10.eVAQ-Manual_for_Vendors.pdf
PDF 2 MB Posted
- Attached to
- RFP 25-4-002-1 DOC SMARA-4 Project
- Solicitation number
- 0000037279
- Issued by
- California
About this file
This is a vendor manual for the Electronic Vendor Application of Qualifications (eVAQ) portal, prepared by the California Department of Technology (CDT), Office of Statewide Technology Procurement (OSTP), on behalf of the Department of Conservation (DOC). The manual provides comprehensive instructions for vendors participating in state and local contract opportunities, specifically referencing RFP 25-4-002-1 for the SMARA-4 Project. The final proposal submission deadline and eVAQ approval requirement is January 20, 2026 at 10:00 AM PST, with eVAQ approval identified as a non-negotiable requirement for bid consideration. The eVAQ form contains standardized vendor qualification questions organized across five pages, with each question accompanied by explanatory information buttons for clarification.
The eVAQ portal operates through a ServiceNow-based interface accessible at https://cadtprod.service-now.com/vendor. Vendors must register for an account, which requires STP staff approval before account activation. The form allows vendors to save data at any time, with previously entered information persisting upon subsequent logins. Required forms and attachments can be uploaded via buttons located at the top and bottom of each page. The form cannot be submitted until all questions are completed; incomplete submissions will display error messages highlighting unanswered questions in red. Once submitted, vendors access a revised form view with a comments section for communication with their eVAQ administrator. Inquiries regarding portal usage or technical issues should be directed to enea.antonicelli@state.ca.gov, with responses expected within 48 hours.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 9._Exhibit_I_-_DELIVERABLES_EXPECTATION_DOCUMENT_TEMPLATE.pdf | ||
| 1._RFP_25-4-002-1__Division_of_Mine_Reclamation_SMARA-4.pdf | ||
| 8._Exhibit_H_-_DELIVERABLES_ACCEPTANCE_DOCUMENT_TEMPLATE.pdf | ||
| 5._EXHIBIT_B_-_DELIVERABLES_TABLE.xlsx | XLSX spreadsheet | |
| 4._EXHIBIT_A_-_FUNCTIONAL_AND_NON-FUNCTIONAL_REQUIREMENTS.xlsx | XLSX spreadsheet | |
| 6._EXHIBIT_C_-_COST_WORKBOOK.xlsx | XLSX spreadsheet | |
| 2._ATTACHMENT_12_-_BIDDER_QUALIFICATIONS_WORKBOOK.xlsx | XLSX spreadsheet | |
| 7._EXHIBIT_G_-_TO-BE-PROCESS_DIAGRAMS.pdf | ||
| 3._ATTACHMENT_14_-_KEY_STAFF_QUALIFICATIONS_WORKBOOK.xlsx | XLSX spreadsheet |
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Text version
VENDOR MANUAL
2/16/2021
Electronic Vendor Application of Qualifications (eVAQ) Manual
Electronic Vendor Application of Qualifications (eVAQ)
Vendor Process You can access the eVAQ portal through the following URL:
https://cadtprod.service-now.com/vendor
The first page you will encounter is the login page. If you do not have an account, you will be able to select the “Register for an account” option:
The registration of a user account will gather the following data:
When you hit submit, you will receive the following confirmation:
https://cadtprod.service-now.com/vendor
Once the request has been approved by STP staff, the you will receive an email that looks like the following:
After logging in with the temporary user account, the you will need to change your password:
When you log in, you will land on the main page:
The first button will take you to the form you will need to fill out in order to complete the eVAQ.
The second button expands an area at the bottom which provides you with information explaining the eVAQ.
The empty space on the right of the buttons is reserved for when you save or submit an eVAQ.
It ends up looking like the screenshot below when a record has either been saved (open) or submitted (submitted).
The key on the right explains the three possible states.
The eVAQ number field can be clicked on, and it will take you to your saved, submitted, or accepted eVAQ.
eVAQ Form The eVAQ form provides the vendor with the same questions that used to be on the traditional PDF form. They are split into 5 pages.
Each question has an info button on the right which expands the explanation for that question.
Adding and saving attachments
Required forms can be located on the “Required Forms” tab:
The form has an attachment button at the top and bottom of each page for ease of access.
The data on the form can be saved at any time. If a record is saved, when you log back in, the data you entered last will persist.
If you attach documents and save the form, the show attached files button will be displayed.
This button, when expanded, will show a list of everything that has already been attached. It can be maximized and minimized at any time to keep the list neatly tucked away.
Submitting the form
The form cannot be submitted until all questions are answered. If you attempt to submit without filling everything out, you will receive an error and the questions that still need to be filled out will turn red. You will need to navigate to the various pages and ensure all the red questions have been answered:
Once you submit the form, you will be taken to the main splash page where you can see the newly submitted record. Clicking this record will take you to a different form view in ServiceNow which gives you access to the comments section towards the bottom of the form:
You will utilize this area to interact with your eVAQ administrator.
Contact Us For any questions on the usage of this portal, or to report any bugs you may be experiencing, please contact: enea.antonicelli@state.ca.gov and I will get back to you within 48 hours.
mailto:enea.antonicelli@state.ca.gov
| Electronic Vendor Application of Qualifications (eVAQ) |
| Vendor Process |
| eVAQ Form |
| Adding and saving attachments |
| Submitting the form |
Contact Us
File details come from the government source that posted it. Updated .