Attachment_8_Seed_Project_Bldg_4_Replace_Emergency_Generator.pdf

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NATIONAL INSTITUTES OF HEALTH Office of Research Facilities Division of Design and Construction Management

Bldg 13, Rm. 2S275, 9000 Rockville Pike, Bethesda, MD 20892

STATEMENT OF WORK

CONSTRUCTION SERVICES

BLDG 4 Replace Emergency Generator

1. BACKGROUND

A. The upgrading of the Building 4 emergency power distribution will include increasing the size of the existing generator, its switchgear and associated distribution. This is required for the addition of the animal facilities supply fans, exhaust fans and emergency receptacles that will serve ventilated rodent holding cage racks. Included is the BAS system panels that server the vivarium as well the buildings chilled water pumps.

B. The Design has been developed based on input from the ORF and NIAID animal programs.

C. In this scope of work, the official Government point of contact will be the CO (Contracting Officer) on all contractual matters and all technical/ RFI (Request for Information) inquiries shall be addressed by the PO/COR. ALL contractual matters/changes shall be addressed in writing to both the CO and the PO/COR, and written responses from the CO are the ONLY authorized changes to the statement of work, price, schedule or any other contractual matter.

2. PROJECT DESCRIPTION

A. Replace the existing 150kw generator with new 500kw generator (E1.05).

B. Install one (1) new 800a ATS (E1.05).

C. Install one (1) new emergency circuit panel EMDP (E1.03).

D. Connect three (3) chilled water pumps to the emergency electrical system (E1.02).

E. Connect supply fans #4A/4B and EF #1, 2 to the emergency electrical system (E1.04, 06).

F. Connect the vivarium’s holding room’s circuits (3) to the emergency electrical system (E1.04)

G. Connect the Siemens BAS panels to the emergency electrical system.

Design documents dated April 20, 2015

H. G0.01; Cover Sheet I. E0.01; Legends, symbols and specifications - Elec J. E1.01; Partial B3 floor plan – demo – Power K. E1.02; Partial B3 floor plan – new work - Power L. E1.03; Partial B2 floor plan – demo, new work – Power M. E1.04; Partial B2 floor plan – demo, new work – Power N. E1.05; Partial first floor plan - demo, new work – Power

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O. E1.06; partial fourth floor plan - demo, new work – Power P. E1.07; Partial penthouse floor plan – Panel Location Q. E1.08; Partial B2 floor plan south – Panel Location R. E2.01; Partial first floor plan- Security Equip Location S. E6.01; Partial Emer Power one line diagram - demo – Elec T. E6.02; Partial Emer / Normal Power one line diagram – new work – Elec U. E6.03; Panel Schedules – Elec V. E6.04; Panel; Schedules and Elevations – Elec W. Design documents addendum –

-Page E0.01 Division 16 – Electrical General Note: 15. Questions: This note specifies that “use of power driven fasteners or impact tools shall not be permitted”.

“The use of powder actuated tools is not permitted”.

-Page E0.01 Division 16 – Electrical General Note: 16.

“16. ALL WORK SHALL BE PERFORMED DURING NORMAL WORKING

HOURS MONDAY THROUGH FRIDAY - 6:00 A.M. TO 4:00 P.M. WORK

PERFORMED OUTSIDE OF NORMAL WORKING HOURS WILL BE

REIMBURSED AT PREMIUM RATES AND SHALL BE NEGOTIATED WITH

THE OWNER PRIOR TO THE CONSTRUCTION PHASE.

“will be coordinated with the PO prior to work being performed”.

-Page E0.01 Division 16 – Electrical General Note: 19

ALL CIRCUITS THAT ARE TO REMAIN IN SERVICE UPON COMPLETION

OF THIS PROJECT WHICH ARE COORDINATED WITH THE OWNER.”

“will be coordinated with the PO”.

X. After hours/weekend work may be deemed necessary for electrical shutdowns over

2hrs. The building can’t go without power for extended periods of time due to animal holding areas environments and freezers/incubators temperatures requirements.

Y. The General Contractor (GC) shall propose a detailed plan of utility outages for this project.

Z. Commissioning – This will incur commissioning services by the government.

Complete functional performance testing will occur before acceptance.

AA. Material laydown – limited space is available for large material laydown. This space is limited to the area adjacent to the generator location within the mechanical/electrical areas.

BB. Parking – no parking is available at the Bldg 4 job site location.

CC. Crane lifts – crane lifts can only occur on the weekends. A crane lift plan will be required and reviewed before this activity can occur.

DD. General contractor to remove and discard the exiting generator and the fuel tank.

EE. Dumpsters (const waste and recycling) - this are located just across the Memorial Rd at the Bldg 10 loading dock.

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FF. NIH will supply and maintain a backup generator during construction. The electrical contractor will supply the temporary cables and connect the building to this generator to insure the building will have a backup source of electrical power.

Attachments –

Final drawings, specifications and BOD dated 4/20/15

Aerial site plan

CODES & STANDARDS

This project was designed in compliance with applicable codes and industry standards for the location of the facility.

i. Model Building Codes

1) The contractor is to conform to all of the appropriate codes referenced in the design documents.

ii. Federal Regulations

1) This project shall be constructed in compliance with all applicable

Federal Regulations as referenced in the design documents. Including but not necessarily limited to the following: Uniformed Federal Accessibility Standards, OSHA 29CFR 1910; The National Environmental Policy Act of 1969 (NEPA); The Endangered Species Act; The National Historic Preservation Act of 1966; The Archeological and Historic Preservation Act; The Wild and Scenic Rivers Act;

40CFR Environmental which includes: Safe Drinking Water Act, Clean Air Act, Clean Water Act, Toxic Substance Control Act, Solid Waste Disposal Act, and RCRA; Executive Order 11990 (Wetlands); Executive Order 11988 (Floodplains);

Executive Order 12088 (Compliance with State environmental laws); National Capital Planning Commission (NCPC) "Master Planning Regulations"; Energy Policy Act of 1992; Executive Order 13423 (Strengthening Federal Environmental, Energy, and Transportation Management), etc.

iii. Agency Design Policies

a. This project was designed in compliance with the NIH Design

Requirements Manual (DRM).

b. National Institutes of Health - Design Requirements Manual (DRM):

The DRM is available online at:

http://orf.od.nih.gov/PoliciesAndGuidelines/FacilitiesPoliciesandGuidelines/Desig nRequirementsManualPDF.htm

c. The Architect/Engineer (A/E) should refer to the revisions page before each use of the DRM to note any updates that have been made since the last use. The entire DRM will be revised on a three year cycle.

3. PROJECT MANAGEMENT

This project is intended to be delivered in a Bid-Build Methodology. The Contractor shall have responsibilities concerning Project Management as defined herein. The Contractor http://orf.od.nih.gov/PoliciesAndGuidelines/FacilitiesPoliciesandGuidelines/DesignRequirementsManualPDF.htm http://orf.od.nih.gov/PoliciesAndGuidelines/FacilitiesPoliciesandGuidelines/DesignRequirementsManualPDF.htm http://orf.od.nih.gov/PoliciesAndGuidelines/FacilitiesPoliciesandGuidelines/DesignRequirementsManualPDF.htm http://orf.od.nih.gov/PoliciesAndGuidelines/FacilitiesPoliciesandGuidelines/DesignRequirementsManualPDF.htm

WR#: C101313 9/1/18 Page 4 of 8 shall appoint a Project Manager (PM), who shall be the Government's single point of contact, and provide all necessary project representation for the successful accomplishment of the work. The Project Manager shall be thoroughly familiar with all requirements and schedules. The Project Manager shall be identified in the proposal prior to contract award. Daily Inspections: Contractor shall submit a daily report to the PO indicating date, temperature, weather conditions, work activities and number of employees on site for that day.

A.

i. Time of performance

a. Demolition and other noisy activities shall occur during non-business hours (business hours are defined as 6:00 am to 4:00 pm, Monday -Friday)

b. A detailed schedule of construction activities will be established in advance for NIH review, consent and to give adequate notice to building occupants, prior to the commencement of construction activities.

c. The period of performance is 240 days, that includes 30 days for close-out.

Final punch and final acceptance of the work will occur subsequent to this date, as required.

1) At the date of beneficial occupancy, uncompleted work items may not include: desks, chairs, drywall, millwork, casework, carpeting, lay-in ceilings, light fixtures, room power, HVAC, projection screen, functional ceiling-mounted projector, or other items which would render the space un-usable.

2) At the date of beneficial occupancy, uncompleted work items may include: items which would not render the space un-usable, as interpreted by the Project Officer. All remaining items will be resolved after-hours or on weekends within 30 days of NIH assuming beneficial occupancy.

3) The final punch list will be developed at a date to be determined by the Project Officer, after the Contractor submits a written notice of substantial completion, indicating all major work has been completed. The Project Officer may accept this notice, or reject it, pending further work to be completed.

4) The Fire Marshal (DFM) must inspect and accept the work prior to NIH assuming beneficial occupancy.

4. SCOPE OF SERVICES

i. Progress Meetings

a. Progress meetings will be held at the National Institutes of Health, 9000 Rockville Pike, Bethesda, Maryland. The purpose of the progress meetings is to review the progress of the project in accordance with the schedule, status of submittals, and resolve any outstanding issues.

b. Progress meetings shall be held weekly, at the same date and time, as organized by the PO. The Contractor shall prepare meeting minutes of every meeting and distribute to the invitees within 3 business days of each meeting.

ii. Submittals and Deliverables

a. The Contractor shall be responsible for making all project document deliveries, including printed and electronic, unless specifically identified herein.

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b. The Contractor shall maintain a log of all project transmittals, including drawings, specifications, reports, and will email to the PO on a periodic basis, not to exceed monthly.

c. Printed Deliverables shall consist of the following minimum number of copies:

1) Shop Drawings (By Contractor)

a) Provide full sized sets, printed one-side, and bound as specifically directed by PO. Shop drawings shall be drafted in a professional manner and shall include all options, model numbers, accessories, and installation instructions as necessary to fully describe the proposed work.

b) Where required, the shop drawings shall be affixed by a licensed professional engineer or other design professional.

c) Shop drawings shall first be reviewed and marked up by the Contractor’s PM; the Contractor shall submit the shop drawings for review and markup by the A/E; corrected shop drawings, when accepted by the A/E shall be submitted to the PO. At the discretion of the PO, NIH may either accept the shop drawings after review by the PO, or additional review may be required by DTR, FSB, or other NIH organizational unit.

5. PLANNING AND COORDINATION DRAWINGS

A. The Contractor shall provide planning and coordination sketches and/or drawings showing the proposed connections, circuitry, etc. Sketches and/or drawings shall be submitted to the Project Officer (PO) for review and approval prior to the start of work. Utility and Structural capacities must be verified during the design phase for projects in existing facilities.

Analysis/reports need to be provided to and analyzed by NIH to approve proposed changes to existing systems.

6. SCHEDULE

A. The work shall proceed only after the issuance of the Notice to Proceed (NTP) by the CO for the activities indicated.

B. The actual performance of the work and the delivery of the required documents shall be in accordance with the following submittal schedule which also indicates the performance time for each review stage.

7. REVIEWS

A. The PO will coordinate all required Government reviews and reviews of other Government contracted services.

B. The Contractor shall conform to the submission schedules and requirements as defined herein for the work of this contract. The Contractor shall allocate technical manpower and other resources so as to steadily progress toward milestone dates and monitor the work of consultants to insure concurrent steady progress. The Contractor shall request information, determinations, and similar direction in sufficient time to permit the Governments development and delivery of the required information without delay to the schedule.

C. The Contractor shall endeavor, in the planning of the work, to anticipate information requirements and request information as soon as the need for it becomes apparent. Insofar as possible, the Contractor shall work around areas requiring clarification so as to minimize any delay to the project as a whole. Should delay occur, the A/E shall work closely and cooperatively with the PO to develop and implement methods to regain or minimize lost time.

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D. It is imperative that the Contractor and its consultants recognize that the NIH reviews are general in nature; that the detailed checking for technical accuracy, sufficiency, and coordination is the sole responsibility of the Contractor and his consultants. Not with-standing Government approval, the A/E shall remain liable for all damages resulting from design errors and negligent performance by the A/E or its consultants.

E. Following each submittal, the PO will return to the Contractor written comments on the submitted work. The Government may use web-based system to provide comments in which case the A/E shall provide responses using the same system.

F. All review comments shall be incorporated into the work prior to the next submittal, unless the reviewer directs the A/E to disregard the comment. In this event the Contractor shall send a memo reporting the directive to the PO and CO.

G. The Contractor shall provide a written reply to all comments with the next submission on the Review Comment forms. If the Contractor intends to disregard a comment, the Contractor shall provide a written explanation of variance with the comment to the PO within seven (7) calendar days after receipt of the Government review comments.

H. At the option of the Government, the PO may request on-board review of submittal of progress prints to insure that progress is being sustained.

I. The Contractor may request on-board reviews. These reviews shall be at the discretion of the

PO.

8. Reimbursing Government Contractor For Items Purchased And Stored

A. When the Contractor notifies the P.O. of items purchased and stored, the A/E and Contractor shall accompany the PO for inspection and validity of stored material – upon which the PO shall approve reimbursement to the Contractor.

9. As-built Drawings

A. The Contractor shall keep a current set of prints noting thereon any deviations or clarifications generated by A/E supplemental instructions. Any changes during construction shall be made on the contract drawings and changes made in CAD files. Changes shall be published from updated CAD files. Before completion of construction, the Contractor shall provide the A/E with as-built maintained in the field. The A/E shall correct the contract drawings and update the CAD files to reflect changes indicated on both A/E and Contractor marked-up prints. Marked-up construction prints and corrected drawings plus two sets of CDs or DVDs of the as -built formatted as “AutoCAD files of Record, As-Built” and as “pdf Documents of Record, As-Built” shall be forwarded to the PO.

10. Construction Schedule

A. Provide a baseline construction schedule with the bid proposal.

B. Provide an updated construction schedule at each progress meeting and as requested by the PO. The baseline schedule shall include Work Breakdown Structure and milestones.

11. Project Closeout Phase

A. When directed by the PO, the Contractor shall package all documents related to the project in an orderly manner and send them as outlined in this Section for archiving and ongoing use by NIH, as described, below:

B. Project Closeout Binders

i. Provide neatly organized binders for the sections, below, as indicated.

ii. Binders shall be 3-ring binders with clear vinyl outer covers, and printed inserts which indicate the following data on the cover and spine:

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a. Work Request Number

b. Project Title

c. Project Location

d. Project Officer

C. Transmittal Logs shall provide the following minimum information

i. The date and time each document was sent to the NIH entity listed.

ii. The date and time each document was received by the NIH entity listed.

iii. Who received the document for NIH within each NIH entity.

iv. The type of document transmitted and its format (i.e. electronic files transmitted via thumb drive, CD, DVD, email, etc. and an index of the transmitted file data)

D. Drawings

i. As-Built drawings shall be drafted, and fully incorporated and coordinated revisions to the permit set including all field modifications, ASI, CO, and other modifications as recorded on the marked-up, on-site, construction drawing set and other data compiled during the construction phase of the project and turned over to the A/E.

E. Operations & Maintenance Manual Binders

i. O & M Manuals shall include but not be limited to indexed PDFs, bound into a single volume (or multiple at the direction of the PO), of sequence(s) of operation, control diagram(s), computer graphic diagram(s), zone(s) of areas served, approved submittals, photos, location of electric panel and circuit numbers, MCC number, Facility numbers for all new equipment, test reports, commissioning reports, Air & Water Balance Reports, Certified start up/acceptance and warranty dates. equipment specifications including but not limited control valves, shut off valves, motors, HVAC, cooling and heating coils, reheat coils, approved shop drawings, filter size and descriptions, CV and VAV boxes, pumps, belts, pulley, electric breaker, starters, disconnect switches, etc. and part list for all equipment, mechanical and electrical.

1) Provide (3) printed copies and (2) CD of O&M Manuals to the Project Officer.

F. Training Documents

i. Provide indexed PDF and/or Video record of training provided by the contractor, manufacturer, or other vendors for DFOM managed equipment and other maintainable items where applicable (AHU, Fans, Pumps, etc.)

G. Guarantees & Warranties

i. Provide a transmittal log indicating these have been received by PO.

12. CONTRACTOR HEALTH AND SAFETY REQUIREMENTS:

A. Refer to the ORF Contractor Safety Policy for guidance. The most current version is available at the following link:

http://orf.od.nih.gov/PoliciesAndGuidelines/ORFPolicies/Documents/ORF%20Contr actor%20Safety%20Policy%20Nov%202012-508.pdf http://orf.od.nih.gov/PoliciesAndGuidelines/ORFPolicies/Documents/ORF%20Contractor%20Safety%20Policy%20Nov%202012-508.pdf http://orf.od.nih.gov/PoliciesAndGuidelines/ORFPolicies/Documents/ORF%20Contractor%20Safety%20Policy%20Nov%202012-508.pdf

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13. PROJECT CONTACT PERSONS:

A. CONTRACTING OFFICER (Overall authority in all matters for this project):

TBD

National Institutes of Health AE-CCB, Office of Acquisition 13 South Drive, MSC 5738 Building 13, Room 3E48 9000 Rockville Pike, Bethesda, MD 20892-5759 Telephone: TBD Email Address: TBD

B. PROJECT OFFICER (Project management and the Contractor Officer’s Technical Representative (COTR) for this project):

National Institutes of Health ORF/DDCM/Lab Team 13 South Drive Building 13, Rm 2W48 9000 Rockville Pike, Bethesda, MD 20892-5759 Telephone:

Email Address:

C. In this scope of work, the Government point of contact will be the PO and the Contractor point of contact will be the PM. All correspondence shall only be issued either through the PO or the PM.