3._ATTACHMENT_14_-_KEY_STAFF_QUALIFICATIONS_WORKBOOK.xlsx

XLSX spreadsheet 47 KB Posted Nov 14, 2025

Attached to: RFP 25-4-002-1 DOC SMARA-4 Project
Solicitation number: 0000037279
Issued by: California

About this file

Written by GovTribe AI · Nov 19, 2025

This is a Key Staff Qualifications Workbook attachment for RFP 25-4-002-1, the SMARA-4 Project, administered by the California Department of Technology's Office of Statewide Technology Procurement (OSTP) on behalf of the Department of Conservation (DOC). The workbook serves as the submission template for bidders to document the qualifications and relevant experience of key staff members who will be assigned to the project. Bidders must provide detailed information for three key positions: Project Manager, Solution Architect, and Business Analyst. For each position, bidders are required to list and document qualifying projects that demonstrate the staff member's ability to meet both mandatory and desirable qualifications. The final proposal and OSTP eVAQ approval must be submitted by January 20, 2026 at 10:00 AM PST.

The workbook requires bidders to document project experience across specific criteria, including complex IT projects valued at minimum three million dollars, experience with Agile project management methodologies, cloud-based SaaS solutions with 500+ users, geographic information systems (GIS) components, and work with public sector and state of California entities. For each project listed, bidders must provide the project name, client name, client contact information, project description, detailed description of services provided, total contract amount, and start and end dates. Mandatory qualifications for the Project Manager include five years of FTE experience managing complex IT projects and three years of Agile project management experience. The Solution Architect position requires three years of FTE experience with complex IT projects and cloud-based implementations. The Business Analyst position requires five years of FTE experience in a lead role on complex IT projects and one year of experience serving multi-jurisdictional government entities. Desirable qualifications are scored and worth up to 20 points each.

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Other files

File	Type	Posted
2._ATTACHMENT_12_-_BIDDER_QUALIFICATIONS_WORKBOOK.xlsx	XLSX spreadsheet	Nov 14, 2025
7._EXHIBIT_G_-_TO-BE-PROCESS_DIAGRAMS.pdf	PDF	Nov 14, 2025
9._Exhibit_I_-_DELIVERABLES_EXPECTATION_DOCUMENT_TEMPLATE.pdf	PDF	Nov 14, 2025
1._RFP_25-4-002-1__Division_of_Mine_Reclamation_SMARA-4.pdf	PDF	Nov 14, 2025
8._Exhibit_H_-_DELIVERABLES_ACCEPTANCE_DOCUMENT_TEMPLATE.pdf	PDF	Nov 14, 2025
10.eVAQ-Manual_for_Vendors.pdf	PDF	Nov 14, 2025
5._EXHIBIT_B_-_DELIVERABLES_TABLE.xlsx	XLSX spreadsheet	Nov 14, 2025
4._EXHIBIT_A_-_FUNCTIONAL_AND_NON-FUNCTIONAL_REQUIREMENTS.xlsx	XLSX spreadsheet	Nov 14, 2025
6._EXHIBIT_C_-_COST_WORKBOOK.xlsx	XLSX spreadsheet	Nov 14, 2025

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1. Instructions

Request for Proposal 25-4-002-1: DMR SMARA-4
Instructions
Field Description	Instructions
Bidder Name	Enter the Bidder's Company or Firm Name
Key Staff Name	Enter the First and Last Name of the Bidder's key staff for the project
Project Name	Enter the Project Name for the key staff's referenced project. List the minimum number of projects to meet years of experience requirement.
Client Name	Enter the name of the agency/organization/entity from which the experience was obtained
Client Contact Name, Email Address, and Telephone Number	Enter the Client name, email address, and telephone number for the reference contact for the project
Project Description	Enter a brief description of the referenced project (include the Project's purpose/goal)
Description of Services Provided	Enter a brief description (250 words or less) of how the project helps the Key Staff meet the requirement
Total Contract Amount	Enter the Contract amount for Bidder's services.
Start Date (MM/DD/YYYY)	Enter the beginning of the qualifying experience (MM/DD/YYYY)

NOTE: The Start Date is the date from which any qualifying experience begins. Any start dates that are older than the experience requirement (prior to the RFP release date) will NOT be counted towards experience.

End Date (MM/DD/YYYY)	Enter the end of the qualifying experience (MM/DD/YYYY)
Total Months	[Formulated field - Do not modify]

State of California Department of Fish and Wildlife Attachment 15 – Key Staff Qualifications Tab 1. Instructions

RFP #0081-01

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Attachment 14 - Key Staff Qualifications Workbook

Refer to RFP Part 1, Section 4.1.3. Staff Qualifications (M/DS)

See column definitions below.

NOTE: It is the Bidder’s responsibility to provide sufficient detail in its responses to permit the State to evaluate the Key Staff's ability to meet the mandatory qualification requirements. If the State is unable to determine the minimum experience has been met, the Bidder’s Proposal may be deemed non-responsive.

2. Key Staff Qualifications

Attachment 14: Key Staff Qualifications Form
Bidder Name:	[Enter Bidder's Company Name Here]

1. Project Manager		Key Staff Name:	[Enter First Name and Last Name of Key Staff Here]
	Qualification #PM-M-01 (Mandatory): Five (5) years of Full Time Equivalent (FTE) experience within the last five (5) years as the Project Manager of at least one (1) complex IT project with a minimum value of three-million dollars ($3M). Include managing third-party and internal cross-functional teams in at least one of the below functional areas:

(a) Financial Management

(b) Case Management

(d) Entity Management

(e) Grants Management

		Project #	Project Name	Client Name	Client Contact Name, Email Address, and Telephone Number	Project Description	Description of Services Provided	Total Contract Amount	Start Date
MM/DD/YYYY	End Date
MM/DD/YYYY	Total Months / Years & Months
		1								0	0 years, 0 months
		2								0
		3								0
		4								0
		5								0
		TOTAL								0

		Qualification #PM-M-02 (Mandatory): Three (3) years FTE experience within the last five (5) years as the Project Manager working with Agile project management, Agile software development and implementation, including developing sprints, creating themes, epics, user stories, detailed design.
		Project #	Project Name	Client Name	Client Contact Name, Email Address, and Telephone Number	Project Description	Description of Services Provided	Total Contract Amount	Start Date
MM/DD/YYYY	End Date
MM/DD/YYYY	Total Months / Years & Months
		1								0	0 years, 0 months
		2								0
		3								0
		4								0
		5								0
		TOTAL								0

		Qualification #PM-DS-03 (Desirable Scored): Two (2) FTE years experience within the last ten (10) years managing at least one project that includes geographic information systems (GIS) components. (20 points)
		Project #	Project Name	Client Name	Client Contact Name, Email Address, and Telephone Number	Project Description	Description of Services Provided	Total Contract Amount	Start Date
MM/DD/YYYY	End Date
MM/DD/YYYY	Total Months / Years & Months
		1								0	0 years, 0 months
		2								0
		3								0
		4								0
		5								0
		TOTAL								0

		Qualification #PM-DS-04 (Desirable Scored): Seven (7) years FTE experience within the last ten (10) years as the Project Manager working with Agile project management, Agile software development and implementation, including developing sprints, creating themes, epics, user stories, detailed design. (20 points)
		Project #	Project Name	Client Name	Client Contact Name, Email Address, and Telephone Number	Project Description	Description of Services Provided	Total Contract Amount	Start Date
MM/DD/YYYY	End Date
MM/DD/YYYY	Total Months / Years & Months
		1								0	0 years, 0 months
		2								0
		3								0
		4								0
		5								0
		TOTAL								0

		Qualification #PM-DS-05 (Desirable Scored): Experience managing at least one (1) project where the client was the State of California. (20 Points)
		Project #	Project Name	Client Name	Client Contact Name, Email Address, and Telephone Number	Project Description	Description of Services Provided	Total Contract Amount	Start Date
MM/DD/YYYY	End Date
MM/DD/YYYY	Total Months / Years & Months
		1								0	0 years, 0 months
		2								0
		3								0
		4								0
		5								0
		TOTAL								0

		Qualification #PM-DS-06 (Desirable Scored): Five (5) years FTE experience within the last ten (10) years of working with public sector organizations. (20 points)
		Project #	Project Name	Client Name	Client Contact Name, Email Address, and Telephone Number	Project Description	Description of Services Provided	Total Contract Amount	Start Date
MM/DD/YYYY	End Date
MM/DD/YYYY	Total Months / Years & Months
		1								0	0 years, 0 months
		2								0
		3								0
		4								0
		5								0
		TOTAL								0

2. Solution Architect		Key Staff Name:	[Enter First Name and Last Name of Key Staff Here]
	Qualification #SA-M-01 (Mandatory): Three (3) years of Full Time Equivalent (FTE) experience within the last five (5) years as the Solution Architect of at least one (1) complex IT project with a minimum value of three-million dollars ($3M). Include implementing, integrating, and managing a cloud-based SaaS solution with 500+ users, involving users in stakeholder groups both internal and external to the organization in at least one the below functional areas:

(a) Financial Management

(b) Case Management

(d) Entity Management

(e) Grants Management

		Project #	Project Name	Client Name	Client Contact Name, Email Address, and Telephone Number	Project Description	Description of Services Provided	Total Contract Amount	Start Date
MM/DD/YYYY	End Date
MM/DD/YYYY	Total Months / Years & Months
		1								0	0 years, 0 months
		2								0
		3								0
		4								0
		5								0
		TOTAL								0

		Qualification #SA-DS-02 (Desirable Scored): Three (3) years FTE experience within the last ten (10) years managing at least one project that includes geographic information systems (GIS) components. (20 points)
		Project #	Project Name	Client Name	Client Contact Name, Email Address, and Telephone Number	Project Description	Description of Services Provided	Total Contract Amount	Start Date
MM/DD/YYYY	End Date
MM/DD/YYYY	Total Months / Years & Months
		1								0	0 years, 0 months
		2								0
		3								0
		4								0
		5								0
		TOTAL								0

Qualification #SA-DS-03 (Desirable Scored): Possess and maintain a Cloud-Based Solution Architecture certification in one (1) or more industry leading architecture frameworks. (20 Points)

Attach Certificate

3. Business Analyst		Key Staff Name:	[Enter First Name and Last Name of Key Staff Here]
	Qualification #BA-M-01 (Mandatory): Five (5) years of Full Time Equivalent (FTE) experience within the last five (5) years, the Business Analyst served in a lead role on at least one (1) complex IT project with a minimum value of three-million dollars ($3M). Having strong business analysis experience involving users in stakeholder groups both internal and external to the organization in at least one of the below functional areas:

(a) Financial Management

(b) Case Management

(d) Entity Management

(e) Grants Management

		Project #	Project Name	Client Name	Client Contact Name, Email Address, and Telephone Number	Project Description	Description of Services Provided	Total Contract Amount	Start Date
MM/DD/YYYY	End Date
MM/DD/YYYY	Total Months / Years & Months
		1								0	0 years, 0 months
		2								0
		3								0
		4								0
		5								0
		TOTAL								0

		Qualification #BA-M-02 (Mandatory): One (1) year of FTE experience within the last five (5) years, the Business Analyst was in a lead role serving multi-jurisdictional entities within the local, state or federal government.
		Project #	Project Name	Client Name	Client Contact Name, Email Address, and Telephone Number	Project Description	Description of Services Provided	Total Contract Amount	Start Date
MM/DD/YYYY	End Date
MM/DD/YYYY	Total Months / Years & Months
		1								0	0 years, 0 months
		2								0
		3								0
		4								0
		5								0
		TOTAL								0

		Qualification #BA-DS-03 (Desirable Scored): Three (3) years of FTE experience within the last ten (10) years supporting at least one project that includes geographic information systems (GIS) components. (20 points)
		Project #	Project Name	Client Name	Client Contact Name, Email Address, and Telephone Number	Project Description	Description of Services Provided	Total Contract Amount	Start Date
MM/DD/YYYY	End Date
MM/DD/YYYY	Total Months / Years & Months
		1								0	0 years, 0 months
		2								0
		3								0
		4								0
		5								0
		TOTAL								0

State of California Department of Fish and Wildlife Attachment 15 – Key Staff Qualifications Tab 2. Bidder Qualifications

RFP #0081-01

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File details come from the government source that posted it. Updated Nov 19, 2025.