72051421R00001 - Attachment J.1 - VRI MM TO.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

CODE 16. ADMINISTERED BYCODE

X

X

541990

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR720514

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

02/16/2021 1700 R

12/16/2020

011-571-2754162Miguel Atuesta (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

72051421R00001

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 45 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

34004

DPO, AA 34004

Unit 3030, Box 5101 Office of Acquisition & Assistance

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$16.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USAID/Colombia

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

Heather Wirick

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

RFP No. 72051421R00001 VENEZUELA RESPONSE AND INTEGRATION IDIQ Attachment J.1 MIGRATION MANAGEMENT TASK ORDER

TABLE OF CONTENTS

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS 4

B.1. 4

B.2. CONTRACT TYPE 4

B.3. ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT 4

B.4. INDIRECT COSTS (DEC 1997) 5

B.5. COSTS REIMBURSABLE 5

B.6. PAYMENT OF FIXED FEE 5

B.7. GRANTS UNDER CONTRACT (GUC) 5

B.8. MULTI-YEAR CONTRACT AND CANCELLATION CEILING 5

SECTION C – DESCRIPTION/ SPECIFICATIONS/ STATEMENT OF WORK (SOW) 7

C.1. TITLE OF ACTIVITY 7

C.2. PURPOSE AND OBJECTIVES 7

C.3. MONITORING, EVALUATION, AND LEARNING 8

C.4. GRANTS MANAGEMENT 8

SECTION D – PACKAGING AND MARKING 11

D.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 11

D.2 BRANDING AND MARKING POLICY 11

SECTION E - INSPECTION AND ACCEPTANCE 12

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 12

E.2 INSPECTION AND ACCEPTANCE 12

SECTION F – DELIVERIES OR PERFORMANCE 13

F.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 13

F.2. PERIOD OF PERFORMANCE 13

F.3. PLACE OF PERFORMANCE 13

F.4. PERFORMANCE STANDARDS 13

F.5. PERFORMANCE EVALUATION 13

F.6. AUTHORIZED WORK DAY/WEEK 13

F.7. REPORTS AND DELIVERABLES 13

F.7.1. Reports and Plans 14

F.8. KEY AND NON-KEY PERSONNEL 30

F.8.1. Key Personnel 30

SECTION G – CONTRACT ADMINISTRATION DATA 32

G.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 32

G.2. TASK ORDER CONTRACTING OFFICER (TOCO) 32

G.3. TASK ORDER CONTRACTING OFFICER’S REPRESENTATIVE (TOCOR) 32

G.4. CONTRACTOR’S PRIMARY POINT OF CONTACT 33

G.5. CONTRACTOR’S PAYMENT ADDRESS 33

G.6. ACCEPTANCE AND APPROVAL 33

G.7. TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID 33

G.8. PAYING OFFICE 34

G.9. ACCOUNTING AND APPROPRIATION DATA 35

SECTION H – SPECIAL CONTRACT REQUIREMENTS 36

H.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 36

SECTION I – APPLICABLE CLAUSES 37

I.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 37

SECTION J – ATTACHMENTS, EXHIBITS AND OTHER DOCUMENTS 38

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS 39

K.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 39

K.2. KEY INDIVIDUAL CERTIFICATION NARCOTICS OFFENSES AND DRUG

TRAFFICKING 39

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1. PURPOSE

The purpose of this Task Order is to provide services that fall within the Performance Work Statement (PWS) specified in Section C below.

B.2. CONTRACT TYPE

This is a Cost-plus-Fixed-Fee (CPFF) Completion Task Order. For the consideration set forth in the Task Order, the Contractor must provide the deliverables or outputs described in Section C and comply with all Task Order requirements.

B.3. ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is [TBD]. The fixed fee, if any, is [TBD]. The estimated Cost-plus Fixed Fee, if any, is

[TBD].

Within the estimated CPFF (if any) specified in the paragraph above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is [TBD]. The Contractor must not exceed the aforesaid obligated amount. Funds obligated hereunder are anticipated to be sufficient through [TBD].

The following is the Budget summary for this activity:

Description Total ($)

Activity Costs………………………....... [TBD]

Non-construction sub activities……… Grants under Contract…………… Total Activity Fund…………………

[TBD]

[TBD]

[TBD]

Total Estimated Cost…………………… [TBD]

Fixed-Fee………………………………. [TBD]

Total Estimated Cost-Plus Fixed Fee [TBD]

The inclusion of any costs in the budgets above does not obviate the requirement for prior approval by the Task Order Contracting Officer (TOCO) of cost items designated as requiring prior approval by any of the terms and conditions of this Task Order, including the applicable cost principles (see FAR 52.216-07, “Allowable Cost and Payment”); nor does it constitute a determination of allowability by the TOCO of any item of cost, unless specifically stated elsewhere in this Task Order. The Contractor will not bill any amounts against this Task Order in excess of the amounts specified for each line item.

B.4. INDIRECT COSTS (DEC 1997)

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the negotiated provisional or predetermined rates and the appropriate bases determined in Section B.6 of the IDIQ Contract.

B.5. COSTS REIMBURSABLE

The U.S. dollar costs allowable will be limited to reasonable, allocable, and necessary costs determined in accordance with FAR § 52.216-7, “Allowable Cost and Payment,” FAR § 52.216- 8, “Fixed Fee,” FAR § 52.232-20, “Limitation of Cost,” and FAR § 52-232-22, “Limitation of Funds,” if applicable, and AIDAR 752.7003, “Documentation for Payment.”

B.6. PAYMENT OF FIXED FEE

Pursuant to FAR 16.306 (d), payment of fixed fee will be based on completion of the deliverables described in Section F.9, subject to inspection and acceptance by USAID as specified in Section E of the IDIQ Contract, of the same and otherwise in compliance with the terms of the contract. Upon acceptance by USAID and receipt of approval from the TOCO, the Contractor will submit an invoice for the amount of the fee associated with the deliverable. The Contractor must propose a fee distribution schedule for review and approval by USAID.

B.7. GRANTS UNDER CONTRACT (GUC)

Adjustments between the Estimated Cost–Plus-Fixed-Fee and Grants under Contract budget line items are not authorized. The amounts for GUCs must only be used for grants. No indirect costs or fee will be applied to the GUC funds unless specified in terms and conditions of the Contractor’s NICRA.

[END OF SECTION B]

SECTION C – DESCRIPTION/ SPECIFICATIONS/ STATEMENT OF OBJECTIVES

(SOO)

C.1. TITLE OF ACTIVITY

USAID/Colombia Migration Management Activity (hereafter also referred to as the “Activity”).

C.2. PURPOSE AND OBJECTIVES

[The successful Offeror’s proposed Performance Work Statement (PWS) in response to the Statement of Objectives included in Attachment 1 will become Section C in the resultant contract followed by the sections below. Instructions are found in Section L.]

C.2.1. BACKGROUND

Due to the political and economic crisis in Venezuela, Colombia has absorbed nearly 1.8 million1 Venezuelans and approximately 500,000 returned Colombians since 2015.

Receptor communities have struggled to accommodate migrants, who have strained public services and social cohesion. The Colombian Government’s competing priorities, including peace implementation, and combating record coca numbers, have limited public resources for migrants and the communities that have welcomed them. COVID- 19 has brought many receptor communities to a breaking point and exacerbated already rising xenophobia. Colombia’s self-reliance depends on its ability to be resilient to shocks and secure peace and stability to all regions. Particularly in receptor communities in urban areas and border towns, the influx of migrants is rocking the economy and education, health, and justice systems, which COVID-19 has intensified given migrants’ particular vulnerability to the disease. Receptor communities also are plagued by illicit actors and economies that threaten civilian security and recruit vulnerable migrants. Only by strengthening the national and sub-national government's response to migrants, resiliency, and social cohesion will Colombia be able to stay the course in its Journey to Self-Reliance, even as it experiences unprecedented shocks.

C.2.2. PURPOSE

USAID/Colombia’s Migration Management Activity’s purpose is to build the Colombian Government’s capacity to manage migration, including documenting and tracking migrants, referring them to municipal level services, and promoting their social integration and acceptance. This Activity requires developing plans, policies, and processes related to border management by the national government - particularly Migración Colombia, Cancillería de la República de Colombia, and Gerencia de Fronteras2 - as well as those related to service delivery by subnational governments -particularly municipal governments.

By enhancing responsive governance and improving service delivery, the Migration Management Activity will help create the legislative and administrative framework that enables migrant socio-economic integration and future Venezuela Response and Integration (VRI) activities that strengthen economic opportunities and health and education services. In order to ensure a holistic and comprehensive response to the

1 Migración Colombia (2020) https://www.migracioncolombia.gov.co/venezuela/estadisticas 2 Migration Colombia, Ministry of Foreign Affairs, and the Border Management Unit https://www.migracioncolombia.gov.co/venezuela/estadisticas migration crisis, this Activity will address enhanced migrant documentation and service provision, while also focusing on the social and economic integration of migrants in receptor communities, including addressing xenophobia, in part because communities associate migrants with crime and COVID-19.

Governance activities would build local governments’ resilience to external shocks, including the COVID-19 pandemic, contribute to COVID-19 corruption mitigation, and ensure resources reach intended beneficiaries.

C.2.3. COORDINATION WITH OTHER ACTIVITIES

USAID/Colombia’s VRI activities are highly integrated and will concurrently operate in targeted urban areas with the highest sedentary migrant populations and greatest economic opportunities in Colombia. A multiplicity of actors operate in these same geographies. Therefore, achieving the Migration Management Activity’s purpose will require coordination and collaboration with existing and future Mission activities. At the same time, it will also require leveraging and coordinating resources from the Colombian Government, other donors, civil society organizations, NGOs, and the private sector.

USAID/Colombia expects the Migration Management Activity to perform coordination, collaboration, and integration services at the national and municipal levels, which contribute to Mission adaptive management initiatives, in VRI IDIQ Task Order implementation.

USAID/Colombia maintains a close relationship with the Colombian Government, which allows USAID to align its development activities and resources to achieve the greatest impact. The Activity will closely engage with relevant key national-level entities, including, but not limited to, the Colombian Government’s Border Management Unit, Migration Department, Ministries of Health, Education and Labor, and justice institutions.

The VRI Migration Management Activity will work side-by-side with national, regional and municipal authorities over the life of the contract to strengthen their ability to take ownership for ensuring that all development actors active in their community are working in harmony and supporting locally-defined priorities. Technical assistance provision through the Migration Management Activity must ensure effective coordination, integration, and collaboration between activities, at the municipal level, coordination services must be embedded to ensure effective integration and collaboration between activities.

Furthermore, USAID is the largest donor to respond to the Venezuela migration crisis and the first working in the medium- to long-term development space. The Migration Management Activity will coordinate with USAID/Colombia activities and other donors to avoid duplication of efforts and strengthen interventions at the national level and in targeted geographies.

This Task Order must look for synergies, identify opportunities for greater collaboration, coordinate and learn from the best practices of Colombian Government, the United States Government, USAID, donor activities, civil society, and the private sector. Other donor-supported activities must be mapped to ensure complementarity and avoid duplication.

C.2.4. DEVELOPMENT HYPOTHESIS & CONCEPTUAL FRAMEWORK

a. Development Hypothesis

IF national border and migrant management is improved; AND access to and quality of migrant services is strengthened; AND societal xenophobia is reduced;

THEN receptor communities will increase both stability and social inclusion and enhance resiliency and self-reliance in Colombia.

b. Conceptual Framework The Migration Management Activity’s conceptual framework targets governance shortcomings along the migration route, which takes migrants first across the border and then to receptor communities. As such, this activity targets interventions toward improved border management and receptor community access to services. To strengthen the eventual stability and social inclusion in receptor communities, the Activity concurrently must reduce xenophobia.

C.2.5. OBJECTIVES

The Migration Management Activity has three main objectives.

a. OBJECTIVE ONE: Colombian Government’s border and migration governance improved.

Of the 1,722,919 Venezuelans in Colombia as of August 2020, Migration Colombia reported a total of 956,623 migrants (56%) with undocumented (irregular) status.

The top ten urban areas with the highest migrant populations account for approximately 1,071,549 (62%) of all migrants in Colombia3, where undocumented Venezuelans in Colombia have contributed to social, economic, security, and service delivery challenges. Currently, the Colombian Government has various strategies, policies, and processes related to migration, however there are gaps and opportunities for strengthening migrant legalization and enhancing migrant social

3 https://www.migracioncolombia.gov.co/venezuela/estadisticas the following urban areas have been combined: Bogotá-Soacha, Cúcuta-Villa del Rosario-Los Patios, Barranquilla-Soledad, Medellín-Bello-Itagüí-Envigado, Cali-Jamundí, and Bucaramanga-Floridablanca.

https://www.migracioncolombia.gov.co/venezuela/estadisticas and economic integration in receptor communities. These gaps also contribute to capacity strengthening needs of national-level public institutions to manage and implement migration policies, legislation, and processes. These capacity challenges are compounded by the Colombian Government’s existing capacity to create, leverage, and/or utilize data and information systems for migration management.

Lastly, migrants require awareness of border management and service delivery policies and processes for improved access to available services.

The Offeror is expected to propose a technical approach, including supporting indicators, that improves the Colombian Government’s border and migration governance. To measure overall objective success, 90% of all migrants in targeted urban communities will be regularized by the end of the project.

b. OBJECTIVE TWO: Subnational government capacity to provide migrants access to quality social and justice services enhanced.

As mentioned above in Objective One, as of August 2020, 1,071,549 migrants (62%) were in the top ten urban areas with the highest migrant populations in Colombia. In 2018, Colombian officials estimated that the migration crisis costs Colombia USD$1.5 billion per year.4 Municipal governments in these top urban areas have varying degrees of administrative and fiscal management capacity to manage mass migration from Venezuela, requiring different needs to improve policies, planning and budgeting to expand services for migrants and returnees in their municipalities. Additionally, influxes of migrants and new, informal settlements require improved urban planning and development capacity in urban areas to provide targeted migration-related services5, create positive impacts on migrant integration, and address risk concerns, such as water, sanitation, and hygiene, and security. Migrants require improved awareness of relevant service-related policies, processes, and access points in receptor communities. Opportunities also exist for the Colombian Government to open or utilize existing municipal multi-stakeholder migration-related engagement spaces to better inform service planning and promote accountability.

Offerors are expected to propose a technical approach, including supporting indicators, that enhance subnational government capacity to provide migrants access to quality social and justice services. To measure overall objective success, 100% of registered (regularized) migrants in targeted communities will have access to quality health, education, and justice services by the end of the project.

c. OBJECTIVE THREE: Xenophobia toward migrants in target areas reduced.

The need to combat rising xenophobia throughout the country is a priority for the national government and other organizations responding to the migration crisis.

Migrants face social and structural challenges that are exacerbated by anti- Venezuelan xenophobia. Surveys conducted by Proyecto Migración Venezuela found that in September 2017, 65% of Colombians surveyed agreed with their government’s stance welcoming Venezuelan migrants, however by August 2019, 4 Announcement by President Duque 9/2018. https://www.reuters.com/article/us-venezuela-migration-colombia/venezuelan-migrant-influx-costs-colombia-05-percent-of-gdp-president-idUSKCN1M82B9 5 This does not include health or education services, which will be covered in subsequent task orders within this IDIQ.

https://www.reuters.com/article/us-venezuela-migration-colombia/venezuelan-migrant-influx-costs-colombia-05-percent-of-gdp-president-idUSKCN1M82B9 https://www.reuters.com/article/us-venezuela-migration-colombia/venezuelan-migrant-influx-costs-colombia-05-percent-of-gdp-president-idUSKCN1M82B9 this support dropped to 42% . Recent surveys conducted by the same organization revealed that unfavorable perceptions of migrants staying in Colombia rose from 49% in November 2018 to 71% in August 2020. This presents opportunity, as 43% of the Colombians surveyed agreed that migrant integration is necessary for Colombia's future wellbeing.

Demonstrating the Colombian Government’s critical role, the Inspector General’s Office took a strong stance against anti-Venezuelan rhetoric in campaigns during the last round of municipal elections.6 Subnational government leaders, especially mayors, play an influential and visible role in reducing xenophobia, which could undermine the positive integration of Venezuelans into Colombian society and increase the risk for violence and other migration-related backlash in their communities. Efforts are also needed to inform migrants and Colombian returnees on civic and cultural norms, rights, and responsibilities in their communities to avoid exacerbating tensions. Effective social inclusion and anti-bias programs and outreach, as well as activities that promote understanding and increase community cohesion are needed, especially as migrants are increasingly associated with insecurity and COVID-197.

Offerors are expected to propose a technical approach, including supporting indicators, that reduces xenophobia toward migrants in target areas. To measure overall objective success, xenophobia will be reduced by 50 percent in targeted areas (see attachment J.3), thus facilitating social and economic integration of migrants by the end of the project.

C.2.6. OPERATIONAL PRINCIPLES

The operational principles outlined in the VRI IDIQ contract, Section C SOW reflect important tenets of USAID’s commitment to assisting partner countries on their journey to self-reliance and will guide all programming under the Migration Management Activity.

C.3. MONITORING, EVALUATION, AND LEARNING

The Contractor’s AMEL Plan must objectively monitor and measure the progress of the Task Order in achieving the results. The Contractor will develop specific indicators, baselines, and targets to achieve these results. These include the indicators specified in Section F below.

Indicators must be gender disaggregated, where applicable. Where applicable, the Contractor will conduct surveys at the beginning of the project to establish the baseline and at the mid-term and end of the project to measure the impact of activities under this program.

The Contractor must also pay attention to the data collection process to ensure that quality data are collected. The key criteria for assessing the quality of performance data are: validity, reliability, timeliness, precision, and integrity. For each indicator, a brief narrative must include at the minimum the following:

● The data collection method (e.g., how often data is collected, who collects the data, who

6 https://www.elpais.com.co/elecciones/procuraduria-advierte-que-migracion-venezolana-no-puede-ser-tema-de-campana-electoral.html 7 https://oxfamilibrary.openrepository.com/bitstream/handle/10546/620890/bp_yes_but_not_here_en_xenophobia-migration-venezuela-251019-en.pdf https://www.elpais.com.co/elecciones/procuraduria-advierte-que-migracion-venezolana-no-puede-ser-tema-de-campana-electoral.html https://oxfamilibrary.openrepository.com/bitstream/handle/10546/620890/bp_yes_but_not_here_en_xenophobia-migration-venezuela-251019-en.pdf https://oxfamilibrary.openrepository.com/bitstream/handle/10546/620890/bp_yes_but_not_here_en_xenophobia-migration-venezuela-251019-en.pdf analyzes the data collected, controls in place to safeguard data);

● Each indicator (except for those for which the answer is yes/no) must have a Data Quality

Assessment performed, as well as quality information for all relevant indicators. Data quality includes a precise definition of the indicator, unit of measure, and disaggregation information as appropriate, to include women, youth, and members of vulnerable populations;

● Indicator validity (i.e., the relationship between the indicator and the desired output or result);

● Life of activity targets for each relevant indicator for each fiscal year (FY) of this program; and

● The procedures for ensuring data quality of sub-awardees’ reported data.

The Contractor will implement and manage a process of assessing and reporting that supports reaching the Task Order outcomes while strengthening impact.

The Learning portion of the AMEL Plan will emphasize how adaptive management and evidence-based approaches will be applied to the Task Order activities in order to improve implementation impacts.

C.4. GRANTS MANAGEMENT

In accordance with Section H.6 of the IDIQ Contract, the Contractor may be required to execute and administer grants on behalf of USAID. The Head of the Contracting Activity (HCA) has approved this procedure for this Task Order. If the Contractor awards grants under this Task Order, the Contractor will comply in all material respects with the Grants Management Guide (See Section F.8.1.d) in awarding and administering grants, as well as the Code of Federal Regulations (CFR) 2 CFR 200.

Funds may be made available under this Task Order for Grants under Contract (GUCs) to local organizations8 to conduct activities in support of the tasks described in Section C above. For example, USAID/Colombia may desire to partner with a local university, non-governmental organization (NGO), or private sector company to carry out analytical work, or provide capacity building for local organizations to strengthen local capacity on analytical and related work that would benefit long-term development in the issues described herein. In those circumstances, a grant could potentially be required to engage that partnership.

The Contractor may also propose utilizing grants to facilitate the objective of the Task Order /activity. In such cases, the Contractor will be responsible for the administration of said grants.

GUC recipients may be expected to provide a portion of their costs from their own resources.

Local organizations that receive grants will be expected to coordinate with other USAID awardees, especially other local organizations, to strengthen the impact of USAID’s work and

8 To be considered a “local” organization, an entity must:

• Be organized under the laws of the recipient country;

• Have its principal place of business in the recipient country;

• Be majority owned by individuals who are citizens or lawful permanent residents of the recipient country or be managed by a governing body, the majority of whom are citizens or lawful permanent residents of a recipient country; and

• Not be controlled by a foreign entity or by an individual or individuals who are not citizens or permanent residents of the recipient country. The term “controlled by” means a majority ownership or beneficiary interest as defined above, or the power, either directly or indirectly, whether exercised or exercisable, to control the election, appointment, or tenure of the organization’s managers or a majority of the organization’s governing body by any means, e.g., ownership, contract, or operation of law. “Foreign entity” means an organization that fails to meet any part of the “local organization” definition.

results.

The HCA has approved the execution of GUCs with non-governmental organizations (non-profit or for profit), community organizations and private foundations in Colombia. GUCs to partner Government entities have not been authorized. The Contractor must coordinate with the TOCOR on grants management tasks for local organizations. The following requirements apply to any grant to be awarded by the Contractor under this Task Order:

a. Award Amount Thresholds:

1. Non-Governmental Organizations: In accordance with ADS 302.3.4.13.c.(1), the total value of an individual grant to a U.S. NGO must not exceed $100,000. This limitation does not apply to grant awards to non-U.S. NGOs.

2. Partner Government Entities: The resulting contract will not allow for the Contractor to provide funds to Partner Government Entities.

b. It is not feasible to accomplish USAID objectives through normal USAID contract and grant awards because either:

1. Executing a number of small grant activities is particularly difficult for the responsible USAID Mission or office, or

2. The grant program is incidental and relatively small in comparison to the other technical assistance activities of the Contractor.

c. USAID must be significantly involved in establishing the selection criteria and must approve the recipients. USAID may be less significantly involved when grants are quite small and are incidental to the Contractor's technical activities. Unless otherwise directed by the TOCO, the TOCOR will have authority to approve the grant recipient selection.

d. Applicable Policies

1. Non-Governmental Organizations. The Contractor must ensure that the requirements that apply to USAID-executed grants (including the agency policies regarding construction activities in ADS 303, Grants and Cooperative Agreements to Non-Governmental Organizations, applicable standard provisions in ADS 303, and ADS 308, Awards to Public International Organizations) are also applied to grants that a USAID contractor executes.

2. USAID will retain within the contract the ability to terminate the grant activities unilaterally in extraordinary circumstances.

3. USAID does not authorize the Contractor to execute or administer cooperative agreements on its behalf.

4. The Contractor must close out all grants prior to the estimated completion date of the contract. The Contractor will comply in all material respects with the policies in ADS REFERENCE 302SAT – Guidance on Closeout Procedures for A&A Awards - Additional Help for ADS 302 & ADS 303, regarding grant closeout.

e. The total amount of [TBD] will be allowed for grants under this Task Order.

[END OF SECTION C]

https://www.usaid.gov/ads/policy/300/303 https://www.usaid.gov/ads/policy/300/308 https://www.usaid.gov/ads/policy/300/302sat

SECTION D – PACKAGING AND MARKING

D.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

All clauses from Section D of the VRI IDIQ Contract flow down as applicable.

D.2. BRANDING AND MARKING POLICY

The cover page of all report deliverables required in Section F.7 must include the USAID Identity (or the name of the Agency written out) prominently displayed, the Contract number (see the cover page of this Contract), Contractor name, name of the responsible USAID office, the publication or issuance date of the document, document title, author name(s), Activity number, and Activity title [USAID/Colombia Migration Management Activity]. Descriptive information is required whether Contractor-furnished products are submitted in paper or electronic form. All materials must include the name, organization, address, and telephone/fax/internet number of the person that submitted the materials.

In accordance with Section D.2 of the VRI IDIQ contract, and where applicable, the Contractor will comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracting” at http://www.usaid.gov/policy/ads/300/320.pdf; and USAID “Graphic Standards Manual” available at www.usaid.gov/branding, or any successor branding policy as detailed in ADS 320. The Contractor must follow the approved Branding Implementation and Marking Plan incorporated into this Contract as Attachment J.3.

[END OF SECTION D]

http://www.usaid.gov/policy/ads/300/320.pdf http://www.usaid.gov/branding

SECTION E - INSPECTION AND ACCEPTANCE

E.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

All clauses from Section E of the VRI IDIQ Contract flow down as applicable.

E.2. INSPECTION AND ACCEPTANCE

TO inspection and acceptance will be performed in accordance with the VRI IDIQ Contract.

USAID inspection and acceptance of services, reports and other required deliverables or outputs will take place at USAID/Colombia or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The TOCOR listed in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

E.3. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The progress, success, and impact of the Contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The QASP is a management tool with the intent of encouraging maximum performance, efficiencies, and cost effectiveness by the Contractor and can be modified at any time by the Government. The QASP will be used as a Government document to enforce the inspection and acceptance clauses of the contract. The QASP proposed by the winning offeror will be incorporated in this section after award. The QASP may require revision after selection for award to reflect the Contractor’s known strengths and weaknesses. This is intended to be a “living” document that will be reviewed and updated on an annual basis. It is based on the premise that the Contractor, not the Government, is responsible for managing and ensuring that quality controls meet the terms of the contract. The Government reserves the right to modify performance standards and/or metrics during the life of this contract, in order to ensure that the right outcomes are being assessed and that the performance standards are appropriate. The TOCOR will ensure that the QASP is implemented and updated. A variety of mechanisms may be used to monitor the progress/success of the activity and the Contractor’s performance:

a. Meetings during contract implementation

b. Monthly progress review meetings

c. Review of Contractor’s scheduled reports (See Section F)

d. Feedback from stakeholders

e. Site visits by USAID personnel

f. Quarterly reviews of work plan with performance milestones

g. Periodic impact evaluations

[END OF SECTION E]

SECTION F – DELIVERIES OR PERFORMANCE

F.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

All clauses from Section F of the VRI IDIQ Contract flow down as applicable.

F.2. PERIOD OF PERFORMANCE

The estimated period of performance for this Task Order is five (5) years from the date of award.

F.3. PLACE OF PERFORMANCE

The place of performance is Colombia (514).

F.4. PERFORMANCE STANDARDS

Evaluation of the Contractor's overall performance will be conducted in accordance with Section F.4 of the VRI IDIQ Contract.

F.5. PERFORMANCE EVALUATION

The Activity is subject to a performance evaluation contracted directly by USAID, fully compliant with the requirements of USAID’s 2016 Evaluation Policy. Contractors must be familiar with the content and requirements of this policy. Moreover, the Contractor is required to cooperate with and facilitate the work of an independent organization that would design and implement the evaluation. The suggested approach includes mixed methods, whereby the information is both quantitative and qualitative to strengthen its findings. USAID encourages the involvement of relevant stakeholders; therefore, the Contractor can be asked to coordinate meetings and provide logistics support in the field. The performance evaluation will take place two and a half years before the Activity’s termination, in order to give the implementing partner the opportunity to make course corrections if these are relevant. The Contractor will incorporate the findings, conclusions and recommendations into the Activity’s implementation following USAID policy on Collaborating, Learning, and Adapting (CLA) for maximum impact.

F.6. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The TOCOR and TOCO will also evaluate on an annual basis the contractor’s adherence to the performance standards included in the Quality Assurance Surveillance Plan (QASP) included in Section E.3 above.

F.7. AUTHORIZED WORKDAY/WEEK

This Task Order will be subject to the policies and guidance stated in Section F.5 of the VRI IDIQ Contract.

F.8. REPORTS AND DELIVERABLES

The Contractor will be responsible for achieving the results outlined in Section C of this Task Order and for the deliverables associated with each. In addition to those requirements and AIDAR 752.242-70, Periodic Progress Reports, the following reports, plans, and deliverables or outputs will be submitted to the designated TOCOR. Each of the plans, reports or deliverables will be submitted electronically. Electronic versions of the reports will be submitted using https://www.usaid.gov/evaluation unlocked Microsoft Word, Excel, or Portable Document Format, or Power Point software.

All reports will be in English and plans are subject to written final approval and acceptance by the TOCOR.

F.8.1. Reports and Plans

a. Subcontract Reporting The Contractor's subcontracting plan dated [TBD] is hereby incorporated as a material part of this Contract. The Contractor must comply with the subcontract reporting requirements in FAR 52.219-9.

Large business prime contractors must submit periodic reports which show compliance with their subcontracting plan. The Contractor must submit its report via the electronic Subcontracting Reporting System (eSRS) in accordance with the instructions on the website.

The annual Subcontracting Report and the final Summary Subcontracting Report (SSR) are available online at http://www.esrs.gov. The email to use is:

hwirick@usaid.gov (Administering CO) and [TBD] (COR) The work of the small businesses identified in the Subcontracting Plan must be tracked against the Prime’s proposed goals.

The Contractor must submit the Subcontracting Report electronically via the eSRS within the deadlines specified in the instructions on the website.

When failure to meet the goals of the small business subcontracting plan as stated in Section H.16, Subcontracting Plan of the VRI IDIQ Contract, the Contractor must state in the report (either remarks field or separate letter) what good faith effort has been made to meet the goals; and/or future plan on how to improve small business opportunities for future Task Orders.

The Contractor must promptly notify the TOCO and TOCOR of any problems, delays, or adverse conditions which materially impair the Contractor's ability to meet the requirements of the Contract.

b. Rapid Mobilization Plan (RMP) The RMP must include a plan for a rapid start-up of activities covering the first 90 days of the contract. The RMP must describe the Contractor’s plan to ensure timely establishment of its office(s). It must also address benchmark technical, management, and logistical (vehicle, office space, etc.) requirements that include:

planning and schedule for the prompt mobilization of the Task Order Chief of Party (COP) and other key personnel. Expatriate personnel will not travel to Colombia until notified to do so by the TOCO.

Due date: 15 calendar days after Task Order award.

c. Annual Work Plan (AWP) AWPs are required for the life of the Migration Management Activity Task Order.

The AWP serves as a detailed guide to program implementation and – once approved – represents an agreement as to the nature and timing of discrete tasks and http://www.esrs.gov/ mailto:hwirick@usaid.gov interventions. The AWP details how the Contractor will use the work plan to effectively achieve the award’s objectives.

The AWPs must include:

1. A presentation of the overall strategy that must also be broken down by quarter and by geographic areas;

2. A map of actors at the regional and national level identifying the levels of power and interest that each actor has in Activity components;

3. A political analysis of the period of performance and strategies for interaction with the different government counterparts within the political context;

4. A Gender and Vulnerable Populations (GVP) and Youth strategy for the life of the Activity, that will be updated with each AWP, as needed. The strategy must concretely describe and provide a basis for monitoring how the Activity will address issues related to GVP and Youth through the design and its implementation, including how it will strengthen youth participation, how youth issues will be integrated and how young people will be engaged throughout Activity implementation. It must include description of measures the Contractor will take to integrate the needs of women, vulnerable populations, and youth into all program activities. The activities directly related to the implementation of the GVP and Youth strategy must be included in each AWP;

5. A description of the principal tasks and activities to be undertaken by the Contractor for the period under each project component, a list of principal counterparts for each activity, and a description and estimate of the amounts of technical expertise, training, and other support resources that would be required to carry out the plan as proposed;

6. A proposed schedule for such activities;

7. A description of the accomplishments expected for each activity or combination of activities and an explanation of how and to what extent those accomplishments through the different components will contribute to achieving the project’s overall targets, benchmarks, and results;

8. A description of steps taken to leave processes, products, and expertise that are positioned for longevity beyond the life of the project;

9. An explanation of how the Contractor will implement components in a harmonized and integrated manner in targeted regions and actions, progress, and challenges in the coordination with other U.S. Government, USAID programs and other donors; and

10. An annex with the Fixed Fee Deliverables Matrix in which the Contractor must list the component, Fixed-fee contract deliverable name, the proposed fee percentage, the verification method, the quality standard, the assumptions for the achievement of this deliverable, and the AMEP indicator it contributes to.

Include outcomes rather than outputs that show the progress of the implementation of the Activity and how the objectives set forth in the TO SOO will be achieved.

The first Migration Management Activity TO’s AWP must cover the major components and overall management of the IDIQ and TO, including strategies, activities, and actors involved and expected results up to the next U.S. Government FY. Through its quarterly technical reports, the Contractor may propose to USAID updates or revisions to the AWP based on changing priorities and conditions.

The AWP must use the “if-then” theory of change used to design this activity to develop a logic model that will be monitored and tracked periodically during implementation every year. The logic model will be based on the expectation that - IF national border and migrant management is improved; AND access to and quality of migrant services is strengthened; AND societal xenophobia is reduced;

THEN receptor communities will increase both stability and social inclusion and enhance resiliency and self-reliance in Colombia. The logic model must be analyzed and updated in each AWP and must be one of the tools used to hold discussions during the meetings with USAID.

The first AWP will cover the period from the contract effective date through the end of the next U.S. Fiscal year. Subsequent AWPs will cover the Activity from October 1 through September 30. Failure to have an approved AWP in place may be viewed as a failure to comply with essential terms and conditions of the contract.

Significant deviations to the approved AWP will require the additional prior written approval of the IDIQ COR and TOCOR (and may require a revision to the approved AMEL Plan). The AWP must not exceed 40 pages.

Due date: Initial draft: 30 calendar days after Task Order award;

Revised draft: 10 calendar days after reception of USAID’s comments;

Final version: 10 calendar days after reception of USAID’s revision’s comments;

Subsequent AWP: 45 calendar days before the end of each U.S.

FY

d. Grants Management Guide The Contractor is required to submit a Grants Management Guide (GMG) for USAID’s review and approval. A GMG Addendum with specific guidance related to local conditions may also be required at the Task Order level. The GMG and any addenda must follow ADS 302 and ADS 303 in all respects including all relevant rules and regulations. The Contractor will not award any Grants Under Contract (GUCs) under any Task Orders until the GMG Addendum has received written IDIQ COR concurrence and approval from the CO.

Due date: within 30 calendar days after Task Order award

e. Activity Monitoring, Evaluation, and Learning Plan (AMEL Plan) USAID views overall program performance management as an iterative, collaborative approach in which assessment, planning, and design are continuous processes requiring ongoing rolling analysis and real-time monitoring and evaluation to assure flexibility and responsiveness of the program. The Contractor will be responsible for specific results under the process, and will work with USAID to ensure that Task Order results contribute to higher-level program objectives https://www.usaid.gov/ads/policy/300/302 https://www.usaid.gov/ads/policy/300/303 within the USAID/Colombia strategic framework. The Contractor will support this continuous process through quarterly strategy reviews and an integrated monitoring and evaluation system.

The Contractor is required to have an AMEL Plan capable of tracking and documenting progress against the Activity objectives and results. The AMEL Plan reflects the award progress over the life of the Activity and is a critical tool for planning, managing, documenting, and evaluating performance. The AMEL Plan must be reviewed and validated annually, and revised when appropriate in consultation with the TOCOR.

The Contractor will develop an AMEL Plan that includes a baseline for Activity implementation and outputs and outcomes for each programmatic Activity. This plan must establish clear criteria and indicators for monitoring and evaluating progress toward achieving component objectives during the life of the Activity and will be reported on a quarterly basis. The baseline will include:

The AMEL Plan must include a full description of how data and information will be collected, analyzed, and used, based on data quality standards referenced in ADS

201. The Contractor must ensure that the contract’s AMEL Plan focuses not only on quantitative reporting of outputs, but also gathers qualitative information.

The Contractor must include for all person indicators, data disaggregated by gender, migrant status, ethnic group, region, and other categories to be defined by USAID, but also where possible, by vulnerable groups. The AMEL Plan will show how baseline measurements will be established and how the impact of proposed interventions will be assessed.

In addition, the Contractor will fully cooperate with the third-party selected by USAID to do a midterm and final performance evaluation. The midterm performance evaluation will evaluate progress, provide lessons learned and inform USAID and the Contractor of adjustments required to achieve expected results. The final performance evaluation will inform the achievement of results, lessons learned, and best practices. For this purpose, the Contractor will provide the third-party evaluator with monitoring and evaluation data collected at baseline and throughout the life of the project.

USAID will perform monitoring of the Activity through periodic site visits, technical meetings with the Contractor to discuss goods, services and Activity implementation, key stakeholder meetings and interviews, and periodic reports.

Furthermore, the Activity will track performance, output, outcome, and context indicators during implementation. Context indicators will assist in monitoring assumptions and/or risks in the operational context that are outside the Activity’s control and could have a significant effect on Activity outcomes. The Contractor must also include capacity to carry out programmatic mapping of project activities to show impact and help drive strategic project implementation decisions. This system will be documented in writing, and the Contractor is expected to consult with USAID in developing this system.

Ultimately, the Contractor, in collaboration with the TOCOR, USAID/Colombia https://www.usaid.gov/ads/policy/200/201 https://www.usaid.gov/ads/policy/200/201 https://www.usaid.gov/ads/policy/200/201

Program Office and/or M&E Specialists, will verify that the proposed indicators are consistent with and meet the data collection needs of the AMEL Plan.

USAID/Colombia may provide some higher-level indicators at the Project/ Development Objective level, that the Contractor will be required to track to support USAID/Colombia overall evaluation of the Activity’s impact.

The AMEL Plan will include:

1. A Results Framework (also referred to as a Logical Framework) that reflect the objectives described in the award;

2. The indicators that will be used to assess progress towards the Activity goal, purpose and sub-purpose; It must include both USAID Standard Foreign Assistance indicators as well as customized indicators developed specifically for the Activity disaggregated by gender, migrant status, where relevant;

3. Monitoring and evaluation structures and functions;

4. Indicators must be disaggregated by sex, migrant status, ethnicity, and age. If applicable, the Contractor must incorporate standard gender, ethnic, and youth indicators.

5. Detailed Performance Indicators Reference Sheet (PIRS) for each indicator;

6. Plan for dissemination/sharing and use of M&E data;

7. The sources, method, frequency and limitation of data collection, review, analysis, and reporting;

8. Data entry, storage, and security plan;

9. The parties responsible for data collection and management;

10. The baseline data or the plan and timeline for gathering baseline data for each indicator;

11. The estimated cost associated with…