7-1.2 SHE133296 Specifications.pdf
PDF 102 KB Posted
- Solicitation number
- SLCo SHE133296 Exercise Equipment Maintenance & Repair - RFC
- Issued by
- Salt Lake County, Utah
About this file
This specifications document outlines the requirements for exercise equipment maintenance and repair services for Salt Lake County Sheriff's Office facilities, including the Adult Detention Center (ADC) and the Sheriff's Office Administration Building (SOAB). The contractor must provide regularly scheduled preventative maintenance on a quarterly basis (approximately every 90 days) and as-needed repair services authorized through Purchase Orders. Preventative maintenance and repair work shall be performed exclusively between 8:00 AM and 5:00 PM, Monday through Friday, excluding holidays, unless the County requests otherwise. During scheduled maintenance visits, the contractor must conduct comprehensive inspections of each equipment item and perform minor adjustments and repairs appropriate to the specific machine type. Preventative maintenance tasks include cleaning and vacuuming, lubricating chains and guide rods, checking electronic error codes and calibration, verifying belt tension and resistance settings, and inspecting all functional components for proper operation.
The specifications detail that preventative maintenance for newly replaced equipment will not be performed or charged during the manufacturer's warranty period unless the warranty specifically requires such maintenance as requested by the Sheriff's Office. The contractor is responsible for maintaining detailed records of all maintenance and repair activities, including the date, time, equipment serviced, work performed, and parts utilized. All work must comply with manufacturers' specifications and industry standards, and the contractor must possess appropriate certifications and insurance coverage. No pricing information, set-aside provisions, incumbent contractor details, or contract award dates are specified in this document, as it functions solely as the technical specifications and service level requirements for bidders to develop their proposals.
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Text version
SHE133296
SPECIFICATIONS
Specification
Meets Spec
YES NO
1. Bidder agrees to the maintenance schedule to be performed within the hours 8:00am to 5:00pm (Monday through Friday, excluding holidays), unless requested otherwise by the County.
2. Contractor shall conduct preventative maintenance on each item of equipment and make minor adjustments and repairs. Preventative maintenance will be appropriate for the type of machine being serviced.
3. When authorized by the County through a written Purchase Order (PO), Contractor is to provide “as-needed” repairs on the specified equipment.
4. Requests for repair outside of the regular schedule shall be accommodated by Contractor within five (5) business days.
5. Bidder agrees repairs beyond the scope of preventative maintenance shall be paid on an hourly rate basis, plus parts.
6. Contractor to supply parts needed for repairs, prior to repairs, Contractor shall supply a firm cost quote and receive approval through a written Purchase Order (PO).
7. In the event a repair is likely to near or exceed the cost of replacement, the Contractor agrees to immediately cease repair efforts and advise the Sheriff’s Jail Facility Management Division Lieutenant. Repairs shall not continue unless authorized by the County.
8. Bidder acknowledges equipment replacement is beyond the scope of a resulting contract and shall not be precluded from submitting a bid in any competitive solicitation process to replace equipment. Bidder shall not receive any preferences, except those permitted by County ordinance or policy.
9. Bidder agrees to use new “Original Equipment Manufacturer” (OEM) parts for maintenance and repairs performed under this contract.
10. Where new OEM parts are not available for a specific repair, the Contractor must obtain permission from the Sheriff’s Office Jail Facility Management Division before performing work with non-OEM or used parts.
11. Bidder agrees to receive prior approvals required to enter the Jail by submitting the Security Access Application and all other required documentation for each individual requiring access to enter the Jail.
Individuals who have not received approvals shall not be granted access to the Jail.
12. Bidder agrees that part prices are to be FOB Destination, Freight Prepaid.
Contracted prices shall be all-inclusive; this includes but is not limited to shipping and other service charges.
13. Goods associated with this contract are anticipated to be parts Contractor will bring to the SOAB and/or the Jail and the Contractor will install during the repair process. The Sheriff’s Office does not anticipate contracted goods being shipped to the SOAB or ADC, except at the Contractor’s request for a specific purpose / specific repair project, and prior approval by the County.
14. Bidder has at least three (3) years of professional experience (prior to the bid submission deadline) servicing and repairing at least 15 of the following brands of similar exercise equipment(s):
Advanced Fitness Solutions (AFS), Bigger Faster Stronger (BFS), BH Fitness (BH), Body Masters, Concept 2, Cybex, Everlast, Flex Fitness, Hammer Strength, InFlight Fitness, Inspire, IronCo, LeMond RevMaster, Life Fitness, Nautilus, NordicTrack, Paramount, Polaris, Precor, Pro Elite Strength Systems, Spirit Fitness, Star Trac, TKO, Troy Barbell and Fitness, Tuff Stuff Performance, Velocity Exercise, and Yukon Fitness Equipment.
*Please list any other similar brands for which bidder has experience servicing/repairing:
Total Number of Brands Serviced by Contractor:
15. Bidder maintains and will continue to maintain a service facility within 60 miles of the County for the duration of the contract. Please provide the address in the space provided below:
16. Bidder agrees that if awarded a contract under this solicitation, Salt Lake County’s Terms and Conditions, attached, will apply. In the event the bidder’s terms and conditions conflict with Salt Lake County’s terms and conditions, Salt Lake County’s terms and conditions will control.
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