7-26RM02P5 - RFP - Bingham HS Athletic Apparel - FINAL 04.20.2026.pdf

REQUEST FOR PROPOSALS

Athletic Uniform and Apparel Discount Incentive for Bingham High School

SOLICITATION #26RM02P5

PROPOSAL DUE

Monday May 11, 2026

3:00 p.m. MDT

QUESTIONS DUE

Monday May 4, 2026

3:00 p.m. MDT

Jordan School District Purchasing Department Buyer: Rachel Mariano

7905 South Redwood Road West Jordan, Utah 84088-4601

Jordan School District RFP # 26RM02P5 Athletic Uniform & Apparel Discount Incentive for Bingham HS

CONTENTS

PART 1: OVERVIEW AND INSTRUCTIONS 4

1. PURPOSE OF REQUEST FOR PROPOSALS (RFP) 4

2. BACKGROUND – BINGHAM HIGH SCHOOL 5

3. ISSUING OFFICE AND RFP SOLICITATION NUMBER 5

4. QUESTION AND ANSWER PERIOD 5

5. ADDENDA 5

6. RESTRICTIONS ON COMMUNICATIONS 6

7. CONTRACT AWARD INTENT 6

8. LENGTH OF CONTRACT 6

9. PRICE GUARANTEE PERIOD 6

10. DISCUSSIONS (FOR CLARIFICATION PURPOSES ONLY) 7

11. INTERVIEWS AND PRESENTATIONS 7

12. STANDARD CONTRACT TERMS AND CONDITIONS, EXCEPTIONS, AND

NEGOTIATIONS 7

13. PROTECTED INFORMATION 8

A. PROCESS FOR REQUESTING NONDISCLOSURE 8

B. REDACTED COPY 9

14. BOYCOTT RESTRICTIONS 9

15. COMPLIANCE WITH FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA) 9

16. DECLARATION OF DEBARMENT OR SUSPENSION 10

17. BEST AND FINAL OFFER 10

18. COST PROPOSAL 10

19. INSTRUCTIONS FOR SUBMITTING THE RFP 10

20. OFFEROR’S UNDERSTANDING OF RFP 11

21. FIRM PROPOSAL OFFER PERIOD 11

PART 2: MANDATORY MINIMUM REQUIREMENTS 12

1. MANDATORY MINIMUM REQUIREMENTS (Pass or Fail Criteria) 12

A. STATE OF UTAH LICENSURE 12

B. EXPERIENCE AND REFERENCES 12

C. LOCAL REPRESENTATIVE 12

D. ARTWORK OWNERSHIP 13

E. COMPLIANCE WITH UTAH CODE 63G-27 PUBLIC CONTRACT BOYCOTT

RESTRICTIONS 13

PART 3: SCOPE OF WORK 14

1. PURPOSE 14

2. TECHNICAL REQUIREMENTS 15

A. BRAND QUALITY AND PARTNERSHIP REQUIREMENTS 15

B. SERVICE REQUIREMENTS 15

C. MARKETING REQUIREMENTS 16

PART 4: INFORMATION REQUIRED IN SUBMISSION OF A PROPOSAL 17

1. RFP TECHNICAL PROPOSAL RESPONSE FORMAT 17

A. SECTION TITLE: Vendor Information 17 B. SECTION TITLE: Letter of Transmittal 17 C. SECTION TITLE: Table of Contents 17 D. SECTION TITLE: Protected Information 17 E. SECTION TITLE: Declaration of Debarment or Suspension 18 F. SECTION TITLE: Potential Conflicts of Interest 18 G. SECTION TITLE: Exceptions and/or Additions to the JSD Standard Terms and Conditions 18 H. SECTION TITLE: Response to Mandatory Requirements (Pass/Fail) 18 I. SECTION TITLE: Detailed Technical Proposal Response (Scored Criteria) 18

2. RFP COST PROPOSAL RESPONSE FORMAT 21

PART 5: RFP EVALUATION AND AWARD 23

1. RFP EVALUATION PROCESS 23

A. STAGE 1: Determination of Responsiveness (Pass/Fail Criteria) 23 B. STAGE 2: Technical Proposal Evaluation (Scored Criteria; 1,000 Points Possible) 23 C. STAGE 3: Cost Proposal Evaluation (Scored Criteria; 425 Points Possible) 23

2. AWARD OF CONTRACT 24

REQUEST FOR PROPOSALS

Athletic Uniform and Apparel Discount Incentive for Bingham High School

SOLICITATION # 26RM02P5

This Request for Proposals (RFP), having been determined to be the appropriate procurement method to provide the best value to Jordan School District (JSD), is designed to provide interested Offerors with sufficient basic information to submit proposals. It is not intended to limit a proposal’s content or exclude any relevant or essential data. Offerors are encouraged to expand upon the specifications to evidence service capability.

This RFP is issued in accordance with State of Utah Procurement Code, Utah Code Annotated (UCA) Chapter 63G-6a, and applicable Rules found in the Utah Administrative Rule (UAR). If any provision of this RFP conflicts with the UCA or UAR, the UCA or UAR will take precedence.

PART 1: OVERVIEW AND INSTRUCTIONS

1. PURPOSE OF REQUEST FOR PROPOSALS (RFP)

The purpose of this RFP is to solicit competitive proposals from interested Offerors to enter into an agreement to provide exclusive uniforms, footwear, and branded apparel to Bingham High School (BHS) athletic teams in exchange for mutually agreed-upon marketing opportunities and advertising exposure at the local, state, regional, and national levels.

Offerors are expected to provide a high level of customer service, flexibility, and responsiveness to meet the diverse and evolving needs of BHS athletic programs.

BHS currently spends approximately $400,000 annually on athletic uniforms and apparel. It is the intent of BHS to purchase branded athletic apparel through a single contracted Offeror, while maintaining flexibility to select from a variety of brands offered by that Offeror for non-game-day and miscellaneous apparel items.

BHS has an established preference for Under Armour athletic uniforms and apparel based on prior experience with customer service, product quality, performance, and brand alignment.

However, this preference is not intended to be restrictive. Offerors may propose Under Armour, Nike, Adidas, or other equivalent high-quality brands capable of meeting the needs of the school’s athletic programs. Offerors proposing brands other than Under Armour should clearly demonstrate how the customer service and proposed products are equal to or exceed the quality, durability, performance, and breadth of offerings associated with Under Armour.

JSD reserves the right to determine equivalency based on the information provided. JSD reserves the right to choose the apparel brand that is best suited to meet the requirements of this award.

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2. BACKGROUND – BINGHAM HIGH SCHOOL

Bingham High School (BHS) is a public high school with a long-standing history in Utah.

Originally established in Bingham Canyon in 1909, the current campus is located in South Jordan, Utah, and was constructed in 1975.

BHS serves approximately 2,400 students and supports a broad range of athletic programs for both boys and girls, participating in sports sanctioned by the Utah High School Activities Association (UHSAA). The school’s mascot is the Miner, and its official colors are royal blue and white.

Additional information about BHS may be found at: https://www.binghamminers.org

3. ISSUING OFFICE AND RFP SOLICITATION NUMBER

JSD is the Conducting Procurement Unit for this RFP and all subsequent addenda relating to

it. The reference number for this RFP is Solicitation # 26RM02P5. This number must be referred to on all proposals, correspondence, and documentation relating to this RFP.

4. QUESTION AND ANSWER PERIOD

All questions MUST be submitted through Utah Public Procurement Place Bonfire (U3P Bonfire) at https://utah.bonfirehub.com during the designated time for questions (Q&A period) listed on U3P Bonfire. Questions submitted through any other channel will not be answered. Questions may be answered in the order that they are submitted or may be compiled into one document and answered via an addendum after the Q&A period has ended.

Answers disseminated by JSD through U3P Bonfire shall serve as the official and binding position of JSD and will constitute an addendum to this RFP. Answered questions or addenda may modify the specifications or requirements of this RFP. Offerors are strongly encouraged to periodically check U3P Bonfire for answered questions and addenda before the closing date.

It is the responsibility of the Offeror to submit their proposal as required by this RFP, including any requirements contained in answered questions and addenda. Proposals that do not conform to requirements contained in answered questions or addenda may be considered nonresponsive.

Notification to JSD of any issues, such as ambiguity, inconsistency, excessively restrictive requirements, or errors in this solicitation, MUST be submitted as a question through U3P Bonfire during the Q&A period. Issues with the solicitation that have not been previously addressed within the Q&A period are not allowed to be addressed within the proposal submittal; doing so may result in the Offeror’s proposal being considered nonresponsive.

5. ADDENDA

Any modification to this RFP will be made by an addendum issued by JSD. Offerors are strongly encouraged to periodically check U3P Bonfire for posted questions, answers, and addenda.

Information disseminated by JSD through U3P Bonfire via Q&A or via Public Notice shall serve as the official and binding position of JSD and will constitute an addendum to this RFP. An addendum to this RFP may be made for the purpose of making changes to: the scope of work, the schedule, the qualification requirements, the criteria, the weighting, or other requirements https://utah.bonfirehub.com/ of this RFP. Proposals that do not conform to requirements contained in answered questions or addenda may be considered nonresponsive.

After the due date and time (deadline) for submitting a proposal to this RFP, at the discretion of JSD, addenda to this RFP may be limited to the Offerors that have submitted proposals, provided that, in the opinion of JSD, the addenda do not make a substantial change to this RFP that likely would have impacted the number of Offerors responding to the original publication of this RFP.

Any response to this RFP which has as its basis any communications or information received from sources other than this RFP document or related addenda may be considered nonresponsive and may be rejected at the sole discretion of JSD.

6. RESTRICTIONS ON COMMUNICATIONS

From the issue date of this RFP until an Offeror is awarded a contract and the award is published, Offerors are prohibited from communications regarding this RFP with the RFP evaluation committee members, JSD Board of Education members, JSD employees, or other associated individuals EXCEPT the JSD Buyer(s) overseeing this RFP. Failure to comply with this requirement may result in disqualification.

7. CONTRACT AWARD INTENT

It is anticipated that this RFP may result in a single contract award.

8. LENGTH OF CONTRACT

The contract resulting from this RFP will be for a period of one (1) year with the option to renew for up to four (4) additional periods of one (1) year each, for a maximum of five (5) contract years in total.

JSD reserves the right to review the contract resulting from this RFP on a regular basis regarding performance and cost analysis. JSD may negotiate price and service elements during the term of the contract.

9. PRICE GUARANTEE PERIOD

All pricing must be guaranteed for one (1) year. Following the guarantee period, any request for price adjustment must be for an equal guarantee period. Requests for price adjustment must be made at least thirty (30) days before the adjustment will take effect.

Requests for price adjustment must include sufficient documentation supporting the request that demonstrates a logical mathematical link between the current price and the proposed price. If price adjustments can be linked to a specific index, please list the index.

Any adjustment or amendment to the contract will not be effective unless approved by the JSD Purchasing Director. JSD will be given the immediate benefit of any decrease in the market or allowable discount.

10. DISCUSSIONS (FOR CLARIFICATION PURPOSES ONLY)

Discussions for clarification purposes only may be conducted with the Offerors that submit proposals determined to be reasonably susceptible of being selected for award, but proposals may be accepted without discussions.

11. INTERVIEWS AND PRESENTATIONS

If it is determined to be in the best interest of JSD, interviews and presentations may be held at the option of the JSD. JSD shall establish a date and time for the interviews or presentations and shall notify eligible Offerors of the procedures. Offerors invited to interviews or presentations shall be limited to those Offerors meeting the minimum requirements and minimum technical score threshold specified in the RFP.

Representations made by an Offeror during interviews or presentations shall become an addendum to the Offeror’s proposal and shall be documented. Representations must be consistent with the Offeror’s original proposal and may only be used for purposes of clarifying or filling in gaps in the Offeror’s proposal. Interviews and presentations will be at the Offeror’s expense.

12. STANDARD CONTRACT TERMS AND CONDITIONS, EXCEPTIONS,

AND NEGOTIATIONS

Any contract resulting from this RFP will include, but not be limited to, the JSD Standard Terms and Conditions (see Attachment A).

Exceptions and/or additions to the JSD Standard Terms and Conditions are strongly discouraged. Offerors requesting exceptions and/or additions to the JSD Standard Terms and Conditions must submit their request(s) with the proposal, per UAR R33-107-104(1).

Exceptions and/or additions submitted after the deadline for receipt of proposals will not be considered, except under very specific circumstances as per UAR R33-107-104(2). Offerors may submit questions regarding the Standard Terms and Conditions during the Q&A period.

Offerors may not submit requests for exceptions and/or additions by reference to an Offeror’s website or URL, per UAR R33-107-104(3). URLs provided with a proposal may result in that proposal being rejected as nonresponsive.

Per UAR R33-107-104(4), JSD may refuse to negotiate exceptions and/or additions that are determined to be excessive; that are inconsistent with similar contracts; to warranties, insurance, or indemnification provisions that are necessary to protect JSD after consultation with the Utah Attorney General’s Office or other applicable legal counsel; where the solicitation specifically prohibits exceptions and/or additions; or that are not in the best interest of JSD.

If negotiations are required, Offeror must provide all documents in Microsoft Word format for redline editing. Offeror must also provide the name, contact information, and access to the person(s) who will be directly involved in legal negotiations. Any mandatorily required acceptance of an Offeror’s terms and conditions may result in the proposal being determined to be nonresponsive.

In a multiple award, JSD reserves the right to negotiate exceptions and/or additions to terms and conditions in a manner resulting in expeditious resolutions. This process may include beginning negotiations with the Offeror having the least number of exceptions and/or additions and concluding with the Offeror submitting the greatest number of exceptions and/or additions. Contracts may be executed and become effective as negotiations are completed.

An award resulting from this RFP is subject to successful contract terms and conditions negotiation (if required). JSD, at its sole discretion, will determine when contract terms and conditions negotiations become unproductive and will result in termination of award to that Offeror, at which point JSD may move to the next eligible Offeror.

13. PROTECTED INFORMATION

The Government Records Access and Management Act (GRAMA), UCA 63G-2-305, provides in part that:

the following records are protected if properly classified by a governmental entity:

(1) trade secrets as defined in Section 13-24-2 [Uniform Trade Secrets Act] if the person submitting the trade secret has provided the governmental entity with the information specified in Section 63G-2-309 [Confidentiality Claims];

(2) commercial information or nonindividual financial information obtained from a person if:

(a) disclosure of the information could reasonably be expected to result in unfair competitive injury to the person submitting the information or would impair the ability of the governmental entity to obtain necessary information in the future;

(b) the person submitting the information has a greater interest in prohibiting access than the public in obtaining access; and

(c) the person submitting the information has provided the governmental entity with the information specified in 63G-2-309 [Confidentiality Claims];

(6) records, the disclosure of which would impair governmental procurement proceedings or give an unfair advantage to any person proposing to enter into a contract or agreement with a governmental entity, except, subject to Subsections

(1) and (2), that this Subsection (6) does not restrict the right of a person to have access to, after the contract or grant has been awarded and signed by all parties:

(a) a bid, proposal, application, or other information submitted to or by a governmental entity in response to…

(ii) a request for proposals…

A. PROCESS FOR REQUESTING NONDISCLOSURE

Any Offeror requesting that a record be protected shall complete and include with the proposal a Claim of Business Confidentiality Form (see Attachment D) with the following information:

1. Provide a written Claim of Business Confidentiality at the time the information (proposal) is provided to JSD, and

2. Include a concise statement of reasons supporting the claim of business confidentiality (UCA 63G-2-309[1]), and

3. Submit an electronic “redacted” (excluding protected information) copy of the proposal. Copy must clearly be marked as “Redacted Version.”

Offeror cannot classify price information as confidential or protected. Price information will be considered public information after award of the contract. Offeror cannot identify the entire proposal as “PROTECTED,” “CONFIDENTIAL,” or “PROPRIETARY.”

If the entire proposal is so identified, that proposal shall be considered nonresponsive unless the Offeror removes the designation.

B. REDACTED COPY

If an Offeror submits a proposal that contains information claimed to be business confidential or protected information, the Offeror must submit one electronic redacted version for public release, with all protected business confidential information either blacked-out or removed, clearly marked as “Redacted Version.” Offeror acknowledges that their RFP response or redacted copy will be made public upon JSD’s receipt of a GRAMA request. Offeror will not be notified of any GRAMA request made to JSD for Offeror’s RFP response. If Offeror submits a redacted copy, then JSD will respond to a GRAMA request for Offeror’s RFP response with Offeror’s redacted copy. However, if Offeror fails to submit a redacted copy, then JSD will respond to a GRAMA request with Offeror’s RFP response, which will result in Offeror’s protected/proprietary information, if any, being made public. Offeror acknowledges that notations in the header, footer, or watermark of the RFP response will not be considered sufficient to constitute a request for nondisclosure of protected/proprietary information.

14. BOYCOTT RESTRICTIONS

Please provide a signed copy of the Public Contract Boycott Restrictions Statement (see Attachment B) with your proposal response.

In accordance with Utah Code 63G-27-102, vendors contracting with JSD to provide any good or service, including supplies, information technology, or construction services, must certify they are not currently engaged in an “economic boycott” nor a “boycott of the State of Israel” as those terms are defined in that Code section. Offerors must also agree not to engage in either boycott for the duration of the contract (if awarded).

For example, a vendor contracting with JSD may not, without an ordinary business purpose, boycott: the State of Israel; companies engaged in activities related to traditional energy, mining, or agriculture; companies engaged in the manufacture, distribution, sale, or use of firearms; companies that do not meet environmental standards beyond applicable state and federal laws; or companies that do not facilitate access to abortion or sex characteristic surgeries. If a vendor contracting with JSD does engage in such a boycott, it must immediately notify JSD in writing.

15. COMPLIANCE WITH FAMILY EDUCATIONAL RIGHTS AND

PRIVACY ACT (FERPA)

For proposals that may include software that would gather student data, JSD’s Student Data Privacy Agreement (DPA, see Attachment E) has been attached for reference. If the awarded Offeror’s proposal includes software that would gather student data, and the Offeror has not previously signed a DPA for the software with JSD or another school district in Utah, a copy of the DPA must be signed by the awarded Offeror and submitted with the proposal.

For questions regarding the DPA or requested changes to the document, please contact JSD’s Student Data Privacy Manager, Caleb Olson, at caleb.olson@jordandistrict.org.

16. DECLARATION OF DEBARMENT OR SUSPENSION

If applicable, submit a declaration informing JSD of any legal proceedings that are or have been enforced with regard to debarment. A submittal must declare if any of the Offeror’s companies or principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from soliciting work by any governmental department or agency. Offeror must also declare that neither the Offeror nor its principals have been terminated during the performance of a contract or withdrew from a contract to avoid termination or completion of a project. If the Offeror cannot verify these statements, the Offeror shall submit a written explanation.

17. BEST AND FINAL OFFER

The conditions permitting a Best and Final Offer process are narrowly limited and it is unlikely there will be a Best and Final Offer stage with respect to this RFP. The use of a Best and Final Offer process is regulated by Utah Code 63G-6a-707.5 and will only be used if:

1. No single proposal adequately addresses all the specifications stated in the request for proposals;

2. All proposals are unclear or deficient in one or more respects;

3. All Cost Proposals exceed the identified budget or the procurement unit’s available funding; or

4. Two or more proposals receive an identical evaluation score that is the highest score.

It is important to understand this so as not to anticipate that a Best and Final Offer process will allow for an Offeror to “sharpen their pencil” in a subsequent phase.

18. COST PROPOSAL

All costs are to be enumerated on the Cost Proposal Form (see Attachment C). Offerors may not change or modify the format of the Cost Proposal Form and must submit pricing in the exact format requested for a fair comparison of pricing among all Offerors. Altering the format or conditioning the cost on acceptance of additional/conflicting terms or limitations may result in a finding that the proposal is nonresponsive.

The Cost Proposal will be evaluated independently from the Technical Proposal and MUST be submitted separately from the Technical Proposal. Inclusion of any cost or pricing data within the Technical Proposal will result in the proposal being judged as nonresponsive for violation of UCA 63G-6a-707(7).

19. INSTRUCTIONS FOR SUBMITTING THE RFP

mailto:caleb.olson@jordandistrict.org

Proposals MUST be submitted electronically through U3P Bonfire. Proposals must be received by the due date and time (deadline) posted on U3P Bonfire. Proposals received after the deadline will be late and ineligible for consideration.

The Cost Proposal will be evaluated independently from the Technical Proposal, and as such, the Cost Proposal MUST be submitted in its own file separate from the Technical Proposal file.

Failure to submit cost or pricing data separately from your Technical Proposal data may result in your proposal being judged as nonresponsive and ineligible for contract award.

When submitting an electronic copy to U3P Bonfire, please allow sufficient time to complete the online forms and to upload proposal documents. The RFP will end at the deadline. If an Offeror is in the middle of uploading a proposal when the deadline arrives, the system will stop the upload process and the proposal will not be accepted by U3P Bonfire, and the attempted submission will be considered late and ineligible for consideration.

Electronic proposals will require uploading of electronic attachments. U3P Bonfire will accept a wide variety of document types as attachments, except where specific file types are specified on U3P Bonfire.

Proposals will NOT be accepted via email, via fax, or via any hard copy delivery method.

20. OFFEROR’S UNDERSTANDING OF RFP

By submitting a proposal to this RFP, the Offeror acknowledges and agrees that the requirements, scope of work, and the evaluation process outlined in this RFP are understood, fair, equitable, and are not unduly restrictive. The Offeror further acknowledges that they have read this RFP, along with any attached or referenced documents. It is expected that all Offerors responding to this RFP are prepared (if awarded a contract) to comply with the specifications contained in this RFP.

All costs incurred by an Offeror in the preparation and submission of a proposal, including any costs incurred during interviews or presentations, are the responsibility of the Offeror and will not be reimbursed.

21. FIRM PROPOSAL OFFER PERIOD

Proposals submitted in response to this RFP shall constitute a firm offer and shall remain valid and binding for one hundred twenty (120) calendar days from the proposal due date. During this period, the Offeror may not withdraw, modify, or alter its proposal except as permitted by the Utah Procurement Code and applicable administrative rules.

PART 2: MANDATORY MINIMUM REQUIREMENTS

1. MANDATORY MINIMUM REQUIREMENTS (Pass or Fail Criteria)

This section contains mandatory minimum requirements that must be met for a proposal to be considered responsive and eligible to proceed to Stage 2: Technical Proposal Evaluation.

All of the items described in this section are nonnegotiable. Failure to meet any one of the mandatory requirements will result in the proposal being rejected. A rejection of a proposal due to it not meeting mandatory minimum requirements can occur at any time in the evaluation process.

Offerors must provide sufficient evidence and documentation demonstrating compliance with the following mandatory minimum requirements:

A. STATE OF UTAH LICENSURE

Offeror must be licensed to perform business in the State of Utah.

Submission requirement:

● Copy of a current Utah business license.

B. EXPERIENCE AND REFERENCES

Offeror must have a minimum of three (3) years of experience providing their products and services to school districts.

Provide at least three (3) references for other school districts of similar size to JSD, including a brief description of services offered. Other Utah school district references are preferred, but please do not list JSD schools as references.

Submission requirement:

● Summary of relevant experience demonstrating a minimum of three (3) years of service to school districts.

● At least three (3) references, including:

○ Name of school district.

○ Contact name and contact information.

○ Description of services provided.

C. LOCAL REPRESENTATIVE

Offeror must assign a dedicated local account representative who will serve as the primary point of contact for all ordering, customization, and delivery matters. The assigned representative shall be able to make regular in-person visits to Bingham High School (2160 W. South Jordan Parkway, South Jordan, Utah 84095).

Submission requirement:

● Identification of the proposed account representative, including name, contact information, and confirmation of availability for regular on-site support

D. ARTWORK OWNERSHIP

Offeror shall acknowledge that all school logos, mascots, names, colors, and related marks are the exclusive property of Jordan School District and Bingham High School.

Any artwork, designs, or customizations created or adapted by the Offeror for use on BHS uniforms or apparel shall become the property of JSD upon creation and approval.

The Offeror shall not reproduce, distribute, or use JSD or BHS marks for any purpose other than fulfilling obligations under the contract without prior written approval from

JSD.

Upon request or termination of the contract, the Offeror shall provide all final artwork files in editable, high-resolution formats (e.g., AI, EPS, or PSD) at no additional cost.

Submission requirement:

● Written acknowledgment of compliance with artwork ownership and usage requirements.

E. COMPLIANCE WITH UTAH CODE 63G-27 PUBLIC CONTRACT BOYCOTT

RESTRICTIONS

Offeror shall comply with Utah Code 63G-27 and must submit a signed Public Contract Boycott Restrictions Statement (see Attachment B).

Submission requirement:

● Signed copy of the Public Contract Boycott Restrictions Statement (see Attachment B).

PART 3: SCOPE OF WORK

1. PURPOSE

The purpose of this Scope of Work is to define the requirements for an agreement under which a qualified Offeror will serve as the primary supplier of athletic uniforms, footwear, and branded apparel for Bingham High School athletic programs. BHS seeks to establish a partnership that provides discounted pricing and promotional incentives in exchange for mutually agreed-upon marketing and advertising exposure at the local, state, regional, and national levels. Offerors are expected to provide a high level of customer service, flexibility, and responsiveness to meet the diverse and evolving needs of BHS athletic programs.

BHS currently spends approximately $400,000 annually on athletic uniforms and apparel. It is the intent of BHS to purchase branded athletic apparel through a single contracted Offeror, while maintaining flexibility to select from a variety of brands offered by that Offeror for non-game-day and miscellaneous apparel items.

BHS has an established preference for Under Armour athletic uniforms and apparel based on prior experience with customer service, product quality, performance, and brand alignment.

However, this preference is not intended to be restrictive. Offerors may propose Under Armour, Nike, Adidas, or other equivalent high-quality brands capable of meeting the needs of the school’s athletic programs. Offerors proposing brands other than Under Armour should clearly demonstrate how the customer service and proposed products are equal to or exceed the quality, durability, performance, and breadth of offerings associated with Under Armour.

JSD reserves the right to determine equivalency based on the information provided. JSD reserves the right to determine equivalency based on the information provided. JSD reserves the right to choose the apparel brand that is best suited to meet the requirements of this award.

Offerors should understand that purchasing decisions for athletic apparel may be influenced by individual teams, coaches, and available funding sources. While the intent of this contract is to establish a primary supplier relationship, no minimum purchase volume is guaranteed.

BHS reserves the right to procure items from other sources as needed, such as:

● Specialty athletic apparel or accessories not available through the Offeror;

● Apparel procured for general, non-athletic use; or

● Items funded through grants, donations, or other funding sources that require a specific brand or supplier.

Offerors shall provide a general overview of their promotional incentive program within the Technical Proposal. However, specific pricing, discounts, and incentive dollar values must not be included in the Technical Proposal; any pricing, discounts, or incentive dollar values must be included in the Cost Proposal only. Inclusion of cost or pricing information in the Technical Proposal will result in the proposal being deemed nonresponsive in accordance with Utah Code Annotated §63G-6a-707(7).

Due to the cyclical nature of uniform replacement and budget availability, transition to the contracted Offeror will occur over time as part of the normal uniform, footwear, and apparel rotation process throughout the contract term.

2. TECHNICAL REQUIREMENTS

The following list of requirements, although extensive, is not exhaustive and is intended to provide interested parties with sufficient basic information to submit proposals meeting minimum requirements, but it is not intended to limit a proposal’s content or exclude any relevant or essential information.

JSD reserves the right to determine whether proposed products or services are equivalent or compatible and to make the final determination regarding their suitability to meet JSD’s needs.

A. BRAND QUALITY AND PARTNERSHIP REQUIREMENTS

A1. Offeror shall maintain partnerships with Under Armour or another high-quality athletic apparel manufacturer or authorized dealer to ensure the provision to BHS of high-quality products, a local service presence, efficient ordering processes, and reliable product distribution.

A2. Offeror shall serve as the primary liaison between BHS and the manufacturer, including coordination of ordering, product selection, issue resolution, and ongoing communication.

A3. Offeror shall provide a product catalog sufficient to meet the uniform, footwear, and apparel needs of BHS athletic programs. Offeror shall ensure continuity of product lines, styles, and colors throughout the contract term and shall provide advance notice of product discontinuations, including recommended replacement options. Offeror shall also notify BHS of new product offerings during the contract period.

A4. Offeror shall provide BHS with product warranty coverage for all applicable items, including details regarding defects in materials and workmanship, warranty duration, and procedures for repair or replacement.

A5. Offeror shall provide BHS with high-quality uniforms, footwear, and branded apparel that comply with Utah High School Activities Association (UHSAA) requirements and applicable safety standards. Offeror shall offer products suitable for all or the majority of BHS’s athletic teams. Offeror shall provide a full range of sizing options, including adult, women’s-specific, and adaptive apparel.

B. SERVICE REQUIREMENTS

B1. Offeror shall assign a dedicated account representative or team to support BHS athletics. The representative shall provide local support, such as on-site visits, fitting events, and access to product samples.

B2. Offeror shall maintain a clearly defined ordering process, including methods of communication, required information for order placement, response times, and standard lead times for both stock and customized apparel. Offeror shall also provide rush order capabilities as needed.

B3. Offeror shall provide general order-by dates for each sport season and shall work proactively with BHS to ensure timely order placement.

B4. Offeror shall collaborate with BHS on the designs for uniform and apparel, including integrating school colors, logos, mascots, and other customizations as needed. Offeror shall provide information on what types of customizations are available (embroidery, tackle twill, screen printing, sublimation, heat transfer, etc.). BHS reserves the right to review and approve all designs prior to production.

B5. Offeror shall maintain a quality assurance process to ensure accuracy and consistency in all products, including verification of colors, graphics, spelling, and sizing prior to production.

B6. Offeror may provide online portal options such as team store ordering for students and family, spirit packs, or faculty promotional items. If offered, the portal shall include ordering capabilities, lead times, order tracking, and reporting. Offeror shall ensure appropriate security measures are in place to protect personal and financial information. If applicable, Offeror must comply with JSD’s Student Data Privacy Agreement (Attachment E).

B7. Offeror shall provide quotes that clearly reflect contract pricing, including retail price, discount percentage, final price, estimated shipping costs, and lead times. If applicable, the quotes shall also clearly reflect any additional fees such as tariffs, fuel surcharges, customization set up fees, etc.

B8. Offeror shall maintain policies for returns, exchanges, and replacements, including timelines, associated costs, and procedures for handling defective, damaged, or incorrect items.

B9. Offeror shall maintain a documented issue resolution process, including communication methods, response times, and procedures for addressing backorders, delays, and order discrepancies.

C. MARKETING REQUIREMENTS

C1. Offeror shall provide a promotional incentive program for BHS. The Offeror shall clearly define the types of incentives offered and the conditions under which such incentives are earned and applied throughout the contract term.

C2. Offeror shall identify any marketing or promotional activities requested or expected from BHS, including signage, branding, or other promotional placements.

Offeror shall not assume any rights to signage, branding, or promotional activities on school property without prior written approval from BHS or JSD. All advertising, signage, logos, and promotional materials must be reviewed, approved, and in full compliance with all applicable JSD policies prior to distribution or placement.

PART 4: INFORMATION REQUIRED IN SUBMISSION OF A

PROPOSAL

1. RFP TECHNICAL PROPOSAL RESPONSE FORMAT

Proposals should be complete, concise, and straightforward.

All materials submitted become the property of JSD. Materials may be evaluated by anyone designated by JSD as members of the RFP evaluation committee and may be returned only at JSD’s sole discretion.

To assist JSD in evaluating each proposal accurately and efficiently, Offerors shall submit proposal responses with consecutive page numbers and clearly labeled sections delineating each of the required proposal sections A–I listed below.

Failure to format the proposal response in accordance with these instructions may result in the proposal being deemed nonresponsive.

A. SECTION TITLE: Vendor Information

Offerors shall provide, under this section:

● A copy of the Offeror’s signed W-9;

● The completed Vendor Information Sheet; and

● A signed URS Post-Retirement Verification Form (Attachment F).

B. SECTION TITLE: Letter of Transmittal

Offerors shall provide, under this section, a Letter of Transmittal (limited to three [3] pages) that includes:

● An introduction of the Offeror, including years in business, corporate structure, and ownership;

● Contact information, including name, address, telephone number, and email address of the primary contact and any individuals authorized to represent the Offeror with respect to this proposal; and

● A statement of interest describing the Offeror’s qualifications and what differentiates the Offeror from other potential Offerors.

C. SECTION TITLE: Table of Contents

Offerors shall provide, under this section, a Table of Contents that clearly identifies each section of the Technical Proposal and corresponding page numbers.

D. SECTION TITLE: Protected Information

All protected/proprietary information must be identified in this section of the RFP by completing the Claim of Business Confidentiality Form (Attachment D).

If the Offeror’s proposal contains protected/proprietary information (see Section 1.13 for additional information), then Offeror must submit an electronic redacted copy of the proposal at the same time Offeror submits its proposal. The redacted copy of the Offeror’s proposal must be submitted in compliance with other sections of this RFP.

If there is no protected information, write “None” in this section.

Failure to comply with Section 1.13 of this RFP releases JSD from any obligation or liability arising from the inadvertent release of Offeror information.

E. SECTION TITLE: Declaration of Debarment or Suspension

Offeror shall, under this section, submit a declaration informing JSD of any legal proceedings that are or have been enforced with regard to debarment. (See Section

1.16 for additional details.)

If there is no declaration of debarment or suspension, write “None” in this section.

F. SECTION TITLE: Potential Conflicts of Interest

Offeror shall, under this section, identify any conflict of interest or potential conflict of interest that might arise during the contract.

If no conflicts are identified or anticipated, write “None” in this section.

G. SECTION TITLE: Exceptions and/or Additions to the JSD Standard Terms and Conditions

Offerors shall provide, under this section, any proposed exceptions or additions to the Standard Terms and Conditions.

JSD expects Offerors to accept its Standard Terms and Conditions without modification. Exceptions or additions are strongly discouraged and may result in a proposal being deemed nonresponsive if determined to be material or not in JSD’s best interest.

If an Offeror deems it necessary to propose an exception or addition, it shall be clearly documented in this section. All proposed exceptions or additions shall:

● Also be submitted in Microsoft Word format using redline editing; and

● Include the name and contact information of the individual authorized to negotiate contractual terms.

If there are no exceptions or additions, write “None” in this section.

H. SECTION TITLE: Response to Mandatory Requirements (Pass/Fail)

As described in Section 2.1, Offeror must provide sufficient evidence and/or documentation that demonstrates they comply with the stated Mandatory Minimum Requirements list (A through E).

Offeror’s failure to meet any one of the mandatory requirements will result in the proposal being classified as nonresponsive and being rejected under the provisions of the Utah Procurement Code.

I. SECTION TITLE: Detailed Technical Proposal Response (Scored Criteria)

Offerors shall provide, under this section, narrative responses to demonstrate technical ability for items listed under Section 3 “Scope of Work.”

Each question identifies the maximum number of points that may be awarded. See Section 5 “RFP Evaluation and Award” for additional information regarding scoring.

Responses shall consist of a detailed narrative addressing each question in the exact order presented. For each response, the Offeror shall:

● Restate the reference number; and

● Restate the full evaluation question immediately preceding the narrative response.

Each response will be evaluated based on how well it addresses the elements of the question and demonstrates the Offeror’s ability to meet the technical requirements.

References to supporting documentation in lieu of a substantive narrative response are not sufficient. Supporting documentation, including professional references, may be considered only to the extent it supports or validates information provided in the narrative and will not be independently scored.

PROPOSAL EVALUATION CRITERIA

(1,000 Total Points Possible)

A. BRAND QUALITY AND PARTNERSHIP REQUIREMENTS

(350 Total Possible Points)

A1. Provide a detailed narrative describing the Offeror’s partnership(s) with Under Armour or another high-quality athletic apparel manufacturer or authorized dealer, including the brands represented and the nature of each partnership.

Explain how these partnerships support product quality, availability, service, ordering efficiency, and distribution reliability for Bingham High School.

75 points possible

A2. Provide a detailed narrative describing the Offeror’s approach to serving as the primary liaison between Bingham High School and the manufacturer(s). Include how the Offeror will coordinate ordering, product selection, issue resolution, and communication.

50 points possible

A3. Provide a detailed narrative describing the breadth and depth of the Offeror’s product catalog and its ability to meet the uniform, footwear, and apparel needs of BHS athletic programs. Explain how product continuity will be maintained and how product changes, updates, or discontinuations will be communicated.

50 points possible

A4. Provide a detailed narrative describing the Offeror’s product warranty program, including coverage, duration, and the process for handling warranty claims, repairs, or replacements.

50 points possible

A5. Provide a detailed narrative describing the Offeror’s ability to provide high-quality Under Armour or comparable brand uniforms, footwear, and apparel for BHS athletic programs.

Include available sports coverage, sizing options, and how compliance with UHSAA requirements and safety standards is ensured.

Provide a complete list of the sports for which the Offeror can provide high-quality uniforms, footwear, and branded apparel.

If proposing a brand other than Under Armour, include a brief justification demonstrating comparable quality, durability, performance, and product breadth.

(Do not include any cost information.)

125 points possible

B. SERVICE REQUIREMENTS

(525 Total Possible Points)

B1. Provide a detailed narrative describing the proposed account management structure for BHS, including the assigned representative(s) and level of local support. Include availability for on-site visits, fitting events, and product samples.

50 points possible

B2. Provide a detailed narrative describing the Offeror’s ordering process for BHS, including communication methods, required order information, response times, and standard lead times for both stock and customized items. Include details about the ability to accommodate rush orders.

50 points possible

B3. Provide a detailed narrative describing how the Offeror will manage seasonal ordering timelines and ensure orders for BHS are placed and fulfilled on schedule.

50 points possible

B4. Provide a detailed narrative describing how the Offeror will collaborate with BHS for uniform and apparel design, including integrating school colors, logos, mascots, and other customizations as needed. Offeror shall provide information on what types of customizations are available (embroidery, tackle twill, screen printing, sublimation, heat transfer, etc.). BHS reserves the right to review and approve all designs prior to production.

100 points possible

B5. Provide a detailed narrative describing the Offeror’s quality assurance process for BHS, including methods used to ensure overall product consistency and accuracy in colors, graphics, spelling, and sizing.

50 points possible

B6. Provide a detailed narrative describing the Offeror’s online portal options for BHS, such as team store ordering for students and family, spirit packs, or faculty promotional items.

Include details on online platform setup, ordering processes, lead times, order tracking, reporting capabilities, and security measures to protect personal and financial information. If applicable, Offeror must comply with JSD’s Student Data Privacy Agreement (Attachment E).

75 points possible

B7. Provide a detailed narrative describing the Offeror’s process for providing quotes to BHS that clearly reflect contract pricing, including retail price, discount percentage, final price, estimated shipping costs, and lead times. If applicable, the quotes should also clearly reflect any additional fees such as tariffs, fuel surcharges, customization set up fees, etc.

50 points possible

B8. Provide a detailed narrative describing the Offeror’s policies for returns, exchanges, and replacements for BHS, including timelines, associated costs, and procedures for handling defective, damaged, or incorrect items.

50 points possible

B9. Provide a detailed narrative describing the Offeror’s problem resolution and notification process BHS, including communication methods, response times, and procedures for identifying, communicating, and resolving issues such as backorders, extended lead times, and order discrepancies.

50 points possible

C. MARKETING REQUIREMENTS

(125 Total Possible Points)

C1. Provide a detailed narrative describing the overall usefulness of the Offeror’s promotional incentive program to BHS, including how the program supports BHS athletics, enhances purchasing value, and benefits coaches, teams, and the school as a whole.

To avoid the appearance of unethical conduct between the Offeror and BHS, please list as many of the types of promotional incentives the Offeror intends to offer throughout the contract. Define the types of incentives offered and the conditions under which such incentives are earned and applied throughout the contract term.

(Do not include any cost information.)

50 points possible

C2. Provide a detailed narrative describing any marketing or promotional activities the Offeror proposes or expects from BHS, including signage, branding, or other promotional placements. Include how such activities will be coordinated, approved, and maintained in compliance with all applicable JSD policies and requirements.

75 points possible

2. RFP COST PROPOSAL RESPONSE FORMAT

All costs are to be enumerated on the Cost Proposal Form (see Attachment C). Offerors may not change or modify the format of the Cost Proposal Form and must submit pricing in the exact format requested for a fair comparison of pricing among all Offerors. Altering the format or conditioning the cost on acceptance of additional/conflicting terms or limitations may result in a finding that the proposal is nonresponsive.

In addition to the Cost Proposal form, please upload a copy of the Sample Order on your usual bid/quote form.

BHS has an established preference for Under Armour athletic uniforms and apparel based on prior experience with customer service, product quality, performance, and brand alignment.

However, this preference is not intended to be restrictive. Offerors may propose Under Armour, Nike, Adidas, or other equivalent high-quality brands capable of meeting the needs of the school’s athletic programs. Offerors proposing brands other than Under Armour should clearly demonstrate how the customer service and proposed products are equal to or exceed the quality, durability, performance, and breadth of offerings associated with Under Armour.

JSD reserves the right to determine equivalency based on the information provided. Even if Under Armour is not the Offeror’s preferred brand partner, please include the Under Armour pricing in the Cost Proposal’s “Sample Order” section.

The Cost Proposal will be evaluated independently from the Technical Proposal and MUST be submitted separately from the Technical Proposal. See “Instructions for Submitting the RFP.”

Inclusion of any cost or pricing data within the Technical Proposal will result in the proposal being judged as nonresponsive for violation of UCA 63G-6a-707(7).

PART 5: RFP EVALUATION AND AWARD

All proposals in response to this RFP will be evaluated in a manner consistent with the Utah Procurement Code, Utah Administrative Rules, JSD purchasing policies, and the evaluation criteria in this RFP. Offerors bear sole responsibility for the items included or not included within the proposal submitted by the Offeror.

1. RFP EVALUATION PROCESS

A. STAGE 1: Determination of Responsiveness…