Amendment 3 75H70122R00005.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

A0003

SUMMARY OF CHANGES:

The purpose of this amendment is:

1. To answer pre-proposal inquiries;

2. Provide the site-visit sign in information;

3. Issued Revised Attachment J03.1 U O Health Center Construction Specifications Vol 1 Rev 1.

See continuation page.

Indian Health Service – Division of Engineering Services 701 Fifth Avenue, Suite 1650 Seattle, WA 98104

SEE BLOCK 6.

75H70122R00005

1 10

12/14/2021

11/10/2021

75H70122R00005, Amendment A0003

1. See page 3 of this Amendment for responses to pre-proposal inquiries.

2. The site visit for this project was held on December 1, 2021 on site. A copy of the agenda and sign in sheet are included with this Amendment.

3. Attachment J.03.1 U O Health Center Construction Specifications Vol 1 is replaced in its entirety with the attached Revised Attachment J03.1 U O Health Center Construction Specifications Vol 1 Rev 1 (768 pages).

All other terms, conditions, and requirements remain unchanged.

Amendment of Solicitation Amendment A00003 under Solicitation 75H70122R00005 Fort Duchesne PHS Indian Health Clinic Renovation

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H70122R00005

PROJECT:

Fort Duchesne PHS Indian Health Clinic Renovation

LOCATION: Fort Duchesne, Utah

PROJECT NO: PH19UO01C7

DOCUMENT

OWNER:

Matthew Phelps PHONE: (206) 613-2153 DOCUMENTS:

DATE: 12/01/2021 DEPARTMENT: IHS/DES

Item No.

Reference Drawing, Spec, Page COMMENTS POC IHS Approved Response

Amendment A00003 dated 12/14/2021

Questions asked prior to Pre‐Proposal Site Visit

Fort Duchesne PHS Indian Health Clinic Renovation

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H70122R00005

PROJECT:

Fort Duchesne PHS Indian Health Clinic Renovation

LOCATION: Fort Duchesne, Utah

PROJECT NO: PH19UO01C7

DOCUMENT

OWNER:

Matthew Phelps PHONE: (206) 613-2153 DOCUMENTS:

DATE: 12/01/2021 DEPARTMENT: IHS/DES

Item No.

4. Specs

For another IHS construction project, the specification for Medical Equipment following language which allows for price adjustments due to inflation for up to 90 days before acquisition. Can this language be used for this project? See screenshot below

Clarification for medical equipment procurement added as item 1.7 in Specification Section 117000. See attached Addendum 1 to Specification Section 117000 (revised).

Fort Duchesne PHS Indian Health Clinic Renovation

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H70122R00005

PROJECT:

Fort Duchesne PHS Indian Health Clinic Renovation

LOCATION: Fort Duchesne, Utah

PROJECT NO: PH19UO01C7

DOCUMENT

OWNER:

Matthew Phelps PHONE: (206) 613-2153 DOCUMENTS:

DATE: 12/01/2021 DEPARTMENT: IHS/DES

Item No.

5. Specs

1. When does IHS need to have C of O for modular buildings?

2. Will the temp modulars be above grade installation?

3. Will the temp modulars be pad/pier foundation system?

4. Does IHS want skirting/venting?

5. FFE. Will the GC be required to install any FFE? Will IHS provide a list of FFE to be installed by GC? Will IHS provide a list of government furnished items that will be installed by the GC? Will IHS provide a list of GC furnished, GC installed FFE?

6. Which of these items will be required in the temp modulars?

Phone/data, fire alarm, any special systems (ie nurse call), fire sprinklers, ramps/steps, signs, appliances/equipment?

7. Confirm access to site for modular buildings:

a. Look at overhead power lines. Will the modulars have at least

15’10” clearance?

b. How will be modular buildings be placed in the horseshow configuration? Can they be delivered right onto site? Will a crane be needed?

c. The modulars will need at least 20’ wide clearance. Is 20 ft clearance available?

1. Delivered to the site and installed no later than 120 days after the award of the Contract – this period will be prior to the notice to proceed and not included in the Performance Period. Once the Modular Buildings are delivered the Notice to Proceed will be given.

2. Above grade installation.

3. Foundation system as per modular building supplier to meet requirements for temp buildings in IBC. Any damage to existing paving to be repaired to match existing.

4. Skirting with venting is permitted but not required for modular buildings.

5. See Specifications Section 015000.10 for FFE requirements for modular buildings. Items listed as temp to be provided by contractor as part of modular buildings. Items listed as Reused to be brought over from existing building for use in temporary modular buildings. See also Specification Appendix B for additional information on movement of FFE and equipment during project.

6. See Specifications Section 015000.10 for temporary facility requirements for telephone service, electronic communication service and ramps, appliances & equipment & fire extinguishers.

Provide signage to be coordinated with IHS to identify the departments in each structure. Provide

Fort Duchesne PHS Indian Health Clinic Renovation

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H70122R00005

PROJECT:

Fort Duchesne PHS Indian Health Clinic Renovation

LOCATION: Fort Duchesne, Utah

PROJECT NO: PH19UO01C7

DOCUMENT

OWNER:

Matthew Phelps PHONE: (206) 613-2153 DOCUMENTS:

DATE: 12/01/2021 DEPARTMENT: IHS/DES

Item No.

signage necessary to identify any hazards. Provide signage to identify accessible routes in each structure.

Nurse call is not required.

IBC 503.1.2 allows two or more buildings on the same lot to be considered portions of one building;

therefore as long as the total square feet (sf) of the temporary buildings does not exceed 15,750 sf neither a fire sprinkler nor rated walls between the temporary buildings is required. In addition the placed listed as required for fire sprinklers in IBC

903.2 don’t apply, including a medical gas closet because a portable medical gas will be used in the Dental Structure. Therefore a medical gas closet with an associated fire sprinkler head is not required. See Attachment IBC 503.1.2 Buildings on same lot.

The locations requiring fire alarm and detection systems in 907.2 don’t apply. A group B occupancy only requires fire alarm when occupant loads are greater than 500 (the larger main building has an occupant load of 179) or if it is over 100 occupants on other than the main level, or is an ambulatory care facility; none of which apply to the temporary buildings for this project. See Attachment IBC

907.2.2 Group B.

Fort Duchesne PHS Indian Health Clinic Renovation

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H70122R00005

PROJECT:

Fort Duchesne PHS Indian Health Clinic Renovation

LOCATION: Fort Duchesne, Utah

PROJECT NO: PH19UO01C7

DOCUMENT

OWNER:

Matthew Phelps PHONE: (206) 613-2153 DOCUMENTS:

DATE: 12/01/2021 DEPARTMENT: IHS/DES

Item No.

7. Confirm access to site for modular buildings:

7a. There are no power lines above the area proposed for the modular buildings, the power for the parking lot runs underground.

7b. Contractor to propose layout to be reviewed and accepted by AE & Owner.

7c. Yes.

6. RFP

Is there a procedure for getting on an interested vendor list for the subject project and how I can see the interested vendor list?

IHS does not have an interested vendor list. SAM.GOV does provide the capability to “follow” a notice such a solicitation.

7. Specs

1. Please provide estimate staff number to be relocated.

2. Please confirm if contractor is responsible for disconnecting/reconnecting all computers, printers, etc.? Or will the disconnection and reconnection be completed by IHS IT staff?

1. Relocate 48‐50 staff members.

2. IHS staff members and Phoenix Area IT Staff will be responsible for disconnecting and reconnecting computers and servers. Moving the IT server equipment to be done by Contractor.

8. Specs

I am wondering when we move the clinic into the portable buildings we are planning to move the fixtures, furnishings and equipment. However, there are a lot of supplies as well. Will the government be moving those or do we need to plan for that. These supplies include:

Maintenance Shop supplies Pharmaceuticals Medical supplies Eyecare supplies Lockers Refrigerators Artwork/wall hangings.

Per Specification Sections 024119 and 015000.10, Contractor is responsible for moving all items except personal items and office supplies. Lockers, refrigerators, artwork/wall hangings would be included in contractor workload. Pharmaceutical and office supplies listed here would be the Owner’s responsibility for packing for relocation. Note that while the staff will be responsible for boxing up their department supplies, the Contractor will move the boxes, and then the staff will un‐box them. See also Specifications Appendix B for additional information on movement of FFE and equipment during project.

Fort Duchesne PHS Indian Health Clinic Renovation

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H70122R00005

PROJECT:

Fort Duchesne PHS Indian Health Clinic Renovation

LOCATION: Fort Duchesne, Utah

PROJECT NO: PH19UO01C7

DOCUMENT

OWNER:

Matthew Phelps PHONE: (206) 613-2153 DOCUMENTS:

DATE: 12/01/2021 DEPARTMENT: IHS/DES

Item No.

9. Specs Are substitution requests allowed pre‐bid?

No. All substitution requests shall occur post‐award once the contract is negotiated and awarded and shall follow the language in RFP clause H.19 ‐ APPROVED

EQUIVALENTS.

Guidance related to substitutions in the U&O Health Care Specifications has been updated in the following locations:

Section 013300 1.10 Section 016000 1.1 B Section 084113 2.1 C 1 Section 084313 2.1 C 1 Section 107300 2.1 B 1 Section 125000 2.3 A 4 & 2.5 A 5

See updated specification sections in attached Revised Att J03.1 U O Health Center Construction Specifications Vol 1 Rev1

SITE VISIT

RFP 75H701-22-R-00005

Ft Duchesne Public Health Service (PHS) Indian Health Clinic Renovation Ft Duchesne PHS Indian Health Center, 6822 E. 1000 S., Fort Duchesne, UT 84026

Uintah County, Utah December 1, 2021 @ 12:00 PM local time

Agenda Welcome and Introduction of Government Team

Contracting Officer: Jenny Scroggins Administrative Contracting Officer Kelly Britton Contract Specialist Matt Phelps Contracting Officer’s Representative David Farley Project Manager: Brady Hranovsky Facility Manager Shawn Gant

• Purpose of site visit is a walkthrough of the jobsite. Scope clarifications shall be put in writing from the prime contractor.

o Offerors shall submit all questions concerning this solicitation in writing to the Contract

Specialist at matthew.phelps@ihs.gov o Amendment(s) will be issued with copies of all solicitation inquiries (questions & answers)

Solicitation Information

• Purpose of the Project:

The purpose of this project is to provide an architectural “facelift”, modernize the building’s mechanical, electrical, plumbing, security and information technology systems, and reconfigure the space allocation within the healthcare facility to better address current healthcare needs.

• POP – 365 calendar days from NTP

• This solicitation is total small business set-aside

• Insurance Requirements in accordance with FAR 52.228‐5, Insurance Work on a Government

Installation and H.8. INSURANCE

• Davis‐Bacon Wage Determinations apply & may update before award

• Refer to L.6. BID GUARANTEE and I.7. PERFORMANCE AND PAYMENT BONDS are required (using proper forms)

• Refer to “L.12. PROPOSAL PREPARATION INSTRUCTIONS” regarding proposal document requirements

Solicitation Timeline

Milestone/Activity Date/Time Solicitation Issued 11/10/2021 Site Visit 12/1/2021 @ 12:00 PM local time RFI cut‐off date (14 calendar days prior to the proposal receipt date) (L.11. INQUIRIES

(COMMUNICATION WITH THE CONTRACTING OFFICE))

12/16/2021

Proposal Due Date (Block 13a, unless extended via Amendment) 12/30/2021 @ 2:00 PM local time

Estimated Contract Award Date TBD mailto:matthew.phelps@ihs.gov