75P00126R00003_2026.02.23.pdf

(02.23.2026) Legal Services for Unaccompanied Alien Children (UAC): 75P00126R00003 (Amd 0007)

PART I - The Schedule

Section A, Solicitation/Contract Form.

A.1 Form

Please refer to attached SF-1449 for reference [a partially completed copy will be sent to the successful offeror for review and signature prior to award].

A.2 Table of Contents

Section Name Page # Part I - The Schedule

A Solicitation / Contract Form 1 B Services and Price 1-4 C Performance Work Statement (PWS) 4 (Attachment C) D Packaging and Marking 5 E Inspection and Acceptance 5-6 F Deliveries or Performance 6-24 G Contract Administration Data 24-27 H Special Contract Requirements 27-57

Part II - Contract Clauses I Contract Clauses 57-70

Part III - List of Attachments J List of Attachments 70

Part IV- Representations and Instructions K Representations, Certifications, and Other Statements of Offerors 70-71 L Instructions, Conditions, and Notices to Offerors or Respondents 71-77 M Evaluation Factors for Award 78/-80

Section B, Supplies or Services and Prices/Costs B.1 Solicitation Description

The purpose of this acquisition is to obtain comprehensive legal services for Unaccompanied Alien Children (UAC) who are currently in, or have been released from, the care of the Office of Refugee Resettlement (ORR). These services are essential to support the legal needs of this vulnerable population in accordance with federal mandates.

This combined synopsis/solicitation is a Request for Proposals (RFP), prepared in accordance with Federal Acquisition Regulation (FAR) Part 12 and 15 procedures. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

This acquisition is performed as a full and open competition.

This solicitation incorporates provisions and clauses by reference. Except as specified otherwise, the full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide, and https://www.acquisition.gov/hhsar. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025- 06, effective October 1, 2025.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide https://www.acquisition.gov/far-overhaul/far-part-deviation-guide https://www.acquisition.gov/hhsar

B.2 Contract Type

As a result of this solicitation, the Government intends to award a single hybrid-type contract, with the preponderance of services (direct legal representation) to be performed on a firm-fixed unit price (FFUP) basis. The resultant award will also include firm-fixed price (FFP) Contract Line-Item Numbers (CLINs) for specified tasks and time-and-materials (T&M) CLINs for the reimbursement of approved travel conducted under this contract. The anticipated contract period of performance includes a base period of one (1) year, four (4) one-year option periods, and an option(s) in accordance with Federal Acquisition Regulation (FAR) 52.217-8. The total potential period of performance, should all options be exercised, is five (5) years and six (6) months.

B.3 Contract Pricing

B.3.1 Contract Pricing (Firm Fixed Unit Price) [CLINs 1, 7, 12, 17, 22 and 28]

For the direct legal representation services required under this contract, the Government contemplates a “fee for service” model under which the contractor shall provide a firm fixed unit price for each legal service (Pricing Worksheet, Items 1-13), provided on an as-required basis throughout performance.

Firm fixed unit prices will be established at the time of award based upon the successful offeror’s proposed firm fixed unit prices, and the corresponding unit price(s) specified in the Pricing Worksheet / Price List for Items 1-13 will be paid in accordance with terms and conditions of the contract following completion and inspection/acceptance of the associated services/deliverable(s) (see Section(s) C.4.2.2., C.

4.2.3, C.4.2.4, and Section F.4)

B.3.2 Contract Pricing (Firm Fixed Price) [CLINs 2, 3, 4, 5, 8, 9, 10, 13, 14, 15, 18, 19, 20, 23, 24, 25, 26, 29, 30, and 31]

Under this contract, the contractor shall provide the Government with Annual Legal Service Provider (LSP) Network Management and Annual Data Collection, Transfer System / Interface services, Transition In, Transition Out, as well as Other Annual Requirements on a firm fixed price basis. Firm fixed prices will be established at the time of award based upon the successful offeror’s proposed firm fixed price for each service.

Following successful competition and inspection/acceptance of the associated services/deliverable(s), the Government will pay the corresponding firm-fixed prices in accordance with the terms and conditions of the contract (to be specified upon award- See L.6.3 #3).

B.3.3 Contract Pricing (Time & Materials)

B.3.3.1 Travel [CLINs 6, 11, 16, 21, 27, and 32]

Under this contract, the contractor shall be reimbursed for approved travel conducted directly in the performance of the services described in Section C. Incurrence and reimbursement of costs related to travel shall be consistent will the requirements set forth in Section G.4.

B.4 Ceiling Price(s)

B.4.1 Ceiling Price (Firm Fixed Unit Price) [CLINs 1, 7, 12, 17, 22 and 28]

The quantities provided in Attachment A-Pricing Worksheet UAC Legal Services (Amd. 0007) are estimates only provided for purposes of budgeting and evaluation of offers and will be the basis of creating a total ceiling price for firm fixed unit prices (encompassing Price Worksheet / Price List Items 1-

13) performed under this contract.

Offerors are cautioned that specific quantities of services required under this contract may vary throughout performance. However, the Contractor shall not be obligated to continue performance, nor the Government be obligated to pay any amount in excess of the established ceiling price.

B.4.2 Ceiling Prices (Time & Materials)

B.4.2.1 Travel

The not-to-exceed (NTE) ceiling price for travel for each period of performance is provided by the Government in Attachment A- Pricing Worksheet UAC Legal Services (Amd. 0007) and below in section B.5, which shall only be changed by a signed modification to the contract.

B. 5 Contract Line Item Number (CLIN) Structure

Contract Line Item Number

(CLIN)

Description of Service Unit Pricing Price

Base Period: Unaccompanied Alien Children (UAC) Legal Services (FFUP)- Not to Exceed Ceiling Amount

See Pricing Worksheet (Attachment A, Tab "Base Period" for Specific

Firm Fixed Unit Pricing)

2 Base Period: Annual LSP Network Management (FFP)

3 Base Period: Annual Data Collection and Transfer System / Interface

(FFP)

4 Base Period: Other Annual Requirements 5 Base Period: Transition In 6 Base Period: Travel (T&M): Not to Exceed Ceiling Amount $ 216,000.00

Base Period: Maximum Potential Total Value

Option Period 1: Unaccompanied Alien Children (UAC) Legal Services (FFUP)- Not to Exceed Ceiling Amount

See Pricing Worksheet (Attachment A, Tab "Option Period 1" for Specific

8 Option Period 1: Annual LSP Network Management (FFP)

9 Option Period 1: Annual Data Collection and Transfer System / Interface (FFP)

10 Option Period 1: Other Annual Requirements 11 Option Period 1: Travel (T&M): Not to Exceed Ceiling Amount $216,000.00

Option Period 1: Maximum Potential Total Value

Option Period 2: Unaccompanied Alien Children (UAC) Legal Services (FFUP)- Not to Exceed Ceiling Amount

See Pricing Worksheet (Attachment A, Tab "Option Period 2" for Specific

13 Option Period 2: Annual LSP Network Management (FFP)

14 Option Period 2: Annual Data Collection and Transfer System / Interface (FFP)

15 Option Period 2: Other Annual Requirements 16 Option Period 2: Travel (T&M): Not to Exceed Ceiling Amount $216,000.00

Option Period 2: Maximum Potential Total Value

Option Period 3: Unaccompanied Alien Children (UAC) Legal Services (FFUP)- Not to Exceed Ceiling Amount

See Pricing Worksheet (Attachment A, Tab "Option Period 3" for Specific

18 Option Period 3: Annual LSP Network Management (FFP)

19 Option Period 3: Annual Data Collection and Transfer System / Interface (FFP)

20 Option Period 3: Other Annual Requirements 21 Option Period 3: Travel (T&M): Not to Exceed Ceiling Amount $216,000.00

Option Period 3: Maximum Potential Total Value

Option Period 4: Unaccompanied Alien Children (UAC) Legal Services (FFUP)- Not to Exceed Ceiling Amount

See Pricing Worksheet (Attachment A, Tab "Option Period 4" for Specific

23 Option Period 4: Annual LSP Network Management (FFP)

24 Option Period 4: Annual Data Collection and Transfer System / Interface (FFP)

25 Option Period 4: Other Annual Requirements 26 Option Period 4: Transition Out 27 Option Period 4: Travel (T&M): Not to Exceed Ceiling Amount $216,000.00

Option Period 4: Maximum Potential Total Value

FAR 52.217-8 Extension:

Unaccompanied Alien Children (UAC) Legal Services (FFUP)- Not to Exceed Ceiling Amount

See Pricing Worksheet (Attachment B, Tab "52.217-8" for Specific Firm

Fixed Unit Pricing)

29 FAR 52.217-8 Extension: Annual LSP Network Management (FFP)

30 FAR 52.217-8 Extension: Annual Data Collection and Transfer System / Interface (FFP)

31 FAR 52.217-8 Extension: Other Requirements

32 FAR 52.217-8 Extension: Travel (T&M): Not to Exceed Ceiling Amount $108,000.00

FAR 52.217-8 Extension: Maximum Total Potential Value Total Maximum Potential Contract Value

Section C, Performance Work Statement (PWS).

Please refer to attached document Attachment C- Performance Work Statement (PWS) (Section C).

Section D, Packaging and Marking.

All deliverables required to be submitted in the performance of this contract shall be submitted electronically via secure means to the Contracting Officer Representative (COR).

D.1 Government Furnished Equipment/Property

The Contractor must provide all equipment and supplies necessary to perform the services required under this contract. The Government will not furnish any supplies or equipment.

Section E, Inspection and Acceptance E.1 Inspection and Acceptance

Pursuant to FAR 52.212-4, all work described in Section C to be delivered under this contract is subject to final inspection and acceptance by an authorized representative of the Government. The authorized representative of the Government is the Contracting Officer’s Representative (COR), who is responsible for inspection and acceptance of all services, materials, or supplies to be provided by the Contractor.

E.2 Inspection and Acceptance Criteria

The Government shall conduct performance surveillance and review performance reports furnished by the Contractor to determine how the Contractor is performing against established performance standards. The primary methods of surveillance to be used by the Government include, but are not limited to:

• Routine Monitoring: The COR shall review project status and progress reports

• Random Inspection: The COR may request ad hoc performance reports from the Contractor to review performance outside the normal review cycle

• Customer Feedback: The Government may review customer satisfaction feedback from internal and external stakeholders. Stakeholder feedback can be obtained through multiple approaches, such as direct observation, general complaints, satisfaction surveys, etc.

• Scheduled or unscheduled monitoring and inspection of services and processes may be performed by the COR or other ORR representatives through direct observation either virtually or at the contractor’s place of performance.

E.3 General Acceptance Criteria

In addition to the inspection and acceptance requirements specified in the contract, general quality measures, as set forth below, will be applied to each work product received from the Contractor under this contract:

• Accuracy - Work products shall be accurate in presentation, technical content, and adherence to accepted elements of style.

• Clarity - Work products shall be clear and concise. Any/all diagrams shall be easy to understand and be relevant to the supporting narrative.

• Consistency to Requirements - All work products must satisfy the requirements of the Performance Work Statement (PWS).

• File Editing - All text and diagrammatic files shall be editable by the Government.

• Format - Work products shall be submitted electronically. The electronic copy must be in a format as indicated in the Deliverables Table of the PWS.

Section F, Deliveries or Performance F.1 Period of Performance

The anticipated period of performance consists of a one-year base period, four (4) one-year option periods (if exercised), and an option(s) in accordance with FAR 52.217-8 (if exercised).

Base Period of Performance: One Year After Date of Award. To be specified on contract award.

Option Period 1: If exercised, 2nd Year Following Date of Award. To be specified on contract award.

Option Period 2: If exercised, 3rd Year Following Date of Award. To be specified on contract award.

Option Period 3: If exercised, 4th Year Following Date of Award. To be specified on contract award.

Option Period 4: If exercised, 5th Year Following Date of Award. To be specified on contract award.

FAR 52.217-8, Extension Up to six (6) additional months.

F.2.1 Place of Performance

Under this contract the Contractor must provide comprehensive, high-quality, and efficient delivery of legal services to children in ORR custody nationwide, including:

• ORR shelter locations and provider network facilities, and out of network facilities where UAC are placed by ORR.

• Emergency Intake Sites (EIS).

• Long-Term Foster Care (LTFC) facilities.

• Unaccompanied Refugee Minors (URM) program locations.

• Throughout the United States, including sponsor residences.

Attachment D ORR Facilities by State - ORR Facilities by State is included as a representative sample only to assist offerors in understanding the current geographic dispersion activities. LOCATIONS AND

NUMBER OF FACILITIES WILL VARY THROUGHOUT PERFORMANCE.

F.3 Information Access

The Contractor shall coordinate with ORR staff and care provider staff to ensure access to information required for service delivery. Such information may include, but is not limited to:

a. Timely notice of each child's entry into an ORR facility

b. Transfers between ORR facilities/programs

c. Notice of each child's release from ORR custody

d. Up-to-date, accurate contact information for UAC to enable delivery of legal services required after release, including services designed to promote UAC's appearance before immigration court after release

F.4 Deliverables Schedule and Performance Requirment Summary

Deliverables Schedule and Performance Requirement Summary Table

Task #

Performance Standards

Recipient

Acceptable Quality Level Deliverable Description Format

Frequency / Due Date

Task I: Transition-In C.4.2.1 Task I

Transition-In Plan Transition-In Plan: submitted with the proposal. The plan shall, at a minimum, describe the Contractor’s ability to meet the requirements set forth in Section C.4.2.1. The plan shall include a description of how the Contractor will ensure minimum disruption to vital Government business and how they will achieve all proposed objectives within ninety

(90) calendar days after contract award, fully staff to meet this timeframe to achieve full performance, and ensure that there will be no service degradation during transition.

Microsoft (MS) Word for narrative information; MS Excel for quantitative information. MS PowerPoint at kick-off meeting.

Initial: with proposal;

presented in detail at the kick-off meeting

CO, COR N/A

C.4.2.1 Task I

Transition-In Performed IAW the requirements of C.4.2.1. Disruption minimized during transition-in.

See C.5.4.1 and C.5.4.2 for project progress and staffing status reporting.

Weekly project progress reporting;

Completed 90 calendar days after contract award

COR,

ORR

N/A

C.4.2.1 Task I

Transition-In At completion of transition in, the Contractor shall be fully staffed and fully performing the requirements of the contract.

Upon completion of the transition in, the Contractor shall notify the COR that transition in has been completed. The notice shall be in writing and include the listing of all cases by A Number and type and status of legal representation service.

Notification via E-mail at completion. For attachments:

Microsoft (MS) Word for narrative information; MS Excel for quantitative information. API for case status information

Within ninety

(90) calendar days after contract award

COR, CO,

ORR

N/A

Task II: Conduct Legal Orientations C.4.2.2 Task II

Develop and provide for approval audiovisual tools (e.g.: recorded videos, online content) to facilitate remote delivery of legal orientations.

In the format intended for delivery to UAC

Initial: 30 calendar days after award Changes: No less than 10

COR + 10

calendar day variance for initial

Task #

Performance Standards

Recipient

Acceptable Quality Level Deliverable Description Format

Frequency / Due Date business days before first target use date tools to the

COR

C.4.2.2 Task II

The Contractor shall conduct legal orientations for UAC in ORR custody in accordance with 45 C.F.R. 410.1309(a)(2) and Section C.4.2.2 of the contract.

These orientations shall inform UAC of their legal rights and responsibilities within the U.S.

immigration system and shall be delivered by an independent legal service provider that has appropriate qualifications and experience.

Remote/virtually.

In instances when remote orientations are not feasible, the Contractor may perform in-person orientations only with prior approval of the

COR.

Within 10 business days of notification except as excepted or relieved in C.4.2.2.1

Every six (6) months for unrepresented UAC who remain in ORR custody.

As soon as practicable for UAC released before receiving an orientation in custody.

UAC N/A

C.4.2.2 Task II

Provide data detailing the delivery of all services under this Task per C.4.2.6

API, MS Word for narrative information; MS Excel for quantitative information

Concurrent with services provided for

API

reporting;

Monthly as part of the requirements of C.5.4.1

COR,

ORR

95%

Task III: Conduct Legal Consultations C.4.2.3 Task III

The Contractor shall provide confidential legal consultations to UAC in ORR custody to assess potential forms of relief from removal and other case disposition options in accordance with 45 C.F.R. 410.1309(a)(2).

These consultations shall be conducted by a qualified attorney, a paralegal under the supervision of an attorney, or a U.S. DOJ accredited representative.

Delivered per C.4.2.3

The contractor shall provide legal consultations to UAC within ten

(10) business days of notification by ORR.

UAC N/A

Performance Standards

Recipient

Acceptable Quality Level Deliverable Description Format

Frequency / Due Date

C.4.2.3 Task III

Provide data detailing the delivery of all services under this Task per C.4.2.6

API, MS Word for narrative information; MS Excel for quantitative information

Concurrent with services provided for

API

reporting;

Monthly as part of the requirements of C.5.4.1

COR,

ORR

95%

Task IV: Direct Legal Representation Services C.4.2.4.

1 Task

IV

General Requirements Proof of Representation:

Ensure the entry of all attorneys of record are timely filed with EOIR, DHS, and with any other tribunal or administrative agency requiring notice of representation.

Ensure timely notice of representation to ORR in the designated system of record (designated by the COR) and care provider staff, including the submission of a Form L-3 Notice of Attorney Representation

Listing of all L-3, G-28, and E-28 forms and/or documentation of new representation.

API, MS Word for narrative information, and MS Excel for quantitative information including tracking by A Number

Concurrent with services provided for

API

reporting;

Monthly as part of the requirements of C.5.4.1

COR,

ORR

N/A

C.4.2.4.

General Requirements Universal Provision for UAC:

Contractor shall provide evidence of case preparation and in-person or remote courtroom assistance to all UAC scheduled for immigration court while in ORR custody. Provide data detailing the delivery of all services under this Task per C.4.2.6 information, and MS Excel for quantitative information

IAW C.4.2.6,

Task VI: Data entry into the system shall be concurrent with services provided;

Monthly as part of the requirements of C.5.4.1

CO, COR

C.4.2.4 .1

Transfer Referral:

Contractor shall provide documentation showing legal referral for unrepresented UAC in ORR custody upon a UAC's transfer between ORR facilities.

API, MS Word for narrative information, and MS Excel for quantitative information

Monthly COR

Task IV: T Visa Application Services (Item 3) C.4.2.4.

2 Task

T Visa Application Services The Contractor shall provide evidence

IAW C.4.2.6,

Task VI: APIs, IAW C.4.2.6, Task VI: Data

COR,

N/A

Performance Standards

Recipient

Acceptable Quality Level Deliverable Description Format

Frequency / Due Date

IV, item 3) of service completion as described in this section.

Data shall be made available in a structured, searchable database format (Parquet, JSON, XML, or CSV as appropriate for system integration)

IAW C.5.4.1

Project Progress Reports: MS Word for narrative information, MS Excel for quantitative information.

IAW G.3.2.1 pdf copy of evidence of completion documents shall be attached to monthly invoices.

entry into the system shall be concurrent with services provided;

Otherwise, per the schedule identified under C.5.4.1 Project Progress Reports

Task IV: U Vias Application Services (Item 4) C.4.2.4.

2 Task

IV,

item 4)

U Vias Application Services The Contractor shall provide evidence of service completion as described in this section

IAW C.4.2.6,

Task VI: APIs, Data shall be made available in a structured, searchable database format (Parquet, JSON, XML, or CSV as appropriate for system integration)

IAW C.5.4.1

Project Progress Reports: MS Word for narrative information, MS Excel for quantitative information.

IAW C.4.2.6,

Task VI: Data entry into the system shall be concurrent with services provided;

otherwise, per the schedule identified under C.5.4.1 Project Progress Reports

COR/OR

R

Performance Standards

Recipient

Acceptable Quality Level Deliverable Description Format

Frequency / Due Date

IAW G.3.2.1 pdf copy of evidence of completion documents shall be attached to monthly invoices via IPP (or transmitted via zip files if size limitation necessitates) and/or API if directed by COR

Task IV: Violence Against Women Act (VAWA) Services (Item 5) C.4.2.4.

2 Task IV, item 5)

VAWA:

Contractor shall provide evidence of service completion as described in this section.

IAW C.4.2.6,

Task VI: APIs, Data shall be made available in a structured, searchable database format (Parquet, JSON, XML, or CSV as appropriate for system integration)

IAW C.5.4.1

Project Progress Reports: MS Word for narrative information, MS Excel for quantitative information.

IAW G.3.2.1 pdf copy of evidence of completion documents shall be attached to monthly invoices via IPP (or transmitted via zip files if size limitation necessitates) and/or API if directed by COR.

IAW C.4.2.6,

Task VI: Data entry into the system shall be concurrent with services provided;

otherwise, per the schedule identified under C.5.4.1 Project Progress Reports

COR,

ORR

Task IV: Adjustment of Status Services (Item 6)

Performance Standards

Recipient

Acceptable Quality Level Deliverable Description Format

Frequency / Due Date

C.4.2.4.

2 Task

IV,

item 6)

Adjustment of Status Services:

Contractor shall provide evidence of service completion as described in this section

IAW C.4.2.6,

Task VI: APIs, Data shall be made available in a structured, searchable database format (Parquet, JSON, XML, or CSV as appropriate for system integration)

IAW C.5.4.1

Project Progress Reports: MS Word for narrative information, MS Excel for quantitative information.

IAW G.3.2.1 pdf copy of evidence of completion documents shall be attached to monthly invoices via IPP (or transmitted via zip files if size limitation necessitates) and/or API if directed by COR.

IAW C.4.2.6,

Task VI: Data entry into the system shall be concurrent with services provided;

otherwise, per the schedule identified under C.5.4.1 Project Progress Reports

COR,

ORR

N/A

Temporary Protected Status Services (Item 7) C.4.2.4.

2 Task IV, item 7)

Temporary Protected Status Services: Contractor shall provide evidence of service completion as described in this section

IAW C.4.2.6,

Task VI: APIs, Data shall be made available in a structured, searchable database format (Parquet, JSON, XML, or CSV as appropriate for system integration)

IAW G.3.2.1 pdf

IAW C.4.2.6,

Task VI: Data entry into the system shall be concurrent with services provided;

Monthly as part of the requirements of C.5.4.1

COR,

Performance Standards

Recipient

Acceptable Quality Level Deliverable Description Format

Frequency / Due Date copy of evidence of completion documents shall be attached to monthly invoices via IPP (or transmitted via zip files if size limitation necessitates) and/or API if directed by COR.

IAW G.3.2.1 pdf copy of evidence of completion documents shall be attached to monthly invoices

Employment Authorization (Item 8) C.4.2.4.

2 Task IV, item 8)

Employment Authorization:

Contractor shall provide evidence of service completion as described in this section

IAW C.4.2.6,

Task VI: APIs, Data shall be made available in a structured, searchable database format (Parquet, JSON, XML, or CSV as appropriate for system integration)

IAW C.5.4.1

Project Progress Reports: MS Word for narrative information, MS Excel for quantitative information.

IAW G.3.2.1 pdf copy of evidence of completion documents shall be attached to monthly invoices via IPP (or transmitted via zip files if size

IAW C.4.2.6,

Task VI: Data entry into the system shall be concurrent with services provided;

otherwise, per the schedule identified under C.5.4.1 Project Progress Reports

COR,

Performance Standards

Recipient

Acceptable Quality Level Deliverable Description Format

Frequency / Due Date limitation necessitates) and/or API if directed by COR.

Task IV: Naturalization Services (Item 9) C.4.2.4.

2 Task IV, item 9)

Application for Certificate of Citizenship:

Contractor shall provide evidence of service completion as described in this section

IAW C.4.2.6,

Task VI: APIs, Data shall be made available in a structured, searchable database format (Parquet, JSON, XML, or CSV as appropriate for system integration)

IAW C.5.4.1

Project Progress Reports: MS Word for narrative information, MS Excel for quantitative information.

IAW G.3.2.1 pdf copy of evidence of completion documents shall be attached to monthly invoices via IPP (or transmitted via zip files if size limitation necessitates) and/or API if directed by COR.

IAW C.4.2.6,

Task VI: Data entry into the system shall be concurrent with services provided;

otherwise, per the schedule identified under C.5.4.1 Project Progress Reports

COR,

ORR

N/A

Task IV: Special Immigrant Juvenile Status Services (Item 10) C.4.2.4.

2 Task IV, item 10)

Special Immigrant Juvenile Status Services:

Contractor shall provide evidence of service completion as described in this section

IAW C.4.2.6,

Task VI: APIs, Data shall be made available in a structured, searchable database format (Parquet, JSON, IAW C.4.2.6, Task VI: Data entry into the system shall be concurrent with services;

otherwise, per the schedule

COR,

Performance Standards

Recipient

Acceptable Quality Level Deliverable Description Format

Frequency / Due Date

XML, or CSV as appropriate for system integration)

IAW C.5.4.1

Project Progress Reports: MS Word for narrative information, MS Excel for quantitative information.

IAW G.3.2.1 pdf copy of evidence of completion documents shall be attached to monthly invoices via IPP (or transmitted via zip files if size limitation necessitates) and/or API if directed by COR.

identified under C.5.4.1 Project Progress Reports

Task IV: Affirmative and Defensive Asylum Application Services (Item 11) C.4.2.4.

2 Task IV, item 11)

Affirmative and Defensive Asylum Application Services Contractor shall provide evidence of service completion as described in this section

IAW C.4.2.6,

Task VI: APIs, Data shall be made available in a structured, searchable database format (Parquet, JSON, XML, or CSV as appropriate for system integration)

IAW C.5.4.1

Project Progress Reports: MS Word for narrative information, MS Excel for quantitative information.

IAW C.4.2.6,

Task VI: Data entry into the system shall be concurrent with services provided;

otherwise, per the schedule identified under C.5.4.1 Project Progress Reports

COR,

Performance Standards

Recipient

Acceptable Quality Level Deliverable Description Format

Frequency / Due Date

IAW G.3.2.1 pdf copy of evidence of completion documents shall be attached to monthly invoices via IPP (or transmitted via zip files if size limitation necessitates) and/or API if directed by COR.

Task IV: Voluntary Departure and Repatriation Services (Item 12) C.4.2.4.

2 Task IV, item 12)

Voluntary Departure and Repatriation Services:

Contractor shall provide evidence of service completion as described in this section

IAW C.4.2.6,

Task VI: APIs, Data shall be made available in a structured, searchable database format (Parquet, JSON, XML, or CSV as appropriate for system integration)

IAW C.5.4.1

Project Progress Reports: MS Word for narrative information, MS Excel for quantitative information.

IAW G.3.2.1 pdf copy of evidence of completion documents shall be attached to monthly invoices via IPP (or transmitted via zip files if size limitation necessitates) and/or API if directed by COR.

IAW C.4.2.6,

Task VI: Data entry into the system shall be concurrent with services provided;

otherwise, per the schedule identified under C.5.4.1 Project Progress Reports

COR,

Performance Standards

Recipient

Acceptable Quality Level Deliverable Description Format

Frequency / Due Date

Task IV: Change of Venue / Address Filings (Item 13) C.4.2.4.

2 Task IV, item 13)

Change of Venue / Address Filings:

Contractor shall provide evidence of service completion as described in this section

IAW C.4.2.6,

Task VI: APIs, Data shall be made available in a structured, searchable database format (Parquet, JSON, XML, or CSV as appropriate for system integration)

IAW C.5.4.1

Project Progress Reports: MS Word for narrative information, MS Excel for quantitative information.

IAW G.3.2.1 pdf copy of evidence of completion documents shall be attached to monthly invoices via IPP (or transmitted via zip files if size limitation necessitates) and/or API if directed by COR.

IAW C.4.2.6,

Task VI: Data entry into the system shall be concurrent with services provided;

otherwise, per the schedule identified under C.5.4.1 Project Progress Reports

COR,

ORR

N/A

Task V: Annual Legal Service Provider (LSP) Network Management C.4.2.5 Task V

Annual LSP Network Management:

The Contractor shall stablish and manage a robust nationwide network of qualified LSPs delivering timely and consistent legal services to UAC. Reporting content IAW C.4.2.6 Task VI, 4.)

A). 3. iv. b. Location and Breadth of Available Legal Services Regionally / Locally

API; If required by COR: MS Word for narrative information; MS Excel for quantitative information

API. Data entry into the system shall be concurrent with network status. If requested by COR, within 2 business days

COR,

ORR

+72 hour variance for data update

Performance Standards

Recipient

Acceptable Quality Level Deliverable Description Format

Frequency / Due Date

C.4.2.5 Task V

Annual LSP Network Management

The Contractor shall build and maintain a roster of attorney and non-attorney volunteers who can provide legal services under the Contractor's supervision, as required, for any UAC or cases suitable for pro bono involvement.

API; If required by COR: MS Word for narrative information; MS Excel for quantitative information

API. Data entry into the system shall be concurrent with roster status. If requested by COR, within 2 business days

COR,

ORR

+72 hour variance for data update

C.4.2.5 Task V

Reporting Requirements:

Provide data detailing the delivery of all services under this Task per C.4.2.6

API, MS Word for narrative information; MS Excel for quantitative information

Concurrent with services provided for

API

reporting;

Monthly as part of the requirements of C.5.4.1

COR,

ORR

95%

Task VI: Annual Data Collection and Transfer System / Interface C.4.2.6 Task VI

Annual Data Collection and Transfer System / Interface:

Provide all data required under C.4.2.6. paragraphs 1.) – 4.)

All data collected under this contract shall be made available through dashboards and direct connection to existing ORR platforms and tools (APIs).

APIs, Data shall be made available in a structured, searchable database format (Parquet, JSON, XML, or CSV as appropriate for system integration).

Concurrent with services provided for

API

reporting;

Monthly as part of the requirements of C.5.4.1

ORR +72 hour variance for data entry after services provided

Task VII: Pro Bono Maximization C.4.2.7 Task

VII

and

C.5.2.3

Pro Bono Maximization Provide pro bono hours at no less than the percentage of total pro bono hours proposed and awarded IAW C.4.2.7 and C.5.2.3. Provide data detailing the delivery of all services under this Task per C.4.2.6 information, and MS Excel for quantitative information

Percentage of total direct legal representation hours included in proposal;

reporting per C.4.2.6;

Monthly as part of the requirements of C.5.4.1

CO, COR N/A

Task VIII: Transition Out C.4.2.8 Task

VIII

Transition-Out Plan:

The transition–out plan shall facilitate the accomplishment of a seamless transition from the

Word document No later than 30 calendar days after the completion of

COR + 7

business day

Performance Standards

Recipient

Acceptable Quality Level Deliverable Description Format

Frequency / Due Date incumbent to the incoming contractor/government personnel at the expiration of the contract.

The Contractor must work cooperatively with the incoming contractor/service provider and the Government in support of a seamless transition and continuity of all legal services.

transitioning in.

C.4.2.8 Task

VIII

Transition-out The objective is to complete the requirements of C.4.2.7 starting 90 calendar days prior to the end of the contract (or as directed) without service disruption

See C.5.4.1 and C.5.4.2 for project progress and staffing reporting

Weekly project progress reporting during transition-out execution;

transition-out completed in 90 calendar days.

COR,

ORR

N/A

Other Requirements C.5.1.1 Meeting Agendas:

The Contractor shall support the Government’s establishment of meeting agendas as directed by the COR.

Word, PowerPoint, or Excel (as appropriate)

No less than 3 business days prior to meeting occurrence at the direction of the COR

COR + 1

business day variance

C.5.1.1 Meeting Minutes:

When meeting with the ORR personnel, the Contractor shall record meeting minutes in writing and submit the minutes to the COR for contract documentation

Word document Within 2 business days after meeting

COR + 1

business day

C.5.1.2 Contract Status Meetings:

The Contractor shall participate in conference calls with ORR/COR.

Video conference or in-person

Monthly unless directed otherwise by the COR

COR N/A

C.5.1.3 Contract Performance Review Meetings The Contractor shall prepare for and support performance reviews with the COR and other Government personnel as appropriate to review the Contractor's performance.

Contractor Performance self-assessment template and in the format as directed by the

COR

Performance Review meeting:

Every other month unless directed otherwise by the COR

Written Contractor

COR N/A

Performance Standards

Recipient

Acceptable Quality Level Deliverable Description Format

Frequency / Due Date

Performance self-assessment no less than two (2) business days prior to the meeting.

C.5.1.4 Kick Off Meeting:

Within 10 business days of contract award, or as directed by the COR, the Government will conduct a kick-off meeting with the Contractor in accordance with the PWS.

Video conference Within 10 business days of contract award

CO, COR N/A

C.5.2 Project Management Plan

(PMP)

The Contractor shall provide a Contractor PMP in accordance with the contract that fully documents its management approach for the recruitment, delivery, and execution of contracted services. The PMP shall consist of a Contract Management Plan, Quality Management Plan, and Pro Bono Services Plan.

API, MS Word for narrative information; MS Excel for quantitative information

Initial: With proposal Revisions:

The first revision, if necessary, is due within five (5) business days after the kick-off meeting.

If returned with comment or rejected in part or whole by the Government, the Contractor shall then have seven

(7) business days to submit a revision that addresses the Government's comments or reason for rejection. The PMP or any of its components shall be updated by

CO, COR First revision: + five (5) business days variance;

Annual: + (10) business days

Performance Standards

Recipient

Acceptable Quality Level Deliverable Description Format

Frequency / Due Date the Contractor and submitted to the COR as necessary but no less than annually (to the COR no less than 90 calendar days prior to the commenceme nt of the following option period).

C.5.4.1 Project Progress Report:

The Contractor shall provide progress reports in accordance with the contract

Utilizing the Government templates and via the modality required by the Government including through dashboards and direct API connection to existing ORR applications; to COR: via email (MS Word for narrative information; MS Excel for quantitative information).

Email of large file files utilizing

API,

concurrent with services.

To COR, weekly during transition-in and transition-out.

Otherwise monthly unless except as directed by the COR

COR,

ORR

N/A

C.5.4.2 and H.13

Contractor/Subcontractor Staffing Reports:

The Contractor shall submit staffing reports in accordance with the contract.

Utilizing the Government templates and via the modality required by the Government including through dashboards and direct API connection to existing ORR applications.; to COR via email (MS Word for

API,

concurrent with services.

To COR, weekly during transition-in and transition-out.

To COR monthly unless otherwise as directed by

COR,

Performance Standards

Recipient

Acceptable Quality Level Deliverable Description Format

Frequency / Due Date narrative information; MS Excel for quantitative information) the COR.

Submitted with the progress reports identified in C.5.4.1

C.6.3 Travel Plan:

The Contractor must submit a Travel Plan for review and approval for travel greater than 50 miles in accordance with the contract

Template provided by COR Plan submitted via email or other method cooperatively developed and agreed-to between COR and the Contractor during performance

Travel plans must be submitted to the COR for review and approval at least five (5) business days in advance of planned travel.

COR +1 business day variance

H.7 Adherence to Statutes, Regulations and Policies In the performance of all work under this contract, the contractor shall comply with and be guided by the authorities identified in this Section.

Where the contractor determines it is unable, or potentially unable, to meet a performance requirement due to an apparent or actual conflict among applicable authorities, including ethics rules governing attorneys, the Contractor shall promptly notify the COR in writing, identify the conflict, and seek ORR guidance to resolve the conflict in a manner consistent with ORR’s statutory mandates.

Email; Microsoft Word or pdf for any attachments

Within 24 hours

COR N/A

H.9 Status of all Background Investigation and Suitability Determinations:

Prior to allowing any contractor, subcontractor, or other personnel to perform services under this contract, the contractor shall ensure background investigations are completed according to ORR's minimum standards, under UC

Utilizing the Government templates and via the modality required by the Government including through dashboards and direct API connection to

API,

concurrent with services.

To COR, weekly during transition-in and transition-out.

To COR

COR,

Performance Standards

Recipient

Acceptable Quality Level Deliverable Description Format

Frequency / Due Date

Program Policy Guide Section 4.3.3.1, ORR Required Background Investigations.

Submitted as part of the C.5.4.2 Contractor/Subcontractor Staffing Reports existing ORR applications; to COR: via email (MS Word for narrative information; MS Excel for quantitative information) monthly unless otherwise as directed by the COR

H.9 Notification of Inability to Complete:

Contractors must notify the COR in writing if they are unable to complete all the required background investigation components. Submitted as part of the C.5.4.2 Contractor/Subcontractor Staffing Reports and, Separate Email and included in C.5.4.2 Contractor/Subco ntractor Staffing Reports

Weekly and

IAW C.5.4.2

Contractor/Su bcontractor Staffing Reports

COR,

ORR

N/A

H.12 Security Requirements:

As stated in the contract

As required As required and / or directed by the COR

COR,

ORR

N/A

H.13 Security Training:

The Contractor (and/or any subcontractor) shall submit a roster by name, position, e-mail address, phone number and responsibility of all staff working under this contract where the Contractor shall develop, can access, or host and/or maintain a government information system(s).

email; MS Word/pdf or MS Excel for any attachments

Within seven

(7) business days of the effective date of this contract and updated as staff are onboarded.

COR + 2

business day variance

H.13. Rules of Behavior (Rob).

Signed RoB shall be provided pdf Initially annually thereafter, which may be done as part of annual ACF Information Security Awareness Training

COR N/A

F.5 Delivery Requirements

Physical deliveries to the Government under this contract shall be accomplished between the hours of 8:30 a.m. and 4:00 p.m. Eastern Time, Monday through Friday unless authorized by the COR. No deliveries shall be made on Saturdays, Sundays, and days of government closure or Federal legal holidays found at: http://www.opm.gov/operating_status_schedules.

F.6 Performance Requirements Summary

The Performance Requirements Summary (PRS), in combination with the tasks and standards defined within the PWS, define performance standards and acceptable quality levels (AQLs) (see Deliverable Table . The Contractor shall ensure all contractual requirements and standards are met. The Government performs surveillance in accordance with the QASP. The Government uses these PRS standards and the requirements defined within this contract to determine the degree to which the Contractor’s performance complies with the terms and conditions of the contract.

• PRS Definitions:

o Performance standard: the specific, measurable criteria for performance quality that the Contractor is required to meet or exceed.

o Acceptable Quality Level (AQL): the minimally acceptable level of performance and the maximum allowable leeway or variance from a standard before the Government will reject a service. AQLs are applicable only when a variance from the standard is acceptable.

Section G, Contract Administration Data G.1 Authorities of Government Personnel

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of this contract will require maximum coordination between the Government and the Contractor. The following individuals will be the Government's authorized officials during the performance of this contract:

Contracting Officer

Christopher R. McGucken HHS/ASA/Office of Mission Acquisition Solutions (OMAS) Christopher.McGucken@hhs.gov

All communications pertaining to contractual and/or administrative matters under this contract shall be sent to:

Contract Specialist

Azeb Mengistu HHS/ASA/Office of Mission Acquisition Solutions (OMAS) Azeb.Mengistu@hhs.gov

Note: The Contracting Officer is the only individual authorized to modify the contract.

http://www.opm.gov/operating_status_schedules mailto:Christopher.McGucken@hhs.gov mailto:Azeb.Mengistu@hhs.gov

Contracting Officer's Representative (COR)

Name: [To Be Specified at time of Award] Email: [To Be Specified at time of Award]

G.2 Contracting Officer’s Representative (COR) Authority

a. Performance of work under this contract is subject to the technical direction of the Contracting Officer's Representative identified above, or a representative designated in writing by the Contracting Officer that specifies limits of authority. The term "technical direction" includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

b. Technical direction must be within the scope of the specification(s)/work statement. The Contracting Officer's Representative does not have authority to issue technical direction that:

1. Constitutes a change of assignment or additional work outside the specification(s)/statement of work;

2. Constitutes a change as defined in the clause entitled "Changes";

3. In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

4. Changes any of the terms, conditions, or specification(s)/work statement of the contract;

5. Interferes with the contractor's right to perform under the terms and conditions of the contract; or

6. Directs, supervises or otherwise controls the actions of the contractor's employees.

c. Technical direction may be oral or in writing. The Contracting Officer's Representative shall confirm oral direction in writing within five work days, with a copy to the Contracting Officer.

d. The contractor shall proceed promptly with performance resulting from the technical direction issued by the Contracting Officer’s Representative. If, in the opinion of the contractor, any direction of the Contracting Officer’s Representative, or his/her designee, falls within the limitations in (b), above, the contractor shall promptly notify the Contracting Officer no later than the beginning of the next Government work day.

e. Failure of the contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled "Disputes."

G.3 Invoices

G.3.1 General Invoice Requirements

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP)

• All invoice submissions for payment of goods and or services delivered and accepted by the Government must be made electronically through the U.S. Department of Treasury’s Invoice Processing Platform System (IPP).

• Invoice submission for payment means any request for invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the clause 52.212-4(g) included in this contract. The IPP website address is: https://www.ipp.gov.

• The Agency will enroll the Contractors new to IPP. The Contractor must follow the IPP registration email instructions for enrollment to register the Collector Account for submitting invoice requests for payment. The Contractor Government Business Point of Contact (as listed in https://www.ipp.gov/

SAM) will receive Registration email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 – 5 business days of the contract award for new contracts or date of modification for existing contracts.

• Registration emails are sent via email from ipp.noreply@mail.eroc.twai.gov. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email to IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

• The Contractor POC will receive two emails from IPP Customer Support, the first email contains the initial administrative IPP User ID. The second email, sent within 24 hours of receipt of the first email, contains a temporary password. You must log in with the temporary password within 30 days.

• If your company is already registered to use IPP, you will not be required to re-register.

• If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment as authorized by HHSAR 332.7002, a written request must be submitted to the Contracting Officer to explain the circumstances that require the authorization of alternate payment procedures.

Additional Office of Mission Acquisition Solutions (OMAS) requirements:

a. The contractor shall submit invoices under this contract once per month. For indefinite delivery vehicles, separate invoices must be submitted for each order.

b. Invoices must break-out price/cost by contract line item number (CLIN) and sub-CLIN as specified in the pricing section of the contract.

c. Invoices submitted to IPP are limited to 10MB. Invoice supporting documentation must be sent to the contracting officer, contract specialist, and COR with a reference to the invoice number(s) the documentation supports.

G.3.2 General Invoice Requirements

The contractor may include FFUP, FFP, and/or T&M services in the same invoice. The invoice must be itemized by CLIN and sub-CLIN as required by Section G.3.1.a. All invoices shall be accompanied by supporting documentation. At a minimum, supporting documentation must include the completed report and all back up documentation to include rosters showing UAC A# and date for all CLIN 1 and 2 services and back up documentation that demonstrates that each CLIN and sub-CLIN being invoiced has been completed per Section C.4.2.4 Task IV: Direct Legal Representation Services (Items 1-13). All supporting documentation must be submitted to the COR for review and approval prior to submission of the invoice into IPP.

G.3.2.1 Firm Fixed Unit Priced (FFUP) Invoicing Requirements

Invoices submitted under this contract for FFUP services, following completion of the service or phase of a service required by PWS Section C.4., must at a minimum:

• Identify the period in which the service began (Base Period, Option Period 1, etc.)

• Identify the item number (1 – 13), service(s), quantities, and unit prices(s) invoiced as specified in the pricing worksheet.

• Identify the Alien Registration Number of the UAC to which the service(s) was provided.

Contractor to provide supporting documentation with evidence of completion to the contracting officer, contract…