Attachment J - Section F Deliverables Schedules and Performance Requirements Summary Table_20260513.docx

Deliverables Schedule and Performance Requirements Summary Table

Due Date

Task I: Transition-In

C.4.2.1 Task I Transition-In Plan submitted with the proposal. The plan shall, at a minimum, describe the Contractor’s ability to meet the requirements set forth in Section C.4.2.1. The plan shall include a description of how the Contractor will ensure minimum disruption to vital Government business and how they will achieve all proposed objectives within 120 calendar days after contract award, fully staff to meet this timeframe to achieve full performance, and ensure that there will be no service degradation during transition.

Initial: With proposal in accordance with proposal instructions in Section L

Microsoft (MS)Word for narrative information; MS Excel for quantitative information. MS PowerPoint at kick-off meeting.

Initial: with proposal in accordance with the submission deadline in Section L;

Presented in detail at the kick-off meeting

C.4.2.1 Task I Progress reporting regarding Transition-In performed IAW the requirements of C.4.2.1. Disruption minimized during transition-in.

See C.5.4.1 and C.5.4.2 for project progress and staffing status reporting.

Weekly project progress reporting during transition-in

COR,

ORR

N/A

C.4.2.1 Task I At completion of transition in, the Contractor shall be fully staffed and fully performing the requirements of the contract. Upon completion of the transition in, the Contractor shall notify the COR that transition in has been completed. The notice shall be in writing and include the listing of all cases by A Number and type and status of legal representation service.

Notification via e-mail at completion. For attachments:

MS Word for narrative information; MS Excel for quantitative information. API for case status information Within 120 calendar days after contract award

Task II: Conduct Legal Orientations

C.4.2.2 Task II

Changes: No less than 10 business days before first target use date

day variance to the COR (i.e., 40 calendar days after award)

C.4.2.2.1 Task II The Contractor shall conduct legal orientations for 100% of UAC in ORR custody in accordance with 45 C.F.R. 410.1309(a)(2) and Section C.4.2.2 of the contract. These orientations shall inform UAC of their legal rights and responsibilities within the U.S. immigration system and shall be delivered by an independent legal service provider that has appropriate qualifications and experience.

Every six (6) months for unrepresented UAC who remain in ORR custody.

As soon as practicable, but not later than 10 business days, for UAC released before receiving an orientation in custody.

C.4.2.2 Task II

for narrative information; MS Excel for quantitative information For API reporting, data entry concurrent with services provided (to the maximum extent practicable);

Monthly as part of the requirements of C.5.4.

COR,

API to ORR 95%

Task III: Conduct Legal Consultations

C.4.2.3 Task III The Contractor shall provide confidential legal consultations to 100% UAC in ORR custody to assess potential forms of relief from removal and other case disposition options in accordance with 45 C.F.R. 410.1309(a)(2).

Delivered per C.4.2.3 The contractor shall provide legal consultations to UAC within ten

(10) business days of notification by UAC care providers or ORR or the timeline approved by the COR for extenuating circumstances.

in ORR custody upon a UAC's transfer between ORR facilities.

C.4.2.3 Task III

Monthly as part of the requirements of C.5.4.

Task IV: Direct Legal Representation Services

Ensure all personnel, defined in C.4.1, timely enter notice of appearance with EOIR, the Department of Homeland Security (DHS), and with any other tribunal or administrative agency requiring notice of representation

Provide timely notice of representation to ORR in the designated system of record designated by the COR and care provider staff, i Listing and copies of all L-3A, G-28, and EOIR-28 forms and/or documentation of new representation.

API, pdf, MS Word for narrative information, and MS Excel for quantitative information including tracking by A Number For API reporting, data entry concurrent with services provided (to the maximum extent practicable);

Monthly as part of the requirements of C.5.4.

COR,

ORR (via API), applicable forum, care provider staff N/A

The Contractor shall provide direct legal representation to all UAC in or released from ORR care for all immigration court and/or any other DHS proceedings. Subject to availability of funding, the contractor can either invoice ORR for services identified as Items 3-13 listed on the pricing worksheet or provide the representation pro bono.

The Contractor shall ensure that a qualified legal representative is present and has entered an appearance at all scheduled immigration court proceedings and any other DHS-related proceedings for each UAC Per the requirements of this section and the PWS.

Contractor shall document, justify, and report within 24 hours of any instance of a UAC appearing without a qualified legal representative

Task IV: T Visa Application Services (Item 3)

The Contractor shall provide evidence of service completion as described in this section.

IAW C.4.2.6,

Task VI: APIs, Data shall be made available in a structured, searchable database format (Parquet, JSON, XML, or CSV as appropriate for system integration)

IAW C.5.4.1

Project Progress Reports: MS Word for narrative information, MS Excel for quantitative information.

IAW G.3.2.2 pdf copy of evidence of completion documents shall be sent to the COR for review prior to submission of the monthly invoice in IPP.

IAW C.4.2.6,

Task VI: Data entry into the system shall be concurrent with services provided (to the maximum extent practicable);

Per the schedule identified under C.5.4.1 Project Progress Reports

Task IV: U Vias Application Services (Item 4)

C.4.2.4.2 Task IV

Task VI: APIs, Data shall be made available in a structured, searchable database format (Parquet, JSON, XML, or CSV as appropriate for system integration)

IAW C.5.4.1

Project Progress Reports: MS Word for narrative information, MS Excel for quantitative information.

IAW G.3.2.2 pdf copy of evidence of completion documents shall be sent to the COR for review prior to submission of the monthly invoice in IPP

IAW C.4.2.6,

Task VI: Data entry into the system shall be concurrent with services provided (to the maximum extent practicable);

Per the schedule identified under C.5.4.1 Project Progress Reports

Task IV: Violence Against Women Act (VAWA) Services (Item 5)

Task VI: APIs, Data shall be made available in a structured, searchable database format (Parquet, JSON, XML, or CSV as appropriate for system integration)

IAW C.5.4.1

Project Progress Reports: MS Word for narrative information, MS Excel for quantitative information.

IAW G.3.2.2 pdf copy of evidence of completion documents shall be sent to the COR for review prior to submission of the monthly invoice in IPP

IAW C.4.2.6,

Task VI: Data entry into the system shall be concurrent with services provided (to the maximum extent practicable);

Per the schedule identified under C.5.4.1 Project Progress Reports

Task IV: Adjustment of Status (AOS) Services (Item 6)

C.4.2.4.2 Task IV

Task VI: APIs, Data shall be made available in a structured, searchable database format (Parquet, JSON, XML, or CSV as appropriate for system integration)

IAW C.5.4.

Project Progress Reports: MS Word for narrative information, MS Excel for quantitative information.

IAW G.3.2.2 pdf copy of evidence of completion documents shall be sent to the COR for review prior to submission of the monthly invoice in IPP.

IAW C.4.2.6,

Task VI: Data entry into the system shall be concurrent with services provided (to the maximum extent practicable);

Per the schedule identified under C.5.4. Project Progress Reports

Temporary Protected Status Services (Item 7)

Task VI: APIs, Data shall be made available in a structured, searchable database format (Parquet, JSON, XML, or CSV as appropriate for system integration)

IAW G.3.2.2

Pdf copy of evidence of completion documents shall be sent to the COR for review prior to submission of the monthly invoice in IPP

IAW C.4.2.6,

Task VI: Data entry into the system shall be concurrent with services provided (to the maximum extent practicable);

Monthly as part of the requirements of C.5.4.

Employment Authorization (Item 8)

Task VI: APIs, Data shall be made available in a structured, searchable database format (Parquet, JSON, XML, or CSV as appropriate for system integration)

IAW C.5.4.

Project Progress Reports: MS Word for narrative information, MS Excel for quantitative information.

IAW G.3.2.2 pdf copy of evidence of completion documents shall be sent to the COR for review prior to submission of the monthly invoice in IPP

IAW C.4.2.6,

Task VI: Data entry into the system shall be concurrent with services provided (to the maximum extent practicable);

Per the schedule identified under C.5.4. Project Progress Reports

Task IV: Application for Certificate of Citizenship (Item 9)

IAW C.5.4.

Project Progress Reports: MS Word for narrative information, MS Excel for quantitative information.

IAW G.3.2.2 pdf copy of evidence of completion documents shall be sent to the COR for review prior to submission of the monthly invoice in IPP.

IAW C.4.2.6,

Task VI: Data entry into the system shall be concurrent with services provided (to the maximum extent practicable);

Per the schedule identified under C.5.4. Project Progress Reports

Task IV: Special Immigrant Juvenile Status Services (Item 10)

Task VI: APIs, Data shall be made available in a structured, searchable database format (Parquet, JSON, XML, or CSV as appropriate for system integration)

IAW C.5.4.

Project Progress Reports: MS Word for narrative information, MS Excel for quantitative information.

IAW G.3.2.2 pdf copy of evidence of completion documents shall be sent to the COR for review prior to submission of the monthly invoice in IPP

IAW C.4.2.6,

Task VI: Data entry into the system shall be concurrent with services provided (to the maximum extent practicable);

Per the schedule identified under C.5.4.1 Project Progress Reports

Task IV: Affirmative and Defensive Asylum Application Services (Item 11)

Task VI: APIs, Data shall be made available in a structured, searchable database format (Parquet, JSON, XML, or CSV as appropriate for system integration)

IAW C.5.4.

Project Progress Reports: MS Word for narrative information, MS Excel for quantitative information.

IAW G.3.2.2 pdf copy of evidence of completion documents shall be sent to the COR for review prior to submission of the monthly invoice in IPP

IAW C.4.2.6,

Task VI: Data entry into the system shall be concurrent with services provided (to the maximum extent practicable);

Per the schedule identified under C.5.4. Project Progress Reports

Task IV: Voluntary Departure (Item 12)

Task VI: APIs, Data shall be made available in a structured, searchable database format (Parquet, JSON, XML, or CSV as appropriate for system integration)

IAW C.5.4.

Project Progress Reports: MS Word for narrative information, MS Excel for quantitative information.

IAW G.3.2.2 pdf copy of evidence of completion documents shall be sent to the COR for review prior to submission of the monthly invoice in IPP

IAW C.4.2.6,

Task VI: Data entry into the system shall be concurrent with services provided (to the maximum extent practicable);

Per the schedule identified under C.5.4.Project Progress Reports

Task IV: Change of Venue / Address Filings (Item 13)

Task VI: APIs, Data shall be made available in a structured, searchable database format (Parquet, JSON, XML, or CSV as appropriate for system integration)

IAW C.5.4.

Project Progress Reports: MS Word for narrative information, MS Excel for quantitative information.

IAW G.3.2.2 pdf copy of evidence of completion documents shall be sent to the COR for review prior to submission of the monthly invoice in IPP

IAW C.4.2.6,

Task VI: Data entry into the system shall be concurrent with services provided (to the maximum extent practicable);

Per the schedule identified under C.5.4. Project Progress Reports

Task V: Annual Legal Service Provider (LSP) Network Management

C.4.2.5 Task V Annual LSP Network Management: The Contractor shall stablish and manage a robust nationwide network of qualified LSPs delivering timely and consistent legal services to UAC.

Reporting content IAW C.4.2.6.9.

Monthly IAW C.4.2.6.9

C.4.2.5 Task V Annual LSP Network Management: The Contractor shall build and maintain a roster of attorney and non-attorney volunteers who can provide legal services under the Contractor's supervision, as required, for any UAC or cases suitable for pro bono involvement.

C.4.2.5 Task V Reporting Requirements:

Provide data detailing the delivery of all services under this Task per C.4.2.6

Task VI: Annual Data Collection and Transfer System / Interface

C.4.2.6 Task VI Annual Data Collection and Transfer System / Interface: Provide all data required under C.4.2.6.

All data reported under this contract shall be made available through dashboards and direct connection to existing ORR platforms and tools (APIs).

APIs, Data shall be made available in a structured, searchable database format (Parquet, JSON, XML, or CSV as appropriate for system integration).

API: Concurrent with services provided (to the maximum extent practicable);

Monthly as part of the requirements of C.5.4.

Task VII: Pro Bono Maximization

C.4.2.7 and C.5.2.3 Task VII

Pro Bono Maximization: Achieve at least the pro bono percentage proposed for the base period and each option period. IAW C.4.2.7 and C.5.2.3.

Provide data specified in the “Pro Bono Data Metrics and Reports” section of C.4.2.6

Monthly as part of the requirements of C.5.4.

Task VIII: Transition Out

C.4.2.8 Task VIII Transition-Out Plan:

The transition–out plan shall detail the contractor’s plan to facilitate the accomplishment of a seamless transition from the incumbent to the incoming contractor/government personnel at the expiration of the contract. The Contractor must work cooperatively with the incoming contractor/service provider and the Government in support of a seamless transition and continuity of all legal services.

Final transition-out plan: No later than 120 calendar days prior to the end of each period of performance..

Task VIII: Transition Out

C.4.2.8 Task VIII

C.5.4.3 for project progress and staffing reporting

Other Annual Requirements

business day variance

The Contractor shall participate in conference calls with ORR/COR.

Contractor Performance self-assessment: template and in the format as directed by the COR Performance Review meeting: Every other month unless directed otherwise by the COR

Written Contractor Performance self-assessment no less than two (2) business days prior to the meeting.

Within 10 business days of contract award, or as directed by the COR, the Government will conduct a kick-off meeting with the Contractor in accordance with the PWS.

Annual: API, MS Word for narrative information; MS Excel for quantitative information Initial: With proposal in accordance with submission deadline in Section L

Revisions: The first revision, if necessary, is due within five (5) business days after the kick-off meeting. If returned with comment or rejected in part or whole by the Government, the Contractor shall then have seven

(7) business days to submit a revision that addresses the Government's comments or reason for rejection. The PMP or any of its components shall be updated by the Contractor and submitted to the COR as necessary but no less than annually (to the COR no less than 120 calendar days prior to the commencement of the following option period).

Annual: + (10) business days variance

Email of large file files utilizing API: concurrent with services provided (to the maximum extent practicable).

To COR, weekly during transition-in and transition-out; otherwise monthly unless directed otherwise by the COR.

C.5.4.2

COR via email (MS Word for narrative information; MS Excel for quantitative information) To COR, weekly during transition-in and transition-out; otherwise monthly unless directed otherwise by the COR.

API reporting in accordance with reporting frequency to the COR.

Contractor during performance Travel plans must be submitted to the COR for review and approval at least five (5) business days in advance of planned travel.

Where the contractor determines it is unable, or potentially unable, to meet a performance requirement due to an apparent or actual conflict among applicable authorities, including ethics rules governing attorneys, the Contractor shall promptly notify the COR in writing, identify the conflict, and seek ORR guidance to resolve the conflict in a manner consistent with ORR’s statutory mandates.

weekly during transition-in and transition-out; otherwise monthly unless directed otherwise by the COR.

API reporting concurrent with reporting frequency to the COR monthly unless otherwise as directed by the COR

Contractor/Subcontractor Staffing Reports and, Separate Email and included in C.5.4.2 Contractor / Subcontractor Staffing Reports

The Contractor (and/or any subcontractor) shall submit a roster by name, position, e-mail address, phone number and responsibility of all staff working under this contract where the Contractor shall develop, can access, or host and/or maintain a government information system(s).

(7) business days of the effective date of this contract and updated as staff are onboarded.

Signed RoB shall be provided

Awareness Training