Attachment 17 Master RFI Log.xlsx
XLSX spreadsheet 69 KB Posted
- Solicitation number
- 70LCHS26QPFB00034
About this file
This is a Master RFI Log, which is a compilation of Requests for Information (RFIs) submitted by vendors and the Government's responses to those inquiries. The document serves as an appendix providing clarification and guidance to potential quoters on the solicitation requirements, technical specifications, and procedural matters related to the roof repair and replacement project at FLETC in Charleston, South Carolina. While the specific RFI questions and answers are not detailed in the provided excerpt, this log is an essential reference document that addresses vendor questions received prior to the RFI response deadline of August 28, 2026. The Government notes that only timely-submitted RFIs received Government responses, as a large quantity of inquiries were submitted during the RFI window.
This file is a supporting attachment to Solicitation Number 70LCHS26QPFB00034, a Total Small Business Set-Aside RFQ issued under FAR Part 12 for roofing contractors (NAICS 238160). The solicitation seeks multiple roof repairs and/or replacements at the Federal Law Enforcement Training Center, with award to be made on a Firm-Fixed Price basis using a Lowest Price Technically Acceptable evaluation method. The Master RFI Log was included with Amendment 0002 to provide all quoters with collective clarifications on solicitation requirements and expectations.
View the file
Other files
Show all 49
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
General Questions
| Number | Request for Information (RFI) / Questions | FLETC Response |
| 1 | B53 – Scope Inclusion |
References: Attachment 13 – Division 07 Specifications, Section 07 01 50.19, §1.1.A.1, p. 1; Amendment 0001, Item 14, p. 2 of 2
| QUESTION – Division 07, Section 07 01 50.19, §1.1.A.1 identifies B53 for complete roof removal. B53 does not appear in the SF 1449 CLIN schedule or Amendment 0001. Please confirm that B53 is excluded from the scope of this solicitation and is not to be priced. | Confirmed. | |
| 2 | Technical Acceptability – Scope of Evaluation |
Reference: Attachment 2 – Combined Synopsis/Solicitation, Section 6, Factor 2 – Technical Acceptability, pp. 4–5 of 5
| QUESTION – The solicitation identifies two Technical Subfactors: (1) Management Approach and (2) Phasing Plan/Scheduling Approach. Please confirm that technical acceptability will be determined based on these two subfactors and the required acknowledgement of the SOW, drawings, and attachments, and that no additional technical submissions are required. | Confirmed. | |
| 3 | Technical Subfactor 1 – Evidence of Subcontractor Relationships |
Reference: Attachment 2 – Combined Synopsis/Solicitation, Section 6, Technical Subfactor 1 – Management Approach, p. 5 of 5
| QUESTION – Technical Subfactor 1 requires demonstration of established and/or proposed subcontractor relationships. Please clarify whether Teaming Agreements, letters of commitment, or other documentary evidence are required to demonstrate these relationships, or whether they may be demonstrated within the Management Approach narrative. | The listed items are not required, but are encouraged to support the Management Approach narrative. | |
| 4 | Technical Subfactor 2 – Required Schedule Deliverable |
Reference: Attachment 2 – Combined Synopsis/Solicitation, Section 6, Factor 2 and Technical Subfactor 2 – Phasing Plan/Scheduling Approach, pp. 4–5 of 5
| QUESTION – Please confirm whether Technical Subfactor 2 requires submission of a preliminary project schedule/phasing chart in addition to the narrative Scheduling Approach. If a schedule/chart is required, please identify the minimum required level of detail or milestones for the technical quotation. | Yes, a schedule is required for Technical Subfactor 2 along with the Scheduling Approach Narrative. At a minimum the schedule should show how the contractor intends to complete the Base CLIN and all Bid Option CLINs, if awarded, in the 365 PoP. | ||
| 5 | Conformed Solicitation | ||
| QUESTION – Please provide a complete conformed solicitation incorporating Amendment 0001, the revised CLIN structure, added attachments, and any other changes made to the original solicitation. | Utilize the revised Combined Synopsis/Solicitation | ||
| 6 | Quotation Due Date Extension | ||
| QUESTION – In light of Amendment 0001 adding B1/CLIN 0006 Bid Option 5 and the remaining solicitation inconsistencies requiring clarification, will the Government consider extending the quotation due date to allow offerors sufficient time to incorporate the amended scope, Government responses to RFIs, and any resulting revisions into complete and accurate quotations? | The due date will not be extended. | ||
| 7 | Attachment 1 (SF 1449) is not in the posted package. Please provide the SF 1449 / Section B pricing schedule so CLIN descriptions, quantities, units of measure, and bid-option structure are clear. | Utlize Attachment 38 CLIN Structure Pricing Submission | |
| 8 | All Buildings - Confirm that Bid Options 1–4 (CLINs 0002–0005) will be awarded at initial award if funding allows, and that evaluated price is the sum of Base + all four options. | Confirmed. | |
| 9 | All Buildings - Confirm the unit of measure for each CLIN (JOB / LS vs. SF) and whether a schedule of values / cost-loaded CPM must break out each building inside CLIN 0001. | Unit of Measure for each CLIN is "Lot" with a Quantity of 1 | |
| 10 | All Buildings - Period of performance is 365 calendar days after NTP for the entire awarded scope. If one or more options are awarded, does PoP stay 365 days or get extended? | PoP remains 365 days for entirety of project and will not change if one or more options is awarded. | |
| 11 | All Buildings - Several SOWs require a 35% design (wind uplift, crickets, flashings, etc.) after award. Should design cost be included in the CLIN price, and is there a design-review duration that counts against the 365 days? | Yes, design cost to execute a 35% design drawing should be included in CLIN price for that specific roof | |
| 12 | All Buildings - Limited ACM/LBP surveys are required on materials to be disturbed. If ACM or LBP is found, how is abatement priced (allowance in the bid, change order, or include full abatement in the quoted price)? | Change orders will be utilized to perform abatement if found in matersials to be disturbed | |
| 13 | All Buildings - Lightning protection: which buildings currently have an LPS, and is recertification by a certified LPS engineer required on coating-only roofs (CLINs 0002/0003) if LPS is not removed? | If LPS is not removed it must be protected from damage, coating residue, etc. If LPS is to be removed, recertification by a certified LPS engineer is required. | |
| 14 | All Buildings - Access-hatch language is copied across buildings (“one new hatch at each building where required”). Please identify, by building, whether a hatch exists today and whether a new hatch is in scope. | On buildings that are listed to have a hatch replaced, propose on replacing one sigle access hatch with like in kind | |
| 15 | All Buildings - Tree trimming is required “to an appropriate distance.” Please define the required clearance (e.g., 10 ft beyond drip line) or confirm it will be directed by the COR after award with no price impact. | Trimming of trees is going to be 10 ft above roof and 5 ft beyond the drip line for proposal purposes | |
| 16 | All Buildings - Manufacturer inspection counts differ (B61 requires five formal manufacturer inspections; B16 requires three). Please confirm the required inspection count by CLIN. | Provide the number of manufaturer inspection reports identified in the SOW for each building | |
| 17 | All Buildings - Acceptable manufacturers conflict across documents (Soprema / JM / GAF for mod-bit; Gaco and/or Tremco for fluid-applied). Confirm approved equals and whether mixing manufacturers on one roof is prohibited. | Prefer a single manufacturer for all roofs that are mod bit and a single manufacturer for all roofs that are fluid applied. Up to KTR as to which manufacturer is utilized | |
| 18 | All Buildings - Division 01 requires a cost-loaded CPM where activity values sum to each CLIN. Must the baseline schedule be submitted with the quote, or only after award (Div. 01 states 30 days after award)? | See question #4 | |
| 19 | All Buildings - Confirm Davis-Bacon WD SC20260023 is the only applicable wage determination, including for Saturday/Sunday/shift work if the campus remains occupied. | Confirmed. | |
| 20 | All Buildings - Occupied campus / training schedule: which buildings must remain in operation during construction, what work-hour restrictions apply, and is weekend or night work allowed or required? | Assume all occupied buildings must remain in operation during construction. Work hours are 7:00am - 5:00pm M-F. Weekend or night work is allowed, but is not required and should not be included in price. | |
| 21 | All Buildings - Staging, laydown, dumpsters, crane pads, and contractor parking: please identify approved locations and any escort, badging, or utility-locate requirements beyond Attachment 11. | Laydown area will be identified after award, the installation is small enough that most laydown areas will be convenient to the work. Utility locates are KTR responsibility, FLETC will assist with badging and access for marking of utilities. | |
| 22 | All Buildings - Bonding: confirm whether a bid guarantee is required and the required performance-bond and payment-bond percentages and due dates. | A Bid guarantee is not required. IAW FAR 52.228-15 Performance and Payment Bonds - Construction, Performance & Payment Bonds are required for 100% of the total contract price within 10 days of receipt of contract award per amended Attachment 2 Combined Synopsis Solicitation. | |
| 23 | All Buildings - Please confirm whether liquidated damages apply and, if so, the daily rate. Attachment 2 does not state an LD amount. | Yes, Liquidated Damages apply. Attachment 1 (SF 1449) includes FAR 52.211-12 with a daily rate of $879.00. |
Specification Reference
| Number | Request for Information (RFI) / Questions | FLETC Response | |
| 1 | 01 00 00 / 01 11 00 — 01 00 00 ¶1.3; 01 11 00 ¶1.1.1 | Which description governs? Please identify every building/roof included, whether each is full replacement or repair, and the specified system (SBS / fluid-applied / metal) and R-value for each roof. | Refer to SOW for individual roof information and specified roof system that is required; B61/B26/B23 full replacement - Cold Applied Modified Bitumen. B16/B286 Full fluid applied roofing system. B46 High roof is fluid applied, all other roofs are cold applied modified bitumen |
| 2 | 01 11 00 — ¶1.2 Occupancy of Premises | Which buildings remain occupied during roof work? Are interior water/dust protections, after-hours work, or phased building-by-building sequences required? Please identify any training or operational blackout dates. | All buildings will remain occupied during construction. Any damages to the interior of buildings will be KTR responsibility to clean at CO discretion |
| 3 | 01 00 00 — p. 6, utility interruptions | Please confirm “Medical Center” is inadvertent leftover language and that the FLETC Charleston COR/CO is the sole approval authority for utility interruptions. | FLETC COR/CO is sole approval authority for utility interruptions |
| 4 | 01 11 00 — ¶1.6 Salvage | Confirm the exact salvage drop-off location and hours. Identify any roofing materials, equipment, or accessories designated for salvage on this project. If none, please state that the salvage paragraph does not apply. | FLETC to have metal dumpster on site for depositing all metal recycling in. FLETC - CHS to have first right of refusal of all demolished equipment, if FLETC does not want the equipment, KTR is responsle for recyclying or disposing of properly. |
| 5 | 01 30 00 — ¶1.2 Color Boards for Air Force Projects | Is the color-board requirement applicable to this DHS/FLETC roofing project? If not, please delete the paragraph and the Color Boards submittal from 01 30 00. | Color Boards section of specification is not required and should be removed from this specification and RFP solicitation |
| 6 | 01 30 00 — ¶1.5.1 HVAC TAB / Controls / Apparatus | Are HVAC TAB, space-temperature controls, apparatus inspection, or commissioning included in this contract? If not, please delete ¶1.5.1. | This section is not required and should be removed from this specification and RFP solicitation |
| 7 | 01 14 00 — ¶1.2 Special Scheduling Requirements | Please complete or delete the special scheduling placeholders. Identify any system, building, or function that must remain in operation and any materials that must be on site before work may start. | Do not understand this question. Materials for roof that will be worked must be submitted, approved, and on site prior to construction beginning. |
| 8 | 01 14 00 — ¶1.3.2 Working Hours | What are the approved regular working hours, including whether Saturday work is permitted as regular time? Confirm Government holidays observed at FLETC Charleston. | Normal work hours, all standard Federal Holidays observed, weekend work is allowable at CO discretion, mainly only if project is behind and there is a need for weekend work to be justified. |
| 9 | 01 14 00 — ¶1.3.3 Work Outside Regular Hours | Confirm the required advance-notice period for work outside regular hours and whether roofing weather make-up days will be routinely approved. | Yes, at the discretion of the CO |
| 10 | 01 14 00 — ¶1.3.4 Exclusionary Period | Is there an exclusionary / blackout period? If yes, provide start and end dates. If no, please delete the paragraph so contract duration is not silently reduced. | An exclusionary/blackout period will NOT be necessasary for this project |
| 11 | 01 14 00 — ¶1.3.1.2 Additional Personnel Requirements | Do the U.S.-citizen, trustworthiness, or security-clearance requirements apply to roofing crews on this project? If not, please delete ¶1.3.1.2.1 and ¶1.3.1.2.2. | All security measures for FLETC-CHS are applicable to every person needing access to the installation in regards to this project. |
| 12 | 01 14 00 — ¶1.3.1.3 Identification Badges/Passes | Please confirm current badge lead time, escort rules for roofing crews, whether non-U.S. persons may work escorted, and any fee. Provide the current Base Access worksheet or a link. | Base access worksheet will be provided after award. Background check is required to work on FLETC-CHS |
| 13 | 01 14 00 — ¶1.3.7 Dig Permit / SC 811 | Is any excavation anticipated under this roofing contract (e.g., crane pads, dumpster pads, temp power)? If not, please confirm the dig-permit section does not apply. | Governmet will not remove dig permit requirement in case there is an instance where it could possibly be required |
| 14 | 01 00 00 — ¶1.7 Temporary Use of Existing Elevators | Confirm elevator prohibition applies to every building. Identify crane-pad locations, height/weight limits, airfield or training-range flight restrictions, and whether swing-stage or mast climbers are acceptable in lieu of frame scaffolding. | Elevator prohibition applies to all buildings, however scaffolding is not required at every building for access, personnel will be permitted to utilize the access hatches and ladders for getting on to roofs and carrying hand tools to project work location. Swing stage or mast climbers are acceptable in scaffolding or in place of scaffolding. |
| 15 | 01 00 00 — ¶1.8 Temporary Toilets / ¶1.9 Utilities | Please identify approved porta-john locations and whether existing power/water at roof level or grade will be available at no commodity charge. Confirm contractor is only responsible for temp connections, not utility consumption. | Approved porta john locations will be determined post award as they may change based on the worksite location. No commodity charge conveyed to KTR. KTR only responsible for temporary connections. KTR was to verify all utility locations at site visit. |
| 16 | 01 00 00 — ¶1.10 Government-Furnished Property | Is any Government-furnished property included in this roofing contract? If none, please delete ¶1.10. | No GFE (Government Furnished Equipment) is expected on this roofing solicitation |
| 17 | 01 00 00 — ¶1.11 Relocated Equipment and Items | Identify any rooftop or interior equipment that must be disconnected, stored, and reinstalled (HVAC units, antennas, lightning protection, security cameras, etc.). If none beyond typical flashings, please limit the paragraph to roof-mounted items shown on the drawings. | Attachments provided. |
| 18 | 01 00 00 — ¶1.12 Photographic Documentation | Is the full interactive AutoCAD/online photo system required for this roofing project, or will dated, labeled progress photos meet the intent? Who furnishes the AutoCAD files used for indexing? Please reconcile this paragraph with the simpler weekly photo requirement in 01 30 00 ¶1.3. | No full interactive AutoCAD photo sytem is required. The KTR shall provide dated, labeled progress photos where stated throughout this solicitation in lieu of ful interactive AutoCAD photo system. |
| 19 | 01 30 00 — ¶1.3 Preconstruction Survey and Progress Pictures | Please confirm the controlling photo specification (01 00 00 ¶1.12 vs. 01 30 00 ¶1.3). Is 20 photos/week from 10 fixed views required for a multi-building roofing job, and will the COR issue the view-location sketch before NTP? | COR will issue the view-location locations prior to NTP. Locations shall be agreed upon by GOV and KTR. |
| 20 | 01 00 00 — ¶1.4 Warranty Management | Confirm the required NDL term (years) and whether a manufacturer NDL is acceptable or a contractor-backed NDL is also required. Confirm the 4-hour / 6-hour roof-leak response applies during the entire warranty period and the geographic limit of “local service area.” | KTR workmanship warranty shall be one year, NDL warranty shall be filed with the manufacturer and FLETC-CHS listed as the owner. Warranty terms are stated in specifications |
| 21 | 01 32 00 — Entire section | Is the full cost-loaded CPM, calendar, and 10% inspection-loading process required for this roofing contract, or will a milestone / bar-chart schedule be accepted? If CPM is required, confirm acceptable software and whether stored material may be cost-loaded before installation. | Refer to specifications for schedule requirements on this solicitation |
| 22 | 01 30 00 — ¶1.6 Supervision | Confirm that “similar” means roofing / reroofing of occupied government facilities. Must the superintendent resume be submitted with the proposal or only after award? May the superintendent also serve as QC Manager on this project? | Superintendent may not dual hat as the QC Mgr on this project as it is to large and the magnitude is to great |
| 23 | 01 30 00 — ¶1.4 Minimum Insurance | Are these the final contractual limits, or will the solicitation, installation, or FAR clauses require higher limits (especially CGL and auto PD)? $20,000 auto property-damage is unusually low for crane / dump-truck operations. | The FAR confirms that the specified minimum limits are correct. |
| 24 | 01 00 00 — ¶1.5 Construction Security / Photography | Please confirm that contract-required construction progress photography is authorized and identify any prohibited subjects (ranges, tactics spaces, badges, personnel). Confirm whether drone photography is allowed. | No drone photography is permitted on this solicitation. Contract required construction progress photography is permitted. No pictures of vehicles, students, badges, personnnel, or training venues are permitted. |
| 25 | 01 00 00 — ¶1.6 Operations and Storage / ¶1.5 notice | Please identify approved staging, dumpster, crane, and material-storage areas on the plans or by exhibit. Confirm the one-week start notice is in addition to badge lead time. | Areas designated for staging, dumpster, and material storage will be determined after award. With a small installation, there will be limited spaces for thise areas, Government will accomodate KTR as much as possible. Confirmed, one week start notice is in additionto badge lead time. |
| 26 | 01 00 00 — ¶ Protection of existing roofs / moisture testing | What moisture-testing standard and coverage (grid, nuclear, infrared, cores) is required, and is testing paid under the base bid or only if wet insulation is found? Who owns the risk and cost of deck repair or wet-insulation replacement discovered after tear-off? | Roof coring and roof infrared scans are the moisture testing standards that will be accepted. All testing shall be covered by the KTR under the base bid for the roof being tested, respective CLINS that follow. The risk for wet insulation replacement or deck repairs is owned by the KTR as there is a percentage of deck repair/replacement included in the SOW for respective roofs that my require deck repair/replacement with like in kidn materials. |
| 27 | 01 00 00 — ¶1.2 Physical Data | Are boring logs or existing-roof cores actually available? If this is leftover geotechnical language, please delete “logs of borings / subsurface explorations” and state what existing-roof survey, core, or as-built data will be furnished. | Boring logs/cores are only available for B61 which were provided in the roofing survey in the attachments on Sam.Gov |
| 28 | 01 00 00 / 00 01 10 — Table of Contents and section numbering | Will a project-specific, edited Division 01 be issued by amendment before bid opening? If not, please confirm that unfilled [IF REQUIRED] / [____] paragraphs are not contract requirements unless completed by amendment. | Confirmed, {IF REQUIRED/[____]} paragraphs are not contract requirements unless completed by amendment. |
| 29 | 01 14 00 — ¶1.3.6 Road Closure and Utility Outage | Identify any anticipated road closures or utility outages required for crane, dumpster, or tear-off operations. Confirm 21-day lead time will be administered from a complete request, not from first informal notice. | No known road closures are known at this time. KTR means and methods may dictate a road closure that is not known at this time. Confirmed, 21 day lead time will be required from time road closure is approved. |
| 30 | 01 30 00 — ¶1.7 Preconstruction Conference / DD Form 1354 | Is an Interim DD Form 1354 required for a roof-replacement contract? If yes, who prepares the real-property inventory data and what asset records will the Government furnish? | Government to complete all real property modification paperwork to include DD1354. Asset records available upon request after award. |
Bldg. 61
| Number | Request for Information (RFI) / Questions | FLETC Response |
| 1 | B61/B46/B26/B23 – Roof Deck/Lumber Allowances: Credit and Overrun Pricing |
References: Attachment 3 – Bldg. 61 – CLIN 0001 Base, SOW §V.t, p. 4 of 6; Attachment 4 – Bldg. 46 – CLIN 0001 Base, SOW §V.b, p. 2 of 6 and §V.q, p. 4 of 6; Attachment 5 – Bldg. 26 – CLIN 0001 Base, SOW §V.a, p. 2 of 5; Attachment 9 – Bldg. 23 – CLIN 0005 Bid Option 4, SOW §V.b, p. 2 of 4
| QUESTION – The SOWs establish estimated quantities for roof-deck and/or lumber replacement and state that unused quantities will be credited to the Government. Please confirm whether bidders are to include the full stated estimated quantities in their firm-fixed prices and identify the method that will be used to price credits for underruns and additional quantities exceeding the stated estimates. | Confirmed. | ||
| 2 | Off-set roof with pipe resting on getting replaced or coated | Government unsure how to answer | |
| 3 | Utility closet included | Yes utility closet included | |
| 4 | Have the roofs been tested for asbestos? If so, is there a report? If not, who is reponsible? | KTR responsible for environmental survey indicated in SOW's | |
| 5 | Is a cage required for newly installed ladders? | Contractors shall follow OSHA 1917.118 standards for fixed ladders. FLETC assumes existing ladders were installed prior to October 3, 1983. | |
| 6 | If the stainless steel gutters need to be removed and can't be taken off without damaging them, would newly stainless steel gutters be a change order? | Contractor is to take extreme care in removing all roofing appurtenances. The government will assess any damage to roofing materials via demolition on a case-by-case basis and reserves the right to not provide compensation for damage/replacement. | |
| 7 | Are we able to set up dumpsters next to each building/section? | Dumpsters are allowed, provided they do not cause a hazard to vehicular traffic or pedestrians. Prior approval must be obtained from FLETC for placement, especially if the dumpster is to block travel / ingress / egress routes. Pedestrains and vehiclular traffic must be protected from falling debris at all times during the project. | |
| 8 | No units were marked that may need removed during the walk through. Will the government provide photos of what needs replaced or will it be addressed as a change order? | Attachments provided. | |
| 9 | The large silo that goes from lower roof passed the upper roof that is attached, getting removed? | The main roof(s) that were accessible are the only roofs being repaired. None of the elevator shafts or access points with man doors are being reroofed. | |
| 10 | Will all units being removed need to be disconnected from the underside of the deck? | Under-deck equipment / mounts may remain in place so long as they do not interfere with the structural and waterproofing integrity of the new roofing system. Units shall be disconnected at the jearest junction box or utility joint below the roof, in the ceiling cavity. | |
| 11 | Any lightening protection that is not disconnected does it still need to be recertified? | The contractor shall take precuations to protect the existing lightning protection if it is not disconnected prior to performing the work. If the lightning protection becomes diconnected for any reason, the contractor shall be responsible for recertification at no cost to the government. | |
| 12 | In executing this project, can one superintendent fulfill the supervision, safety, and QAQC roles? | No. Roles must be kept separate. | |
| 13 | Are contractors required to issue a contract specific QA/QC Plan? | Yes. | |
| 14 | Are contractors required to issue a contract specific Safety Plan? | Yes. | |
| 15 | Is this project tax exempt? | No. | |
| 16 | Can you provide any plans, drawings, etc. for any of the buildings? | The government will provide any relevant available drawings to all bidders. | |
| 17 | Please confirm that metal roofing and awnings on Building 61 and 26 will be excluded. | Metal roofing and awnings will be excluded from building 61 | |
| 18 | Are there any other Buildings that will have parts that are excluded from the project? | TBD. | |
| 19 | It was mentioned that some roof mounted fans, satellite dishes, and non functioning HVAC systems could possibly be removed from the roofs, specifically on Buildings 26, 16, and 23. | ||
| a) | Will these need to be removed as part of the project or will they be removed by the government prior to the start date? | ||
| b) | Can the government provide a list of these items, including what the desired course of actions for each item? | These items will be removed as part of the project. Government will identify the structures prior to work beginning. | |
| 20 | Does the government wish to replace all metal flashing, drip edge, gutters, etc. with like material for the specific building or is stainless steel required? | ||
| a) | Building 23 specifically has galvanized metal currently but it appears that it will all need to be replaced. Should galvanized or stainless be used for this? | Stainless steel is required, however B23 is actually copper which will need to be demolished and stainless steel reinstalled. | |
| 21 | In areas where gutters are replaced, does the government wish to have any affected downspouts be replaced with them, or should original downspouts be reused? | Downspouts should be replaced if their integrity is in question. | |
| 22 | Can you provide a list of buildings that will need to remain occupied during construction? | B1, B61, B16, B286, B46, B1792, half of B26 | |
| 23 | There was a potential laydown area mentioned during the site visit, will all materials and tools need to be stored inside that laydown area for the duration of construction, or will smaller, building specific, areas be accessible while individual buildings are under construction? | TBD after award. | |
| 24 | Can the government please provide drawings or a square footage of the roof for B23 Option 4? | B23 roof is roughly 2000 SF, but it is the contractor's responsibility to verify measurements in the field. | |
| 25 | Confirm CLIN structure: is CLIN 0001 a single lump-sum covering Buildings 61, 46, and 26, or are those three separately priced sub-CLINs / ELINs? | Confirmed, CLIN 0001 is 1 lump-sum. | |
| 26 | Roof survey lists seven sections totaling approximately 80,530 SF (41,786 + 12,393 + 13,654 + 6,889 + 1,639 + 3,838 + 331). Is this the bid quantity, and should walls, parapets, and flashing rises be measured separately? | All roofing accessories should be included in the total roofing price. | |
| 27 | SOW states the survey “does not capture all deficiencies” and the job is full replacement. Confirm we are to price complete tear-off and replacement of all B61 roof areas, not survey-item repairs only. | Confirm complete tear off. | |
| 28 | Deck replacement allowance is 10%; excess is a credit. What is the unit for measurement and credit (SF of metal deck, type/gauge), and how is the credit calculated? | Deckallowance does vary a little bit by roof so check the SOW, unit of measurement is square feet. Deck types also vary by roof and will be whatever is adjacent and be like in kind materials | |
| 29 | Lumber allowance is 1,500 board feet; excess is a credit. Please confirm measurement method and the unit-price basis that will be used for over/under adjustments. | Unit of measurement is linear feet | |
| 30 | One existing west-side roof ladder is to be demolished and replaced with a caged OSHA ladder and platform; location TBD by Government. Should the bid carry one ladder at an assumed location/height, or will location/length changes be a modification? | Contractor bid should assume the location and ladder height. | |
| 31 | Stainless-steel flashings and gutters: “reuse if good; Government makes final determination.” What quantity of new vs. reused SS flashing and gutter should be assumed for bidding? | Contractor should assume to replace all roofing appurtenances prior to Government determination. | |
| 32 | South entrance masonry wall coating is “approx. 500 SF” plus masonry repair “as needed.” Please provide a bid quantity for masonry repair or an established allowance. | Assume approximately 500 SF of masonary repair. KTR shall make their own measurements for repair. | |
| 33 | SOW requires replacement of all existing roof drain assemblies. Please provide drain count and confirm whether bowls, leaders, and below-deck piping are in scope. | It is the contractor's responsibility to gather this information, as the statement of work / project requirements were provided prior to the site visits. Below deck piping would be an unforeseen site condition and a change order. Everything else in the assembly shall be replaced | |
| 34 | Confirm that no infrared moisture survey is required on B61 because the work is a complete tear-off. | Confirmed | |
| 35 | A 35% design is required for B61. Confirm it is post-award and that construction cannot start until Government approval of that design. | Confirmed. |
Bldg. 46
| Number | Request for Information (RFI) | FLETC Response |
| 1 | B61/B46/B26/B23 – Roof Deck/Lumber Allowances: Credit and Overrun Pricing |
References: Attachment 3 – Bldg. 61 – CLIN 0001 Base, SOW §V.t, p. 4 of 6; Attachment 4 – Bldg. 46 – CLIN 0001 Base, SOW §V.b, p. 2 of 6 and §V.q, p. 4 of 6; Attachment 5 – Bldg. 26 – CLIN 0001 Base, SOW §V.a, p. 2 of 5; Attachment 9 – Bldg. 23 – CLIN 0005 Bid Option 4, SOW §V.b, p. 2 of 4
| QUESTION – The SOWs establish estimated quantities for roof-deck and/or lumber replacement and state that unused quantities will be credited to the Government. Please confirm whether bidders are to include the full stated estimated quantities in their firm-fixed prices and identify the method that will be used to price credits for underruns and additional quantities exceeding the stated estimates. | Confirmed. | |
| 2 | B46 – Modified-Bitumen Replacement vs. Fluid-Applied System |
References: Attachment 4 – Bldg. 46 – CLIN 0001 Base, SOW §V.b, §V.j, and §V.n, pp. 2–3 of 6
| QUESTION – The B46 SOW requires demolition of the existing modified-bitumen roofing to the roof deck and installation of a new cold-applied modified-bitumen system under §§V.b and V.j. However, §V.n identifies the approximately 9,500-SF Roof A for installation of a fluid-applied system over the existing modified-bitumen roofing. Please clarify the required extent of demolition and roofing system to be installed at B46 Roof A. | All other roofs at B46 besides the top roof (9500 SF approx) are to be fully replaced with new cold applied modified bitumen roofing system outlined in SOW | |
| 3 | B46/B23/B1 – Undefined Roof Penetrations/Equipment to Be Removed |
References: Attachment 4 – Bldg. 46 – CLIN 0001 Base, SOW §V.f, p. 2 of 6; Attachment 9 – Bldg. 23 – CLIN 0005 Bid Option 4, SOW §§V.f and V.j, p. 2 of 4; Attachment 15 – Bldg. 1 – CLIN 0006 Bid Option 5, SOW §V.d, p. 2 of 5
| QUESTION – The SOWs for B46, B23, and B1 require demolition of existing roof penetrations and/or equipment that “can be demolished not to return,” with the specific items to be determined in coordination with the Government. Please identify the penetrations/equipment to be removed at each building or provide the quantity and type bidders are to carry for pricing purposes. | Government will assess and provide documentation to the contractor. | ||
| 4 | Oak Tree North Side Need trimmed | Yes, there will be tree trimming. | |
| 5 | Have the roofs been tested for asbestos? If so, is there a report? If not, who is reponsible? | The roofs have not been tested. Per Division 07 specifications, 07.1.7.D, all roofs associated with this RFP shall be tested for hazardous materials and the results submitted to the government. | |
| 6 | Is a cage required for newly installed ladders? | Contractors shall follow OSHA 1917.118 standards for fixed ladders. FLETC assumes existing ladders were installed prior to October 3, 1983. | |
| 7 | If the stainless steel gutters need to be removed and can't be taken off without damaging them, would newly stainless steel gutters be a change order? | Contractor is to take extreme care in removing all roofing appurtenances. The government will assess any damage to roofing materials via demolition on a case-by-case basis and reserves the right to not provide compensation for damage/replacement. | |
| 8 | Are we able to set up dumpsters next to each building/section? | Dumpsters are allowed, provided they do not cause a hazard to vehicular traffic or pedestrians. Prior approval must be obtained from FLETC for placement, especially if the dumpster is to block travel / ingress / egress routes. Pedestrains and vehiclular traffic must be protected from falling debris at all times during the project. | |
| 9 | No units were marked that may need removed during the walk through. Will the government provide photos of what needs replaced or will it be addressed as a change order? | Attachments provided. | |
| 10 | Will all units being removed need to be disconnected from the underside of the deck? | Under-deck equipment / mounts may remain in place so long as they do not interfere with the structural and waterproofing integrity of the new roofing system. Units shall be disconnected at the jearest junction box or utility joint below the roof, in the ceiling cavity. | |
| 11 | Any lightening protection that is not disconnected does it still need to be recertified? | The contractor shall take precuations to protect the existing lightning protection if it is not disconnected prior to performing the work. If the lightning protection becomes diconnected for any reason, the contractor shall be responsible for recertification at no cost to the government. | |
| 12 | Does the infared scan list how many square feet of wet insulation needs to be removed? If not, will it be a change order if any is removed? | The infrared scan does not list the amount of wet insulation to be repaired. The government shall provide available infrared scans to all bidders for their determination of insulation to be replaced. | |
| 13 | Attachments 4 and 5 (Bldg 46 and Bldg 26 SOWs/drawings, both under CLIN 0001) are missing from the package. Please post them or confirm those buildings will not be awarded. | Attachments are included in SAM.gov posting | |
| 14 | Confirm CLIN structure: is CLIN 0001 a single lump-sum covering Buildings 61, 46, and 26, or are those three separately priced sub-CLINs / ELINs? | Confirmed, CLIN 0001 is 1 lump-sum. | |
| 15 | Please issue Attachment 4 (Bldg 46) and Attachment 5 (Bldg 26). Without the SOW, drawings, and quantities we cannot price CLIN 0001. | Attachments are included in SAM.gov posting | |
| 16 | Confirm whether Bldg 46 and Bldg 26 are full replacement, coating, or repair, and provide roof areas and existing system types. | B26 is a full replacement. B46 top roof is to be a fluid applied roof coating system and the bottom roof is to be a modified bitumen cold applied roofing system application. |
Bldg. 26
| Number | Request for Information (RFI) | FLETC Response |
| 1 | B61/B46/B26/B23 – Roof Deck/Lumber Allowances: Credit and Overrun Pricing |
References: Attachment 3 – Bldg. 61 – CLIN 0001 Base, SOW §V.t, p. 4 of 6; Attachment 4 – Bldg. 46 – CLIN 0001 Base, SOW §V.b, p. 2 of 6 and §V.q, p. 4 of 6; Attachment 5 – Bldg. 26 – CLIN 0001 Base, SOW §V.a, p. 2 of 5; Attachment 9 – Bldg. 23 – CLIN 0005 Bid Option 4, SOW §V.b, p. 2 of 4
| QUESTION – The SOWs establish estimated quantities for roof-deck and/or lumber replacement and state that unused quantities will be credited to the Government. Please confirm whether bidders are to include the full stated estimated quantities in their firm-fixed prices and identify the method that will be used to price credits for underruns and additional quantities exceeding the stated estimates. | Confirmed. | |
| 2 | B26 – Roof Deck Replacement Quantity |
References: Attachment 5 – Bldg. 26 – CLIN 0001 Base, SOW §IV, p. 1 of 5; §V.a, p. 2 of 5
| QUESTION – The B26 SOW identifies approximately 22,600 SF of roofing and states that the Government estimates 20% (approximately 2,200 SF) of roof decking will require replacement. Twenty percent of 22,600 SF is approximately 4,520 SF. Please confirm whether bidders should carry 20% of the roof deck or 2,200 SF for deck replacement. | Yes, KTR to carry 20% decking replacement. | ||
| 3 | Have the roofs been tested for asbestos? If so, is there a report? If not, who is reponsible? | The roofs have not been tested. Per Division 07 specifications, 07.1.7.D, all roofs associated with this RFP shall be tested for hazardous materials and the results submitted to the government. | |
| 4 | Is a cage required for newly installed ladders? | Contractors shall follow OSHA 1917.118 standards for fixed ladders. FLETC assumes existing ladders were installed prior to October 3, 1983. | |
| 5 | The new gutters on Building 26, are they to be stainless steel? | Yes. like in kind to adjacent building gutter systems in gauge thickness, hanger style, etc. downspouts can be 5 inch square style as the current style is most likely out of production. | |
| 6 | Are we able to set up dumpsters next to each building/section? | Dumpsters are allowed, provided they do not cause a hazard to vehicular traffic or pedestrians. Prior approval must be obtained from FLETC for placement, especially if the dumpster is to block travel / ingress / egress routes. Pedestrains and vehiclular traffic must be protected from falling debris at all times during the project. | |
| 7 | No units were marked that may need removed during the walk through. Will the government provide photos of what needs replaced or will it be addressed as a change order? | Attachments provided. | |
| 8 | Will all units being removed need to be disconnected from the underside of the deck? | Under-deck equipment / mounts may remain in place so long as they do not interfere with the structural and waterproofing integrity of the new roofing system. Units shall be disconnected at the jearest junction box or utility joint below the roof, in the ceiling cavity. | |
| 9 | Any lightening protection that is not disconnected does it still need to be recertified? | The contractor shall take precuations to protect the existing lightning protection if it is not disconnected prior to performing the work. If the lightning protection becomes diconnected for any reason, the contractor shall be responsible for recertification at no cost to the government. | |
| 10 | Are there sizes or drawings for the new curbs that need to be installed? | No sizes are not included | |
| 11 | Is interior protection needed? | Contractor shall take extreme caution to protect all materials and structures housed within the building. | |
| 12 | Attachments 4 and 5 (Bldg 46 and Bldg 26 SOWs/drawings, both under CLIN 0001) are missing from the package. Please post them or confirm those buildings will not be awarded. | Attachments are included in SAM.gov posting | |
| 13 | Confirm CLIN structure: is CLIN 0001 a single lump-sum covering Buildings 61, 46, and 26, or are those three separately priced sub-CLINs / ELINs? | Confirmed, CLIN 0001 is 1 lump-sum. | |
| 14 | Please issue Attachment 4 (Bldg 46) and Attachment 5 (Bldg 26). Without the SOW, drawings, and quantities we cannot price CLIN 0001. | Attachments are included in SAM.gov posting | |
| 15 | Confirm whether Bldg 46 and Bldg 26 are full replacement, coating, or repair, and provide roof areas and existing system types. | B26 is a full replacement. B46 top roof is to be a fluid applied roof coating system and the bottom roof is to be a modified bitumen cold applied roofing system application. |
Bldg. 16
| Number | Request for Information (RFI) | FLETC Response |
| 1 | B16 – Fluid-Applied Restoration vs. Complete Roof Removal |
References: Attachment 6 – Bldg. 16 – CLIN 0002 Bid Option 1, SOW §§ II and V.e–f, pp. 1–2 of 5; Attachment 13 – Division 07 Specifications, Section 07 01 50.19, §1.1.A.1, p. 1
| QUESTION – The B16 SOW requires installation of a fluid-applied roofing system over the existing modified-bitumen roof, including localized repairs prior to coating. Division 07, Section 07 01 50.19, §1.1.A.1 identifies B16 for “complete roof removal for new roof system installation.” Please confirm whether B16 is to receive the fluid-applied restoration described in the B16 SOW or complete roof removal and replacement. | B16 will receive the fluid-applied roof coating and not a full tear off. | ||
| 2 | Satelite need removed | Satellite has to remain, GOvernment to get satellite installed on side of building instead of on the rooo | |
| 3 | HVAC on Lower Roof Need Removed | Unsure of which penetration this is in reference to | |
| 4 | Trees Trimmed Back | Yes. | |
| 5 | Have the roofs been tested for asbestos? If so, is there a report? If not, who is reponsible? | The roofs have not been tested. Per Division 07 specifications, 07.1.7.D, all roofs associated with this RFP shall be tested for hazardous materials and the results submitted to the government. Additionally, the SOW, in section "V" line "a.", directs the contractor to conduct a limited lead-based paint and asbestos survey on all construction materials that will be disturbed on this solicitation. | |
| 6 | Is a cage required for newly installed ladders? | Contractors shall follow OSHA 1917.118 standards for fixed ladders. FLETC assumes existing ladders were installed prior to October 3, 1983. | |
| 7 | Are we able to set up dumpsters next to each building/section? | Dumpsters are allowed, provided they do not cause a hazard to vehicular traffic or pedestrians. Prior approval must be obtained from FLETC for placement, especially if the dumpster is to block travel / ingress / egress routes. Pedestrains and vehiclular traffic must be protected from falling debris at all times during the project. | |
| 8 | No units were marked that may need removed during the walk through. Will the government provide photos of what needs replaced or will it be addressed as a change order? | Attachments provided. | |
| 9 | Will all units being removed need to be disconnected from the underside of the deck? | Under-deck equipment / mounts may remain in place so long as they do not interfere with the structural and waterproofing integrity of the new roofing system. Units shall be disconnected at the jearest junction box or utility joint below the roof, in the ceiling cavity. | |
| 10 | Any lightening protection that is not disconnected does it still need to be recertified? | The contractor shall take precuations to protect the existing lightning protection if it is not disconnected prior to performing the work. If the lightning protection becomes diconnected for any reason, the contractor shall be responsible for recertification at no cost to the government. | |
| 11 | Does the infared scan list how many square feet of wet insulation needs to be removed? If not, will it be a change order if any is removed? | The infrared scan does not list the amount of wet insulation to be repaired. The government shall provide available infrared scans to all bidders for their determination of insulation to be replaced. | |
| 12 | Roof areas given: Roof A ~6,600 SF and Roof B ~11,000 SF. Confirm these are the bid quantities and whether verticals and flashing rises are extra. | Confirmed these are the bid quantities and should include all associated roofing appurtenances. | |
| 13 | Purpose/background state the roof “needs replacement or fluid-applied coating,” but Performance Objectives specify a 3-part fluid-applied system over existing mod-bit. Confirm the required scope is coating over existing, not tear-off. | Roof is coating over existing roof. | |
| 14 | Specified system is GacoFlex U910 base at 1.5 gal/100 SF + HER flashing grade + S4200 top at 1.25 gal/100 SF, but later language also allows “silicone or acrylic” and “Tremco, Gaco or equal.” Which system and mil rates are mandatory for bidding? | Application is Gaco or equal to receive 15 year NDL warranty per GACO manufacturer specifications. | |
| 15 | Perimeter 8-inch mod-bit flashing strip is to be demolished and replaced. Confirm this is the only tear-off and that the remainder of the field is repair-in-place then coat. | This is the only tear off except the repairs that need to be made per fluid applied roofing system manufacturer specifications and installation instructions | |
| 16 | “Approximately 10 penetrations or utilities” are to be demolished not-to-return, plus complete reflash of the existing RTU. Is 10 the bid quantity? How many RTUs remain in place? | 10 is the bid quantity. | |
| 17 | New access hatch “like in kind to existing” and a new caged ladder on the east side, location TBD. Confirm a hatch exists today and that the bid should carry one ladder. | Confirmed B16 has an existing access hatch and the bid shold carry one ladder. | |
| 18 | Traction additive on two RTUs is “approximately 200 SF.” Confirm product type (walk pads vs. granules in the coating) and that 200 SF is the bid quantity. | Granules in the coating | |
| 19 | Gutter guards, splash blocks, re-route of the upper-to-lower downspout on the east side, and RTU condensate line extension into the gutter: please confirm these are all in CLIN 0002 and provide LF of gutter/downspout if available. | Confirmed, KTR to verify all measurements for proposal purposes | |
| 20 | Manufacturer site visits: minimum of three with written reports. Confirm this is in addition to any warranty inspections. | Confirmed, site visits are separate from warranty visits. | |
| 21 | Is a 35% design required for B16? It appears on the submittal list even though the work is a coating over an existing assembly. | There is no 35% design required for B16. |
Bldg. 286
| Number | Request for Information (RFI) | FLETC Response |
| 1 | Internal gutter need coated or lined | No |
| 2 | Satelite need removed | Government will move satelite to side of building to be mounted, KTR does not need to remove or replace |
| 3 | Have the roofs been tested for asbestos? If so, is there a report? If not, who is reponsible? | The roofs have not been tested. Per Division 07 specifications, 07.1.7.D, all roofs associated with this RFP shall be tested for hazardous materials and the results submitted to the government. |
| 4 | Is a cage required for newly installed ladders? | Contractors shall follow OSHA 1917.118 standards for fixed ladders. FLETC assumes existing ladders were installed prior to October 3, 1983. |
| 5 | Are we able to set up dumpsters next to each building/section? | Dumpsters are allowed, provided they do not cause a hazard to vehicular traffic or pedestrians. Prior approval must be obtained from FLETC for placement, especially if the dumpster is to block travel / ingress / egress routes. Pedestrains and vehiclular traffic must be protected from falling debris at all times during the project. |
| 6 | No units were marked that may need removed during the walk through. Will the government provide photos of what needs replaced or will it be addressed as a change order? | Attachments provided. |
| 7 | Will all units being removed need to be disconnected from the underside of the deck? | Under-deck equipment / mounts may remain in place so long as they do not interfere with the structural and waterproofing integrity of the new roofing system. Units shall be disconnected at the jearest junction box or utility joint below the roof, in the ceiling cavity. |
| 8 | Any lightening protection that is not disconnected does it still need to be recertified? | The contractor shall take precuations to protect the existing lightning protection if it is not disconnected prior to performing the work. If the lightning protection becomes diconnected for any reason, the contractor shall be responsible for recertification at no cost to the government. |
| 9 | Does the infared scan list how many square feet of wet insulation needs to be removed? If not, will it be a change order if any is removed? | The infrared scan does not list the amount of wet insulation is to be repaired. The government shall provide infrared scan to all bidders for their determination of insulation to be replaced. |
| 10 | Areas given: Roof A ~900 SF, Roof B ~300 SF, Roof C ~4,300 SF (total ~5,500 SF). Confirm bid quantities and whether the “lower curved metal roof” is included in these figures or additional. | Curved metal roof at No Wake Zone is not included in the bid except to seal repair of drainage trough. Curved metal panels will nto be fully removed or replaced under this RFP. Curved metal panels may need to be loosened for installation of trough drainage system. Current bid quantities are correct. |
| 11 | Same replacement-versus-coating ambiguity as B16. Confirm the required scope is a fluid-applied coating over the existing adhered mod-bit. | B286 will receive a fluid-applied coating. |
| 12 | Gaco-specific application rates are listed, then Tremco or Gaco is allowed. Please designate the basis-of-design system and required dry-film thickness / coverage rates. | The system must be Gaco-equivalent, and must adhere to the specific manufacturer rates. |
| 13 | Before-and-after infrared moisture surveys of the entire B286 roof are required. If IR finds wet insulation, is wet-area replacement included in the CLIN price, covered by an allowance, or handled as a change order? | The infrared scan does not list the amount of wet insulation to be repaired. The government shall provide available infrared scans to all bidders for their determination of insulation to be replaced. |
| 14 | Two new caged OSHA ladders with platforms are required (no “replace existing” language). Confirm two new ladders, intended locations, and approximate rail height. | The 2 new ladders shall replace the existing roof access ladders. |
| 15 | The TPO drainage trough at the lower curved metal roof is leaking / holding water and must be demolished and replaced, sloped, with drain-boot, piping, and deck repairs. Please provide trough length, width, and material, and confirm whether the curved metal roof itself is in scope. | The curved metal roof on the No Wake Zone is not in scope. Contractor to field-verify all measurements. |
This is the start of the file's text. The full file is on GovTribe.
File details come from the government source that posted it. Updated .