FINAL Q and R 70Z08421RAA550100 15May2021.pdf

RFP 70Z08421RAA550100 Page 1 of 7

MESS ATTENDANT SERVICES

AT USCG TRAINING CENTER YORKTOWN, VA

QUESTIONS AND RESPONSES

DATED 04/29/2021

UPDATED 05/15/2021

1. QUESTION: (a) Will this RFQ accept our subcontractor’s past performance experience? (b) Will the subcontract’s past performance experience be credited as meeting the RFP’s past performance requirement?

RESPONSE: (a) No, a subcontractor’s past performance experience cannot be accepted as your past performance experience. (See RFP page 29 of 40, Factor 2- PAST PERFORMANCE: “The past performance will be rated based on the offeror’s past performance as it relates to the offeror successfully performing the requirements of this solicitation.”.

RESPONSE: (b) See response (a) above.

05/15/2021

2. QUESTION: Are Multiple Bids Allowed?

RESPONSE: See AMENDMENT 0002 for the revised Schedule of Prices.

3. QUESTION: Staffing Positions in attachment 3 – Manning Chart, Is this a required or recommended number of positions? If it is the required number of positions for staff, Can you please provide the schedule that each position works?

RESPONSE: The positions listed in the Manning Chart(s) are provided as an example. It is the responsibility of the Contractor to complete the manning chart(s) per the RFP and staff the contract sufficiently to perform the services required in accordance with the PWS. See AMENDMENT 0002 for the revised Manning Chart (Attachment 3).

4. QUESTION: Sec 6.1.1 – Linens and Rag Services. This table does not match with the

TE-5 Seating Table Chart. For costing purposes, shall contractor use the TE-5 Seating Table Chart?

RESPONSE: The linens are not used for everyday service at the POY. Table cloths and napkins are used for the meet and greets, special functions and for when we have VIP’s dining with us. When we are notified of a VIP lunch it is typically same day, the linen table is an on-hand inventory.

5. QUESTION: The value of the contract seems to have had a drastic drop – From prior year of 2020. Was this from Covid?

RESPONSE: COVID response modified the existing contract and pest control was taken out of the contract and is now the responsibility of the Government. See RESPONSE to

QUESTION 6.

RFP 70Z08421RAA550100 Page 2 of 7

AT USCG TRAINING CENTER YORKTOWN, VA

6. QUESTION: USA Spending shows that the current contract HSCG8417CAA5544 has ended as of Feb 28, 2021. Who is currently performing the contract and what is the PIID or Solicitation # of the new contract?

RESPONSE: Contract HSCG84-17-C-AA5544 was awarded 20 September 2017 for a Base Period from 27 September 2017 to 31 August 2018 and four one-year option periods to Ms. Clean Services, Inc., Norfolk, VA, for a total amount of $5,309.761.17, which increased to $5,794,626.98 due to various price adjustments. Changes to the scope of work required services to be re-competed with an anticipated award by 28 February 2021. Option Three was exercised for six months in lieu of 12 months, expiring 28 February 2021.

During COVID, the POY was shut down for several months and the contractor employees/hours were diverted to the Galley. The POY was reopened 01 August 2020 only for TROM use under Purchase Order (PO) 70Z04120PQWFPOY00 issued to Blue Construction Services Limited Liability, Leesburg, VA, for a seven-month period from 01 August 2020 to 28 February 2021. PO 70Z04120PQWFPOY00 was extended for three months from 01 March 2021 to 31 May 2021 since additional time was required to award the new mess attendant contract for the Galley and the POY. The current total POY order amount is $306,951.75.

Ms. Clean Services declined a three month extension to Option Three. Interim Galley (MDF) Contract 70Z08421CAA521000 was awarded to Blue Construction Services Limited Liability from 01 March 2021 to 31 May 2021 in the total amount of $343,270.14.

7. QUESTION: Are you able to provide any information regarding why the Option Years for Contract HSCG84-16-R-AA5476 (Full Food Services at USCG Training Center at Yorktown, VA) were not exercised. At the time of estimation this contract was for a base with 4 option years.

RESPONSE: See RESPONSE to QUESTION 6.

8. QUESTION: We have not been able to get the manning chart on Attachment 3 to calculate. Will you be sending a revised one that does calculate properly?

RESPONSE: See RESPONSE to QUESTION 3.

9. QUESTION: 6.1 CONTRACTOR-FUNISHED ITEM QUALITY STANDARDS, Cleaning materials used at the TRACEN Yorktown Dining Facility and POY shall equal or exceed national sanitation foundation standards for the items listed below: Lists the Floor Finish, Self-Polishing, and Wax Remover. Will the contractor be responsible for stripping, waxing, and buffing of the floors at both locations? There is no mention in the

PWS.

RESPONSE: Yes, the contractor is responsible for the stripping, waxing, and buffing of the floors in both locations. See AMENDMENT 0002, which revises the PWS 2.4.6 Floor Maintenance.

RFP 70Z08421RAA550100 Page 3 of 7

AT USCG TRAINING CENTER YORKTOWN, VA

10. QUESTION: During the site visit, the COR mentioned that the contractor would be responsible for the cleaning of the hoods. Please confirm that this is exterior surface cleaning only and not hood cleaning per NFPA requirement.

RESPONSE: Yes, the contractor is responsible for the daily maintenance of the exterior of the hoods and grates. The Government will maintain the interior of the hood per NFPA requirements. See TE-8.

11. QUESTION: Attachment 6 states: Port of York (POY) dining facility currently serves only personnel in Training Restriction of Movement (T-ROM) and shows meals being served during dinner hours during the week, and breakfast, lunch and dinner during weekends and holidays. The PWS under section 4.4 HOURS OF OPERATION shows no meals will be served during this time. Can the government confirm that the TROM operations at the Port of York are to end September 2021?

RESPONSE: The Training Center Yorktown Command has not decided the exact reopening date for the POY. See AMENDMENT 0002 for the revised Schedule of Prices.

12. QUESTION: Please Clarify in the pws paragraph 4.4 Hours of Operations “POY Hours of Operation”, States Breakfast on Weekdays 0645-0800 and 6:45 – 7:45 below it in parentheses.

RESPONSE: This is a typo and needs to read 6:45 – 8:00. See AMENDMENT 0002.

13. QUESTION: What are the projected number of weekdays, weekends and Holidays the MDY will be opened per year?

RESPONSE: The MDF is open 365 days a year.

14. QUESTION: What are the projected number of weekdays the POY will be opened per year?

RESPONSE: The POY is open Monday through Friday with the exception of Federal holidays and a 2 week closure over Christmas, PWS 4.4.3, under normal operations (non-pandemic).

15. QUESTION: How many Cashier stations are required to be staffed for each meal period at each facility?

RESPONSE: One cashier station per facility, two total.

16. QUESTION: How many main, fast food and self-serve serving lines are in each facility and how many are required for each projected meal period?

RESPONSE:

MDF – Two serving lines (both open at lunch with the exception of holiday routine, only one open for breakfast and dinner). Each serving line has a salad bar, self-service drink machines, dessert cooler and self-service soup. These will only be open when the

RFP 70Z08421RAA550100 Page 4 of 7

AT USCG TRAINING CENTER YORKTOWN, VA

corresponding main serving line is open. There is one self-service soft serve ice cream machine and it will be open for lunch and dinner once COVID restrictions have lifted.

POY – one serving line, one soup area, one salad bar, one dessert cooler, one drink line, one soft serve ice cream machine. Salad bar, soup, dessert, and ice cream are only open for lunch.

17. QUESTION:

PWS, Paragraph 3.6 EMPLOYEE HEALTH STANDARDS ;3.6.1 Physicals, Blood Test and Immunizations;

a. The contractor shall comply and shall meet the safety and sanitation requirements in accordance with Food Safety and Sanitation Program Tactics, Techniques, and Procedures (CGTTP 4.11-12). Prior to beginning employment on TRACEN Yorktown, Contractor personnel shall be examined by a physician and determined to be free from communicable disease prior to commencing employment. Also the contractor shall provide, at its own expense, a basic annual physical for its employees

QUESTION 17a) All other Government have gotten away from requiring the physical exams due to HIPAA, so will the employees’ medical records be required to be provided or just a Health Certificate affirmation that the employee has passed the requirements and that the records are on file?

RESPONSE: Yes, a health certificate will suffice.

b. Prior to beginning employment on TRACEN Yorktown, Contractor employees shall have a physician's examination report containing the following minimum information:

Complete Blood Count (CBC); Purified Protein Derivative (PPD) (Tuberculosis (TB) Skin test); Ova & Parasite Lab Exam; Hepatitis A vaccinations/ shot, and annual Flu Shot.

These requirements shall be submitted to the COR and kept on file at TRACEN Yorktown’s Craik Medical Clinic

c. The Contractor shall submit the necessary medical documentation in accordance with PWS Section 9.0. Completed physician's forms shall be submitted prior to each employee commencing work and annually, thereafter, to the COR/ACOR.

QUESTION 17b): 3.6 EMPLOYEE HEALTH STANDARDS is not referenced in section 9 or section 8. Please clarify. Due to HIPAA, can these items be less of a requirement?

Is there another work around for this? Please clarify.

RESPONSE: Health Certifications and Food Service Handlers Cards is referenced in PWS 8.0 Item 1 as a compliance document. The Government will add PWS 3.6 to this reference. The COR and ACOR are both HIPPA certified as is every Health Services Technician at the Craik Clinic, these health standards are set forth by, PWS 1.4.2 Reference Publications, CGTTP 4-11.12 and COMDTINST M6000.1F, Coast Guard Medical Manual. See AMENDMENT 0002.

18. QUESTION: How much is the amount of the change fund required for each facility?

RESPONSE – The government will supply the change fund and the contractor will have to maintain it. The MDF change fund will be $200 and the POY change fund will be $300, PWS 2.3 TASK THREE, Cashier Functions.

RFP 70Z08421RAA550100 Page 5 of 7

19. QUESTION: What is the reoccurring inventory for thermal receipt paper for the POS machines?

RESPONSE: The recommended reoccurring inventory for the thermal paper is to have 4cs on hand, Technical Exhibit 10.

20. QUESTION: Will the Government supply paper products for carryout meals, grab-N-go meals, ground meals etc.?

RESPONSE: The government will supply the to-go boxes and silverware as needed for to-go meals.

21. QUESTION: Who provides the staffing for events provided at the Liberty Lounge or other locations on Yorktown?

RESPONSE: The contractor shall send one employee to set up and clean up from the Liberty Lounge II. If a school house decides on a location other than the POY or the Liberty Lounge then they are responsible for the pickup and drop off of all items. PWS

2.5 TASK FIVE, Student Graduation Events/Meet and Greets.

22. QUESTION: What is the annual cost for RAPIDGATE for the company and each employee?

RESPONSE: RAPIDGate is not a concern for permanent contractors at Training Center Yorktown. Contractors will be afforded a localized pass at no cost to the contractor once the contractor completes an SF-86 and fingerprints (Contractor suitability per HSPD-12).

23. QUESTION: PWS Paragraph 4.2 Period of Performance. What is the new performance period?

RESPONSE: See AMENDMENT 0002.

Base Period June 1, 2021 through March 31, 2022 Option Period One April 1, 2022 through March 31, 2023 Option Period Two April1, 2023 through March 1, 2024 Option Period Three April 1, 2024 through March 31, 2025 Option Period Four April 1, 2025 through March 31, 2026

24. QUESTION: Are both facilities still closed due to COVID and was the current contract canceled or suspend during the shutdown?

RESPONSE: Both facilities are open and only the POY was shut down from normal operations. The POY is currently operating under ATTCH 5 and 6. The current contract was not suspended or canceled - see RESPONSE to QUESTION 6.

25. QUESTION: PWS 6.1.1 Linen & Rag Service. Are this rags and aprons used by government employees as well as contract employees? Are tablecloths and cloth napkins used on every table and every meal period?

RFP 70Z08421RAA550100 Page 6 of 7

AT USCG TRAINING CENTER YORKTOWN, VA

RESPONSE: The rags and aprons are for the Contractor use only, the government has a separate Linen contract for their use. Tablecloths and napkins are not used on every table, but need to be kept on hand for meet and greets, special functions and VIP lunches (POY only).

26. QUESTION: Is EO 13495 still revoked, meaning it is no longer required to offer first right of refusal to the incumbent employee? However, we will still voluntarily choose to offer first right of refusal to the incumbent union employees.

RESPONSE: Federal Register / Vol. 85, No. 21 / Friday, January 31, 2020 / Rules and Regulations (Page 5567), I. Executive Summary, states the following: “On October 31, 2019, President Trump issued Executive Order 13897— Improving Federal Contractor Operations by Revoking Executive Order 13495 (84 FR 59709, November 5, 2019).

27. QUESTION: Who is responsible for cleaning of exterior windows? Are any exterior windows over 10 feet from the ground?

RESPONSE: Contractor is responsible for cleaning the exterior of the windows quarterly, Technical exhibit 8. There are several windows over 10 feet from the ground.

28. QUESTION: Will the Contractor be required to have a minimum number of personnel in the dining rooms throughout all meal periods or will the designated dining room personnel be able to leave the dining room areas in order to perform other duties?

RESPONSE: It is up to the Contractor on how to manage staffing.

29. QUESTION: Can invoices be submitted every two weeks IAW FAR 52.232-1(b)?

REPONSE: No, invoices are submitted every 30 days (monthly) in accordance with FAR Clause 52.212-4, Contract Terms and Conditions—Commercial Items.

30. QUESTION: Will the Contractor be required to provide any vehicles in connection with the work being performed under any services in the PWS?

RESPONSE: Only during TROM use of the POY does the contractor need a vehicle to transport food. This can be a company vehicle, enclosed utility cart, or personal vehicle, ATTCH 6, Health Crisis-Health Pandemic T-ROM (POY).

31. QUESTION: Is there a time limit on the amount of time the Contractor has to clean the areas assigned, i.e. kitchen, serving line, dining room or dishwashing areas between meals other than to say the areas need to be cleaned prior to the start of the next meal period?

RESPONSE: No, as long as the assigned areas are cleaned before each meal and the equipment is cleaned in a timely fashion.

32. QUESTION: who is the current contractor?

RESPONSE: See RESPONSE TO QUESTION 6.

RFP 70Z08421RAA550100 Page 7 of 7

33. QUESTION: What is the monthly price?

RESPONSE: See RESPONSE TO QUESTION 6. Only the total amount can be provided.

34. QUESTION: Could we get a seniority list?

RESPONSE: The current contractor employee seniority list will be provided after award.

35. QUESTION: What is the Total Award Value of the current contract being performed at USCG Training Center Yorktown, VA?

36. QUESTION: What was the period of performance of the Award of the above reference current contract?

37. QUESTION: What is the impact, if any, of President Biden’s signed Executive Order raising the Federal Contractor employee’s minimum wage to $15/hr on the CBA Agreement and Wage Determination No. 2020-0291 provided in Attachment 2?

a. Are the positions provided in the CBA applicable to this Executive Order, as it is outlined the EO will be required to begin January 2022.

RESPONSE: The contractor must comply with any applicable laws, regulations, executive orders, etc. for employees covered by the Service Contract Act.

38. QUESTION: The pricing schedule provided does not account for current TROM operations for the POY and Galley. Current operations are utilizing extended hours for lunch and dinner at the Galley and extended hours for dinner and weekends at the

POY.

1) Are we to price out the solicitation using normal operations, TROM operations, or a combination of both (TROM for JUNE/JULY/AUGUST for POY and MDF base year only)?

2) Will the government like 2 separate monthly pricing (TROM and Normal Operations)?

RESPONSE: See AMENDMENT 0002 for the revised Schedule of Prices.

39. QUESTION: Please note the manning chart on Beta.Sam does not calculate the annual hours as stated in the instructions. Please advise if you will be replacing the chart to perform the necessary calculations.

RESPONSE: See AMENDMENT 0002 for the revised Manning Chart, Attachments 3A and 3B.