Q_A dated 10.15.25.xlsx

XLSX spreadsheet 30 KB Posted Oct 15, 2025

Attached to: Technical, Management, and Administrative Support Services Federal contract opportunity
Solicitation number: 6973GH-26-R-00002
Issued by: Department of Transportation Federal Aviation Administration Franchise Acquisition Services

About this file

Written by GovTribe AI · Oct 15, 2025

This document is a Questions and Answers (Q&A) file for FAA Solicitation No. 6973GH-26-R-00002, a single-award, Time & Materials (T&M) contract for Technical, Management, and Administrative Support Services for the Civil Aerospace Medical Institute. The opportunity is set-aside for certified 8(a) small businesses and will support the Mike Monroney Aeronautical Center in Oklahoma City. Key details include a proposal due date of November 6th at 3 PM CT, with the incumbent contractor being Chickasaw Health Consulting, LLC. The contract will utilize a T&M pricing arrangement with fully burdened labor rates, and positions include Biological Laboratory Technicians, Chemists, and a Project Manager, with some roles requiring 100% on-site presence.

The Q&A document clarifies several important aspects of the solicitation, including that it will use tradeoff evaluation procedures (not Lowest Price Technically Acceptable), requires 2-3 past performance examples, and involves temporary/on-demand technical expertise. Contractor personnel will need FAA Moderate/T2 security background checks, and the 60-day phase-in period includes potential badging and clearance processes. The contract will include a 30-day incumbent support period and requires compliance with FAA Order 1370.121A and NIST Special Publication 800-171. Pricing will allow for annual escalation, and materials/travel will be billed at actuals without additional fees.

View the file

Other files for this federal contract opportunity

Other files attached to Technical, Management, and Administrative Support Services, newest first.
File	Type	Posted
Q_A dated 10.9.25.docx	DOCX document	Oct 9, 2025
SIR 6973GH-26-R-00002 Final 10.6.25.pdf	PDF	Oct 6, 2025
Tab 6 Section B - Service Prices Schedule dated 8.5.25.xlsx	XLSX spreadsheet	Oct 6, 2025
Tab 3 SOW AAM-600 Support Contract 8.8.25 Final.pdf	PDF	Oct 6, 2025
Past Performance Survey 5.13.25.docx	DOCX document	Oct 6, 2025

On GovTribe

Work with this file on GovTribe

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

Q_A 10.15.25

Second (and last) Questions and Answers (Q&A) Posting for SIR No. 6973GH-26-R-00002				Dated 10.15.25
Question: Incumbent Contractor. Is there an incumbent contract in place for this service? If so, please provide the company name and their UEI number.
Answer: Chickasaw Health Consulting, LLC (UEI ID: PK29BHT5S9C5)
Question: Incumbent Contract. Is there a current contract in place for this service? If so, please provide the contract number, total dollar amount, and expiration date.
Answer: Contract No. 6973GH-22-D-00062. Other information not providable and/or relevant.
Question: Incumbent Contract. Will the Govt confirm if a significant scope change has or has not occurred between the previous requirements and this follow-on?
Answer: Answer not providable and/or relevant.
Question: Place of Performance. What percentage of the work can the contractor perform off-site or under a remote work arrangement? Is this option available for all labor categories in the Statement of Work? (Ref: SOW Task 4.0)
Answer: The Biological Laboratory Technician and Chemist (Intermediate) positions will be expected to be on site 100%. The rest of the positions will be designated as on site, remote, or hybrid on a task order basis.
Question: Work Hours. If the positions for Program Manager, Laboratory Technician, and Chemist are full-time why do the hours listed in Attachment A show 1880 hours instead of the normal 2180 hours per year? (Ref: Attachment A)
Answer: These are estimated hours and this is the number of hours you should utilize for pricing your proposal.
Question: Incumbent Employees. Are current employees prohibited from being hired by a new prime contractor (Ref: SOW Tasks 3.1.7-6, Disclosure of Certain Employee Relationships (Apr 2023)
Answer: No, on the contrary, it is often the case that incumbent personnel with good past performance are hired on the follow on contract; however, this is solely between the awardee and the incumbent personnel.
Question: Funding. What is the impact of the current government shutdown at the start of FY 2026 on the anticipated start date of this contract? (Ref: SOW Task 3.3.1-11, Availability of Funds for the New Fiscal Year (Apr 1996)
Answer: The shutdown may delay the award of this contract.
Question: Past Performance. Regarding the “Past Performance Surveys”, can the past performance of subcontractors be used when submitting proposals?
Answer: Yes, but make sure to follow Section L & M in regards to this, as it is addressed.
Question: Proposal Volumes. Can offerors submit a Volume 3 for Past Performance? Or does the government only want the “Past Performance Surveys” submitted? (Ref: L.5.3 - Proposal Content)
Answer: Please follow Section L & M as closely as possible in regards to this.
Question Log
Question #	Document	Page	Paragraph Ref.	Question/Comment	Answers
1	SIR	16	Section I - Contract Clauses	We anticipate this requirement to have non-exempt Service Contract Act (SCA) covered personnel under this contract. Will the government please confirm if they will include the AMS SCA clauses (3.6.2-28 AND 3.6.2-30) and the appropriate Wage Determination (WD) if 2015-5315 Rev. 27 dated 07/08/2025 with the solicitation?	Incorrect, the forthcoming contract award will be exempt from SCA or the Service Contract Labor Standards (SCLS) as it is for professional/expert services.
2	SIR	17	3.6.2-1	Will the government consider removing clause 3.6.2-1 CONTRACT WORK HOURS AND SAFETY STANDARDS ACT-OVERTIME COMPENSATION (OCT 2018)? This clause is typically used “when the contract may require or involve the employment of laborers or mechanics”, which judging by the LCAT names and SOW does not apply here.	Yes, correct, this clause should not make it to the final contract.
3	SIR	59	L.5.3	Would the government please confirm if the proposal cover page and table of contents is not included in the total page limit of 25 pages?	Unless otherwise stated in Section L/M, contractors are to presume that the cover page and table of contents are including in the 25 page limit.
4	SIR	60	3.2.4-1	Will the Government clarify the contract type? The RFP indicates an award of a T&M, FFP, IDIQ, “D” Type contract. Does this mean the government is contemplating a hybrid pricing style to cover for all potential task-order activities. At the moment the clauses are indicating T&M, with no mention of FFP.	See page 2 of the SIR. This forthcoming contract will utilize a Time & Materials pricing arrangement. Where Time will be fully burdened (including profit) and materials will be provided at cost which is typical for this pricing arrangement. Please note though that materials will be incidental to the work as principally the Government is looking to put "Time" on contract. This is why some cells in the pricing schedule are prefilled and should not be disturbed, as a contractor should only need to fill in the green cells to figure a total evaluated price (TEP), aka TEPV.
5	SOW	14, 15	Appendix A	Will the Government consider adding a Program Manager position to the Technical Expertise and Qualification list? The Program Manager position was originally included in the DRAFT SOW from 2024. The Program Manager position was listed as part-time and serves as the focal point responsible for delivery of products or services resulting from the performance of tasks, management and supervision of employees, coordination of tasked services, and contract administration. This position is vital to coordinate all research subject studies and handles duties that are vital but separate from the Project Manager	The FAA agrees that a part-time Program Manager function is needed as described and separate from the Project Manager. Please include the Program Management support and cost in the fully burdened labor hour rates spread across all the other labor positions. Please clearly notate that you have done this in your company's proposal.

Identifier	Document Reference	Section Ref	Page Ref	Question	Answers
1	SIR	B	68	What constitutes Low, Moderate, and High risk for participants?	In a tradeoff source selection such as this, it is subjective in nature. However, it should be noted that the same standards, to the best of the USG's ability, will be applied to each offeror.
2	SIR	M.4.1.1.2	67	Is the contractor responsible for sourcing subject matter experts (SMEs) or does the FAA have established SMEs?	This will depend on the SME need. We do have several SMEs that we work with and can recommend to the vendor, but in some cases we will need the vendor to source the SME.
3	SOW	Appendix a	14	Only three full-time positions are listed. Are the remaining positions that are not identified as participants or SMEs considered part-time regular or ‘as needed’?	They are “as needed” and will be requested on a T&M basis though a task order.
4	SIR	L.5.3	59	Are resumes expected for the KPs? The Government references that any resumes (if applicable) will not count against page allowances.	Yes, please submit a resume for the Project Manager and it will NOT count against the page limit. AMS Clause 3.8.2-17 will be added at contract award but should be considered as already incorporated when offerors prepare their proposal as notice is given in this Q&A document. The Key Personnel for this contract will be the Project Manager as noted in the SOW.
5	SIR	L.5	59	Will the Government allow for a Cover Page that is not counted against the 25-page limit?	No, cover page is included in the limit.
6	SIR	L.5	59	Will the Government allow for a Cover Letter that is not counted against the 25-page limit?	No, cover letter is included in the limit.
Question: Sub-Factor 1.2 – Temporary Expertise and Consultation requires that “Examples must include the use of internal staff, (current/past) partnerships, and subcontracts.” This wording is overly restrictive, as it mandates that offerors provide project examples involving these specific resources, potentially excluding projects where offerors self-performed the work. Could the government revise Sub-Factor 1.2 by removing the last sentence or clarifying that internal staff, partnerships, and subcontracts are illustrative examples, not mandatory requirements, for demonstrating temporary expertise and consultation services?
Answer: The government disagrees with this assessment. The ability to do this well is critical to the successful performance of the contract.
Question: Section L.4 number 6 indicates this is an “LPTA” procurement. However, the evaluation Section M states it is best value with a tradeoff. Can the government clarify whether or not this is LPTA or a best value tradeoff evaluation?
Answer: The LPTA notation in Section L.4 is a typo. This procurement will utilize tradeoff evaluation procedures.
Questions: How does the government anticipate the potential lack of response of PPQ surveys given the current shutdown? Will offers be penalized for non-responses when their point of contacts are currently furloughed?
Answers: As it states in the SIR, it is up to the offeror to ensure PPS(s) are filled out and returned on time without seeing the results of the survey directly. It is common practice in the USG to leave an "out of office" email message with an alternate contact when furloughed. Please work through these alternate contacts to ensure PPS(s) are filled out and returned on time. It also states in the SIR that there is an option for the FAA to follow up with the client or customer you asked to fill out a PPS, so it is recommended to state in your proposal any outstanding PPS(s) you sent out but did not hear back on along with the customer or client POC info. Then, with this information, the FAA will attempt to reach out once on your behalf after the shutdown is over to secure the fully filled out PPS. Please note that ideally offers will work through the alternate POC to get these PPS(s) complete, but under the circumstances, it is reasonable for the FAA to try and follow up once after the shutdown is over.
S.No.	Paragraph Number	Page number	Document Phrase	Question	Answer
1	L.5.1 GENERAL	SIR Page 58	Offerors shall write proposals on standard 8 ½ x 11 paper, with a minimum of 1-inch margins, left, right, top, and bottom, and text font size no less than 12pt, including graphics, labels, and table descriptions	Can the department confirm the Font style that they want and also if we can have the font size as 10 for the table description.	No, please follow the Section L instructions as exactly as possible.
2	Factor 3 – Past Performance	SIR Page 66	Factor 3 requires submission of Past Performance Surveys (PPS) for contracts within the last five years	Can the department confirm that the contracts and examples submitted for PPS should correspond directly to the prior experience demonstrated in Sub-Factors 1.1, 1.2, and Factor 2, or may they include other contracts of similar nature that are not specifically referenced in those sub-factors?	We presume by "department" you mean "FAA." To answer, the closer in relevance the PPS is to the work outlined in the SOW, the better the PPS would be.
3	M.4.1.1.2	67	“To achieve an ‘Excellent’ rating a vendor must provide 5 examples…”	Can the same example be used across multiple factors (e.g., Factor 1 and Factor 2), or must each example be unique and tied to a specific factor only? Is it acceptable to use examples from the same agency or client if they demonstrate different aspects of staffing or management?	First, there is s a typo in the SIR that you caught. It should say "provide 3 examples." It is acceptable to utilize the same example for the Sub-Factor 1.1 and 1.2, but it should be clearly documented. The answer to the second question is also yes.
4	M.4.1.1.2	67	“Examples must include the use of internal staff, (current/past) partnerships, and subcontracts.”	Is it mandatory to include all three types (internal staff, partnerships, subcontracts) in each example, or can they be distributed across the examples?	I think you mean page 65. Recommend providing the best example you have to offer that comes to the closest to the standard set out in Sub-Factor 1.2.
5	Section B (Attachment 2)	48	“Section B – Service Prices Schedule dated 8.5.25”	Can you clarify the basis or methodology used to estimate the labor hours and quantities in the pricing schedule? Were these derived from historical usage, projected workload, or another source?	Historical usage and projected workload.
6	L.5.3 (1)(b)(i-iii)	59	“Factors as follows: FACTOR 1 Technical, FACTOR 2 Management (Past Experience), FACTOR 3 Past Performance”	Can the Government confirm whether Factor 2 (Management / Past Experience) is strictly organizational experience, and Factor 3 is strictly Past Performance Surveys (PPS)? Or is it permissible to cross-reference the same contract examples in both sections to show continuity?	It is permissible to utilize the same contract (example) for each factor/sub-factor. It is also permissible to utilize different contracts if there are closer matches depending on what the factor is.
7	L.5.1 GENERAL	58	“...text font size no less than 12pt, including graphics, labels, and table descriptions.”	Can the Government confirm whether table contents, headers, and footnotes may be formatted in 10pt font for space efficiency, provided the font style remains legible and consistent across all tables?	No, no less that 12 pt font for all text.
8	L.5.3 (1)(b)	59	“The contractor’s technical proposal must be limited to no more than twenty-five (25) typewritten pages…”	"Does the 25-page limit include the Cover Letter, Table of Contents, and Glossary, or are these elements considered outside of the page limit?"	The 25 page limit includes everything including those items noted.
9	Factor 3 – Past Performance	66	“All offerors are required to provide the Past Performance Survey (PPS)… Offerors must provide a minimum of two (2) with a maximum of three (3).”	Can the Government clarify whether submission of the PPS forms alone is sufficient for evaluation under Factor 3, or is the offeror also required to include narrative descriptions or summaries of each referenced contract within the proposal to provide context for the PPS responses?	Factor 3 only mentions the PPS(s), so all that would be needed is fully filled out PPS(s) turned in on time.
10	Factor 3 – Past Performance	SIR Page 66	All offerors are required to provide the Past Performance Survey (PPS) (see SIR Section J) to clients who are familiar with work demonstrated on previous contracts of a similar nature. Offerors must provide a minimum of two (2) with a maximum of three (3). All PPS submitted must show the contracts underway or completed within the last five (5) years by the closing date identified on the SIR. Each contract provided must be valued at or over $2,000,000.	For Factor 3, if the contracts provided as Past Performance Surveys differ from the examples used in Factors 1 and 2, is the offeror required to provide a narrative description for these additional contracts? If so, will there be a page limit for this narrative, or is it considered outside the 25-page limit?	Factor 3 requires no narrative, just the PPS filled out correctly. All of this technical information needs to fit without a 25 page limit unless stated otherwise in the SIR or in the Q&As.
11	L.1 Business Size Restriction And Competition Considerations			Could the department clarify whether this opportunity is a single award or a multiple award contract?	Single award.
Please note this statement which will be added to the contract at award:
Anyone desiring access to the Mike Monroney Aeronautical Center, including delivery drivers, must display a current Government-issued ID. The following are acceptable forms of ID for visitors:

1. U.S. Passport or U.S. Passport Card.
2. Permanent Resident Card or Alien Registration Receipt Card and Facility Management approval.
3. Foreign Passport and International Visitor Program approval via Facility Management.
4. REAL-ID compliant US state issued Driver’s license or ID card.
5. U.S. Military or U.S. Military dependent’s ID Card with photograph.
6. Other U.S. Government issued Common Access Card (CAC)/Personal Identity Verification (PIV).
Question: Can the Government share how often subject matter experts are typically used compared to the full time onsite staff? We’re trying to understand the balance between core staff and occasional technical specialists so our labor planning and pricing reflect the actual workload pattern.
Answer: The best projection of this can be seen by examining the estimated annual hours on the pricing schedule/matrix.
Question: To help plan a smooth phase-in and maintain continuity, can FAA advise whether incumbent personnel are expected to remain available for consideration by the successor contractor, or if we should plan for full re-staffing?
Answer: This is 100% between the awardee and the incumbent personnel. The government sets the service requirements--the contractor works out the personnel details.
Question: Can FAA be able to share the expected or current number of personnel by labor category so we can base our labor mix and cost assumptions on realistic workload data? Or at least approximate labor hours per category?
Answer: The best projection of this can be seen by examining the estimated annual hours on the pricing schedule/matrix.
Question: For Task 3 (“Temporary/On-Demand Technical Expertise”), how often has this type of work been requested in the past, and is it generally billed as T&M labor or reimbursable under ODCs?
Answer: T&M labor.
Question: During the 60-day phase-in period, should we assume a gradual ramp-up of personnel or full onsite staffing by the end of that timeframe?
Answer: All phase ins are different. This would need to be a coordinated effort between the FAA, the awardee, and the incumbent contractor. The incumbent contractor must assist in a reasonable phase-in period for a new contractor to take over for at least 30 days.
Number	Section / Attachment	Paragraph	Page	Question
1	Tab 3 – SOW	4.0, 5.2.1	pp.7-9	Please clarify which positions are required to be onsite Day 1 versus eligible for situational telework, and whether remote work percentages differ by task.
The Biological Laboratory Technician and Chemist (Intermediate) positions will be expected to be on site 100% starting day one (1). The Project Manager position is typically considered a remote position, but they will need to be on staff starting day one (1).
2	Tab 3 – SOW	3.3.1–3.3.3	pp.6-7	Will the Government provide all laboratory instruments, IT systems, and software, or should offerors include any contractor-furnished equipment in pricing?
For on-site work or work requiring access to FAA systems, that will be considered GFE and will be provided at no cost to the vendor. Any functions that do not require access to FAA facilities or equipment will be a the contractor’s cost and will be reimbursed at cost through a T&M CLIN as “Material.”
3	Tab 3 – SOW	3.4, 5.1	pp.6-9	What is the expected turnaround time for FAA review/approval of deliverables (e.g., Monthly Status Reports, ODC requests, Transition Plans)?
Ten (10) business days or less.
4	Tab 3 – SOW	4.6	p.8	If any contractor systems will store or process Sensitive Unclassified Information (SUI), will a FAA Authority to Operate (ATO) or other security accreditation be required?
No; only requirement is to be in compliance with FAA Order 1370.121A and NIST Special Publication 800-171 per SOW Para 4.6.
5	SIR Section G / Q&A	AC2604; Q&A Item 5	p.10	What minimum order amount applies for incremental funding?
Answer: Minimum order amount and incremental funding are two different things. The minimum ordering amount is what the FAA guarantees to order in dollars if you win the award. Incremental funding is how the FAA typically funds its contracts-- meaning you could have a $100,000 order and the FAA could incrementally fund it $25,000 at a time (4x) via contract funding mod. We are required to always have obligated funds on the contract before work is performed though and the contractor is expected to assist if obligated dollars fall lower than expected.
6	Tab 3 – SOW	3.3.2	p.6	Are travel costs to be billed at actuals without fee, or may G&A or fixed handling be applied to travel CLINs?
Answer: Billed at actuals without fee. It is considered "Material" under the T&M.
7	Tab 6 – Pricing Schedule	Table 1	n/a	Are labor rates fixed for all five ordering years, or may offerors propose annual escalation factors?
Answer: The FAA would expect to see annual escalation as this is exempt from SCA/SCLS. Except for the 6 month option which stays the same price as the prior year.
8	Tab 3 – SOW	3.3.1	p.6	Is there a ceiling or percentage limit on the “reasonable fixed-price Material & Handling charge” for reimbursable ODCs?
Answer: Providing materials and travel, etc. will be incidental to the work performed on the contract. While your company may put any stipulations in the pricing it likes, the FAA recommends accounting for all profit, fees, in the "Time" component and agree to provide "Materials" at cost without overhead, profit, or a handling fee.
9	SIR Section M	M.4	p.64	Will the FAA perform cost realism analysis at the IDIQ level or for each task order?
Answer: As stated in the SIR, the FAA may, and reserves the right, to perform price and/or cost realism if it is determined necessary.
10	SIR Section L / Q&A	L.1–L.3; Q&A Item 13	p.57	Please confirm submission format and security requirements for electronic proposal delivery (e.g., encryption, file size limits).
Sent via email to neil.s.amaral@faa.gov without encryption. If an email is larger than 20 mb, please send in multiple, separate emails. Please ensure that you receive a confirmation receipt email or call the number listed on the SIR to confirm receipt by the FAA.
11	SIR Section L	L.7	p.58	Are signed Letters of Intent (LOIs) for proposed Key Personnel required at submission or only upon request during evaluations?
Only require resumes for review and approval.
12	General	N/A	p.3	Will the FAA extend the question period beyond Oct 14 at 3 PM CT due to the volume and complexity of offeror questions?
Answer: No.
13	SIR Section L	L.2	p.57	Please confirm any page limits, font sizes, or formatting standards for Volumes I and II.
Answer: This information is in Section L and it is the offerors responsibility to be familiar with and comply with these requirements in its proposal.
14	SIR Section M	M.4	p.64	Will adjectival ratings be applied at both the subfactor and overall factor levels?
Answer: Overall factor as noted in Section M.
15	General	N/A	p.3	Who is the incumbent contractor for the current AAM-600 Support Services, and what is the approximate contract value?
Answer: Information that can be provided regarding this subject has been provided earlier in this document.
16	Tab 3 – SOW	5.2.2–5.2.3	p.9	What level of cooperation and data transfer is required from the incumbent during the Phase-Out transition period?
Thirty (30) days of incumbent support; however, the transition period for the new awardee is 60 days.
17	SIR Section I	Clause 3.6.2	p.17	Will the new award include a Right of First Refusal clause for incumbent staff?
Answer: This effort is NOT subject to SCA/SCLS. However, it is considered a best practice to try and retain good performing full-time contractors under the new contract.
18	Q&A / Tab 3 – SOW	4.2; Q&A Item 6	p.7	Will FAA coordinate badging continuity to allow incumbent personnel to continue working during the 60-day transition period?
Answer: Yes.
19	SIR Section A	Cover / Set-Aside	p.3	Can FAA confirm if teaming or 8(a) joint ventures are permitted, and if the 8(a) prime must perform at least 51% of total contract cost?
Answer: Yes and yes.
20	SIR Section M	M.3	p.63	Will subcontractor or JV partner past performance be considered in the evaluation of relevance and recency?
Answer: Yes. For clarifying details please review Section L & M.
21	SIR Section A	Introduction	p.1	Will this solicitation result in a single-award or multiple-award IDIQ?
Answer: Single award.
22	SIR Section I	3.6.1-15	p.17	Will FAA require small-business re-certification at task-order award if an 8(a) firm graduates during the ordering period?
Answer: No, just prior to the award of the basic contract.
23	Tab 3 – SOW	3.1	p.4	Will FAA provide a sample or notional task order with defined CLINs to illustrate pricing expectations?
Answer: No, the price schedule attachment filled out by your company is the "menu" off of which the FAA can order against.
24	Tab 3 – SOW	4.6	p.8	Are contractor staff required to complete HIPAA or PHI-handling training prior to accessing medical data or samples?
Answer: Yes; the training is given by the FAA. The on-site contractor gets access to eLMS (electronic Learning Management System) and is assigned a contractors version of one of our security training courses which has a small section on proper handling of PII/PHI.
25	Tab 3 – SOW	5.2.3	p.9	What are FAA’s requirements for secure data destruction or sanitization of physical and electronic records at contract closeout?
Answer: All GFE and official government records should be turned over to the FAA.
26	Tab 3 – SOW	4.1–4.2	p.7	What level of background investigation (e.g., Public Trust, NACI) will be required for contractor personnel?
Answer: FAA Moderate/T2 security background check.
27	SIR Section G	Admin Data	p.10	Will a single COR manage the IDIQ, or will each task order have its own COR designation letter?
Answer: Single COR.
28	Tab 3 – SOW	3.1	p.5	Please confirm expected frequency and required deliverables for Program Management Reviews (PMRs).
Answer: PMR will be held quarterly and must be arranged with the COR. Can be done in conjunction with every third Monthly Status Report (MSR). Required deliverables are the slides and the meeting minutes, standard deliverable timeframe is within 7 business days.
29	SIR Section F	3.8.2-22	p.9	Please clarify approval thresholds, procedures, and notification timelines for Key Personnel substitutions (CO vs. COR approval and advance notice requirements).
Answer: The clause is clear on this.
30	Tab 3 – SOW	3.4	p.7	Will FAA use Earned Value Management (EVM) or other quantitative metrics to assess performance against schedule?
Answer: No.
31	Tab 3 – SOW	9	p.11	Will the contractor be required to provide a Quality Control Plan (QCP) separate from the Continuity of Services Plan?
Answer: If not required in the SIR or SOW, or other incorporated attachment, then it is not required.
32	SIR Section G	Billing/Payments	p.10	Will the FAA require invoice submission via the Delphi eInvoicing system or another FAA-specific portal?
Answer: Delphi eInvoicing system.
33	Tab 3 – SOW	6	p.10	Should recurring deliverables (Monthly Status Report, Status of Funds Report, PMR Slides) be submitted as individual files or consolidated into one monthly package?
Answer: Status of Funds can be included in the MSR, but the PMR slides will be separate since they are only quarterly.
34	Tab 3 – SOW	10.1 – 10.2	p.12	Will FAA provide official acronyms/definitions list as a reference attachment for consistency in proposal terminology?
Answer: No.
33	SIR Section L	L.7	p.58	Can resumes for key personnel be submitted as “proposed” or must they be current, named staff with Letters of Intent (LOIs)?
Answer: Would prefer current, named staff, but a proposed is acceptable with the understanding that a second resume will be required for the final staffing.
34	Tab 3 – SOW	Appendix A	p.15	Are there minimum experience thresholds for the Chemist or Biological Science Technician roles (e.g., lab environment hours, certifications)?
Answer: Please refer back to SOW, Appendix A, and what is written there.
35	Tab 3 – SOW / Q&A	5.2.1; Q&A Item 8	p.9	If badging and clearance take up to 60 days, is interim remote work permissible during the Phase-In period?
Answer: On a case by case basis as approved by the CO or COR.
36	Tab 3 – SOW	4.1–4.2	p.7	Can the FAA provide anticipated onboarding requirements (e.g., medical screenings, training, drug testing) that may affect availability timelines?
Answer: Getting through security review and badging for new personnel is an issue to keep an eye on.
37	Tab 3 – SOW	3.1 (Task 3)	p.5	Will FAA provide a projected volume or profile of human research participants expected per task order?
Answer: Yes, we will identify quantity and requirements for the participants on each task order.
38	Tab 3 – SOW	3.1 (Task 3)	p.5	What administrative or logistical responsibilities related to participant engagement fall to the contractor (e.g., scheduling, incentives, consent forms)?
Answer: Recruiting, scheduling, transportation, coordination, collecting consent forms, and payment of the human research participants are part of the administrative and logistical responsibilities of the contractor. The FAA will develop the consent forms. Note that the Time & Materials pricing arrangement and the CLIN structure of the forthcoming contract allows the contractor to be adequately compensates for any scenario.
39	Tab 6 – Pricing Schedule	Table 1	n/a	Are there defined labor categories or rate ceilings for on-demand SMEs not listed in the base CLIN schedule?
Answer: Those labor rates will be negotiated on a case-by-case basis on a task order if needed.
40	SIR Section L	L.3	p.57	Should bidders propose a bench of SME roles as part of their submission, or will these be evaluated only at the task order level?
Answer: See above; task order level.
41	Tab 3 – SOW	5.2.2	p.9	Is the Phase-Out Plan expected to include a complete knowledge transfer playbook or just role-level transition procedures?
Answer: A complete knowledge transfer may not be possible. However, the incumbent contractor must make a good faith effort to set up the next contractor for success IAW the contract.
42	Tab 3 – SOW	4.6	p.8	Are there any additional FAA-specific IT security training or data access requirements beyond NIST 800-171 for contractor personnel?
Answer: Contractor personnel who are issued GFE in the way of FAA laptop will be required to take specific IT training, but all other contractor personnel will not.

#	Document	Section / Page	Description of Inconsistency or Discrepancy	Question	Answer
1	RFP	L.5.3, M.4.1.1.2 (p.59, 67)	Number of Required Past Performance Examples: L.5.3, Factor 3, and L.5.3, Factor 1/2, require 2-3 examples. However, M.4.1.1.2 states “To achieve an ‘Excellent’ rating a vendor must provide 5 examples… for onsite staffing,” and 5 for Management, even though only 2-3 are allowed by instructions. “To achieve an ‘Good’ rating a vendor must provide 4 examples… for onsite staffing,” and 4 for Management, even though only 2-3 are allowed by instructions.	Can the Government clarify that only 2-3 examples are required and update the evaluation criteria in Section M.4.1.1.2?	Providing 5 examples to get an excellent rating is a typo as noted earlier, above in this Q&A. The information provided in this Q&A from the FAA and posted to SAM.gov will be notice of this slight adjustment as potential offerors are expected to read all the Q&As prior to submitting a proposal. Providing 3 excellent examples will likely result in an "Excellent" rating.
2	RFP	Section M.4.1, L.4	Evaluation Methodology: Section L.4 references a “lowest-priced technically acceptable” (LPTA) process, but elsewhere (M.4) best value tradeoff language is used (“slightly more important,” “tradeoff”, etc.).	Can the Government clarify which evaluation methodology will be used for this procurement?	This is also a typo. "Tradeoff" procedures will be utilized as indicated throughout and in all other notations in the SIR regarding this.
3	RFP	L.5.1.b GENERAL	Volumes shall be marked “Procurement Sensitive”/“Competitive Sensitive” as applicable.	What markings are allowed on Section/Schedule B?	“Procurement Sensitive”/“Competitive Sensitive” as applicable. You could also simply mark it as proprietary, if applicable, and this will be respected.

L.5.3.b Proposal Content Offeror’s Section/Schedule B submitted for award consideration must not include any proprietary markings (other than as required for procurement sensitive markings) What markings are allowed on Volume I and Volume II? “Procurement Sensitive”/“Competitive Sensitive” as applicable. You could also simply mark it as proprietary, if applicable, and this will be respected.

3.2.2.3-16 RESTRICTING, DISCLOSING AND USING DATA (APR 2024) indicate specific title page and each page markings in (a) and (d).

L.7 PROPOSAL ACCEPTANCE

File details come from the government source that posted it. Updated Oct 16, 2025.