RFP 6973GH-26-R-00078 Amendment 0003 RFIs Pt 2_ARS.pdf

RFP 6973GH-26-R-00078 London, OH - RFIs

1. Section L references QVL SIR 6973GH-25-R-00167, while page 67 references QVL

Solicitation 6973GH-23-R-00189 for Section K. Please confirm which QVL solicitation and Section K requirements govern this procurement. A: 6973GH-25-R-00167 is the most recent QVL document. This notation should have been removed from the solicitation. There is not an open QVL period at this time.

2. Section J lists Attachment 3, “QWO ARSR Schedule of Values,” but the document does not appear in the SAM.gov attachment package. Please provide the missing attachment.

A: Please see list of Attachments on the sam.gov posting as this was inadvertently left off and has been added there.

3. RFP Clause 3.2.2.3-41 requires the contractor’s own organization to perform at least 51% of the onsite work, while Specification Section 01 10 00 states 25%. Please confirm the governing self-performance requirement and how the percentage will be calculated.

A: The percentage shown in the specifications should have been 51% in lieu of the 25%.

4. Sheet A001 calls for replacement of up to 50% of the acoustical ceiling panels, while Sheet A002 and Specification Section 01 10 00 use a 10% estimating allowance. Please confirm the quantity to include in the base bid and whether tiles affected by wall demolition are additional to that allowance. A: The design intent is to remove and replace damaged, distressed, and discolored ceiling tiles… i.e., as coordinated and reviewed between the Contractor, RE, and SSCM. Yes, the estimated percentage of 10% is the FAA’s initial thought. However, since the “actual percentage” may be higher or lower than 10%, it was determined that this “actual percentage” may need to be coordinated and established in the field… i.e., by the Contractor, RE, and SSCM. The percentage shown on Sheet A001 should be revised to read 10% in lieu of 50%. If the Contractor could provide the FAA with a cost break-down based on percentage that would help speed-up a “change order”, if and when the final “actual percentage” has been determined.

5. Sheet A001 identifies approximately 12 square feet of asbestos-containing flooring near the radio rack, while Sheet D001 indicates an approximately 2-foot-by-4-foot area.

Please confirm the quantity to include and whether the abatement-plan, third-party air-testing, and final-report requirements in Addendum No. 1 also apply to this interior flooring. A: The area indicated on Sheet D001… i.e., 2’ x 4’ is an area “not” covered with an operational piece of equipment. However, if the equipment rack is or has been removed/relocated … since the design documents and photographs were drawn and taken, then the area would be approximately 12 sq. ft as indicated on Sheet A001. The exact area would need to be field determined and documented between the Contractor, RE, and SSCM. Appropriate abatement procedures will need to be followed and coordinated between the Contractor, RE, SSCM, and the SECM.

6. The 2022 environmental report identifies approximately four square feet of asbestos-containing duct sealant and notes that the surveys were limited and non-destructive.

Please confirm whether the duct sealant is to be removed only if disturbed. For bidding purposes, please also confirm that offerors should price the identified hazardous-material quantities only and that any newly encountered suspect material will be evaluated and addressed through written direction from the FAA. A: The facility has undergone a substantial refurbishment (i.e., removal and replacement) of its mechanical systems (units, duct work, etc.). However, the Contractor should relay and document any concerns to the RE, SSCM, and SECM prior to performing any work on anything which may raise question(s). Given such, the RE, SSCM, SECM, and the FAA will then determine an appropriate means to address and/or correct the identified issue.

7. The specifications state that a new space heater “may” be required near the restroom.

Please confirm whether it is included in the base bid and, if so, provide the required type, capacity, location, voltage, and circuit requirements. A: The need for a space heater (i.e., near the restroom) is not anticipated and as such… should not be included as part of the base bid.

8. Sheet A005 identifies the new office and kitchen doors as fire-rated but does not state the required rating. Please confirm the required rating for each door, frame, hardware assembly, and adjoining wall assembly. A: The fire rating for the new office and break room (i.e., also referred to as Kitchen) doors is to have a 45-minute fire rated assembly.

The adjacent walls have a 1-hour fire rating (i.e., 4”- 20 GA metal studs @ 16” O.C. with 5/8” thick type-X gypsum wall board on each surface with glass fiber batt insulation between.

9. Please provide Specification Section 01 81 23, Facility Seismic and Wind Criteria, and the structural design criteria for the new pre-engineered metal building, including the governing code, risk category, wind speed and exposure, snow loads, and seismic criteria. Please also confirm whether the manufacturer’s drawings and calculations must be sealed by an Ohio-licensed professional engineer. A: It is the FAA’s understanding that the pre-engineered metal building manufacturer will design, detail, analyze, manufacturer, and deliver the “storage building” superstructure, siding, purlins, joists, etc. to the site. Yes, the pre-engineered metal building documents (i.e., plans, specifications, and calculations) will need to be signed and sealed by an Ohio-licensed Professional Engineer (PE) and state all the required design criteria used. Any applicable warranties must also be provided to the FAA. Note: The Contractor shall provide all anchors required to attach the pre-engineered metal building to the cast-in-place concrete foundation. And yes, the Contractor shall erect the Storage building, as well as provide door(s), window(s), and a roll-up overhead door. The pre-engineered metal building manufacturer shall provide adequate framing for installation of these same items.

10. Please provide the required width, length, slope, design loading, and accessibility requirements for the new storage-building ramp. Please also confirm whether the building is to receive electrical service, interior lighting, and receptacles and whether the existing storage-shed feeder is intended to be reused. A: The width, length, slope, and final elevation of a new storage building, as well as its ramp will be determined once a new location has been determined. The design loading will be 100 PSF (Live Load).

Yes, the intent is to provide electrical service to the structure for lighting (i.e., interior and exterior) and a few convenience receptacles. For bidding purposes, assume a new feeder will be required from the previous storage building’s electrical source to the location of the new pre-engineered metal storage building.

11. For the automatic gate opener, please provide the existing gate type, approximate length, weight, and travel distance, along with the required controls and safety devices, including any keypad, card reader, remotes, vehicle loops, photoeyes, warning devices, or battery backup. A: Use Lift Master Model CSL24UL or similar. The gate appears to be approximately 24’ long x 8’ tall, composed of chain link material and most likely 1 ½” galvanized pipes/tubes. Assume 24’ of travel distance (i.e., rolling) and a weight of 20 lbs. per linear foot. At no location may there be a gap of more than (4) inches. The gate must be controlled by CSOs or electronic gate mechanisms supported using gate control video (GCV) where required. That are equipped with electronic gate controls will include a manual disconnect for use during power outages. Automatic exit devices must be adjusted to be only as sensitive as needed for dependable operation. A manual exiting device (i.e., push button) may be used; however, they will not be located closer than 15 feet from the perimeter fencing/gate. Gate-controlling mechanisms will be located on the inside of the perimeter fencing/gate. Entry control video (ECV) and gate control video (GCV) allow an operator to identify persons, objects, and vehicles and speak with persons requesting access to a facility or area, and then remotely open doors or gates to allow access. The capability to remotely open the door or gate may be placed in multiple locations to meet operational need. Capability can be met by stand-alone prepackaged systems or by using a separate camera and intercom/telephone. There is no requirement to monitor or record visitor screening systems. GCV is utilized at automated vehicle gates that are routinely used for access at facilities where guards are not assigned or always present. The view from a GCV camera must provide general coverage of the vehicle and a view of the gate itself. The view of the gate must allow the user to observe that the gate has closed completely and that only the visitor's vehicle passed through the gate. Where an acceptable camera view of a vehicle is concurrently provided by an existing surveillance system camera, that camera may be used for the GCV function.

12. Please identify the panels and circuits intended to serve the two new tankless water heaters, break-room equipment, gate opener, and any storage-building loads. Please also confirm that adequate spare capacity is available or provide the current panel schedules or one-line diagram. A: Assume panels A & F will be used to provide service to the items stated above. The FAA will endeavor to acquire the requested information and provide prior to the start of construction. Coordination and verification will need to be done between the Contractor, RE, Site Tech., and SSCM.

13. One specification section requires a separate contractor-furnished Resident Engineer field office, while another states that the FAA will provide conditioned interior office space. Please confirm which requirement applies. If the contractor must furnish the office, please confirm whether the minimum area is 300 or 400 square feet and which restroom, furnishing, utility, and telecommunications requirements apply. A: The FAA “will not” require a separate contractor-furnished Resident Engineer (RE) field office for this project.

14. Please provide the required limits and coverage form for environmental liability insurance. Please also confirm whether the Airport Authority insurance provisions apply to this ARSR facility and, if so, provide the applicable limits, endorsements, additional insureds, and certificate holders. A: Refer to State Authorities to determine Environmental Liability Insurance… i.e., at least the minimum amounts required by law.

This site is remote and not on an airport… as such, Airport Authority Insurance should not be necessary.

15. The RFP identifies normal working hours as 8:00 a.m. to 5:30 p.m., while the specifications identify 8:00 a.m. to 5:00 p.m. Please confirm the normal working hours and whether any mandatory night or weekend work should be included in the base bid.

A: Acceptable working hours will need to be coordinated between the Contractor, RE, Site Tech., and the SSCM. Once established the RE can notify the Team of the established “agreed upon” hours. No mandatory night and/or weekend work is expected and as such should not be included in the base bid.

16. Can you please provide photos of the devices attached to Wall that are supposed to remain energized? A Contractor and/or his/her Subs must assume everything is always energized. Therefore, photos will not be useful or relevant.

17. There is a Honeywell alarm on the partition wall to be demolished, does a Contractor and/or his Subcontractor need to disconnect, relocate and commission that alarm? The Contractor will need to discuss and coordinate with the RE, Site Tech., and SSCM whether the alarm can be removed, relocated, and remain connected or if the alarm must be disconnected, removed, relocated, and reconnected. If the latter is deemed necessary, then the Contractor will need to discuss and coordinate verification and recommissioning with the RE, Site Tech., and SSCM.

18. Is negative air pressure and containment required for the ARSR? Additional intrusive ACM, Lead Paint, and BCP testing are being performed this coming August 26th, 2026.

Hopefully the FAA will receive the findings from this additional testing a week or two afterwards… say, September 9th, 2026. Thus far… i.e., currently, the only abatement is for the lead paint on the exterior surface of the existing in-situ 8-inch CMU. Once the FAA receives the additional findings from the intrusive testing… the FAA will share the results with the CO (i.e., Jason Fox) for dissemination to potential bidders.

19. Is a survey required for the shed location? The existing in-situ storage shed is slated for demolition and does contain the same green VCT flooring previously found to contain ACM. So yes… the storage shed will require abatement of the ACM flooring prior to razing. As such, it is the FAA’s opinion that any additional testing or a survey is not required.

20. Is air testing required before and after, and if so, PCM OR TEM? The type of air testing will be proposed by the Contractor’s Abatement Sub, submitted, reviewed, and approved by the FAA. Then the Contractor’s Abatement Sub will be responsible for containment, abatement, air testing, and proper disposal of the hazardous waste upon completion.

21. Are builders’ risk and environmental insurance policies required in addition to our standard insurance policy? Please see question #14, and refer back to the relevant State Authorities for any minimum amounts of insurance that are required.

22. Does the shed require anything in the interior? The old storage shed is to be razed and the new storage shed should be constructed and outfitted with LED lights (inside and outside), receptacles (inside and outside), switches, and all wiring shall be housed in ¾” EMT conduit with only compression type fittings at accessory and/or fixture galvanized metal boxes. The switches, receptacles, etc. shall all have metal cover plates matching the finish of the ¾” EMT.

23. It was discussed that the abatement includes the lead paint behind the main building siding and the flooring in the storage building being demolished. We noticed that the siding on the storage building was similar to that of the main building and not sure if there were CMU walls behind the siding on the storage building that had the same lead paint and would require abatement as well. Could you provide any information or guidance on this potential issue? The existing in-situ storage building is not constructed with CMU… but rather a thin layer of Insulated Metal Panel (IMP), approximately 1 to 1- 1/2” thick. Whether the existing in-situ IMP was painted… i.e., before the vinyl siding was placed is a TBD. The findings will need to be discussed with the RE, Site Tech., and SSCM for the facility… i.e., prior to any further work being performed to address abatement.