B05 Amendment A00003 (75H70125R00001).pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

A00003

KELLY J. BRITTON

Project: PIMC Mechanical Projects: HVAC, Central Plant, & Isolation Rooms (Project #s: PH23PH04H6 & PH22PH03H6)

Amendment A00003 is provide a copy of the Site Visit Agenda and Sign-in Sheet from January 7, 2025, provide responses to pre-proposal inquires #3 - #14, replace Attachment J04 and clauses in Section K and L. The proposal due date of February 3, 2025 at 2:00 PM MST remains unchanged

SEE CONTINUATION PAGES

Indian Health Service Division of Engineering Services (DES) - Seattle 701 5th Ave, Suite 1600 Seattle, WA 98104

See Block 6

75H701-25-R-00001

See Block 14

1 16

01/08/2025

12/04/2024

Amendment of Solicitation Amendment A00003 under Solicitation 75H701-25-R-00001 Project PH23PH04H6 & PH22PH03H6, PIMC Mechanical Projects: HVAC and Central Plant & Isolation Rooms

SUMMARY OF CHANGES

1. The purpose of Amendment A00003 is to provide a copy of the Site Visit Agenda and Sign-in Sheet from January 7, 2025, provide responses to pre-proposal inquires #3 - #14, replaces Attachment J04, revises clauses K.3 FAR 52.204-8 Annual Representations And Certifications) and L.12(1)(a)(iii) as follows:

(a). A copy of the Site Visit Agenda and Sign-in Sheet is attached for your reference.

(b). Section J, Attachment J04 2024 Exemption Letter for a Qualifying Hospital, dated December 29, 2023 is hereby replaced with the attached Attachment J04 2025 Exemption Letter for a Qualifying Hospital, dated December 30, 2024.

(c). Section K, clause K.3, FAR 52.204-8 Annual Representations And Certifications (May 2024) is replaced with K.3 FAR 52.204-8 Annual Representations And Certifications (Jan 2025) below:

K.3. FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 236220 Commercial and Institutional Building Construction.

(2) The small business size standard is $45 million.

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519 if the acquisition—

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) (1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

(i) □ Paragraph (d) applies.

(ii) □ Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

https://www.acquisition.gov/far/52.204-7#FAR_52_204_7 https://www.acquisition.gov/far/52.204-7#FAR_52_204_7

Project PH23PH04H6 & PH22PH03H6, PIMC Mechanical Projects: HVAC and Central Plant & Isolation Rooms

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless–

(A) The acquisition is to be made under the simplified acquisition procedures in part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that-

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.204-26, Covered Telecommunications Equipment or Services-Representation. This provision applies to all solicitations.

(vii) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations- Representation.

(viii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(ix) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(x) 52.214-14, Place of Performance-Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(xi) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xii) 52.219-1, Small Business Program Representations (Basic, Alternates I, and II). This provision applies to solicitations when the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

https://www.acquisition.gov/far/52.203-2#FAR_52_203_2 https://www.acquisition.gov/far/part-13#FAR_Part_13 https://www.acquisition.gov/far/52.203-11#FAR_52_203_11 https://www.acquisition.gov/far/52.203-18#FAR_52_203_18 https://www.acquisition.gov/far/52.204-3#FAR_52_204_3 https://www.acquisition.gov/far/52.204-7#FAR_52_204_7 https://www.acquisition.gov/far/52.204-5#FAR_52_204_5 https://www.acquisition.gov/far/52.204-26#FAR_52_204_26 https://www.acquisition.gov/far/52.209-2#FAR_52_209_2 https://www.acquisition.gov/far/52.209-5#FAR_52_209_5 https://www.acquisition.gov/far/52.209-11#FAR_52_209_11 https://www.acquisition.gov/far/52.214-14#FAR_52_214_14 https://www.acquisition.gov/far/52.215-6#FAR_52_215_6 https://www.acquisition.gov/far/52.219-1#FAR_52_219_1 https://www.acquisition.gov/far/part-19#FAR_Part_19 https://www.acquisition.gov/far/part-19#FAR_Part_19 https://www.acquisition.gov/far/19.000#FAR_19_000

Project PH23PH04H6 & PH22PH03H6, PIMC Mechanical Projects: HVAC and Central Plant & Isolation Rooms

(C) The provision with its Alternate II applies to solicitations that will result in a multiple-award contract with more than one NAICS code assigned.

(xiii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(xiv) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xvi) 52.222-38, Compliance with Veterans’ Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial products or commercial services.

(xvii) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of biobased products in USDA-designated product categories; or include the clause at 52.223-2, Reporting of Biobased Products Under Service and Construction Contracts.

(xviii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA–designated items.

(xix) 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals- Representation. This provision applies to solicitations that include the provision at 52.204-7.

(xx) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xxi) 52.225-4, Buy American-Free Trade Agreements-Israeli Trade Act Certificate.

(Basic, Alternates II and III.) This provision applies to solicitations containing the clause at 52.225-3.

(A) If the acquisition value is less than $50,000, the basic provision applies.

(B) If the acquisition value is $50,000 or more but is less than $100,000, the provision with its Alternate II applies.

(C) If the acquisition value is $100,000 or more but is less than $102,280, the provision with its Alternate III applies.

(xxii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xxiii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan- Certification. This provision applies to all solicitations.

(xxiv) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. This provision applies to all solicitations.

(xxv) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

https://www.acquisition.gov/far/52.219-2#FAR_52_219_2 https://www.acquisition.gov/far/part-19#FAR_Part_19 https://www.acquisition.gov/far/19.000#FAR_19_000 https://www.acquisition.gov/far/52.222-22#FAR_52_222_22 https://www.acquisition.gov/far/52.222-26#FAR_52_222_26 https://www.acquisition.gov/far/52.222-25#FAR_52_222_25 https://www.acquisition.gov/far/52.222-26#FAR_52_222_26 https://www.acquisition.gov/far/52.222-38#FAR_52_222_38 https://www.acquisition.gov/far/52.223-1#FAR_52_223_1 https://www.acquisition.gov/far/52.223-2#FAR_52_223_2 https://www.acquisition.gov/far/52.223-4#FAR_52_223_4 https://www.acquisition.gov/far/52.223-22#FAR_52_223_22 https://www.acquisition.gov/far/52.204-7#FAR_52_204_7 https://www.acquisition.gov/far/52.225-2#FAR_52_225_2 https://www.acquisition.gov/far/52.225-1#FAR_52_225_1 https://www.acquisition.gov/far/52.225-4#FAR_52_225_4 https://www.acquisition.gov/far/52.225-3#FAR_52_225_3 https://www.acquisition.gov/far/52.225-6#FAR_52_225_6 https://www.acquisition.gov/far/52.225-5#FAR_52_225_5 https://www.acquisition.gov/far/52.225-20#FAR_52_225_20 https://www.acquisition.gov/far/52.225-25#FAR_52_225_25 https://www.acquisition.gov/far/52.226-2#FAR_52_226_2

Project PH23PH04H6 & PH22PH03H6, PIMC Mechanical Projects: HVAC and Central Plant & Isolation Rooms

(2) The following representations or certifications are applicable as indicated by the Contracting Officer:

_X_ (i) 52.204-17, Ownership or Control of Offeror.

_X_ (ii) 52.204-20, Predecessor of Offeror.

_X_ (iii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

__ (iv) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment- Certification.

__ (v) 52.222-52, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Certification.

__ (vi) 52.227-6, Royalty Information.

__ (A) Basic.

__ (B) Alternate I.

__ (vii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The offeror has completed the annual representations and certifications electronically in SAM website accessed through https://www.sam.gov. After reviewing the SAM information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause Title Date Change

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

(End of provision)

(d). Section L, clause L.12 General Instructions, paragraph (1)(a)(iii) is changed to read as follows:

(iii) The Volume I, Technical Proposal must be legible and not exceed 15 pages, single-sided. The 15-page limitation excludes cover pages, table of contents, list of tables and figures, summary of technical proposal and Factors 3 through 5 submissions, which includes Infection Control Risk Assessment (ICRA) Plan, past performance questionnaires and/or CPARS, and the IEE Representation Form and supporting information. Any pages in excess of fifteen (15) will be disregarded, and will not be included in the proposal evaluation. Failure of the offeror to comply with the page limitations, resulting in the excess pages not being evaluated, shall not constitute grounds for a protest.

https://www.acquisition.gov/far/52.204-17#FAR_52_204_17 https://www.acquisition.gov/far/52.204-20#FAR_52_204_20 https://www.acquisition.gov/far/52.222-18#FAR_52_222_18 https://www.acquisition.gov/far/52.222-48#FAR_52_222_48 https://www.acquisition.gov/far/52.222-52#FAR_52_222_52 https://www.acquisition.gov/far/52.227-6#FAR_52_227_6 https://www.acquisition.gov/far/52.227-15#FAR_52_227_15 https://www.sam.gov/ https://www.acquisition.gov/far/4.1201#FAR_4_1201

Project PH23PH04H6 & PH22PH03H6, PIMC Mechanical Projects: HVAC and Central Plant & Isolation Rooms

If a teaming arrangement or joint venture is being proposed, a copy of the teaming or joint venture agreement(s) shall be included in the technical proposal. These agreements shall not count towards this factor’s page limitation.

2. The proposal due date of February 3, 2025 at 2:00 PM MST remains unchanged.

END OF SUMMARY OF CHANGES

SITE VISIT

RFP 75H701-25-R-00001

PH23PH04H6 & PH22PH03H6, PIMC Mechanical Projects: HVAC and Central Plant & Isolation Rooms

Phoenix Indian Medical Center, 4212 N. 16th Street, Phoenix AZ 85016 January 7, 2025 @ 11:00 AM MST

Agenda Welcome and Introduction of Government Team

Contracting Officer: Kelly Britton Contracting Officer’s Representative: Derrick Buck PIMC Facility Manager: Doug Barber PIMC Operations Health Planner Megan Wohr

• Purpose of site visit is a walkthrough of the jobsite. Scope clarifications shall be put in writing.

o Reference L.10. INQUIRIES (COMMUNICATION WITH THE CONTRACTING OFFICE) o Offerors shall submit all questions concerning this solicitation in writing to the Contracting Officer at Kelly.Britton@ihs.gov o Amendment(s) will be issued with copies of all solicitation Request for Information (RFI) / questions & answers.

For RFIs previously submitted, I am working on providing responses this week via an amendment (everyone is just coming back from the holiday break).

o Photos During Site Visit: Please feel free to take as many pictures as you like. Please be sure that there are no patients or staff in your photos (excluding Site Visit Team).

Solicitation Information

• Purpose of the Project:

This scope includes two (2) projects on the Phoenix Indian Medical Center (PIMC) Campus.

1. PIMC Mechanical Project 1 - Heating, Ventilation, & Air Condition (Project #

PH23PH04H6)

The project consists of alteration (Level 2) of the HVAC system for the Pediatric Clinic (Building 12) and the Dental (Building 239) at the PIMC. This work shall be performed in two (2) phases.

2. PIMC Mechanical Project 2 - Central Plant & Isolation Rooms (Project # PH22PH03H6)

Central Plant (Bldg 234) - The work consists of the replacement of 18 cooling tower valves, autofill diesel system, heat exchanger, and medical air system, install a dust collection system. This work also includes installing a new parking canopy.

Main Hospital Building 3rd Floor, Isolation Rooms (Bldg 233) - The work consists of above ceiling work to replace ductwork and adjust ceiling grid and lighting. This work shall be performed in two (2) phases.

The HVAC and isolation room work will require infection control mitigation.

(Reference clauses H.29 and H.30) mailto:Kelly.Britton@ihs.gov

SITE VISIT

RFP 75H701-25-R-00001

PH23PH04H6 & PH22PH03H6, PIMC Mechanical Projects: HVAC and Central Plant & Isolation Rooms

Phoenix Indian Medical Center, 4212 N. 16th Street, Phoenix AZ 85016 January 7, 2025 @ 11:00 AM MST

• POP – 170 calendar days from NTP o * The period of performance is exclusive of submittals and any long lead materials.

• This solicitation is 100% Indian Small Business Economic Enterprise (ISBEE) set-aside under North American Industry Classification System (NAICS) code 236220 Commercial and Institutional Building Construction.

• The associated size standard for this procurement is $45 million.

• Insurance Requirements in accordance with H.5. Required Insurance Coverage

• Davis-Bacon Wage Determinations apply & may update before award

• Payment and Performance Bonds required (using proper forms)

• Refer to “L.11. PROPOSAL PREPARATION INSTRUCTIONS” & “L.12. GENERAL INSTRUCTIONS” regarding proposal document requirements

Solicitation Timeline

Milestone/Activity Date/Time Solicitation Issued 12/4/2024 Site Visit 1/7/2025 @ 11:00 AM MST

RFI cut-off date 1/17/2025 (CO will be on leave 1/20-31)

Proposal Due Date 2/3/2025 @ 2:00 PM MST Estimated Contract Award Date 3/6/2025

The site walk included visits to the following locations:

1. HVAC System in Pediatric Clinic (Building 12) and Dental (Building 239)

2. Central Plant (Bldg 234)

3. New Parking Canopy

4. Main Hospital Building 3rd Floor, Isolation Rooms (Bldg 233)

Project PH23PH04H6 & PH22PH03H6, PIMC Mechanical Projects: HVAC and Central Plant & Isolation Rooms

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-25-R-00001

PROJECT:

PIMC Mechanical Projects: HVAC and Central Plant & Isolation Rooms

LOCATION: Phoenix, AZ

PROJECT NO: PH23PH04H6 & PH22PH03H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 1/8/2025 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference Drawing, Spec, Page COMMENTS POC IHS Approved Response

Amendment A00003 dated 1/8/2025

3. H.1 Work

Hours In the RFP it mentions a Representative from the IHS needs to be on site when work is being performed, will this representative be able to cover multiple areas?

CO At least one Government representative needs to be on-site, they are not required to be present in the area where construction in being performed. Since PIMC is open 24/7, we will always have a Government representative on site, usually security.

4. DMS understands the phasing plan in the Pediatrics’ Clinic, however several ducts for Phase 1 travel into Phase 2 that will need to be completed in order for Phase 1 TAB to be completed, is it acceptable to include the ducts that are part of a system in Phase 1, but shown in Phase 2 so that one system is complete?

COR/

BWS

There is one (1) ventilation air branch ducts serving FC 2-06 and one (1) exhaust air branch duct serving Pharmacy #23 that shall be capped under Phase I for connection under Phase 2. The additional branch ventilation and exhaust duct mains serving the remainder of Phase 2 areas shall be installed and capped under Phase I for connection under Phase 2.

5. Replacing the valves on the cooling towers, can one tower be isolated so valves can be replaced while the other tower is still operational?

COR/

BWS

Each control valve has an associated manual isolation valve. It is the responsibility of the Mechanical Contractor to confirm the approach for valve replacements prior to bidding.

Reference H.7.(e) for additional information regarding coordination of system shutdowns.

6. Can the fluid in the hydronic piping for the cooling towers be disposed in a floor drain or does it need to be considered hazardous material?

COR/

BWS

The fluid contains diluted Nitrate. This should be disposed according to any federal, state, and local regulations.

Project PH23PH04H6 & PH22PH03H6, PIMC Mechanical Projects: HVAC and Central Plant & Isolation Rooms

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-25-R-00001

PROJECT:

PIMC Mechanical Projects: HVAC and Central Plant & Isolation Rooms

LOCATION: Phoenix, AZ

PROJECT NO: PH23PH04H6 & PH22PH03H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 1/8/2025 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference Drawing, Spec, Page COMMENTS POC IHS Approved Response

7. Does the IHS have As builds or original Drawing that they can share so we see what other utilities are in the ceiling we might encounter?

COR There are no additional as-builts available.

8. Will the reception and waiting areas need to be accomplished after hours?

COR PIMC is prepared to setup a temporary reception and waiting area during the phasing process. This will be completed in coordination with the general contractor.

9. The Contract drawing does not show a phasing plan for Dental and the isolation rooms, the RFP call out two phases in both the dental and isolation rooms, can the IHS show the phase break in both areas?

COR/

BWS

The project was designed to have phasing ONLY in the Pediatric Clinic (SHEET M2.30) and Isolation Rooms (SHEET M1.10). The Dental department will utilize the Dental Annex building during construction.

10. Does TERO apply to this area even if it is not part of a reservation? CO This project is not on a reservation. TERO is not applicable to this solicitation and resulting award.

11. Is the land where this facility is Federal Land? COR Yes, the PIMC campus is located on Federal land.

12. Factor 4 Will the IHS accept previously received PPQs from clients that are not on J06 forms?

CO Yes, other PPQ formats will be accepted.

13. L.12.

(1)(a)(iii)

Regarding “Information on problems encountered and corrective actions taken” – the RFP states that this shall not exceed two double sided pages or 4 single-sided pages in total.

Please confirm that this part of the submittal does not count toward the 15-page limit for the Technical volume, given that it is part of Factor 4.

CO Correct, Factor 4 is not part of the 15-page limit.

Project PH23PH04H6 & PH22PH03H6, PIMC Mechanical Projects: HVAC and Central Plant & Isolation Rooms

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-25-R-00001

PROJECT:

PIMC Mechanical Projects: HVAC and Central Plant & Isolation Rooms

LOCATION: Phoenix, AZ

PROJECT NO: PH23PH04H6 & PH22PH03H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 1/8/2025 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference Drawing, Spec, Page COMMENTS POC IHS Approved Response

14. L.12.

(1)(a)(iii) & Factor 3

Regarding the 15-page limit on the Technical requirements:

5 project examples @ 2 pages each = 10 pages; 3 to 4 pages for the Schedule & Narrative totals 13 to 14 pages. A comprehensive ICRA Plan is at least 15 pages.

Please consider excluding the ICRA Plan from the page limit or adding 15 pages to the Technical page limit.

CO/COR Factor 3 is hereby excluded from the 15-page limit.

Amendment A00003 includes a revision to L.12.

(1)(a)(iii) to add Factor 3 to the exclusions of the 15-page limitation.

1600 West Monroe Street, Phoenix AZ 85007-2650 www.azdor.gov

December 30, 2024

Melissa Lujan Department of Health & Human Services Phoenix Area Indian Health Service

Email: Melissa.Lujan@ihs.gov

EXEMPTION LETTER FOR A QUALIFYING HOSPITAL

ORGANIZATION: DEPARTMENT OF HEALTH & HUMAN SERVICES

PHOENIX AREA INDIAN HEALTH SERVICE

EXEMPTION START DATE: JANUARY 1, 2025

Based on a review of the information you provided, the Arizona Department of Revenue grants this Exemption Letter to Department of Health & Human Services, Phoenix Area Indian Health Service. As a Qualifying Hospital, Department of Health & Human Services, Phoenix Area Indian Health Service is entitled to an exemption from the Arizona Transaction Privilege Tax and the Use Tax beginning on January 1, 2025 for only transactions occurring under the business classifications listed below. Please note that the transactions made in these business classifications are exempt to you as the customer. Also note that there are no deductions for transient lodging/hotel, and other exemptions are limited by statute. If you are conducting a taxable business activity, that activity remains taxable unless an applicable deduction or exclusion applies. Please review the Arizona Revised Statutes and/or the Model City Tax Code for more information.

Business Code Exempt Classification Statutory Reference 4 Utilities A.R.S. §42-5063(C)(3)(a) 8 Pipeline A.R.S. §42-5067(B)(1) 9 Publication A.R.S. §42-5065(B)(2)(a) 10 Job Printing A.R.S. §42-5066(B)(3)(a) 11 Restaurant A.R.S. §42-5074(B)(7) 14 Personal Property Rental A.R.S. §42-5071(B)(2)(a) 17 Retail A.R.S. §42-5061(A)(25)(a) 29 Use Tax A.R.S. 42-5159(A)(13)(a), (b), (c)

The organization is also entitled to an exemption from the Cities Privilege Tax and the Use Tax for the following business classifications only. Please note that the transactions made in these business classifications are exempt to you as the customer. Also note that there are no deductions for transient lodging/hotel, and other exemptions are limited by statute. If you are conducting a taxable business activity, that activity remains taxable unless an applicable deduction or exclusion applies.

Business Code Exempt Classification Statutory Reference 4 Utilities M.C.T.C.§ Sec. __-480(e) 9 Publication M.C.T.C.§ Sec. __-435(f) 10 Job Printing M.C.T.C.§ Sec. __-425(b)(5) 11 Restaurant M.C.T.C.§ Sec. __-455(c) 17 Retail M.C.T.C.§ Sec. __-465(p)

Use Tax Jet Fuel Tax Jet Fuel Use Tax (Local Option #LL) Utilities Services (add tax) Restaurants & Bars (add tax) Short Term Motor Vehicle Rental (PHX) Commercial Lease (Not Model Option #4 Cities) Rental/ Lease/ License of TPP Commercial Lease (add tax-see 213) Wastewater Utility Service

M.C.T.C.§ Sec. __-660(p) M.C.T.C.§ Sec. __-422(e) M.C.T.C.§ Sec. __-422(f) M.C.T.C.§ Sec. __-480(e) Local City Code M.C.T.C.§ Sec. 14-452 M.C.T.C § Sec. __-445(e) M.C.T.C.§ Sec. __-450(c)(5) M.C.T.C.§ Sec. __-446 M.C.T.C.§ Sec. __-485(b)

J04 2025 Exemption Letter for a Qualifying Hospital

Melissa Lujan Department of Health & Human Services Phoenix Area Indian Health Service 12/30/2024

All locations claimed to be exempt by this organization are listed in Appendix “A” to this Exemption Letter.

This Exemption Letter is valid for any period on or after the start date listed above. The Department may rescind this Exemption Letter if any of the information relied upon in granting this Letter is found to be inaccurate or if your organization ceases to qualify as an exempt entity under Arizona law. This letter may be disregarded if misused.

An Arizona Department of Revenue Transaction Privilege Tax Exemption Certificate (Arizona Form 5000HC) is required to document the applicability of exemptions from tax. Present a copy of this Exemption Letter to your vendors to substantiate your exempt status along with a properly completed Arizona Form 5000HC for the Appendix “A” location for which your organization is claiming an exemption.

Information about the procedure and required documentation for obtaining an Exemption Letter can be found in Arizona Transaction Privilege Tax Procedure (TPP) 15-1 on the Department’s website. If you have any further questions, contact the Department at (602) 716-6372 or e-mail us at TPTHealthcare@azdor.gov.

Sincerely, Asher Gulliford Arizona Department of Revenue Office of Economic Research & Analysis

Melissa Lujan Department of Health & Human Services Phoenix Area Indian Health Service 12/30/2024

Appendix A

Department of Health & Human Services Phoenix Area Indian Health Service

Phoenix Indian Medical Center 4212 North 16th Street Phoenix, AZ 85016

Phoenix IHS Area Office Two Renaissance Square 40 North Central Avenue Phoenix, AZ 85004

Desert Vision Youth Wellness Center P.O. Box 458 Sacaton, AZ 85247

Desert Vision Youth Wellness Center 198 South Skill Center Sacaton, AZ 85147

Hopi Health Care Center P.O. Box 4000 Polacca, AZ 86042

Colorado River Service Unit 12033 Agency Road Parker, AZ 85344

Havasupai Indian Health Station P.O. Box 129 Supai, AZ 86435

Peach Springs Health Center P.O. Box 190 Peach Springs, AZ 86434

Western Arizona District Office, OEHE 1553 W. Todd Drive, Ste. 107 Tempe, AZ 85283

Eastern AZ District Office, OEHE 2450 E. Show Low Lake Road, Ste. 1 Show Low, AZ 85901

Fort Yuma Service Unit P.O. Box 1368 Yuma, AZ 85366

Fort Yuma Service Unit 401 E. Picacho Road Winterhaven, CA 92283

Whiteriver Service Unit P.O. Box 860 Whiteriver, AZ 85941

Cibecue Health Center P.O. Box 37 Cibecue, AZ 85941