user, I want the system to be able to send bulk communications by email so that I can send mass communications to our stakeholders easily. | Functional | Mandatory-Scored | 1 | |||
| 89 | Case Management | 89.1 | As an internal DMR user, I want the system to be able to generate printed bulk communications to be mailed so that I can send mass communications to our analog stakeholders easily. | Functional | Mandatory-Scored | 1 | |||
| 89 | Case Management | 89.2 | As an internal DMR user, I want to be able to initiate sending letters from cases, tasks, or entity profiles so that I can quickly send communications to keep business processes moving. | Functional | Mandatory-Scored | 1 | |||
| 89 | Case Management | 89.3 | As an internal DMR user, I want the system to retain record of letters associated to cases, tasks, and entities so that a complete administrative record is maintained. | Functional | Mandatory-Scored | 1 | |||
| 90 | Reporting | 90 | As an internal DMR user, I want the system to be able to add new fee schedules to support the changing fees for Annual Reports so that the system stays up to date with accurate fees. | Functional | Mandatory-Scored | 1 | |||
| 91 | Case Management | 91 | As a DMR manager, I want to be able to run a report that reflects DMR's revenue over a given period of time so that I can monitor revenue progress throughout the year and readily facilitate decision making when setting fee schedules for the Annual Reports. | Functional | Mandatory-Scored | 1 | |||
| 92 | Case Management | 92 | As an internal DMR user, I want to be able process Annual Reports for previous filing years so that I can still capture information for a complete administrative record when Mining Operations file their Annual Reports late. | Functional | Mandatory-Scored | 1 | |||
| 93 | Case Management | 93 | As a system administrator, I want the fee schedule values for an Annual Report year to update in the external Annual Report filing portal when the fee schedule values are created or updated internally so that the external and internal systems stay in sync. | Functional | Mandatory-Scored | 1 | |||
| 94 | Case Management | 94 | As an internal DMR user, I want the system to send an email, based on business rules, to Mining Operation related users with registered accounts reminding them to file their Annual report so that DMR can increase the number of Mining Operations that successfully file their Annual Report. | Functional | Mandatory-Scored | 1 | |||
| 95 | Case Management | 95 | As an internal DMR user, I want the system to generate a reminder letter, based on business rules, for all Mining Operations to remind them to file their Annual report so that DMR can increase the number of Mining Operations that successfully file their Annual Report. | Functional | Mandatory-Scored | 1 | |||
| 96 | Case Management | 96 | As an internal DMR user, I want to be able to manually create Annual Reports Cases so that I can process paper Annual Reports that are received. | Functional | Mandatory-Scored | 1 | |||
| 97 | Case Management | 97.1 | As an internal DMR user, I want to be able to enter the minimally viable amount of information from the Annual Report in order to process paper Annual Reports so that I efficiently use my time and do not have to spend a lot of time on manual data entry. | Functional | Mandatory-Scored | 1 | |||
| 97 | Case Management | 97.2 | As an internal DMR user, I want to be able process paper Annual Reports by starting from a base of the previous year's Annual Report data and modifying from that, so that I efficiently use my time and do not spend a lot of time on manual data entry. | Functional | Mandatory-Scored | 1 | |||
| 98 | Case Management | 98.1 | As an internal DMR user, I want to be able to record payments, both paper and electronic, received and associate them to their originating activity (such as Annual Reports) so that I can keep an accurate administrative record and assess whether Mining Operations are in compliance with their statutorily required payments. | Functional | Mandatory-Scored | 1 | |||
| 98 | Case Management | 98.2 | As an internal DMR user, I want the system to keep record of the payments made by an entity and calculate their balance on their entity profile so that I can be aware of outstanding balances while working related cases. | Project-Transition | Mandatory-Scored | 1 | |||
| 99 | Case Management | 99 | As an internal DMR user, I want to be able to upload and associate scans of Annual Reports with Annual Report cases so that I can refer to the scan of the Annual Report while working the Annual Report case. | Functional | Mandatory-Scored | 1 | |||
| 100 | Case Management | 100 | As an internal DMR user, I want to be able to search for cases by Case ID, Mine Operator Name, Mine Operator ID, Mine ID, Lead Agency, County, Case Type, and Received Date so that I can find cases I need to quickly and efficiently. | Functional | Mandatory-Scored | 1 | |||
| 101 | Case Management | 101 | As an internal DMR user, I want the system to automatically send an acknowledgement email to Mine Operation related users so that the statutorily required Acknowledgement is met right away after filing the Annual Report and I don't have to spend time manually generating a high volume of similar letters. | Functional | Mandatory-Scored | 1 | |||
| 102 | Case Management | 102 | As an internal DMR user, I want the system to automatically send a Statement of Fees Due along with the acknowledgement email for electronically submitted Annual Reports so that Mine Operators are aware of exactly what payments they need to make in order to help reduce payment entry errors. | Functional | Mandatory-Scored | 1 | |||
| 103 | Case Management | 103 | As an internal DMR user, I want the system to automatically send a reminder email to Mine Operators who have submitted their Annual Report but not paid the corresponding fee based on business rules, so that less accounts end up in the late filer reconciliation process. | Functional | Mandatory-Scored | 1 | |||
| 104 | Case Management | 104 | As an internal DMR user, I want the system to generate comprehensive Deposit reports, including both electronic and paper payments, based on payment information captured in the system while processing electronic and paper payments so that I can spend less time manually assembling deposit reports and reduce the opportunity for human error. | Functional | Mandatory-Scored | 1 | |||
| 105 | Case Management | 105 | As an internal DMR user, I want the system to automatically create cases to process Annual Reports that are prepopulated with information from the electronic Annual Report filing by the Operator and entity information from the database so that I don't need to manually create the case and spend time manually entering data that is already available in the system. | Functional | Mandatory-Scored | 1 | |||
| 106 | Case Management | 106.1 | As an internal DMR user, I want the system to automatically create the appropriate tasks associated to cases to process Annual Reports that are prepopulated with information from the electronic Annual Report filing by the Operator and entity information from the database based on business rules so that I don't need to manually create the tasks and spend time manually entering data that is already available in the system. | Functional | Mandatory-Scored | 1 | |||
| 106 | Case Management | 106.2 | As an internal DMR user, I want the system to use business rules to assist with Annual Report processing where appropriate, so that Annual Reports can be worked quickly and accurately to meet statutory deadlines. | Functional | Mandatory-Scored | 1 | |||
| 107 | Case Management | 107 | As a DMR manager, I want the system to automatically assign newly created cases to the appropriate team member based on business rules so that work can be allocated to the team more efficiently and quickly than if I had to do it manually. | Functional | Mandatory-Scored | 1 | |||
| 108 | Case Management | 108 | As a DMR manager, I want the system to automatically assign newly created tasks associated to cases to the appropriate team member based on business rules so that I do not have to manually allocate work to the team. | Functional | Mandatory-Scored | 1 | |||
| 109 | Case Management | 109 | As an internal DMR user, I want the system to notify me that new cases or tasks have been assigned to me so that I am aware of all of the work assigned to me. | Functional | Mandatory-Scored | 1 |
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File details come from the government source that posted it. Updated .