7-SHE1258056 Specifications.pdf

SHE128056

SPECIFICATIONS

Specification

Meets Spec

YES NO

System Description

Bidder shall provide a two-sided, compartmentalized stainless steel meal-delivery unit engineered to hold and transport 64 complete meals per unit. The system must be compatible with the County’s existing meal-delivery carts and meet all operational, sanitational, and security requirements outlined in the Scope of Work (see General Requirements section 1.0 Scope).

Meal & Tray Specifications The system must accommodate the following meal components.

1. Entrée Box

1.1 Dimensions: 9” x 11” x 2” with a 5/8 lip for hot meals

1.2 Dimensions 9” x 11” x 2” with a 5/8 lip for cold meals

1.3 Three-compartment design

1.4 Must be provided in two distinct colors to differentiate hot

vs. cold meals.

1.5 Material: Correctional-grade, durable, and washable

1.6 All trays must be identical in dimensions, compatible with the unit’s tray rails, and must nest securely on a 10” x 15” chilled/ambient tray.

Unit Capacity & Configuration

1. Each unit must hold 64 complete meals (entrée box and tray)

2. Each unit must be two-sided, allowing loading and unloading from either side.

3. Each unit must include removable tray rails for cleaning and maintenance.

4. Each unit must include removable heating elements for servicing and replacement

5. Each unit must maintain required temperatures for safe food service (hot and ambient/chilled).

Heating & Temperature Control

1. The heat/ambient unit must maintain meals at appropriate serving temperatures throughout transport.

2. The heat/ambient unit must include correctional-grade heating elements that are removable for service.

3. The heat/ambient unit must be designed to prevent overheating, electrical hazards, or tampering.

4. The heat/ambient unit must integrate with existing electrical systems used in the facility with industry standard power requirements.

Compatibility with Existing Carts

1. The unit must attach securely to the County’s existing meal-delivery carts.

2. The unit must match exact dimensions required for proper fit (vendors will be provided measurements during pre-bid walkthrough.

3. The unit must allow safe maneuvering through jail corridors, sally ports, and housing units.

Sanitation & Cleaning

1. Units must support correctional food-service sanitation stands and;

2. Be a sealed stainless steel structure to prevent moisture intrusion, mold, and bacterial growth;

3. Include removable tray rails for deep cleaning;

4. Allow full washing and sanitizing without compromising electrical components;

5. Use materials resistant to corrosion, rust, and chemical cleaning agents.

Security

1. The unit must meet correctional-grade security standards and ensure the maintaining of a secure, tamper resistant kitchen environment and the safety and orderly operation of the facility, including:

a. Tamper-resistant construction;

b. No removable small parts, exposed fasteners, or components which can be weaponized;

c. No sharp edges or protrusions;

d. Reinforced housing for heating elements and electrical components;

e. Secure, lockable access panels (if applicable).

Durability & Construction

1. The unit must be constructed from:

1.1 High-grade stainless steel suitable for correctional environments.

1.2 Welded seams with smooth, rounded edges.

1.3 Heavy-duty hinges, rails, and structural supports.

1.4 Materials capable of withstanding:

a. High-volume daily use

b. Frequent washing

c. Impacts and rough handling

Vendor Deliverables

1. Fully assembled stainless steel meal-delivery units meeting all specifications.

2. Technical drawings and dimensional schematics

3. Electrical specifications and maintenance manuals

4. Warranty information (minimum 1-year required)

5. Provide training/operation manual for staff on operation, cleaning, and maintenance

6. Replacement parts list and service availability

Installation & Acceptance

1. Vendor must deliver units to Salt Lake County Metro Jail (Adult Detention

Center (ADC) located at 3415 South 900 West South Salt Lake City Utah, 84119.

2. Units will undergo inspection and functional testing.

2. Final acceptance will occur only after:

a. Fit verification with existing carts

b. Temperature performance testing

c. Security compliance review

d. Sanitation and cleaning validation

e. Any other requirements specified as part of this solicitation

Optional Add-Ons (If available)

1. Vendors may propose optional enhancements such as:

a. Energy-efficient heating systems

b. Reinforced security packages

c. Extended warranties or service contracts

Business Requirements

1. Bidder must have been in business for a minimum of three (3) years.

2. Bidder holds and will maintain all legally required license(s) to operate in the state of Utah throughout the term of the contract.

3. Bidder has a minimum of three (3) years of experience providing customers with customized heated ambient food tray delivery systems.

4. Bidder has completed and submitted the Reference attachment as part of their bid.