2._ATTACHMENT_12_-_BIDDER_QUALIFICATIONS_WORKBOOK.xlsx
XLSX spreadsheet 41 KB Posted
- Attached to
- RFP 25-4-002-1 DOC SMARA-4 Project
- Solicitation number
- 0000037279
- Issued by
- California
About this file
This file is a Bidder Qualifications Workbook for RFP 25-4-002-1, the SMARA-4 Project, issued by the California Department of Technology (CDT), Office of Statewide Technology Procurement (OSTP), on behalf of the Department of Conservation (DOC). The workbook serves as the evaluation tool for assessing bidder qualifications and experience relevant to implementing a license, permit, and agreement management system with supporting case management and workflow capabilities for users exceeding 500. The final proposal submission deadline is January 20, 2026 at 10:00 AM PST, with OSTP eVAQ approval being a mandatory requirement for proposal acceptance.
The workbook requires bidders to document and substantiate four mandatory qualifications and three desirable scored qualifications. Mandatory qualifications include: three years of relevant experience with a minimum of two government projects of similar complexity involving license/permit management systems (BQ-M-01); three years of experience with a minimum of two government regulation or administration projects (BQ-M-02); three years of experience implementing at least one complex IT project valued at a minimum of three million dollars (BQ-M-03); and three years of experience implementing at least one complex cloud-based SaaS solution valued at a minimum of three million dollars (BQ-M-04). Desirable scored qualifications award points for natural resources or mines reclamation agency implementations (50 points), minimum five years of SaaS solution solutioning experience (50 points), and minimum two years implementing three-million-dollar or greater projects for California state agencies (maximum 50 points). All qualifying experience must fall within the seven-year period preceding the RFP release date. Bidders must complete detailed project tables for each qualification, including project descriptions (maximum 250 words), contract amounts, client names, start and end dates, and confirmation of prime contractor and project completion status.
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Other files
| File | Type | Posted |
|---|---|---|
| 7._EXHIBIT_G_-_TO-BE-PROCESS_DIAGRAMS.pdf | ||
| 3._ATTACHMENT_14_-_KEY_STAFF_QUALIFICATIONS_WORKBOOK.xlsx | XLSX spreadsheet | |
| 9._Exhibit_I_-_DELIVERABLES_EXPECTATION_DOCUMENT_TEMPLATE.pdf | ||
| 1._RFP_25-4-002-1__Division_of_Mine_Reclamation_SMARA-4.pdf | ||
| 8._Exhibit_H_-_DELIVERABLES_ACCEPTANCE_DOCUMENT_TEMPLATE.pdf | ||
| 10.eVAQ-Manual_for_Vendors.pdf | ||
| 5._EXHIBIT_B_-_DELIVERABLES_TABLE.xlsx | XLSX spreadsheet | |
| 4._EXHIBIT_A_-_FUNCTIONAL_AND_NON-FUNCTIONAL_REQUIREMENTS.xlsx | XLSX spreadsheet | |
| 6._EXHIBIT_C_-_COST_WORKBOOK.xlsx | XLSX spreadsheet |
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Text version
1. Instructions
| Request for Proposal 25-4-002-1: DMR SMARA-4 | |
| Instructions | |
| Field Description | Instructions |
| Bidder Name | Enter the Bidder's Company or Firm Name |
| Project Name | Enter the name of the project completed on behalf of the named Client |
| Description of Project and Services Provided | Provide a brief description (250 words or less) of the project's scope and how the project helps the Bidder meet the requirement. List maximum five (5) projects. |
| Total Contract Amount | Enter the Contract amount for Bidder's services. |
| Client Name | Enter the name of the agency/organization/entity from which the experience was obtained |
| Start Date (MM/DD/YYYY) | Enter the beginning of the qualifying experience (MM/DD/YYYY) |
NOTE: Any start dates that are more than seven (7) years prior to RFP release date will NOT be counted towards experience.
| End Date (MM/DD/YYYY) | Enter the end of the qualifying experience (MM/DD/YYYY) |
| Total Months | [Formulated field - Do not modify] |
| Was Bidder the Prime? Y/N | Select "Yes" if Bidder was the prime contractor on the referenced project. Select "No" if Bidder was not the prime on referenced project. |
| Did Bidder Complete the Project? Y/N | Select "Yes" if Bidder completed the referenced project. Enter "N" if Bidder did not complete the referenced Project. |
State of California Department of Fish and Wildlife Attachment 13 – Bidder Qualifications Tab 1. Instructions
RFP #0081-01
Attachment 12 - Bidder Qualifications Workbook
Refer to RFP Part 1, Section 4.1.1. Bidder Qualifications (M/DS)
See column definitions below.
NOTE: It is the Bidder’s responsibility to provide sufficient detail in its responses to permit the State to evaluate the Bidder’s ability to meet the mandatory qualification requirements. If the State is unable to determine the minimum experience has been met, the Bidder’s Proposal may be deemed non-responsive.
2. Bidder Qualifications
| Attachment 12: Bidder Qualifications Form | |
| Bidder Name: | [Enter Bidder's Company Name Here] |
| Qualification #BQ-M-01 (Mandatory): Three (3) years of experience within the last seven (7) years and a minimum of two (2) government projects of similar size, complexity and scope as SMARA-4 (license/permit/agreement management, record tracking, fee management, correspondence, case management or customer relationship management, workflow solutions supporting and managing users roles, and permissions for a group of users greater than 500). | |||
| Project # | Project Name | Description of Project and Services Provided | |
| (up to 250 words) | Total Contract Amount | Client Name | Start Date |
| MM/DD/YYYY | End Date | ||
| MM/DD/YYYY | Total Months | Was Bidder the Prime? | |
| Y/N | Did Bidder Complete the Project? |
Y/N
| 1 | 0 | |
| 2 | 0 | |
| 3 | 0 | |
| 4 | 0 | |
| 5 | 0 | |
| TOTAL | 0 | 0 years, 0 months |
| Qualification #BQ-M-02 (Mandatory): Three (3) years of experience within the last seven (7) years and a minimum of two (2) projects involving government regulation or administration. | |||
| Project # | Project Name | Description of Project and Services Provided | |
| (up to 250 words) | Total Contract Amount | Client Name | Start Date |
| MM/DD/YYYY | End Date | ||
| MM/DD/YYYY | Total Months | Was Bidder the Prime? | |
| Y/N | Did Bidder Complete the Project? |
Y/N
| 1 | 0 | |
| 2 | 0 | |
| 3 | 0 | |
| 4 | 0 | |
| 5 | 0 | |
| TOTAL | 0 | 0 years, 0 months |
| Qualification #BQ-M-03 (Mandatory): Three (3) years of experience within the last seven (7) years implementing at least one (1) complex information technology (IT) project with at least three-million dollars ($3 million). | |||
| Project # | Project Name | Description of Project and Services Provided | |
| (up to 250 words) | Total Contract Amount | Client Name | Start Date |
| MM/DD/YYYY | End Date | ||
| MM/DD/YYYY | Total Months | Was Bidder the Prime? | |
| Y/N | Did Bidder Complete the Project? |
Y/N
| 1 | 0 | |
| 2 | 0 | |
| 3 | 0 | |
| 4 | 0 | |
| 5 | 0 | |
| TOTAL | 0 | 0 years, 0 months |
| Qualification #BQ-M-04 (Mandatory): Three (3) years of experience within the last seven (7) years implementing at least one (1) complex information technology (IT) cloud-based SaaS solution with a contract value of at least three-million dollars ($3 million). | |||
| Project # | Project Name | Description of Project and Services Provided | |
| (up to 250 words) | Total Contract Amount | Client Name | Start Date |
| MM/DD/YYYY | End Date | ||
| MM/DD/YYYY | Total Months | Was Bidder the Prime? | |
| Y/N | Did Bidder Complete the Project? |
Y/N
| 1 | 0 | |
| 2 | 0 | |
| 3 | 0 | |
| 4 | 0 | |
| 5 | 0 | |
| TOTAL | 0 | 0 years, 0 months |
| Qualification #BQ-DS-05 (Desirable Scored): Bidder must have successfully performed at least one (1) implementation for a license/permit/agreement management, record tracking, fee management, correspondence, case management or customer relationship management, workflow solutions supporting and managing users roles, and permissions for a large group of users greater than 500 for natural resources, mines reclamation or similar agency. (50 Points) | |||
| Project # | Project Name | Description of Project and Services Provided | |
| (up to 250 words) | Total Contract Amount | Client Name | Start Date |
| MM/DD/YYYY | End Date | ||
| MM/DD/YYYY | Total Months | Was Bidder the Prime? | |
| Y/N | Did Bidder Complete the Project? |
Y/N
| 1 | 0 | |
| 2 | 0 | |
| 3 | 0 | |
| 4 | 0 | |
| 5 | 0 | |
| TOTAL | 0 | 0 years, 0 months |
| Qualification #BQ-DS-06 (Desirable Scored): Bidder shall have a minimum of five (5) years of experience within the last seven (7) years solutioning their proposed SaaS solution software to other customers. (50 Points) | |||
| Project # | Project Name | Description of Project and Services Provided | |
| (up to 250 words) | Total Contract Amount | Client Name | Start Date |
| MM/DD/YYYY | End Date | ||
| MM/DD/YYYY | Total Months | Was Bidder the Prime? | |
| Y/N | Did Bidder Complete the Project? |
Y/N
| 1 | 0 | |
| 2 | 0 | |
| 3 | 0 | |
| 4 | 0 | |
| 5 | 0 | |
| TOTAL | 0 | 0 years, 0 months |
| Qualification #BQ-DS-07 (Desirable Scored): Bidder shall have a minimum of two (2) years of experience within the last seven (7) years implementing a project with a contract value of at least three-million ($3 million) or more for a State of California agency. (Max 50 Points) | |||
| Project # | Project Name | Description of Project and Services Provided | |
| (up to 250 words) | Total Contract Amount | Client Name | Start Date |
| MM/DD/YYYY | End Date | ||
| MM/DD/YYYY | Total Months | Was Bidder the Prime? | |
| Y/N | Did Bidder Complete the Project? |
Y/N
| 1 | 0 | |
| 2 | 0 | |
| 3 | 0 | |
| 4 | 0 | |
| 5 | 0 | |
| TOTAL | 0 | 0 years, 0 months |
State of California Department of Fish and Wildlife Attachment 13 – Bidder Qualifications Tab 2. Bidder Qualifications
RFP #0081-01
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