WCIS_RFP 72068523R00004_FINAL_05Oct23_REV_17Nov23_Signed JJB.pdf

RFFF

RFP # 72068523R00004

Scaling Up Investment in WCIS in Senegal Activity

Request for Proposals (RFP) No.: 72068523R00004

Issuance Date October 6, 2023

Questions Due Date and Time: October 27, 2023, at 6:00 PM GMT, Dakar Local Time

Past Performance Due (Information Only) November 3, 2023, at 6:00 PM GMT, Dakar Local Time

Revision Date November 15, 2023

Technical/Cost Proposals Submission Due Date

(former date):

November 15, 2023, at 6:00 PM GMT, Dakar Local Time

Technical/Cost Proposals New Submission Due

Date

December 8, 2023, at 6:00 PM GMT, Dakar Local Time

SUBJECT: Request for Proposals (RFP) No. 72068523R00004, USAID/Senegal Scaling Up Investment in Weather and Climate Information Services in Senegal (WCIS 2) Activity

Dear Prospective Offerors:

The United States Government, represented by the U.S Agency for International Development (USAID), Mission in Senegal (henceforth referred to as USAID/Senegal or the Mission) seeks proposals to implement the Scaling Up Investment in Weather and Climate Information Services in Senegal (WCIS 2) Activity as stipulated in the subject RFP. The subject Request for Proposals (RFP) provides top-level objectives of the acquisition in a Statement of Objectives (SOO). The Performance Work Statement (PWS) submitted by offerors in response to this solicitation must outline cost-effective solutions and innovative approaches to meet the outlined objectives as stated in the SOO. From the PWS, USAID/Senegal will assess the bidder’s understanding of all aspects of the effort to be performed.

USAID/Senegal anticipates awarding one Cost-Plus-Fixed-Fee (CPFF) Completion-Type Contract as a result of this solicitation covering an estimated period of five (05) years from the date of contract award. Subject to availability of funds, USAID/Senegal estimates the maximum amount of this contract (costs and fee) is in the range of $9,000,000 to $10,000,000 covering a period of performance of five years. However, offerors should not necessarily strive to equal this amount. Cost-effective approaches to achieving the program objectives stated in the government requirement are highly encouraged. Further information on the evaluation of cost proposals is in Section M.

The principal geographic code for this contract is 937. The North American Industry Classification System (“NAICS”) Code is 541990 “All Other Professional, Scientific, and Technical Services”

This RFP in no way obligates USAID to award a contract nor does it commit USAID to pay any costs incurred in the preparation and submission of a proposal. Award of a contract under this RFP is subject to availability of funds and other internal USAID approvals. Furthermore, USAID reserves the right to reject any and/or all offers if such action is considered to be in the best interest of the Government. USAID/Senegal will conduct this procurement as a full and open competition, pursuant to Part 15 of the Federal Acquisition Regulation (FAR) (48 CFR Chapter 1).

Eligibility of organizations to submit an offer is unrestricted. USAID/Senegal encourages the participation to the maximum extent possible of local Senegalese organizations in this activity as the prime contractor or as subcontractors. Please ensure that your company’s registration in the System for Award Management (www.sam.gov) is current and up to date. Failure to submit requested documentation in the solicitation may result in an organization being deemed as non-compliant.

It is the responsibility of the recipient of this solicitation to ensure that the solicitation has been received from the Internet in its entirety. USAID bears no responsibility for data errors resulting from download or conversion processes. If your organization decides to submit a proposal in response to this solicitation, it must be submitted by the designated date and time indicated in Block 9 of the RFP Cover Page (Standard Form 33). Proposals received after the closing date and time will be processed as late and handled in accordance with FAR 52.215-1. Proposals submitted in response to this solicitation shall be valid for no less than 240 days.

All questions, comments, and/or requests for clarifications must be submitted in writing to dakaregosolicitations@usaid.gov with copy to mroberto@usaid.gov no later than the date and time indicated above. Oral instructions or explanations given before the award of the contract resulting from this solicitation will not be binding. Answers to all offerors' questions will be provided in writing, via solicitation amendment.

Proposals must be submitted via email to dakaregosolicitations@usaid.gov with copy to mroberto@usaid.gov no later than the date and time indicated above. If your organization decides to submit a proposal in response to this solicitation, detailed requirements for Offerors' proposals are outlined in Section L of this solicitation. Offerors must also carefully review Section M - Evaluation Factors. Proposals must be signed by an official who is authorized to bind the organization and are to be submitted to USAID no later than the closing date and time stated above.

If substantive questions are received which affect the response to the solicitation, or if changes are made to the closing date and time, as well as other aspects of the RFP, this solicitation will be amended. USAID reserves the right to amend or rescind this solicitation at any time. This solicitation, amendments to this solicitation, and announcement of contract award will be made available through the government point of entry at https://sam.gov/. It is the Offeror's responsibility to check this site periodically for official updates to this solicitation. Issuance of this solicitation and the submittal of a proposal do not constitute a commitment on the part of the U.S. Government nor USAID to make an award; neither does it constitute an obligation for any costs incurred in the preparation and submission of a proposal. Furthermore, the U.S.

Government reserves the right to reject any and all offers, if such action is considered to be in the best interest of the U.S. Government.

http://www.sam.gov/ mailto:dakaregosolicitations@usaid.gov mailto:mroberto@usaid.gov mailto:dakaregosolicitations@usaid.gov mailto:mroberto@usaid.gov https://sam.gov/

NOTE: ONLY Electronic submissions will be accepted. No other forms of Electronic submission will be accepted.

USAID/Senegal appreciates the time and effort put into preparing proposals in response to this solicitation.

Sincerely, Jean-Jacques Badiane

Contracting Officer

Regional Acquisition and Assistance Office

U.S. Agency for International Development

Table of Contents

ABBREVIATIONS

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION C - DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

SECTION D - PACKAGING AND MARKING

SECTION E – INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

SECTION G - CONTRACT ADMINISTRATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

SECTION J - ATTACHMENTS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

SECTION M – EVALUATION FACTORS FOR AWARD

SOLICITATION, OFFER, AND AWARD

2. CONTRACT NUMBER

PAGE OF PAGES

5 175

6. REQUISITION/PURCHASE NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO (If other than item 7)

REQ-685-23-000028

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

(Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision Number 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME

Maria-Teresa Roberto

B. TELEPHONE (NO COLLECT CALLS) C. EMAIL ADDRESS

dakaregosolicitations@usaid.gov

AREA CODE NUMBER EXTENSION

11. TABLE OF CONTENTS

(X) SECTION DESCRIPTION PAGE(S) (X) SECTION DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM 8 I CONTRACT CLAUSES 84-111

B SUPPLIES OR SERVICES AND PRICES/COSTS 8 - 10 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

C DESCRIPTION/SPECIFICATIONS/WORK STATEMENT 11 J LIST OF ATTACHMENTS 112

D PACKAGING AND MARKING 12 - 13 PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE 14

K

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

113-130

F DELIVERIES OR PERFORMANCE 15 - 36

G CONTRACT ADMINISTRATION DATA 37 - 41 L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS 131-168

H SPECIAL CONTRACT REQUIREMENTS 42 - 83 M EVALUATION FACTORS FOR AWARD 169-175

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause Number 52.232-8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NUMBER DATE AMENDMENT NUMBER DATE

15A. NAME AND

ADDRESS

OF OFFEROR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXTENSION

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION UNDER THE

UNITED STATES CODE AT:

10 U.S.C. 3204(a) 41 U.S.C. 3304(a) ( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

JEAN-JACQUES BADIANE

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

5. DATE ISSUED 4. TYPE OF SOLICITATION

SEALED BID (IFB) INVITATION FOR BID

NEGOTIATED (RFP) REQUEST FOR

PROPOSAL

3. SOLICITATION NUMBER

72068523R00004

RATING 1. This Contract is a Rated Order under the Defense Priorities and Allocations

System (DPAS) - Code of Federal Regulations - at 15 CFR 700.

ABBREVIATIONS

ACToday Adapting Agriculture to Climate Today Project ADS USAID Automated Directives System AGRHYMET Regional Agrometeorology Hydrology and Meteorology Center for

West Africa and the Sahel AICCRA Accelerating Impacts of CGIAR Climate Research for Africa AIDAR USAID Acquisition Regulation AMELP Activity Monitoring, Evaluation & Learning Plan ASO Apparently Successful Offeror ANACIM National Agency for Civil Aviation and Meteorology ANCAR National Agency for Agricultural and Rural Advisory BIP Branding Implementation Plan BSMP Branding Strategy and Marking Plan CAGE Commercial and Government Entity CCAFS Climate Change, Agriculture & Food Security Program CCN Country Cooperating National CDCS Country Development Cooperation Strategy CFR Code of Federal Regulations CGIAR Group for International Agricultural Research CLA Collaboration, Learning, and Adapting CNAAS National Agricultural Insurance and Reinsurance in Senegal CNDN National Council for the Development of Nutrition CO Contracting Officer COP Chief of Party COR Contracting Officer’s Representative CPARS Contractor Performance Assessment Reporting System CPFF Cost-Plus-Fixed-Fee CRM Climate Risk Management DCOP Deputy Chief of Party DDL Development Data Library DEC Development Experience Clearinghouse DEIA Diversity, Equity, Inclusion, and Accessibility DGPRE Directorate for the Management and Forecasting of Water Resources DIS Development Information Solution DPGI Department of Flood Prevention and Management DO Development Objective DRDR Directorates of Rural Development EMMP Environmental Mitigation and Monitoring Plan FAR Federal Acquisition Regulation FTF Feed the Future GDP Gross Domestic Product GFCS Global Framework for Climate Services GFSS Global Food Security Strategy GHG Greenhouse Gas GOS Government of Senegal GTP Multidisciplinary Working Groups GUC Grants Under Contract

IRI International Research Institute for Climate and Society/Columbia University IEE Initial Environmental Examination IR Intermediate Result ISRA Senegalese Institute for Agricultural Research LARNAH Food and Nutrition Research Laboratory LBA La Banque Agricole LCP Local Compensation Plan MP Marking Plan NAICS North American Industry Classification System NFCS National Framework for Climate Services NGO Non-Governmental Organization NOAA National Oceanic and Atmospheric Administration OMVS Organization for the Development of the Senegal River PPIRS Past Performance Information Retrieval System PPP Public-private partnership PSE USAID Private Sector Engagement PWS Performance Work Statement QASP Quality Assurance Surveillance Plan RFP Request for Proposal SAM System for Award Management SF Standard Form SOO Statement of Objectives STTA Short-Term Technical Assistance SWFDP Severe Weather Forecasting Demonstration Project TCN Third-Country National UCAD Cheikh Anta Diop University at Dakar UEI Unique Entity Identifier USAID United States Agency for International Development USAID/CINSERE United States Agency for International Development Climate Information Services for Increased Resilience and Productivity in Senegal Project USAID/CINSERE Plus United States Agency for International Development Climate Information Services for Increased Resilience and Productivity in Senegal Plus Project USG United States Government WASH Water, Sanitation and Hygiene WCIS: Weather and Climate Change Information Services WFP: World Food Programme WTP: Willingness to Pay

(END OF ABBREVIATIONS LIST)

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 PURPOSE STATEMENT

The purpose of the Scaling Up Investment in Weather and Climate Information Services in Senegal (WCIS 2) Activity is to enhance resilience, productivity, and nutritional outcomes in fishing and agriculture systems (i.e., farming, livestock, pastoralism) and expand the use of weather and climate information services (WCIS) through increased investment in the WCIS value chain.

B.2 CONTRACT TYPE AND CONTRACT SERVICES

USAID/Senegal intends to award a Cost-Plus-Fixed Fee (CPFF) Completion-type contract of five

(5) years. For the consideration set forth below, the Contractor must provide and achieve the performance objectives, deliverables, and outputs as described in Section F and comply with all contract requirements in accordance with the performance standards outlined in Section J.1 of this RFP.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

(a) he estimated cost for the performance of the work required for the Contract hereunder, exclusive of fixed fee, if any, is [$TBD]. The fixed fee, if any, is [$TBD] [to be inserted at the time of award]. The estimated cost-plus fixed fee, if any, is [$STBD] and ranges from $9,000,000 to $10,000,000.

(b) Within the amounts in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is [$TBD]. The Contractor must not exceed the aforesaid obligated amount in accordance with the “Limitation of Funds” clause, FAR 52.232.22.

(c) Funds obligated hereunder are anticipated to be sufficient through [$TBD] [To be inserted at the time of award].

B.4 CONTRACT BUDGET AND TOTAL PRICE

(1) he contract budget found herein is based on the contractor’s original proposal and/or final proposal revision, which was accepted by USAID through award of this contract.

(2) Without the prior written approval of the Contracting Officer, the Contractor may not exceed the total estimated costs set forth in the budget hereunder or the total obligated amount, whichever is less.

(3) The following budget table captures the final negotiated cost elements for the performance of work required hereunder. The Budget Summary Table is below.

Year 1 Year 2 Year 3 Year 4 Year 5 Total Years

Personnel $TBD $TBD $TBD $TBD $TBD $TBD

Fringe Benefits $TBD $TBD $TBD $TBD $TBD $TBD

Travel $TBD $TBD $TBD $TBD $TBD $TBD

Equipment $TBD $TBD $TBD $TBD $TBD $TBD

Supplies $TBD $TBD $TBD $TBD $TBD $TBD

Contractual $TBD $TBD $TBD $TBD $TBD $TBD

Other Direct Costs $TBD $TBD $TBD $TBD $TBD $TBD

Grants Under Contract – Plug *$1,850,000

Total Estimated Cost $TBD $TBD $TBD $TBD $TBD $TBD

Indirect Charges $TBD $TBD $TBD $TBD $TBD $TBD

Fixed Fee $TBD $TBD $TBD $TBD $TBD $TBD

Total Estimated Cost-Plus Fixed Fee $TBD $TBD $TBD $TBD $TBD $TBD

● *A ceiling of $1,850,000 of the offeror’s budget is encouraged to be dedicated to potential grants.

B.5 INDIRECT COSTS

The contract clause titled “Allowable Cost and Payment (August 2018),” FAR Subpart 52.216-7, specifies that the indirect cost rates must be established for each of the Contractor’s accounting periods that apply to this contract. Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs must be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases for prime contractors and their major subcontractors.

Description Rate Base Type Period

[TBD] % 1/ 1/ 1/

[TBD] % 2/ 2/ 2/

[TBD] % 3/ 3/ 3/

1/Base of Application:

Type of Rate:

Period:

2/Base of Application:

Type of Rate:

Period:

3/Base of Application:

Type of Rate:

Period:

NOTE: The Contractor is allowed to recover applicable indirect costs (i.e., overhead, general and administrative (G&A), etc.) on other direct costs (ODCs), if it is part of the Contractor’s usual accounting procedures, consistent with FAR Part 31, and Negotiated Indirect Cost Rate Agreement (NICRA). Indirect costs shall not be allowed for local organizations. All costs for local organizations shall be budgeted and billed as direct costs.

B.6 COST REIMBURSABLE

The U.S. dollar costs allowable will be limited to reasonable, allocable, allowable, and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment (AUGUST 2028), FAR 52.216-8, Fixed Fee (JUNE 2011), if applicable, and AIDAR 752.7003, Documentation for Payment (NOV 1998).

The applicable of the following clauses (incorporated by reference in Section I is as follows: FAR 52.232-20 Limitation of Cost (applies when the contract is fully funded). FAR 52.232-22 Limitation of Funds (applies while the contract is funded in an amount less than the total cost-plus fixed fee).

B.7 PAYMENT OF FIXED FEE

USAID will pay the Contractor’s fixed fee as defined in each negotiated work order pursuant to FAR Subpart 52.216-8, “Fixed Fee,” upon the receipt of an invoice deemed proper by the USAID Financial Management Office. Pursuant to FAR 16.306(d), payment of fixed fee shall be allocated based on the completion of the deliverables described in Section F of the contract as well as the fee schedule included in activity approvals, subject to inspection and acceptance by USAID as specified in Section E of the same and otherwise in compliance with the terms of the contract.

Upon acceptance by USAID, the Contractor shall submit an invoice for the fee associated with the deliverable. The Contractor shall propose a fee distribution schedule for review and approval by USAID.

B.8 MULTI-YEAR CONTRACT

This contract is considered non-severable and is therefore a multi-year contract as defined in FAR

17.103. Consequently, this contract is subject to the requirements of FAR 17.106.

This is a CPFF Completion type contract where the Contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Costs and Payment.” The Contractor will not incur any costs which would have been amortized over the life of the contract should the contract be cancelled in accordance with FAR 52.217-2.

(END OF SECTION B)

SECTION C -

DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK

STATEMENT

[The Performance Work Statement (PWS) is to be developed by the Offeror, based on the content of this RFP, specifically Attachment J.1 “Statement of Objectives”.

The PWS from the Apparently Successful Offeror (ASO) will be inserted at time of award in this Section C. ]

(END OF SECTION C)

[REMAINDER OF THIS PAGE LEFT BLANK INTENTIONALLY]

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

c) Authority to waive marking requirements is vested with the Regional Assistant

Administrators, and with Mission Directors.

d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING STRATEGY AND MARKING PLAN

Activity Name

For the purpose of the RFP, USAID/Senegal has used Scaling Up Investment in Weather and Climate Information Services in Senegal (WCIS 2) as the generic name. USAID/Senegal encourages Offerors to propose an alternative, innovative name that reflects the purpose of the activity and spirit of partnership in its branding and marking plan.

The Contractor must submit a final branding implementation plan and marking plan no later than 30 days after award. The plan must be in accordance with AS 320.3.2. The plan must be submitted to the COR for approval.

The Contractor must comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracting” at https://www.usaid.gov/sites/default/files/2022-12/320.pdf and USAID “Graphic Standards Manual and Partner Co-Branding Guide” available at https://www.usaid.gov/branding/gsm or any successor branding policy.

about:blank https://www.usaid.gov/branding/gsm

When applicable, the Contractor must comply with the requirements and procedures outlined in USAID Automated Directive System (ADS) 320.3.2, “Branding and Marking in USAID Direct Contracting.” USAID policy requires exclusive branding and marking in USAID direct acquisitions.

Prime and subcontractors must not use corporate identities and logos on USAID-funded program materials in accordance with USAID policy.

Anticipated elements of the marking plan: Deliverables to be marked, include products, equipment and inputs delivered; places where program activities are carried out; external public communications, studies, reports, publications and informative and promotional products; and workshops, conferences, fairs, media related activities and any such events. Publications authored by Contractors or other non-USAID employees must include the following disclaimer on the title page: “The author’s views expressed in this publication do not necessarily reflect the views of the United States Agency for International Development or the United States Government.” Threats and restrictions to the security of the program need to be identified and assessed in order to request any necessary exception from the marking requirement in accordance with ADS 320.3.2.

N.B.: A Branding and Marking Template is listed under Section J and attached to this RFP.

(END OF SECTION D)

[REMAINDER OF THIS PAGE LEFT BLANK INTENTIONALLY]

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See https://www.acquisition.gov/browse/index/far/ for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.204-14 SERVICE CONTRACT - REPORTING REQUIREMENTS OCT 2016

52.246-3 INSPECTION OF SUPPLIES – COST REIMBURSEMENT MAY 2001

52.246-5 INSPECTION OF SERVICES – COST REIMBURSEMENT APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs will take place at:

USAID/Senegal c/o American Embassy Economic Growth Office (EGO) Route des Almadies - Dakar, Senegal.

or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The Contracting Officer’s Representative (COR) in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

(END OF SECTION E)

https://www.acquisition.gov/browse/index/far

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See https://www.acquisition.gov/browse/index/far/ for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.242-15 STOP WORK ORDER AUG 1989

52.242-15 STOP WORK ORDER – ALTERNATE I APR 1984

52.246-5 INSPECTION OF SERVICES – COST REIMBURSEMENT APR 1984

F.2 PERIOD OF PERFORMANCE

[Note to Offerors: This language will be added to the award if it is based on the Modified Foreign Assistance waiver. If the apparently successful offeror does not require a waiver, this additional language will be deleted from the award document.]

The period of performance is [(CO to add as applicable)]subject to the conditions set forth in Section H.42.

F.3 PLACE OF PERFORMANCE

The place of performance under this contract is the Republic of Senegal.

F.4 PERFORMANCE EVALUATIONS

Evaluation of the Contractor’s performance must be conducted in accordance with the performance standards set forth in the contract, the Contractor’s overall performance toward achievement of the objectives in Section J and provision of deliverables in Section F, and the Contractor’s compliance with all other terms and conditions of the contract.

Each evaluation will be conducted jointly by the COR and the Contracting Officer and will form the basis of the Contractor’s permanent performance record with regard to this contract as required under FAR 42.15 and AIDAR 742.15.

An evaluation plan will be developed and implemented by USAID taking into consideration input https://www.acquisition.gov/browse/index/far from partners and stakeholders on the evaluation questions. Mid-term and final evaluations will be conducted. A variety of mechanisms will be used to monitor the progress and success of this award and the Contractor’s performance in achieving agreed results.

Monthly meetings with USAID:

● Review of Contractor’s scheduled reports (which include updates to the Work Plan, Activity Monitoring and Implementation Plan, fiscal expenditures and accruals, progress reports, consultancy reports, etc.);

● Feedback from host government officials, and other counterparts; Site visits by USAID personnel;

● Periodic impact/performance assessments/evaluations; and

● Regular planning meetings between USAID and the Contractor to review monthly/quarterly plans, identify emerging priorities requiring attention, discuss and finalize annual work plans.

Bi-weekly meetings with USAID:

● Review bi-weekly progress and discuss monthly/quarterly plans.

Ad-hoc meetings:

● Upon demand by USAID or the Contractor as the need arises

The Contract will undergo program performance evaluations twice during the period of performance, (separate from the annual Contractor Performance Assessment Reporting System (CPARS) evaluation as described in FAR Part 42). Under a separate mechanism, USAID expects to conduct an independent mid-term program evaluation scheduled near the end of the second year of the contract. The focus of the program evaluation will be to assess the achievements of WCIS 2 Activity against the stated objectives and goals, to identify which elements of WCIS 2 Activity had the most significant impact and which did not, and which aspects of WCIS 2 Activity design need to be considered for continuation under future possible programs. The Contractor will be requested to provide input into the program evaluation and must be prepared to collaborate in the implementation of the program evaluation. USAID intends to conduct a final performance evaluation of WCIS 2 Activity at the end of the contract. Unless agreed otherwise by USAID.

Funds for evaluation are outside the budget for the contract, and evaluation will be contracted with a third-party contractor. This evaluation will meet all the high-quality evaluation criteria as described in USAID’s Evaluation Policy (available at: https://www.usaid.gov/policy/evaluation). The contractor shall provide any documentation or other information required to assist with the evaluation or monitoring mission, and grant access rights.

https://www.usaid.gov/policy/evaluation

F.5 KEY PERSONNEL

Because the offeror is proposing how the work will be performed, the offeror is best suited to identify Key Personnel requirements and qualifications needed to perform the work as well as the extent to their roles and responsibilities. This is meant to allow for greater innovation and variation among offerors’ proposals. Thus:

(a) The Contractor must furnish the number of full-time positions deemed Key Personnel for the performance of this contract, their requirements and positions, as well as the extent of their roles and responsibilities.

(b) The Contractor must remain responsible for providing such Key Personnel considered essential for full-time performance for the term of this contract unless otherwise agreed to with the Contracting Officer (CO).

(c) All Key Personnel require the CO’s written consent prior to any placement under this Activity.

When recruiting Key Personnel or making changes thereto in the course of recruiting them, the Contractor will recommend the names with resumes of the qualified candidates to the CO for approval prior to making final hiring decisions.

(d) The Contractor must not replace any of the Key Personnel without the concurrence of the Contracting Officer Representative (COR) and the written consent of the CO whether provided in advance or by ratification. No replacement will be made by the Contractor without the written consent of the CO.

(e) Prior to replacing any of the specified individuals, the Contractor must immediately notify both the CO and the COR, preferably 30 days prior to the Key Personnel departure at a minimum

(02) weeks in advance and must submit written justification (including proposed substitutions, immediate action to rectify the situation, budget impact statement, and timeline to replace) in sufficient detail to permit evaluation of the impact on the program. The proposed substitute personnel must have at least substantially equal ability and the same qualifications as the applicable Key Personnel specified above. Failure to do so will be considered nonperformance by the Contractor.

F.6 REPORTS, PLANS AND DELIVERABLES

In addition to the requirements set forth for submission of reports per AIDAR 752.242-70, “PERIODIC PROGRESS REPORTS (OCT 2007),” and AIDAR 752.7005 “SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE DOCUMENTS (SEP 2013)”, the Contractor must submit the following reports and plans to the COR as specified in Section F and under Section G.5.

The Contractor must submit the following outputs to the USAID/Senegal COR or his/her designate.

Each of the reports must be submitted electronically using Microsoft Word, Excel, or PowerPoint software. All reports must be written in plain, grammatically correct English. All reports are subject to approval by the USAID/Senegal COR. Written reports will be in the form of regular reports (as described below) as well as ad hoc written reports for which content and length will be determined jointly by the USAID/Senegal COR and the Contractor.

The Contractor and the COR will agree upon the appropriate format and length for each, as well as other reports to be attached (CRM Plan updates, CLA updates, localization updates, etc.). In addition, a French-language version of some of these documents is required (see below) to facilitate information sharing with partners and stakeholders. They will be written with that audience in mind.

All activities identified in Section C, proposed Performance Work Statement (PWS) must be completed within the period specified above in F.2 Period of Performance, in accordance with the following delivery schedules:

Deliverable Delivery Date

Technical Deliverables [To be inserted prior to award].

The Offeror to propose the technical deliverables based on their proposed PWS as part of the QASP.

Quality Assurance Surveillance Plan Due at time of contract award.

Approved Final QASP is due NLT 45 days of award start date.

Post-Award Meeting Within 30 days of award start date.

Initial Start-Up Work Plan Within 30 days of award start date.

Communication and Outreach Plan Draft Due within 30 days of the contract award start date;

COR and DOC Officer provide comments to Contractor within 30 days of receipt; Final Communication and Outreach Plan to be submitted within 120 days of the Contract award start date.

Climate Risk Assessment and Climate Vulnerability Assessment

Climate Risk Assessment Initial Due 45 days after contract award start date; Climate Vulnerability Assessment due 180 days after contract award start date.

Mobilization Plan Due within 45 calendar days after Contract award start date.

Procurement Plan Due within 45 calendar days after Contract award start date.

Final Staffing Plan Due within 45 days of the Contract award start date.

Year 1 and Annual Work Plan Due within 60 calendar days following Contract award start date; all subsequent work plans due no later than September 1 of each subsequent year.

Subcontract Management Plan Due within 60 days after the date of Contract award.

Gender Plan of Action Due 45 days after contract award start date.

Under Gender Equality and Women’s Empowerment (GEWE), successful offeror(s) are to submit a Gender Plan of Action post-award outlining how they will integrate attention to gender equality into the Work Plan and the Quality Assurance & Surveillance Plan (QASP) on the basis of the gender analysis.

Illustrative Activity Monitoring, Evaluation and Learning Plan

(AMELP)

Draft Illustrative AMELP due with proposal; COR provides comments and edits 30 days after contract award date;

Final approved AMELP due 60 days after contract award date.

Baseline Report Due 180 days after contract award start date – Covering each indicator.

Local Capacity Development, localization and Exit Strategy Plan

Due 90 days after award start date.

Grants Under Contract Manual Within 3 months of award start date.

Activity Geospatial Location Data The Contractor must submit semi-annually an Activity Geospatial Location Data in the USAID Development Information Solution (DIS) and as an annex to the 2nd Quarterly and Annual Progress Report. The Contractor must submit new Activity Location Data and update any existing ones that change since the last submission within thirty (30) calendar days after the end of the 2nd and 4th quarter of each fiscal year. Within thirty (30) calendar days after award completion, the contractor must submit to the DIS any Activity Location Data that have not previously been submitted.

Quarterly Progress Report Due 30 calendar days after the end of each quarter.

Quarterly on January 30, April 30, July 30 and November

30. Quarterly reports must include a narrative report and indicator results systematically uploaded into the Development Information Solution (DIS). The report must contain a comparison of actual accomplishments to the objectives established for the performance period;

reasons why established goals were not met; and additional pertinent information.

Annual Progress Report Due 45 days after the end of each fourth quarter.

Participant Training Reports Annex of Annual Report (see above) - If applicable.

Annual Pause-and-Reflect Sessions Annually planned between Contractor and COR

Collaboration, Learning and Adapting (CLA) Report

15 days after the annual pause and reflect session

Quarterly Financial Report Due 15 calendar days after the end of each quarter -

Quarterly Accrual Report Due 10 calendar days before the end of each quarter

Annual Inventory Report – Annual NonExpendable (NXP) Personal Property Report

Due 30 days prior to the end of every project year.

Activity Geospatial Location Data Annex of 2nd Quarterly and Annual Report (see above)

Bi-monthly Updates Due the 2nd and 4th Thursday of every month.

Short-Term Consultant Reports Due 14 days after the end of each consultancy.

Draft of Final Report Due 45 days before completion of contract.

Final Report Due 30 days after completion of contract.

Demobilization and Closeout Plan Due 180 days before completion of contract.

Summary Descriptions of Deliverables, Plans and Reports:

F.6.1 Technical Deliverables: [To be inserted prior to award].

The Offeror to propose the technical deliverables based on their proposed PWS as part of the

QASP.

F.6.2 Quality Assurance Surveillance Plan (QASP) A Quality Assurance Surveillance Plan (QASP), as described in FAR Subpart 46.4, specifies the work requiring surveillance and describes the methods for monitoring performance to determine whether the contractor is meeting the performance standards identified in the contract. In accordance with FAR Subpart 37.604 the Government may either prepare the QASP or require the offerors to submit a proposed QASP for the Government’s consideration. As a best practice, when offerors are required to prepare a QASP for the Government’s consideration, the QASP should be evaluated by the TEC as part of the technical proposal. While due dates for contract deliverables may allow some time for the Government to work with the contractor after award to make changes to the proposed QASP, ultimately the QASP must be incorporated into the contract.

https://www.acquisition.gov/far/part-46#FAR_Subpart_46_4 https://www.acquisition.gov/far/subpart-37.6

The progress, success, and impact of the Contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The QASP is the Government’s management tool designed to encourage maximum performance, efficiencies, and cost effectiveness by the Contractor and can be modified at any time by the Government. The QASP will be used as a Government document to enforce the inspection and acceptance clauses of the contract and to monitor overall performance. This is intended to be a “living” document that will be reviewed and updated on an annual basis. It is based on the premise that the Contractor, not the Government, is responsible for managing and ensuring that quality controls meet the terms of the contract. The Government reserves the right to modify performance standards and/or metrics during the life of this contract, to ensure that the right outcomes are being assessed and that the performance standards are appropriate. The COR will use the QASP to measure how well the performance standards are being met, implemented, and updated. A variety of mechanisms may be used to monitor the progress/success of the activity and the Contractor’s performance:

a. Meetings during contract implementation

b. Monthly progress review meetings

c. Review of Contractor’s scheduled reports (See Section F.6)

d. Feedback from stakeholders

e. Site visits by USAID personnel

f. Quarterly reviews of work plan with performance milestones

g. Periodic impact evaluations

The performance standards identified in the QASP should be used as a basis for performance conversations with the contractor regarding contract implementation, management, relationship building, and other important matters. These performance standards can also be used to evaluate the performance of the contractor, with corresponding payments to the contractor based on success.

F.6.3 Post-Award Meeting Within 30 days of contract signing, the awarded contractor must lead a post-award meeting with USAID counterparts to discuss and plan for activities to be carried out under the award, including start-up.

F.6.4 Initial Start-Up Work Plan

Within 30 days of contract signing, the awarded contractor must develop, in consultation with the COR, a 3-4 month work plan that identifies the process for set-up, co-organizing a start-up workshop, early analysis to be conducted, and early implementation actions. The start-up plan will outline the key tasks required to make the project fully operational. These include but are not limited to:

(1) Establishing an office;

(2) Developing a staffing plan;

(3) Consulting with stakeholders and donors;

(4) Developing a mechanism and procedures for grant making;

(5) Developing a performance monitoring, evaluation, and learning plan;

(6) Preparation of the first year work plan.

F.6.5 Communication and Outreach Plan

The draft Communication and Outreach Plan must be submitted within thirty (30) days of the contract execution date. The COR and Mission Development, Outreach and Communication (DOC) Officer will provide comments to the Contractor within thirty (30) days of receipt. The Final Communication and Outreach plan must be submitted within 120 days of the effective date of the contract. The plan must identify the Contractor’s approach towards communication with the activity’s audiences and promotion of its impact and achievements. The plan must include the Contractor’s proposed communication and outreach activities, and the required resources for their implementation. It is important to consider that the activity’s strategic and decision making communication with stakeholders and local government entities resides with USAID only.

Communication with local government officials must be coordinated with USAID and may not occur with high ranking government officials without USAID’s prior approval. The Branding and Marking Plan is a sub-section of the Communication and Outreach Plan. The plan will be approved by the CO, COR and the Mission’s DOC.

F.6.6 Climate Risk Assessment and Climate Vulnerability Assessment

A more detailed initial analysis of potential climate risks to the activity objectives must be submitted within 45 days and the analysis shall inform the work plan and the AMELP. The analysis must include the methodology for a more comprehensive sector wide vulnerability assessment. The additional vulnerability assessment should be done within the first 180 days. In the proposal offerors must describe their approach to climate risk assessment and how the assessment will inform activity implementation and adaptive management. This assessment must make use of any guidance and requirements set forth by the Agency’s new Climate Change Strategy released in April 2022, as well as its annexes.

F.6.7 Mobilization Plan The Mobilization Plan must demonstrate how the Contractor will become fully mobilized and operational with both essential personnel and offices within 45 calendar days after Contract award.

The Contractor will also identify quick start activities that are high priority and can begin while the work plan is being developed. Quick start activities may commence prior to work plan approval subject to prior COR approval.

F.6.8 Procurement Plan

The Procurement Plan must contain the following:

(1) Specifications and the estimated costs of all non-expendable equipment to be purchased under this Contract;

(2) An explanation of the intended use of each item;

(3) The source and nationality of each item;

(4) A description of how the Contractor will monitor and control the use of non-expendable resources.

(5) The Contractor must abide by all source and nationality requirements (See AIDAR 752-225-

70) when procuring nonexpendable commodities, particularly vehicles, under this Contract.

F.6.9 Final Staffing Plan

The Final Staffing Plan must be submitted within 45 days of the effective date of the contract to be approved by the COR.

F.6.10 Year 1 Annual Work Plan and Subsequent Years Given the nature of this Contract, the Contractor will be expected to develop an Annual Work Plan that is specific and detailed, while also accommodating evolving business requirements and tasks.

The Annual Work Plan must describe how the Contractor intends to organize work, both overall and by objectives and tasks, and include specific activities that designate a responsible party. The page limit for the Annual Work Plan is not to exceed 30 pages, excluding annexes. Since the work plan must reflect the needs of USAID, the Contractor must consult with the COR, who will link the Contractor to other USAID staff as necessary for the purposes of consulting on work plan development. The Contractor may, in addition, propose other methods for obtaining USAID inputs to the work planning process.

USAID will develop a submission and approval process for the work plan with the Contractor during the start-up phase of the project to provide final guidance. Subsequent annual work plans will be due no later than September 1st each year to cover the forthcoming fiscal year (October 1 – September 30).

USAID and the Contractor also will develop a process for submitting and approving the deliverables defined in Section F.6 of the contract.

F.6.11 Subcontract Management Plan

The Contractor will submit a subcontracts management plan within sixty (60) days after the date of contract execution that will demonstrate the Contractor’s capability of managing the different subcontracts. The plan must elaborate on the potential scenarios where a subcontractor fails to deliver as per the project requirements and the Contractor’s backup plans.

F.6.12 Gender Plan of Action The Contractor will submit a Gender Plan of Action in the 45 days post-award, outlining how they will integrate attention to gender equality into the Work Plan and the Quality Assurance Surveillance Plan on the basis of the gender analysis.

Offerors are expected to demonstrate compliance with USAID Policy ADS 205. Even though Senegal is making steady progress towards enacting national policies endorsing gender equity in national and local governing bodies, women’s economic power remains weak with fragmented initiatives operating at micro-levels with limited growth and impact (USAID/Senegal 2020 Gender Assessment).

https://www.usaid.gov/ads/policy/200/205 https://drive.google.com/file/d/168hv7-koUotwCNhocGixItvIIZ6xYpDp/view?usp=sharing

The offeror should be prepared to identify and assess existing barriers and those potentially brought by this activity to women’s and girls’ access to and use of WCIS, cross-walking climate hazards to gender equities and gender vulnerabilities. The offeror will identify practical approaches to promote women’s increased use of the WCIS, carry out a plan toward that end, and report on the Gender equality and Female Empowerment performance of the activity. In addition, gender-disaggregated data (and age-disaggregated, when applicable) will be gathered and reported on the desired outcomes of the activity. For additional information, a detailed Gender Equality and Female Empowerment statement is found in the Attachment_J.3_Annex 2_Useful Links.

Gender analysis is a tool for examining the differences between the roles that women and men play in communities and societies, the different levels of power they hold, their differing needs, constraints and opportunities, and the impact of these differences on their lives. Gender Analysis and integration is mandatory per USAID ADS 201.3.11.6. All activities must address gender issues in a manner consistent with the findings of any analytical work performed. Findings from gender analyses can help to determine how gender can be addressed in the activity.

Climate is far from being gender neutral. Gender roles lead to different needs and preferences for climate (adaptation) solutions - technologies and practices - as well as for risk management strategies and approaches.

Any efforts to improve access and use of WCIS need to ensure that women, youth and other populations are not further marginalized, and that benefits are spread equitably across the Senegalese population. Previous studies, including those conducted in Senegal and across the Sahel, have shown that women have decreased access to WCIS, less ability to pay for WCIS, more limited capacity and agency to act on WCIS, and need different WCIS products…