Questions Amendment R3 - 24FEB26.pdf

AMENDMENT OF SOLICITATION

Solicitation: 70Z08426RDL950004 Amendment: 0003 Issue Date: 24 February 2026 Issued By: LOG-95, Operational Logistics Command

Description: TRACEN Cape May Military Food Service Contracting

1. PURPOSE OF AMENDMENT:

The purpose of this amendment is to:

• Provide the Government’s responses to questions received from prospective offerors; and

• Revise the solicitation as indicated below (if applicable).

Except as provided herein, all terms and conditions of Solicitation 70Z08426RDL950004 remain unchanged and in full force and effect.

QUESTIONS & ANSWERS:

# Solicitation Number Document Title Section Page

1 70Z08426RDL950004 Attachment 2 - Schedule B Pricing N/A Question/Comment Would the government please provide an unlocked / editable copy of Attachment 2 - Schedule B Excel sheet? On all tabs we do not have the ability to add rows, which is prohibiting the addition of further labor positions in column H.

Gov't Response Attachment is updated.

2 70Z08426RDL950004 Attachment 2 - Schedule B Pricing N/A Question/Comment Which of the two formats take precedence in presenting the final price? Attachment 2 – Schedule B contains a separate section to provide the calculation of labor that appears to be invoiced at a fixed monthly rate separate from the invoicing for the meal cost, while the solicitation document, Section B, does not appear to contain a section to provide labor invoicing.

Gov't Response Offeror must submit pricing on Attachment 2 – Schedule B The price submission must have a total estimate for each year of performance as well as for the entire period of performance and must clearly identify the basis of estimate for the entire period of performance for this effort.

# Solicitation Number Document Title Section Page

3 70Z08426RDL950004 Attachment 2 - Schedule B Pricing N/A Question/Comment Is it the Government’s intent for a provider to invoice separately for the cost of the meal and labor associated with providing the meal or is it the intent to have a fully loaded meal rate (inclusive of raw materials and labor) based on the quantities provided?

The offeror must include a labor matrix showing, at a minimum, the names of all KEY personnel, designated Labor category for ALL personnel, ALL personnel, and hours ALL personnel by task.

The offeror shall specify the labor categories and labor mix appropriate for their proposed solution to meet the requirements of the proposed effort, the fixed price hourly rate(s) proposed, and any other proposed associated costs, for calculating the proposed price for this effort.

# Solicitation Number Document Title Section Page

4 70Z08426RDL950004 Attachment 2 - Schedule B Pricing N/A Question/Comment The labor section requests the labor category #* with reference to the Wage Determination schedule.

Given the governance of a collective bargaining agreement, is this requirement applicable to the collective bargaining agreement or for any labor category required that is not listed in the collective bargaining agreement?

Gov't Response See updated Attachment 2 – Schedule B.

# Solicitation Number Document Title Section Page

5 70Z08426RDL950004 Attachment 2 - Schedule B Pricing N/A Question/Comment What is the relationship between the estimated quantity values (column C) and the range of meals descriptions in column B (CLINs 0001, 0002, 0003)?

Gov't Response The estimated quantities account for a rough estimation of expected meals in the designated threshold and meal type.

# Solicitation Number Document Title Section Page

6 70Z08426RDL950004 COMDTINST 4061.5B -

Culinary Operations Management

Section 6 44-47

Question/Comment Could the government please clarify, does the USCG require the contractor to procure food through the Defense Logistics Agency (DLA) or from DLA-approved vendors?

Gov't Response No.

# Solicitation Number Document Title Section Page

7 70Z08426RDL950004 *0004_TCCM_Military_Food _Contracting

2.3 TRACEN Cape May

Hours of Operation

Question/Comment How long do trainees / individual trainee companies have to eat?

Gov't Response Recruit companies are each designated approximately, fifteen (15) minute time slots.

# Solicitation Number Document Title Section Page

8 70Z08426RDL950004 *0004_TCCM_Military_Food _Contracting

5.03 Menu Requirements -

a. Entrees, Lunch and Dinner

Question/Comment Please clarify the statement: A meal consisting of lobster or crab legs shall be served on the permanent party side during lunch at least three (3) different days on an annual basis. Does this mean crab legs are served in the PP dining area three times a week, year-round?

Lobster or crab legs shall be served on the permanent party side during lunch at least three (3) different days in a year (ex. Served once every four (4) months).

# Solicitation Number Document Title Section Page

9 70Z08426RDL950004 *0004_TCCM_Military_Food _Contracting

5.13 Major and Minor

Maintenance Responsibilities

Question/Comment How large (how many gallons) is the grease trap?

Gov't Response 500 gallons.

# Solicitation Number Document Title Section Page

10 70Z08426RDL950004 *0004_TCCM_Military_Food _Contracting

2.3 TRACEN Cape May

Hours of Operation

Question/Comment During the site visit, the Government referenced an Economic Price Index (EPI) provision. Please confirm the exact FAR, HSAR, or other regulatory clause governing economic price adjustments under this contract. Additionally, please clarify:

1) a. The specific index to be used (e.g., CPI, ECI, PPI, other), including series ID and geographic application.

b. Whether adjustments apply separately to labor, food (subsistence), and non-food operating costs.

c. The frequency of adjustment (e.g., annually at option exercise or other interval).

d. Whether adjustments are automatic or require submission and approval.

e. Will the Economic Price Index (EPI) or Consumer Price Index (CPI) be used as the basis for any price adjustments under this contract? If so, could you please confirm which index will be applied and provide details on how it will be utilized?

2) Are there any specific guidelines or methodologies outlined for calculating adjustments based on the selected index?

Gov't Response Economic Price Index (EPI) provisions/clauses are not included in this solicitation.

# Solicitation Number Document Title Section Page

11 70Z08426RDL950004 Attachment 2 - Schedule B Pricing N/A Question/Comment Would the government please provide an unlocked / editable copy of Attachment 2 - Schedule B Excel sheet? On all tabs we do not have the ability to add rows, which is prohibiting the addition of further labor positions in column H.

Attachment 2 is updated.

12 70Z08426RDL950004 *0004_TCCM_Military_Food _Contracting

5.01(c) 37

Question/Comment Please clarify the threshold at which extended operations (up to 24 hours per day) constitute a compensable equitable adjustment versus performance absorbed within the base contract price.

Gov't Response The threshold for a compensable equitable adjustment would constitute any unreasonable exceeding of normal total hours.

# Solicitation Number Document Title Section Page

13 70Z08426RDL950004 *0004_TCCM_Military_Food _Contracting

5.05(d) 42

Question/Comment Please confirm whether emergency rations must be maintained on hand at maximum recruit capacity levels at all times or may be procured upon notice. If required on hand, please provide estimated quantities based on historical population levels.

Gov't Response Recruit rations may be procured upon notice and Contractor remains responsible for ensuring emergency ration issuance without delay.

# Solicitation Number Document Title Section Page

14 70Z08426RDL950004 *0004_TCCM_Military_Food _Contracting 5.11 44

Question/Comment Please clarify snow and ice removal requirements, including response expectations outside normal meal hours and whether mechanical equipment is required or permitted.

Gov't Response Contractor is responsible for snow and ice removal for the area immediately surrounding the Dining Facility as noted in the Statement of Work. Snow removal is required at minimum during all meal service hours, with an additional fifteen (15) minutes before and after the service hours.

Use of mechanical equipment is permitted.

# Solicitation Number Document Title Section Page

15 70Z08426RDL950004 *0004_TCCM_Military_Food _Contracting 5.13(c) 45

Question/Comment Re: Grease Trap - Please confirm the verified capacity and clarify:

a. Whether the Contractor is responsible for full grease removal and disposal.

b. Whether pumping is required strictly monthly or based on accumulation thresholds.

c. Whether historical pump-out frequency records are available.

d. Confirmation that plumbing responsibility remains limited to 50 feet as stated in the SOW.

Gov't Response See Answer #9 for quantity

a. Contractor is responsible for cleaning/general maintenance of the grease traps, and/or sub-contract as required.

b. Pumping/cleaning is monthly at minimum. Accumulation may require more frequent maintenance.

c. No

d. Yes.

16 70Z08426RDL950004 *0004_TCCM_Military_Food _Contracting 5.12 44

Question/Comment Please confirm whether environmental manifests, disposal logs, or additional reporting requirements apply to Contractor-managed grease and fat/oil disposal beyond standard regulatory compliance, and whether base-specific disposal procedures apply.

Gov't Response No additional environmental manifests, disposal logs, or additional reporting requirements apply to Contractor-managed grease and fat/oil disposal beyond standard regulatory compliance.

# Solicitation Number Document Title Section Page

17 70Z08426RDL950004 *0004_TCCM_Military_Food _Contracting 5.07 43

Question/Comment For sanitation inspections, please confirm:

a. Whether the two-hour correction requirement applies to all critical findings regardless of operational constraints.

b. Whether written corrective action documentation is required following resolution.

Gov't Response

a. Yes

b. Re-inspection constitutes appropriate corrective action documentation.

# Solicitation Number Document Title Section Page

18 70Z08426RDL950004 *0004_TCCM_Military_Food _Contracting 5.04(d) 41

Question/Comment Please provide historical peak throughput data by meal period and dining hall to validate staffing models in accordance with required patron flow standards.

Gov't Response Refer to Technical Exhibit 1 for historical data. An example scenario is provided as follows:

• x8 Recruit companies of 120 individuals balanced between two (2) recruit Dining Halls.

• An additional 20-75 recruits not attached to a company also subsiding in the recruit Dining

Halls.

• 150 patrons subsiding in the Permanent Party Dining Hall.

# Solicitation Number Document Title Section Page

19 70Z08426RDL950004 *0004_TCCM_Military_Food _Contracting 5.03(h) 40

Question/Comment Please confirm whether historical USDA grade and quantity procurement data for Prime Meals are available to support subsistence pricing alignment.

No data is available.

20 70Z08426RDL950004 *0004_TCCM_Military_Food _Contracting 5.06 42

Question/Comment Please confirm that cashier services are required exclusively in the Permanent Party Dining Hall and that Recruit Dining Halls do not require cashier staffing.

Gov't Response Yes.

# Solicitation Number Document Title Section Page

21 70Z08426RDL950004 *0004_TCCM_Military_Food _Contracting 5.15(e) 46

Question/Comment Please confirm that the Contractor is responsible for engaging and compensating a licensed pest control provider and clarify whether base-specific scheduling or access restrictions apply.

Gov't Response The Contractor is required to maintain a thorough Pest Management Program with a Licensed Pest Control Provider. Government imposed restrictions include any that will impede meal service, operational requirements, safety/health requirements, or fulfilment of contractual obligations.

# Solicitation Number Document Title Section Page

22 70Z08426RDL950004 *0004_TCCM_Military_Food _Contracting 5.01 (b) 38

Question/Comment Please clarify which listed special events are included within the base contract scope versus separately negotiated events.

Gov't Response All events listed in the Table in Section 5.01 (b) are recurring, within scope special events. Any events not listed may be separately negotiated on an as required basis.

# Solicitation Number Document Title Section Page

23 70Z08426RDL950004 *0004_TCCM_Military_Food _Contracting 5.15 (a) 46

Question/Comment Are there any brand-name, sourcing, or vendor approval restrictions beyond commercially acceptable standards?

Gov't Response Refer to solicitation documents for required provisions and clauses.

# Solicitation Number Document Title Section Page

24 70Z08426RDL950004 *0004_TCCM_Military_Food _Contracting 5.16 46

Question/Comment Will preventive maintenance schedules and equipment condition documentation be provided to support coordination and operational planning?

Gov't Response Items identified as Government Furnished Property/Equipment will be made available to awardee along with any other information if available at the time of inventory assessment.

2. CHANGES TO THE SOLICITATION (IF APPLICABLE)

As a result of the above questions and responses, the solicitation is amended as follows:

1. Section [C], Page [45]: 5.14 Administrative Requirements o Remove from (b.): “The amount of money collected from patrons will be deducted monthly from the contract payment due to the Contractor.”

2. Section [C], Page [54]: Performance Objectives o Remove: “Ensure cash is properly credited to the invoice and the corrected amount of patronage is charged to the invoice.”

3. Section [L], Page [94]:

o Remove: 8. Offer Affordability

4. Attachment [#]:

o 70Z08426RDL950004R2_TCCM Military Food Contracting updated.

5. Proposal Due Date:

o 27 February 2026 at 2:00 PM EST.

3. ACKNOWLEDGMENT OF AMENDMENT

Offerors must acknowledge receipt of this amendment in accordance with the solicitation instructions and submit in addition to the other required documentation, as specified.

FAILURE TO COMPLETE THE SOLICITATION DOCUMENTS AND AMENDMENTS AS

REQUIRED MAY RESULT IN DELAY OF AWARD OR DETERMINATION THAT YOUR

OFFER IS NOT RESPONSIVE.

Name of Offeror: _______________________________________________________

Signature of Authorized Representative: ___________________________________

Printed Name and Title: _________________________________________________

Date: _______________________________