Amendment 15 - Attachment K Direct Representation Case Inventory Report June 06 2026.pdf
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- Attached to
- Legal Services for Unaccompanied Alien Children (UAC) Federal contract opportunity
- Solicitation number
- 75P00126R00003
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- Not on record
About this file
This is an attachment to a contract containing requirements for a Direct Representation Case Inventory Report that contractors must deliver as a Microsoft Excel spreadsheet. The report serves as a master inventory and running ledger for Unaccompanied Alien Children (UAC) immigration legal services cases, tracking case status, stages, and supporting documentation for invoice validation during transition activities referenced in the Performance Work Statement sections C.4.2.1 and C.4.2.8.
The spreadsheet requires specific columns: A# (case identifier), Current Placement Status, Task IV Case Type Requirement, Validated Case Stage, Evidence Document per PWS, Date Verified/Invoiced, and Invoiced FFUP Amount. The Date Verified field indicates when the contractor confirmed supporting documentation and case stage during initial transition submission, while for subsequent invoicing, this date reflects when the contractor submits evidence with payment requests. A critical requirement stipulates that transitioned cases cannot be billed for stages already completed and paid under the incumbent's contract; the validation report establishes the starting point for new billing. The document includes a comprehensive case-stage matrix detailing evidence requirements for invoicing across multiple immigration legal service categories: T Visa Applications, U Visa Applications, Violence Against Women Act (VAWA), Adjustment of Status, Temporary Protected Status (TPS), Employment Authorization, Certificate of Citizenship, Special Immigrant Juvenile Status (SIJS), Asylum Applications (affirmative and defensive), Voluntary Departure Before EOIR, and Change of Venue/Address Filings. For each service type and stage, the matrix specifies required documentation such as fully executed Form G-28 (Part 3 completed), USCIS filing confirmations (Form I-797 Receipt Notices), USCIS decisions, and EOIR orders or filings as applicable.
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Attachment K Direct Representation Case Inventory Report June 06, 2026
Direct Representa on Case Inventory Report
The Contractor shall deliver a master spreadsheet in MicrosoŌ Excel uƟlizing only the following columns.
The Invoiced FFUP Amount Column is to be used when submiƫng invoices as supporƟng invoice documentaƟon.
The Date Verified for the iniƟal submission of this report during the transiƟon process refers to the specific date when the Contractor confirmed both the supporƟng documentaƟon and the current stage of a UAC case as it is handed over from the previous provider. For subsequent use as a log for all supporƟng documentaƟon to an invoice, the Date Verified/Invoiced is the date Contractor submits evidence with invoice for payment.
This report is used during the TransiƟon in and out tasks as stated in the PWS at C.4.2.1 and C.4.2.8. This form serves as a running ledger of UAC and case status that will be used to validate invoices and completeness of supporƟng documentaƟon, ensuring that each invoice accurately reflects the services provided. Contractor to insert a row for the next stage being billed for a specific A# as shown in the example rows.
A# Current Placement Status
Task IV Case Type Requirement
Validated Case Stage
Evidence Document per
PWS
Date Verified / Invoiced
Invoiced
FFUP
Amount
123456 ORR Care Provider
T Visa ApplicaƟon Prep & Filing
G-28, I-797 06/01/2026 N/A
123456 Released to Sponsor
T Visa Post Filing USCIS Decision 07/10/2027 $XXXX
345678 Released to Sponsor
Temp Protected Status
Completed G-28, I-797, USCIS Filing ConfirmaƟon
06/01/2026 $XXXX
• A transiƟoned case cannot be billed for a stage that was already completed and paid for under the incumbent's Ɵme-and-materials contract. The validaƟon report fixes the starƟng point.
• See following Matrix for Specific Task IV Case Types, Stages and Evidence
Immigration Legal Services Case-Stage Matrix for Unaccompanied Alien Children (UACs) Evidence Required for Invoicing
This streamlined matrix lists the stages for each form of relief where evidence for invoicing is required. Each entry details the case stage and the documentation necessary for invoice submission.
T Visa ApplicaƟon Services
Stage Evidence for Invoicing ApplicaƟon PreparaƟon and Filing
Copy of fully executed G-28 (Part 3 completed); Copy of USCIS filing confirmaƟon (e.g. Form I-797, Receipt NoƟce)
Post-Filing RepresentaƟon Copy of USCIS Decision (Approval/Denial NoƟce); Copy of EOIR filing receipt or order terminaƟng removal proceedings (if applicable)
U Visa ApplicaƟon Services
Stage Evidence for Invoicing ApplicaƟon PreparaƟon and Filing
Copy of fully executed G-28 (Part 3 completed); Copy of USCIS filing confirmaƟon (Form I-797, Receipt NoƟce)
Post-Filing RepresentaƟon Copy of USCIS Decision (Approval/Denial NoƟce); Copy of EOIR filing receipt or order terminaƟng removal proceedings (if applicable)
Violence Against Women Act (VAWA) Services
Stage Evidence for Invoicing ApplicaƟon PreparaƟon and Filing
Copy of fully executed G-28 (Part 3 completed); Copy of USCIS filing confirmaƟon (Form I-797, Receipt NoƟce)
Post-Filing RepresentaƟon Copy of USCIS Decision (Approval/Denial NoƟce); Copy of EOIR order terminaƟng removal proceedings (if applicable)
Adjustment of Status Services
Stage Evidence for Invoicing ApplicaƟon PreparaƟon and Filing
Copy of fully executed G-28 (Part 3 completed); Copy of USCIS filing confirmaƟon (Form I-797, Receipt NoƟce)
Post-Filing RepresentaƟon Copy of USCIS Decision (Approval/Denial NoƟce); Copy of EOIR order terminaƟng removal proceedings (if applicable)
Temporary Protected Status (TPS) Services
Stage Evidence for Invoicing PreparaƟon, Filing, and Post-Filing Services
Copy of fully executed G-28 (Part 3 completed); Copy of USCIS filing confirmaƟon (Form I-797, Receipt NoƟce)
Employment AuthorizaƟon
Stage Evidence for Invoicing PreparaƟon, Filing, and Post-Filing Services
Copy of fully executed G-28 (Part 3 completed); Copy of USCIS filing confirmaƟon (Form I-797, Receipt NoƟce)
CerƟficate of CiƟzenship
Stage Evidence for Invoicing PreparaƟon, Filing, and Post-Filing Services
Copy of fully executed G-28 (Part 3 completed); Proof of final decision (Form I- 797, Approval NoƟce or Denial NoƟce)
Special Immigrant Juvenile Status (SIJS)
Stage Evidence for Invoicing State Juvenile Court Proceeding
Copy of signed contract for legal services; Copy of final order from state court
USCIS ApplicaƟon Copy of fully executed G-28 (Part 3 completed); Copy of USCIS filing confirmaƟon (Form I-797, Receipt NoƟce)
Post-Submission Follow- Up
Copy of USCIS I-360 decision (Form I-797, Approval NoƟce or Denial NoƟce)
Asylum ApplicaƟon Services
Stage Evidence for Invoicing ApplicaƟon PreparaƟon and Submission (AffirmaƟve)
Copy of fully executed G-28 (Part 3 completed); Copy of USCIS I-589 filing confirmaƟon (Form I-797, Receipt NoƟce or date-stamped copy)
Post-Submission Follow- Up and RepresentaƟon (AffirmaƟve)
Copy of USCIS decision on I-589 (Approval/Denial NoƟce); Copy of EOIR order terminaƟng removal proceedings (if applicable)
Defensive Asylum Proceedings
Referral from USCIS to EOIR; Copy of EOIR-28; Proof of Form I-589 filing with EOIR; Proof that a merits hearing was scheduled; Copy of ImmigraƟon Court decision/final EOIR disposiƟon
Voluntary Departure Before EOIR
Stage Evidence for Invoicing Hearing and RepresentaƟon
Copy of EOIR-28; Order granƟng/denying Voluntary Departure and/or removal order
Change of Venue / Address Filings
Stage Evidence for Invoicing Filing Copy of MoƟon filed to Change Venue (as applicable); USCIS Form AR-11 or EOIR-
33, Change of Address/Contact InformaƟon (as applicable)
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