79415Att D - Cost Proposal Template.xlsx
XLSX spreadsheet 31 KB Posted
- Attached to
- Central Reservations SolutionBid Documents
- Solicitation number
- RFP 25-79415
- Issued by
- Grant County, Indiana
About this file
This document is a Cost Proposal Template (Attachment D) for RFP 25-79415 for the State of Indiana's Central Reservation Solution procurement. The solicitation seeks a comprehensive reservation management system capable of handling multiple facility types including campgrounds, cabins, and shelters, with a bid due date of May 21, 2025. The proposed solution must support complex functionality such as retail sales transactions, inventory management, gift card programs, event management, venue and ticketing management, time-managed recreation item rentals, customer reward programs, and self-service customer options. The contract appears to be structured for an initial five-year term with optional renewal years, allowing for potential extension up to ten years total.
The cost proposal template requires vendors to complete detailed pricing information across multiple cost categories including Project Services, Licenses/Subscriptions/Environments, and Maintenance & Operations. Vendors must provide line-item costs for Years 1-5, with optional pricing for Years 6-10. The state is open to considering a transaction-based fee structure, specifically a per-transaction model, but not a per-item model. While no specific funding sources or set-asides are mentioned, the procurement appears open to qualified technology vendors with demonstrable capabilities in developing comprehensive reservation management systems for public recreational facilities. The complexity of the requirements suggests the state is seeking a sophisticated, integrated platform to modernize its current reservation infrastructure.
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Instructions
| RFP 25-79415: CENTRAL RESERVATION SOLUTION |
| Attachment D: Cost Proposal |
| Cost Proposal Worksheet |
| I. Complete only the yellow shaded cells for the "Project Services," "Licenses / Subscriptions / Environments," & "Maintenance & Operations (M&O)" sections within the table: |
• Year 1 to Year 5:
o List the yearly cost for each Cost Type listed under column "B" o If any additional information needs to be provided for the costs listed within the table, list these details under the “Comments” for the applicable section
II. Based upon the entries described above, the below fields will AUTOMATICALLY CALCULATE within the table:
• “Total Costs” (for "Project Services," "Licenses / Subscriptions / Environments," & "Maintenance & Operations (M&O)" sections)
• "TOTAL Project Services Costs"
• "TOTAL Licenses / Subscriptions / Environments Costs"
• "TOTAL M&O Costs"
• "YEARLY TOTAL COSTS"
• "CUMULATIVE YEARLY TOTAL COSTS"
• "TOTAL BID AMOUNT"
III. Complete only the yellow shaded cells for the Project Implementation Approach / Strategy comments section:
• Project Implementation Approach / Strategy:
o Describe the Project Implementation Approach / Strategy (phased or big-bang) o Provide context to support the costing numbers indicated in the table
| Cost Proposal Narrative and Cost Assumptions Worksheets |
| I. Review the instructions within each worksheet and respond accordingly. |
Cost Proposal 5 Year
| Cost Proposal | [Respondent Name] | |
| PROJECT START | OPTIONAL CONTRACT RENEWAL YEARS |
Cost Type Year 1 Year 2 Year 3 Year 4 Year 5 Optional Year 6 Optional Year 7 Optional Year 8 Optional Year 9 Optional Year 10 Years 1-5 Total Costs Total All Years Costs Comments
| Project Services | |||||||||||||
| Project Management | $0 | $0 | [Comments for Project Services costs.] | ||||||||||
| Requirements & Process Mapping | $0 | $0 | |||||||||||
| Design | $0 | $0 | |||||||||||
| Application Configuration | $0 | $0 | |||||||||||
| Application Development | $0 | $0 | |||||||||||
| Testing | $0 | $0 | |||||||||||
| Training | $0 | $0 | |||||||||||
| Data Conversion | $0 | $0 | |||||||||||
| Interfaces | $0 | $0 | |||||||||||
| OCM & Communication | $0 | $0 | |||||||||||
| Go-Live Preparation & Execution | $0 | $0 | |||||||||||
| Production Stabilization | $0 | $0 | |||||||||||
| Other Project Services (use comments) | $0 | $0 | |||||||||||
| TOTAL Project Services Costs | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Licenses / Subscriptions / Environments | |||||||||||||
| License / Subscription Type 1 | $0 | $0 | [Comments for Licenses / Subscriptions / Environments costs.] | ||||||||||
| License / Subscription Type 2 | $0 | $0 | |||||||||||
| License / Subscription Type 3 | $0 | $0 | |||||||||||
| Other Licenses / Subscriptions | $0 | $0 | |||||||||||
| Development Environment | $0 | $0 | |||||||||||
| Test Environment | $0 | $0 | |||||||||||
| Training Environment | $0 | $0 | |||||||||||
| Data Conversion Environment | $0 | $0 | |||||||||||
| Production Environment | $0 | $0 | |||||||||||
| Other Environments (use comments) | $0 | $0 | |||||||||||
| TOTAL Licenses / Subscriptions / Environments Costs | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Maintenance & Operations (M&O) | |||||||||||||
| Hypercare Post Go-Live | $0 | $0 | [Comments for Maintenance & Operations (M&O) costs.] | ||||||||||
| Standard M&O | $0 | $0 | |||||||||||
| Enhancements (100 hr./mo.) | $0 | $0 | |||||||||||
| Other M&O (use comments) | $0 | $0 | |||||||||||
| TOTAL M&O Costs | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
YEARLY TOTAL COSTS $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
CUMULATIVE YEARLY TOTAL COSTS $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 <= THIS IS THE PROJECTED CUMULATIVE COST OF OWNERSHIP FOR THE STATE
5 Year Total Bid Amount => $0
What level of stability can the State expect for recurring costs? What could cause recurring costs to change over time?
Below, please describe the Project Implementation Approach / Strategy (phased or big-bang). Provide context to support the costing numbers indicated in the table above.
Transaction-Based Cost Proposal
| RFP 25-79415: CENTRAL RESERVATION SOLUTION |
| Transaction-Based Cost Proposal Information |
Please review Section 2.5 in the RFP document for further instruction on how to complete this section of the Cost Proposal.
Please cite the name and location of requested document below.
If your company proposes to use a Transaction-Based Fee Structure either for or in addition to any initial implementation and/or ongoing maintenance and/or future upgrade costs for the solution, then please provide a detailed explanation of the pricing, invoicing, and accounting related to such a fee structure.
NOTE: While the State is open to considering a Per-Transaction model, where one fee is charged per single customer payment transaction, the State is not considering at this time a Per-Item model, where a separate fee is charged for each individual item purchased within a single customer payment transaction.
Cost Proposal Narrative
| RFP 25-79415: CENTRAL RESERVATION SOLUTION |
| Cost Proposal Narrative |
Please review Section 2.5 in the RFP document for further instruction on how to complete this section of the Cost Proposal.
Please cite the name and location of requested document below.
&9Attachment&K000000 D&K01+000: Cost Proposal Template
&9&A &9&P &9&D
Cost Assumptions
| RFP 25-79415: CENTRAL RESERVATION SOLUTION |
| Cost Assumptions, Conditions and Constraints |
Please review Section 2.5 in the RFP document for further instruction on how to complete this section of the Cost Proposal.
Please cite the name and location of requested document below.
&9Attachment&K000000 D&K01+000: Cost Proposal Template
&9&A &9&P &9&D
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